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Home My WebLink About11/25/2013 General Purpose and Administration Committee Minutes November 25, 2013 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, November 25, 2013 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill Absent: Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Corporate Services & Human Resources, M. Marano Operations Supervisor, C. Peters Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Novak announced the following upcoming events:  Courtice Christmas Tree Lighting Ceremony on November 28, 2013 from 6:00 p.m. to 8:00 p.m. at White Cliffe Terrace Retirement Residence. st  1 Annual Courtice Santa Claus Parade on Sunday, December 1, 2013. - 1 - General Purpose and Administration Committee Minutes November 25, 2013 Councillor Partner announced the following upcoming events:  Time and Talent Auction on Wednesday, November 27, 2013 at the Newtonville United Church.  Orono Horticultural Society’s Annual Meeting on Thursday, November 28, 2013 at the Orono United Church. ,  Kirby United Church Book Sale on Saturday, November 302013, from 10:00 a.m. to 3:00 p.m. with proceeds to the “Move that Church” fund.  Santa’s Breakfast on November 30, 2013 from 9:00 a.m. to 12:00 p.m. at the Newcastle Community Hall. nd  2 Annual Orono Santa Claus Parade on Saturday, November 30, 2013.  Newtonville Christmas Tree Lighting Ceremony on Sunday, December 2, 2013 at 6:00 p.m. at the Ida Brown Parkette.  Orono Christmas Tree Lighting Ceremony and Moonlight Madness on Friday, December 6, 2013 at 6:00 p.m. at the Orono Town Hall.  Fun Triva Night on Friday, December 6, 2013 starting at 7:00 p.m. at the Newcastle Community Hall.  Breakfast with Santa on Saturday, December 7, 2013 from 9:00 a.m. to 11:30 a.m. at the Orono Town Hall.  Heather Rebekah Lodge’s Annual Christmas Bazaar on December 7, 2013 from 11:00 a.m. to 2:00 p.m. Councillor Traill announced the Breakfast with Santa on Saturday, December 14, 2013 from 10:00 a.m. to 2:00 a.m. at the Tyrone Community Centre. Councillor Hooper announced the following events:  Downtown Bowmanville’s Annual Christmas Tree Lighting Ceremony on Friday, December 6, 2013, starting at 6:30 p.m. Stores will remain open until 11:00 p.m.  Santa will be available every Saturday until Christmas, from 10:00 a.m. to 3:00 p.m. at the Bank of Montreal parkette. rd  Clarington Board of Trade’s 3 Annual Men’s Night & Pool Tournament on Wednesday, November 27, 2013 from 5:00 p.m. to 8:00 p.m.  Veterans Walk and Roll Toy Drive on Thursday, November 21, 2013 to raise funds and toys for military families. More information can be found at www.friendsofveterans.ca.  Salvation Army Kettle Drive Kick-off at Wal-Mart on Saturday, November 23, 2013. - 2 - General Purpose and Administration Committee Minutes November 25, 2013 Mayor Foster announced the following upcoming events:  Regional Municipality of Durham, in partnership with the Durham Purchasing Co-operative, is hosting a Supplier Information Night on Monday, November 25, 2013 from 6:00 p.m. to 8:00 pm. at the Durham Regional Headquarters, 605 Rossland Road East, Whitby, 1st floor meeting rooms.  Blood Donor Clinic on Wednesday, November 27, 2013 from 1:00 p.m. to 7:30 p.m. at the Garnet B. Rickard Recreation Complex.  Canadian Pacific Holiday Train will be at the Scugog and Wellington crossing on Thursday, November 28, 2013 at approximately 6:30 p.m.  Newcastle Lions Millionaires Night on Friday, November 29, 2013  Trinity United Church Concert by County West on Friday, November 29, 2013 from 7:30 p.m. to 9:00 p.m.  Christmas Bazaar and Home Show on Saturday, November 30, 2013 from 9:00 a.m. to 2:00 p.m. at the Kingsway Arms with proceeds to the Dimes 4 Times.  OPG Family Days: Lego Mania on Saturday, November 30, 2013 at the Sarah Jane Williams Heritage Centre.  A Country Christmas in Solina on Saturday, November 30, 2013 from 10:00 a.m. to 4:30 at the Solina Hall.  Annual Sports Day on Saturday, November 30, 2013, from 1:30 p.m. to 4:30 p.m. at the Newcastle & District Recreation Complex.  Clarington Community Christmas Party on Sunday, December 1, 2013 from 1:00 p.m. to 4:00 p.m. at the Clarington Beech Centre.  Newcastle Recreation Complex Bake Sale on Sunday, December 1, 2013 from 10:00 a.m. to 2:00 p.m.  Clarington Board of Trade Familiarization Tour on Friday, November 29, 2013.  Clarington Flames will be hosting Team China on Sunday December 1, 2013. MINUTES Resolution #GPA-550-13 Moved by Councillor Hooper, seconded by Councillor Neal THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on November 12, 2013, be approved. CARRIED - 3 - General Purpose and Administration Committee Minutes November 25, 2013 PUBLIC MEETING Subject: (a) Applications to Amend the Zoning By-law 84-63 and Draft Plan of Subdivision Applicant: 2265719 Ontario Inc., 2084165 Ontario Limited and Kirk C. Kemp Report: PSD-065-13 Cynthia Strike, Planner, made a verbal an electronic presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. Kevin Tunney was present, on behalf of the applicant, to answer questions from the Committee. Subject: (b) Application to Amend the Zoning By-law 84-63 Applicant: Gwendolyn Thiele, 1361189 Ontario Ltd., Claret Investments Limited Report: PSD-066-13 Anne Taylor Scott, Planner, made a verbal an electronic presentation to the Committee regarding the application. Libby Racansky spoke in opposition to the application. Ms. Racansky noted that her comments pertained to Block 101. She explained that the Central Lake Ontario Conservation Authority (CLOCA) recommends that Block 101 be required to have additional plantings, including butternut trees, and further that a holding symbol be in place until the planting plan has been implemented. Ms. Racansky stated that she supports all statements of the report especially the recommendations for the safety of the wetland. She asked the Committee to support/consider the following requests:  that the development application be put on hold until the planting plan (with extensive planning including butternut trees) is fully implemented to the satisfaction of CLOCA;  that the narrow dirt trail remain as such (which would promote infiltration of groundwater) within Block 101 along the fence;  that the sensor driven lighting of housing units at the rear yards be used rather than ordinary lighting and be installed at a 45º angle rather than a 90º angle;  that the woodland within the building block be cleared outside of breeding season or fall arrival of migratory birds;  that the impact of forest removal in Clarington in general as it pertains to air quality be considered; - 4 - General Purpose and Administration Committee Minutes November 25, 2013  that the impact on groundwater recharge and protection of housing from runoff; impact on provincially significant wetland with or without setback (i.e. trees, light, ecological functions) be considered; and  that the work of Friends of the Farewell and Black Creeks be considered. No one spoke in support of the application. Glenn Genge, Planning Consultant, D.G. Biddle & Associates, was present on behalf of the applicants to answer questions. Mr. Genge acknowledged that CLOCA has indicated that they are looking for a denser type of planting on Block 101. He added that the landscape architect is working with CLOCA to revise the planting plan. Mr. Genge acknowledged the issue of subsequent residential owners changing lighting. He noted that severance applications will be forthcoming for the remaining lots and explained that they are hoping that Mrs. Thiele’s severance is not delayed by a holding symbol. Subject: (c) Application to Amend the Zoning By-law 84-63 and Draft Plan of Subdivision Applicant: Pollux Developments Inc. Report: PSD-067-13 Anne Taylor Scott, Planner, made a verbal an electronic presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. Mr. Anderson, representing the applicant, was present to answer questions. He confirmed that there are no significant wetlands on the subject lands. Mr. Anderson confirmed that the intention is that the lots will be fronting onto the major roads. DELEGATIONS DELEGATION OF SCOTT EBENHARDT & CHRISTINE ALBEE, CANADIAN DIABETES ASSOCIATION, REGARDING CLOTHING DONATION BINS Scott Ebenhardt & Christine Albee, Canadian Diabetes Association, were present regarding Clothing Donation Bins, explaining the handout he provided. Mr. Ebenhardt provided the Committee with background information on the Clothesline Program which collects clothing from clothing donations bins, with proceeds going to the Canadian Diabetes Association. He noted that it has been drawn to his attention, by the Planning Services Department, that the four Diabetes Association’s clothing donation bins located within Clarington are permitted because they do not comply with the zoning by-law. Mr. Ebenhardt noted that there are 2100 bins located across Canada. He added that the four bins in Clarington provides approximately $33,000 of revenue per - 5 - General Purpose and Administration Committee Minutes November 25, 2013 year to the Association. He explained the guiding principles of the program. Mr. Ebenhardt noted that the City of Hamilton and the City of Toronto had recently passed a resolution supporting the Diabetes Association bins through monitoring and enforcement. Resolution #GPA-551-13 Moved by Councillor Neal, seconded by Councillor Partner THAT the request, from the Canadian Diabetes Association to pass a by-law to amend the current Zoning By-law 84-63 to provide the Diabetes Association the ability to continue operations in Clarington with regard to clothing donation bins, be referred to Staff. CARRIED RECESS Resolution #GPA-552-13 Moved by Councillor Partner, seconded by Councillor Hooper THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 11:05 a.m. DELEGATION OF ROBERT STEVENS REGARDING REPORT EGD-035-13, BOWMANVILLE MUNICIPAL IDENTIFICATION DISPLAY Robert Stevens was present regarding Report EGD-035-13, Bowmanville Municipal Identification Display. Mr. Stevens explained that he is a great supporter of Bowmanville, the town in which he grew up. He noted that, driving from Toronto, there are eight decorative identification displays on Highway 401 which have municipalities names, not the name of the higher level of government. Mr. Stevens explained that in 1981 the Ministry of Transportation responded to correspondence indicating where signs can be located. He provided the example of Port Hope. Mr. Stevens therefore suggested that there should be no issue with erecting a Bowmanville sign. He explained that he wanted the sign to showcase Bowmanville to those travelling the 401. Mr. Stevens suggested that perhaps one of these newcomers might decide to start a new business in Bowmanville, which would help with the tax assessment base. He noted that Courtice and Newcastle are a different case in that they are completely north of Highway 401. Mr. Stevens stated that his cheque for $10,000 is still good for seed money for a Bowmanville decorative display on Highway 401. - 6 - General Purpose and Administration Committee Minutes November 25, 2013 ALTER THE AGENDA Resolution #GPA-553-12 Moved by Councillor Traill, seconded by Councillor Hooper THAT the agenda be altered to consider the EGD-035-13, Bowmanville Municipal Identification Display, at this time. CARRIED BOWMANVILLE MUNICIPAL IDENTIFICATION DISPLAY Resolution #GPA-554-13 Moved by Councillor Traill, seconded by Councillor Hooper THAT Staff be directed to prepare a report on costs and design options with a maximum cost of $30,000, for decorative displays regarding “Bowmanville”, at the east and west bound lanes at the Liberty Street exit; THAT Staff be directed to liaise with Mr. Robert Stevens to explore possibilities of coordinating “in kind” donations for the display; and THAT Staff explore the possibility of relocating the proposed Waverly Road exit display to the Liberty Street exit. MOTION LOST LATER IN THE MEETING (See following motion) SUSPEND THE RULES Resolution #GPA-555-13 Moved by Councillor Neal, seconded by Councillor Novak THAT the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #GPA-554-13 a second time. MOTION LOST The foregoing Resolution #GPA-554-13 was then put to a vote and lost - 7 - General Purpose and Administration Committee Minutes November 25, 2013 Resolution #GPA-556-13 Moved by Councillor Neal, seconded by Councillor Novak THAT Report EGD-035-13 regarding Bowmanville Municipal Identification Display be received for information. CARRIED PRESENTATIONS There were no presentations. PLANNING SERVICES DEPARTMENT APPLICATIONS TO AMEND DRAFT APPROVED PLAN OF SUBDIVISION AND REZONING TO PERMIT ADDITIONAL LOTS WITH 11.3 METRES FRONTAGE APPLICANTS: 2265719 ONTARIO INC., 2084165 ONTARIO LIMITED AND KIRK C. KEMP Resolution #GPA-557-13 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report PSD-065-13 be received; THAT the applications to amend Draft Approved Plan of Subdivision (S-C 2007-0004) and rezoning (ZBA 2013-0022), submitted by Kevin Tunney on behalf of 2265719 Ontario Inc., 2084165 Ontario Limited and Kirk C. Kemp to permit additional lots with 11.3 metres of frontage, continue to be processed and that a subsequent report be prepared; and THAT all interested parties listed in Report PSD-065-13 and any delegations be advised of Council's decision. CARRIED - 8 - General Purpose and Administration Committee Minutes November 25, 2013 AN APPLICATION TO REZONE LANDS TO ALLOW FOR THE CREATION OF 13 SINGLE DETACHED RESIDENTIAL LOTS APPLICANT: GWENDOLYN THIELE, 1361189 ONTARIO LIMITED & CLARET INVESTMENTS LIMITED Resolution #GPA-558-13 Moved by Councillor Neal, seconded by Councillor Novak THAT Report PSD-066-13 be received; THAT the application to amend the Zoning By-law, submitted by Gwendolyn Thiele, 1361189 Ontario Limited, & Claret Investments Limited to allow for the creation of 13 single detached residential lots, continue to be processed and that a subsequent report be prepared; and THAT all interested parties listed in Report PSD-066-13 and any delegations be advised of Council's decision. CARRIED PROPOSED DRAFT PLAN OF SUBDIVISION AND REZONING TO PERMIT A 114 UNIT RESIDENTIAL DEVELOPMENT APPLICANT: POLLUX DEVELOPMENTS INC. Resolution #GPA-559-13 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report PSD-067-13 be received; THAT the application for a proposed Draft Plan of Subdivision and rezoning, submitted by Pollux Development Inc. for the development of a 114 unit residential development, continue to be processed and that a subsequent report be prepared; and THAT all interested parties listed in Report PSD-067-13 and any delegations be advised of Council's decision. CARRIED - 9 - General Purpose and Administration Committee Minutes November 25, 2013 DECLARATION OF SURPLUS PROPERTY PARTS 2 AND 3, REFERENCE PLAN 40R-22242 DARLINGTON BOULEVARD, COURTICE Resolution #GPA-560-13 Moved by Councillor Novak, seconded by Councillor Neal THAT Report PSD-068-13 be received; THAT Council declare the property identified as Parts 2 and 3 on Plan 40R-22242, Darlington Boulevard, Part Lot 35, Concession 2, former Township of Darlington, as shown in Figure 1 of Report PSD-068-13, as surplus and offered for sale with the conditions that a public walkway and inter-parcel vehicle access laneway be maintained; and THAT all interested parties listed in Report PSD-068-13 be advised of Council’s decision. CARRIED REQUEST FOR COUNCIL SUPPORT RESOLUTIONS UNDER GREEN ENERGY : ROOF-TOP SOLAR FIT PROJECTS AT 4532 HWY. 2 AND 9 NEWTONVILLE ACT MILL ST., NEWTONVILLE Resolution #GPA-561-13 Moved by Councillor Partner, seconded by Councillor Traill THAT Report PSD-070-13 be received; THAT Council approve the resolutions, contained in Attachment 1 of Report PSD-070-13, supporting the FIT applications by Elizabeth Anne Stapleton and Stapleton Auctions, at 4532 Hwy 2, Newtonville as follows: WHEREAS Elizabeth Anne Stapleton (the Applicant) proposes to construct and operate a rooftop solar array (the "Project") on 4532 Highway 2, Newtonville (the "Lands") in the Municipality of Clarington under the Province's FIT Program; AND WHEREAS the Applicant has requested that Council of the Municipality of Clarington indicate by resolution Council's support for the construction and operation of the Project on the Property; - 10 - General Purpose and Administration Committee Minutes November 25, 2013 AND WHEREAS, pursuant to the FIT Rules, Version 3.0, applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT Council of the Municipality of Clarington supports the construction and operation of the Project on the Lands; and THAT this resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. THAT Council approve the resolutions, contained in Attachment 2 of Report PSD-070-13, supporting the FIT applications by Stapleton Auctions, at 9 Newtonville Mill St., Newtonville as follows: WHEREAS Stapleton Auctions (the Applicant) proposes to construct and operate a rooftop solar array (the "Project") on 9 Newtonville Mill Street, Newtonville (the "Lands") in the Municipality of Clarington under the Province's FIT Program; AND WHEREAS the Applicant has requested that Council of the Municipality of Clarington indicate by resolution Council's support for the construction and operation of the Project on the Property; AND WHEREAS, pursuant to the FIT Rules, Version 3.0, applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT Council of the Municipality of Clarington supports the construction and operation of the Project on the Lands; THAT this resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. THAT all interested parties listed in Report PSD-070-13 be advised of Council’s decision. CARRIED - 11 - General Purpose and Administration Committee Minutes November 25, 2013 STREET NAME CHANGES IN THE CLARINGTON ENERGY BUSINESS PARK AND SOUTH SERVICE ROAD Resolution #GPA-562-13 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report PSD-071-13 be received; THAT the street name changes be approved; THAT the proposed By-law (Attachment 1 of Report PSD-071-13) be passed to rename Solina Road south of Highway 401 and the east-west segment of Osborne Road to Crago Road; THAT by-laws be forwarded to Council for the renaming of South Service Road and Courtice Road south of the Highway 401 interchange, at such time as the road construction is nearing completion as outlined in Section 3.5 of Report PSD-071-13; THAT property owners and business tenants receive a goodwill payment recognizing the inconvenience and time associated with the street name changes as identified in Section 4.1 of Report PSD-071-13; THAT a copy of Report PSD-071-13 and Council’s decision be forwarded to the Durham Regional Police Service and the Region of Durham Planning and Economic Development Department; and THAT all interested parties listed in this report and any delegations be advised of Council’s decision. CARRIED AS AMENDED (See following motion) Resolution #GPA-563-13 Moved by Councillor Neal, seconded by Councillor Partner THAT the foregoing Resolution #GPA-562-13 be amended by adding the following the second clause: “with the exception of the street name ‘Megawatt Road’; THAT Staff be directed to report back on a suitable alternative road name for Council’s consideration.” CARRIED - 12 - General Purpose and Administration Committee Minutes November 25, 2013 The foregoing Resolution #GPA-562-13 was then put to a vote and carried as amended. NOISE FENCE FOR LOTS ON WEST SIDE OF VIVIAN DRIVE Resolution #GPA-564-13 Moved by Councillor Neal, seconded by Councillor Novak THAT Report PSD-072-13, regarding a Noise Fence for Lots on the West Side of Vivian Drive, be referred to Staff to meet with the developer to discuss the situation. CARRIED ENGINEERING SERVICES DEPARTMENT BOWMANVILLE MUNICIPAL IDENTIFICATION DISPLAY This matter was considered, following Mr. Steven’s delegation, earlier in the meeting. This section of the Agenda is continued after the Confidential Reports section of the Agenda. OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Traill chaired this portion of the meeting. - 13 - General Purpose and Administration Committee Minutes November 25, 2013 CLERK’S DEPARTMENT 2014 MUNICIPAL ELECTIONS – ADVANCE VOTING OPPORTUNITIES Resolution #GPA-565-13 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report CLD-031-13 be received; and THAT the by-law, establishing the hours and dates of the advance votes for the 2014 Municipal Elections, be passed. CARRIED Mayor Foster chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT VALLEYS 2000 BOWMANVILLE CREEK FISH BY-PASS CHANNEL Resolution #GPA-566-13 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report COD-029-13 be received for information. CARRIED FINANCE DEPARTMENT INVESTMENT POLICY Resolution #GPA-567-13 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report FND-017-13 be received; and THAT the proposed updated Investment Policy as updated be approved. CARRIED SOLICITOR’S DEPARTMENT There were no reports to be considered under this section of the Agenda. - 14 - General Purpose and Administration Committee Minutes November 25, 2013 CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS There were no items to be considered under this section of the Agenda. OTHER BUSINESS Councillor Partner announced that Newtonville Breakfast with Santa will take place on Sunday, December 1, 2013. COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS NEWCASTLE FIRE HALL, 247 KING AVENUE EAST IN NEWCASTLE Resolution #GPA-568-13 Moved by Councillor Traill, seconded by Councillor Partner THAT Confidential Report PSD-069-13 be received for information. CARRIED ENGINEERING SERVICES REPORTS - Continued REQUEST FOR REPORT REGARDING SIGNS FOR CLARINGTON AND INDIVIDUAL TOWNS AND GATEWAY FEATURES Resolution #GPA-569-13 Moved by Councillor Novak, seconded by Councillor Hooper THAT Staff be directed to prepare a report regarding opportunities for community gateway features. MOTION LOST - 15 - General Purpose and Administration Committee Minutes November 25, 2013 ADJOURNMENT Resolution #GPA-570-13 Moved by Councillor Partner, seconded by Councillor Novak THAT the meeting adjourn at 12:20 a.m. CARRIED rt MAYQR. PU Y LERK - 16 -