The URL can be used to link to this page

Home My WebLink AboutCLD-030-13 Clarington REPORT MUNICIPAL CLERK'S DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: December 9, 2013 Resolution#: C0 0-5_9y-113 By-law#: N/A Report#: CLD-030-13 File#: Subject: APPOINTMENT TO CLARINGTON MUSEUMS AND ARCHIVES BOARD AND CLARINGTON ACCESSIBILITY ADVISORY COMMITTEE RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD-030-13 be received; 2. THAT Michelle Speelman-Viney be thanked for her contribution to the Clarington Museums and Archives Board; 3. THAT Paul Adams be appointed to the Clarington Museums and Archives Board for a term concurrent with the term of Council; 4. THAT Jennifer Forde be thanked for her contribution to the Clarington Accessibility Advisory Committee; 5. THAT be appointed to the Clarington Accessibility Advisory Committee for a term concurrent with the term of Council; and 6. THAT all interested parties listed in Report CLD-030-13 be advised of Council's decision. Submitted by: Reviewed by: 1` � Ua �L. i e, CMO _Franklin u,icipal Clerk �`�'�``Chief Administrative Officer PLB/jeg CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 REPORT NO.: CLD-030-13 PAGE 2 1. BACKGROUND 1.1 Clarington Museums and Archives Board: The Clarington Museums and Archives Board (CMAB) is a volunteer board established in 2001 by the Municipality of Clarington Council to manage the Clarington museums and archives. Board members are ultimately responsible to the Municipality of Clarington Council and are bound by By-law 2012-093, which states that the composition shall be comprised of a maximum of 12 voting members comprised of, as reasonably as possible: • 8 Public Representatives being two members from each ward; 1 member representative of the Friends of the Museum; • 1 member representative of the Newcastle Village and District Historical Society; and 2 appointed members of Council 1.2 Clarington Accessibility Advisory Committee: In March 2003, Council passed a resolution to establish the Clarington Accessibility Advisory Committee, in accordance with the Ontarians with Disabilities Act, 2001. The purpose of the Clarington Accessibility Advisory Committee is to advise and assist the Municipality in developing and facilitating strategies toward a barrier-free Clarington for citizens with disabilities. This aim shall be achieved through the review of Municipal policies, programs and services and the identification, removal and prevention of barriers faced by persons with disabilities. The terms of reference states that the composition shall be comprised of seven members, of which: • Four members shall be persons with disabilities, • One member at large interested in issues related to persons with disabilities, • One member (parent) representing children with disabilities, and • One member of Council to provide continuity between the Committee and Council. 2. CURRENT SITUATION 2.1 Clarington Museums and Archives Board Michelle Speelman-Viney was appointed to the CMAB in January, 2011, as a Ward 1 representative. The Municipal Clerk's Department received her resignation on October 22, 2013, effective November 29, 2013. REPORT NO.: CLD-030-13 PAGE 3 Following Council's appointments in 2011, all unsuccessful candidates were advised that their applications would remain on file for consideration should a vacancy occur on the Board. Accordingly, the Municipal Clerk's Department contacted the one Ward 1 previous applicant to the Board to determine whether he wished to put his forward his name for consideration and did not receive confirmation that the applicant was interested by the deadline. Accordingly, the Municipal Clerk's Department proceeded to advertise for the vacancy. During the advertisement period, no new applications were received, but the following previous applicant indicated an interest in the vacancy: • Paul Adams The application for the above-named individual has been circulated under separate cover (Attachment 1) as it contains personal information about the individual. The following members are currently appointed to the CMAB: • Ward 1 Mrs. Marilyn Morawetz • Ward 2 Ms. Bonnie Seto • Ward 2 Mr. Grant Humes • Ward 3 Mrs. Mavis Carlton • Ward 3 Mr. Clayton M. Morgan • Ward 4 Mr. John Witheridge • Ward 4 Mrs. Julie Cashin-Oster • Friends of Museum Mrs. Susan Laing • Council Rep Mayor Foster • Council Rep Councillor Neal The former Executive Director, Martha Rutherford Conrad, of the Clarington Museums and Archives had noted, in correspondence, that the following skills would be an asset to the Clarington Museums and Archives Board: • Project Management • Financial Management • Marketing/Public Relations • Experience with not-for-profit agencies 2.2 Clarington Accessibility Advisory Committee: Jennifer Forde was appointed to the Committee in January, 2011 until her resignation in October, 2013. Following Council's appointments, all unsuccessful candidates were advised that their applications would remain on file for consideration should a vacancy occur. Accordingly, the Municipal Clerk's Department contacted previous applicants to the Clarington Accessibility Advisory Committee to determine whether they wish to put forward their name for consideration. REPORT NO.: CLD-030-13 PAGE 4 At the time of writing of this report, the following had contacted the Municipal Clerk's Department to confirm that they wished their name to be considered for the vacancy: • Bill Howes • Julie Michalejko-Earle Applications for the above-named applicants have been circulated under separate cover (Attachment 2) as the applications contain personal information about these applicants. 3. CONCURRENCE: Not Applicable 4. CONCLUSION It is respectfully recommended that Michelle Speelman-Viney be thanked for her contribution to the Clarington Museums and Archives Board and Jennifer Forde be thanked for her contribution to the Clarington Accessibility Advisory Committee. In order to fulfill the requirements of the Terms of Reference of the Clarington Museums and Archives Board, it is recommended that Paul Adams be appointed to the Clarington Museums and Archives Board, as the Ward 1 representative, for a term concurrent with the term of Council. In order to fulfill the requirements of the Terms of Reference of the Clarington Accessibility Advisory Committee, it is recommended that one of the following be appointed to the Clarington Accessibility Advisory Committee, for a term concurrent with the term of Council: • Bill Howes • Julie Michalejko-Earle CONFORMITY WITH STRATEGIC PLAN — Not Applicable Staff Contact: Patti L. Barrie, Municipal Clerk Confidential Attachments (Distributed Separately): Attachment 1: Clarington Museums and Archives Board Application-Paul Adams Attachment 2: Clarington Accessibility Advisory Committee Applications REPORT NO.: CLD-030-13 PAGE 5 List of interested parties to be advised of Council's decision: Paul Adams Jennifer Forde Bill Howes Julie Michalejko-Earle Michelle Speelman-Viney John Witheridge, Chair, Clarington Museums and Archives Board Julia Fielding, Executive Director, Clarington Museums and Archives Board Sylvia Jaspers-Fayer, Chair, Clarington Accessibility Advisory Committee CONFIDENTIAL REPORTS Attachments GPA  REPORT NO . CLD-030-13 Resolution#: By-law#: DATE OF REPORT: December 9, 2013 Attachment Only – Applications for Museums and Archives Board and Accessibility Advisory Committee