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HomeMy WebLinkAbout01/06/2014 General Purpose and Administration Committee Minutes January 6, 2014 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, January 6, 2014 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill arrived at 11:11 a.m. Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS th Councillor Novak announced the Durham Region 40 Anniversary Launch on Tuesday, January 7, 2014 at Durham Region Headquarters in Whitby in the Upper Galleria. Councillor Partner announced the Kendal Lions Club’s Pancake Breakfast on Sunday, Jan. 12, 2014. - 1 - General Purpose and Administration Committee Minutes January 6, 2014 Councillor Woo announced the Clarington Polar Bear Swim on Wednesday, January 1, 2014 at the Newcastle/Old Bond Head beachfront with 50 participants raising awareness for the need for organ and tissue donation and to raise money for the Sick Kids Foundation for research into pediatric liver disease. Councillor Hooper announced that the 2014 Winter Clarington Library Guide is available. Mayor Foster announced the following upcoming events:  Durham Region Cattlemen’s Association Dinner on Friday, January 10, 2014 at 6:00 p.m.  Municipality of Clarington’s New Year’s Levee on Sunday, January 12, 2014 between 1:00 p.m. and 3:00 p.m. in the Council Chambers.  John O’Toole’s New Year’s Levee on Sunday, January 12, 2014 between 12:30 p.m. and 2:00 p.m. at Sarah Jane Williams Heritage Centre. Members of Council collectively thanked Staff and external agencies for their dedication, hard work, and efforts during the recent storm. MINUTES Resolution #GPA-001-14 Moved by Councillor Hooper, seconded by Councillor Novak THAT the minutes of the regular meeting held on December 9, 2013, and the minutes of the Special Meeting held on December 10, 2013 of the General Purpose and Administration (GPA) Committee be approved with the following amendment to the December 9 GPA minutes: Add the word “perceived” prior to the words “pecuniary interest” where Councillor Neal declared an interest, on Pages 1, 11, and 20. CARRIED Councillor Woo chaired this portion of the meeting. - 2 - General Purpose and Administration Committee Minutes January 6, 2014 PUBLIC MEETING Subject: (a) Applications for Proposed Zoning By-law Amendment and Draft Plan of Condominium Applicant: H & H Properties Inc. Report: PSD-001-14 Cindy Strike, Senior Planner, made a verbal and electronic presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. Glen Genge, D.G. Biddle & Associates, was present representing the applicant, to answer questions regarding the application. He informed the Committee that no significant issues were raised at a recent public meeting. Mr. Genge assured the Committee that he will provide an answer on whether the townhouses are bungalows. Katrina Metzner, H&H Properties Inc., was also present representing the applicant. She confirmed that the townhouses are bungalows. Ms. Metzner confirmed that nine of the ground level units will be wheelchair accessible. Subject: (b) Applications for Proposed Zoning By-law Amendment Applicant: Brookfield Homes (Ontario Limited) Report: PSD-002-14 Cindy Strike, Senior Planner, made a verbal and electronic presentation to the Committee regarding the application. James MacDonald, local resident, spoke in opposition to the application. He presented a petition from nine area residents expressing “their opposition to any and all extensions to the maximum three year period and asking that the existing new homes sales facility be removed”. Mr. MacDonald stated that he was concerned that the maximum number of three years had already been reached and asked that the application not be approved, with no extension given and further that the sales office be removed. He stated that his concerns are traffic, garbage, noise, dust, and light pollution. No one spoke in support of the application. Aidan Dekkema, Brookfield Homes, was present representing the applicant. He stated that he was unaware of Mr. MacDonald’s concerns. Mr. Dekkema confirmed that he will speak with his colleagues to determine whether they can mitigate the dust and light issues. - 3 - General Purpose and Administration Committee Minutes January 6, 2014 Mayor Foster chaired this portion of the meeting. DELEGATIONS DELEGATION OF BILL PEEL REGARDING POSSIBLE CLARINGTON OLDER ADULTS ASSOCIATION SPACE AT THE COURTICE COMMUNITY COMPLEX Bill Peel was present regarding possible Clarington Older Adults Association (COAA) space at the Courtice Community Complex (CCC). He provided the Committee with some background information regarding he and his wife as it relates to facilities for older adults in the Courtice area. Mr. Peel summarized that he and his wife are looking for physical, social, and mental opportunities for older adults. He questioned the amount of money put into soccer fields when the older adult population in Courtice is growing (approximately 1/3 of the Courtice population or 26,000 people, according to his information). Mr. Peel asked what studies have been conducted to address the needs of Courtice older adults. He also asked if there is a plan for a facility to accommodate older adults in Courtice. Mr. Peel stated that he hoped that there could be a mutual agreement with the Library to accommodate older adults at the CCC. He also stated that he hopes that the Municipality will consider hiring a member of staff dedicated to serving the needs of older adults in Courtice. DELEGATION OF ANGIE DARLISON, EXECUTIVE DIRECTOR, CLARINGTON OLDER ADULTS ASSOCIATION, REGARDING POSSIBLE CLARINGTON OLDER ADULTS ASSOCIATION SPACE AT THE COURTICE COMMUNITY COMPLEX Angie Darlison, Executive Director, COAA, was present regarding possible COAA space at the CCC. She made a verbal presentation to accompany a handout. Ms. Darlison informed the Committee that the COAA has recently undertaken some changes to improve services to older adults. She informed the Committee that, in August, 2013, she had reached out to the Community Services Department to inquire whether the vacant space at the CCC would be available to the COAA on a temporary basis. Ms. Darlison stated that, after being informed of plans for the space, the COAA has withdrawn its interest in the space in November, 2013. She stated that there is still a need for permanent space for COAA activities in Courtice. Ms. Darlison thanked Staff and Members of Council for their support of the COAA. RECESS Resolution #GPA-002-14 Moved by Councillor Neal, seconded by Councillor Hooper THAT the Committee recess for 15 minutes. CARRIED - 4 - General Purpose and Administration Committee Minutes January 6, 2014 The meeting reconvened at 11:11 a.m. PRESENTATIONS PRESENTATION OF TODD BROWN, PRESIDENT/PRINCIPAL PLANNER, MONTEITH BROWN PLANNING CONSULTANTS, REGARDING EXPANSION OF LIBRARY SERVICES FOR THE COURTICE COMMUNITY FINAL REPORT Todd Brown, President/Principal Planner, Monteith Brown Planning Consultants, was present regarding Expansion of Library Services for the Courtice Community Final Report. He made a verbal and electronic presentation, accompanying a handout from Gail Rickard, Chairperson of the Clarington Public Library Board. Mr. Brown explained that his company undertook a study to review the Courtice Library needs. He explained the project scope, trends in library spaces, and population growth. Mr. Brown compared Clarington’s current library spaces with other municipalities. He explained each of the recommendations contained in the study. PRESENTATION OF TED WATSON, CHAIR OF THE CLARINGTON AGRICULTURE ADVISORY COMMITTEE REGARDING THE 2013 ACCOMPLISHMENTS OF THE AGRICULTURAL ADVISORY COMMITTEE OF CLARINGTON Ted Watson, Chair of the Clarington Agriculture Advisory Committee (AAC) was present regarding the 2013 Accomplishments of the Agricultural Advisory Committee of Clarington. He made a verbal presentation to accompany a handout. Mr. Watson noted that agriculture is the second largest industry in Durham, representing 59% of the gross product of Clarington. He provided the Committee with background on the AAC. Mr. Watson informed the Committee that AAC has been partnering with various agencies. He thanked Council for their support of various Committee recommendations. Mr. Watson highlighted recognition of several members of AAC for various awards. He thanked Staff and Members of Council for their support. Resolution #GPA-003-14 Moved by Councillor Partner, seconded by Councillor Novak THAT the presentation of Ted Watson, Chair of the Agriculture Advisory Committee regarding the 2013 Accomplishments of the Agricultural Advisory Committee of Clarington be received with thanks. CARRIED - 5 - General Purpose and Administration Committee Minutes January 6, 2014 PRESENTATION OF KRISTY KILBOURNE, CONTRACT PLANNER, REGARDING REPORT PSD-004-14, COMMUNITY IMPROVEMENT ANNUAL REPORT FOR 2013 ORONO, BOWMANVILLE, NEWCASTLE AND COURTICE Kristy Kilbourne, Contract Planner, was present regarding Report PSD-004-14, Community Improvement Annual Report for 2013 Orono, Bowmanville, Newcastle and Courtice. She made a verbal presentation to accompany an electronic presentation. Ms. Kilbourne provided the Committee with an overview of the grants awarded and capital projects undertaken since inception of the Community Improvement Plans in Orono, Bowmanville, Newcastle and Courtice, including photos highlighting some of the projects. RECESS Resolution #GPA-004-14 Moved by Councillor Partner, seconded by Councillor Traill THAT the Committee recess for one hour. CARRIED The meeting reconvened at 1:17 p.m. with Councillor Woo in the Chair. PLANNING SERVICES DEPARTMENT APPLICATIONS FOR REZONING AND FOR DRAFT PLAN OF CONDOMINIUM TO PERMT A 79 UNIT MEDIUM DENSITY RESIDENTIAL DEVELOPMENT APPLICANT: H & H PROPERTIES INC. Resolution #GPA-005-14 Moved by Councillor Novak, seconded by Councillor Neal THAT Report PSD-001-14 be received; THAT the applications, to amend By-law 84-63 and a Draft Plan of Condominium submitted by H & H Properties Inc. for the development of a 79 unit medium density residential development, continue to be processed and that a subsequent report be prepared; and THAT all interested parties listed in Report PSD-001-14 and any delegations be advised of Council's decision. CARRIED - 6 - General Purpose and Administration Committee Minutes January 6, 2014 APPLICATION FOR REZONING TO EXTEND THE MAXIMUM THREE (3) YEAR PERIOD FOR A TEMPORARY NEW HOME SALES FACILITY Resolution #GPA-006-14 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report PSD-002-14 be received; THAT the application, to amend By-law 84-63 submitted by Brookfield Homes (Ontario) Limited to extend the maximum three (3) year period for a temporary new home sales facility, be approved; THAT the By-law attached to Report PSD-002-14 be passed; THAT the Durham Region Planning Department and Municipal Property Assessment Corporation (MPAC) be forwarded a copy of Report PSD-002-14 and Council’s decision; and THAT all interested parties listed in Report PSD-002-14 and any delegations be advised of Council's decision. CARRIED HERITAGE INCENTIVE GRANT 2013 PROGRAM UPDATE Resolution #GPA-007-14 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report PSD-003-14 be received; and THAT any interested parties listed in Report PSD-003-14 be notified of Council’s decision. CARRIED - 7 - General Purpose and Administration Committee Minutes January 6, 2014 COMMUNITY IMPROVEMENT ANNUAL REPORT FOR 2013 ORONO, BOWMANVILLE, NEWCASTLE AND COURTICE Resolution #GPA-008-14 Moved by Councillor Novak, seconded by Councillor Partner THAT Report PSD-004-14 be received; and THAT any interested parties to Report PSD-004-14 be notified of Council’s decision. CARRIED ENVIRONMENTAL STEWARDSHIP 2013 PROGRAM UPDATE Resolution #GPA-009-14 Moved by Councillor Partner, seconded by Councillor Hooper THAT Report PSD-005-14 be received; and THAT any interested parties listed in Report PSD-005-14 be notified of Council’s decision. CARRIED REQUEST FOR REPORT – COST OF REMOVAL AND REPLACEMENT OF STREET BANNERS Resolution #GPA-010-14 Moved by Mayor Foster, seconded by Councillor Neal THAT Staff be directed to prepare a report on the cost of removal and replacement of street banners in Courtice under the Courtice Community Improvement Plan funding, including opportunities to pursue funding partnerships. CARRIED ENGINEERING SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. - 8 - General Purpose and Administration Committee Minutes January 6, 2014 EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Mayor Foster chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT COURTICE COMMUNITY COMPLEX - VACATED LEASE SPACE Resolution #GPA-011-14 Moved by Councillor Neal, seconded by Councillor Novak THAT Report CSD-001-14 be received; THAT a dedicated program space be provided within the vacated space, for the Clarington Older Adults Association (COAA) mutually agreed upon between the Clarington Public Library Board, the COAA, and the Director of Community Services, being not less than 500 square feet, until such time as other dedicated space within the Courtice Community Complex can be obtained; and THAT all interested parties listed in Report CSD-001-14 be advised of Council’s decision. CARRIED Councillor Neal chaired this portion of the meeting. REQUEST FOR REPORT – THEATRE DANCE ACADEMY LEASED SPACE AND POTENTIAL FOR USE BY THE CLARINGTON OLDER ADULTS ASSOCIATION Resolution #GPA-012-14 Moved by Mayor Foster, seconded by Councillor Hooper THAT Staff be directed to prepare a report on space that is currently leased to the Theatre Dance Academy regarding the timing of the lease and the potential for dedicating the space to the Clarington Older Adults Association. CARRIED Councillor Traill chaired this portion of the meeting. - 9 - General Purpose and Administration Committee Minutes January 6, 2014 CLERK’S DEPARTMENT REGIONAL COUNCIL REPRESENTATION – TOWN OF AJAX PETITION Resolution #GPA-013-14 Moved by Councillor Neal, seconded by Councillor Woo THAT Report CLD-001-14 be received; THAT Council support the following resolution of the Town of Ajax: “1. THAT Town of Ajax Council petition the Council of the Regional Municipality of Durham to include the following question on the region-wide ballot on October 27, 2014: ‘Are you in favour of the Council of the Regional Municipality of Durham taking all necessary steps to reduce the size of Regional Council by distributing the seats based on the population of each local municipality?’ Yes No 2. THAT the Council of the Municipality of Clarington be advised of the support of Ajax and Whitby for a ballot question on representation and that Clarington Council be requested to support a region-wide ballot question on this issue in light of Clarington’s significant underrepresentation.” THAT all interested parties listed in Report CLD-001-14 be advised of Council’s decision. MOTION LOST Resolution #GPA-014-14 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report CLD-001-14 be received; THAT the correspondence from the Town of Ajax regarding a petition regarding Regional Council Representation be received for information; and THAT all interested parties listed in Report CLD-001-14 be advised of Council’s decision. CARRIED - 10 - General Purpose and Administration Committee Minutes January 6, 2014 APPOINTMENT TO THE SUSTAINABLE CLARINGTON COMMUNITY ADVISORY COMMITTEE Resolution #GPA-015-14 Moved by Mayor Foster, seconded by Councillor Novak THAT Report CLD-002-14 be received; THAT Ian Kruis be appointed to the Sustainable Clarington Community Advisory Committee, for a term ending concurrent with Council; and THAT all interested parties listed in Report CLD-002-14 be advised of Council’s decision. CARRIED WAIVING OF MUNICIPAL SIDEWALK SNOW CLEARING FEES Resolution #GPA-016-14 Moved by Councillor Partner, seconded by Mayor Foster THAT the sidewalk snow clearing fees owed to the Municipality by residents in accordance with the Snow Clearing By-law 93-144, for the period of December 20 to January 3, 2014, inclusive, be waived. CARRIED Mayor Foster chaired this portion of the meeting. OPERATIONS DEPARTMENT - Continued Fred Horvath, Director of Operations, provided the Committee with an update on the work performed before, during, and after the recent ice storm, regarding snow clearing and tree maintenance. He confirmed that there are continued clean-up efforts and details regarding tree branch pick-up are available from the Operations Staff. CORPORATE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. FINANCE DEPARTMENT There were no reports to be considered under this section of the Agenda. - 11 - General Purpose and Administration Committee Minutes January 6, 2014 SOLICITOR’S DEPARTMENT ASSUMPTION AND DEDICATION OF VARIOUS ROAD WIDENINGS THROUGHOUT THE MUNICIPALITY OF CLARINGTON Resolution #GPA-017-14 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report LGL-001-14 be received; THAT Council approve the by-law attached to Report LGL-001-14 assuming various road widenings as public highways and dedicating various reserves as public highways; and THAT the Municipal Solicitor be authorized to register the by-law. CARRIED CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS CLARINGTON VOLUNTEER CELEBRATION PROGRAM Resolution #GPA-018-14 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report CLD-026-13 be received; THAT Addendum to Report CLD-026-13 be received; THAT Staff be directed to implement Option 6, as outlined in Addendum to Report CLD-026-13, to recognize Clarington’s volunteers with the first event being held in 2015. CARRIED - 12 - General Purpose and Administration Committee Minutes January 6, 2014 OTHER BUSINESS PRESENTATION OF TODD BROWN, PRESIDENT/PRINCIPAL PLANNER, MONTEITH BROWN PLANNING CONSULTANTS, REGARDING EXPANSION OF LIBRARY SERVICES FOR THE COURTICE COMMUNITY FINAL REPORT Resolution #GPA-019-14 Moved by Councillor Novak, seconded by Councillor Hooper THAT the Monteith Brown Planning Consultants Report, entitled the "Expansion Of Library Services for the Courtice Community Final Report" be received for information. CARRIED EMERGENCY AND FIRE SERVICES DEPARTMENT - Continued Gord Weir, Director of Emergency & Fire Services, thanked Staff, external agencies, local business and residents for their efforts during the recent ice storm. COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. ADJOURNMENT Resolution #GPA-020-14 Moved by Councillor Partner, seconded by Councillor Novak THAT the meeting adjourn at 3:30 p.m. CARRIED MAY EPbT CLERK - 13 -