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General Purpose and Administration Committee
Minutes
May 9, 2005
\,.,..- Minutes of a meeting of the General Purpose and Administration Committee held on Monday, May
9,2005 at 9:30 a.m., in the Council Chambers.
ROLL CALL
Present Were:
Also Present:
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Mayor J. Mutton
Councillor A. Foster
Councillor D. MacArthur
Councillor P. Pingle
Councillor G. Robinson
Councillor J. Schell
Councillor C. Trim (attended until 11 :00 a.m.)
Chief Administrative Officer, F. Wu
Senior Planner, Community Planning, H. Brooks
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Director of Planning Services, D. Crome
Senior Planner, Community Planning, R. Holy
Director of Operations, F. Horvath
Director of Corporate Services, M. Marano
Director of Finance/Treasurer, N. Taylor
Director of Emergency Services, G. Weir
Planner, Development Review, T. Will
Deputy Clerk, A. Greentree
Clerk II, C. Doiron
Mayor Mutton chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
There were no disclosures of pecuniary interest stated for this meeting.
MINUTES
Resolution #GPA-204-05
Moved by Councillor Schell, seconded by Councillor Robinson
THAT the minutes of the regular meeting of the General Purpose and Administration Committee
held on April 25, 2005, be approved.
"""
CARRIED
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General Purpose and Administration Committee
Minutes
May 9, 2005
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PRESENTATIONS
The order of the Agenda was altered to receive the presentation by Andrea Gabor and Tim Smith,
Urban Strategies, regarding Clarington Energy Business Park Study Report PSD-064-05 later in
the meeting.
DELEGATIONS
There were no items considered under this section of the agenda.
Councillor Schell chaired this portion of the meeting.
PUBLIC MEETING
(a)
Subject:
Application to Amend the Zoning By-law and to Amend Draft
Approved Plan of Subdivision
Amendment to Draft Approved Plan of Subdivision 18T -87021 Zoning
By-law Amendment ZBA2005/007 to permit the Development of 284
Residential Units
Intracorp Holdings Inc.
PSD-059-05
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Applicant:
Report:
Tracy Will, Planner, gave a verbal report pertaining to Report PSD-059-05.
No one spoke in opposition to or in support of this application.
Kevin Tunney, spoke on behalf of the applicant and gave thanks to Tracy Will for her verbal
report pertaining to Report PSD-059-05. He also stated that he was available to answer
questions of the Committee.
(b)
Subject:
Application to Amend the Clarington Official Plan and Zoning By-law
Revised Official Plan Amendment and Rezoning
Applications to Permit Retail Commercial, Large Format Retail and Hotel
Uses
AYT Corporation
PSD-060-05
Applicant:
Report:
Richard Holy, Senior Planner, gave a verbal report pertaining to Report PSD-060-05.
Lynda Townsend Renaud, Law Office of Lynda Townsend Renaud, spoke in opposition of
the Municipality prematurely approving applications for additional commercial zoning.
Ms. Townsend Renaud stated her client would prefer to co-exist with this application rather
\,.,..- than oppose it. Valiant Property Management is requesting Council to approve time
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General Purpose and Administration Committee
Minutes
May 9, 2005
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approve time release of commercial property. They expect this issue to be addressed in
the Clarington Commercial Policy Review (CPR). They are concerned that the early
development of the A YT site would negatively impact the Bowmanville West Main Central
Area, in general, and, in particular, the Valiant site. She further stated that the most
significant conflict between Valiant's plans and the A YT application is the home
improvement store. Ms. Townsend Renaud requested that Council allow Valiant to finish
the tasks that were assigned to them.
Mr. Tenzin Gyaltsan, Newcastle IGA spoke in opposition of this application. He urged the
Municipality of Clarington not to allow this development application to proceed further. He
feels it is contrary to the Municipality's Official Plan and that it will have a devastating
impact on the downtown business of Newcastle Village.
Ron Hooper, Chairman BIA, spoke in opposition to this application. Mr. Hooper stated that
the BIA is opposed to any large development that is not along the King Street corridor, and
further, the BIA is only in support of any development when the population warrants it. The
BIA is concerned that customers would just enter the Municipality off of Highway 401 and
never venture to the downtown corridor.
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Ira Kagan, Kagan Shastri spoke on behalf of the applicant. Mr. Kagan feels that both the
AYT and Valiant Property Management applications should be considered at the same
time. He feels that the proposal will help secure the role of Bowmanville as the eastern
anchor of the Region and the dominant urban centre in Clarington. Mr. Kagan stated that
A YT is committed to the extension of municipal services to this eastern portion of
Bowmanville sooner than anticipated by the Region, thereby helping this area develop in
the near future. The applicant feels that the proposal will enhance the existing
transportation network and further enhance the development potential of lands in the
eastern portion of Bowmanville. The application has been amended to remove the grocery
store and department store.
PLANNING SERVICES DEPARTMENT
AMENDMENT TO DRAFT APPROVED PLAN OF SUBDIVISION 18T -87021 ZONING BY-LAW
AMENDMENT ZBA2005/007 TO PERMIT THE DEVELOPMENT OF 284 RESIDENTIAL UNITS
APPLICANT: INTRACORP HOLDINGS LTD.
Resolution #GPA-205-05
Moved by Councillor Robinson, seconded by Councillor MacArthur
THAT Report PSD-059-05 be received;
THAT the amendment to Draft Approved Plan of Subdivision 18T-87021, submitted by Intracorp
Holdings Ltd. be approved subject to the conditions contained in Attachment 4 to Report
""" PSD-059-05;
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May 9, 2005
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THAT application ZBA 2005-007 be revised to include the interior side yard setbacks requested by
application ZBA 2004-045;
THAT the revision to ZBA 2005-007 is minor and does not require a further Public Notice, as
adequate Public Notice was provided for application ZBA 2004-045 and the item addressed in
Public Meeting Report PSD-150-04 and Recommendation Report PSD-014-05;
THAT the rezoning application submitted by Intracorp Holdings Ltd. be approved and that the
proposed Zoning By-law contained in Attachment 5 to Report PSD-059-05 be passed;
THAT the Mayor and Clerk be authorized by By-law, to execute a Subdivision Agreement between
the Owner and the Municipality of Clarington at such time as the agreement has been finalized to
the satisfaction of the Directors of Engineering Services and Planning Services;
THAT a copy of Report PSD-059-05 and Council's decision be forwarded to the Region of
Durham Planning Department; and
THAT all interested parties listed in Report PSD-059-05 and any delegations be advised of
Council's decision.
CARRIED
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REVISED OFFICIAL PLAN AMENDMENT AND REZONING APPLICATIONS TO PERMIT
RETAIL COMMERCIAL, LARGE FORMAT RETAIL, AND HOTEL USES
APPLICANT: AYT CORPORATION
Resolution #GPA-206-05
Moved by Councillor Trim, seconded by Councillor Foster
THAT Report PSD-060-05 be received;
THAT the revised applications submitted by Walker Nott Dragecivic Associates Limited on behalf
of A YT Corporation be referred back to Staff for further processing and the preparation of a further
report following the receipt of all outstanding information and agency comments; and
THAT all interested parties listed in Report PSD-060-05 and any delegations be advised of
Council's decision.
CARRIED
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Minutes
May 9, 2005
AMENDMENT TO DRAFT PLAN OF SUBDIVISION 18T-97027 TO PERMIT A 323 TO 423
RESIDENTIAL SUBDIVISION IN THE CITY OF OSHAWA
BEECHNUT DEVELOPMENT CORPORATION INC.
PART LOTS 2 AND 3, CONCESSION 3, CITY OF OSHAWA
Resolution #GPA-207-05
Moved by Mayor Mutton, seconded by Councillor MacArthur
THAT Report PSD-061-05 be received;
THAT the City of Oshawa be advised that the Municipality of Clarington would have no objections
to the approval of the proposed amendment to Draft Plan of Subdivision (18T-97027);
THAT a copy of Report PSD-061-05 be forwarded to the City of Oshawa Planning Department;
and
THAT the interested parties listed in Report PSD-061-05 be advised of Council's decision.
CARRIED
REPORT OF THE EXPERTS PANEL ON SOUND-SORB, EBR# XA05E0005
Resolution #GPA-208-05
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Moved by Mayor Mutton, seconded by Councillor Pin'ge
THAT Report PSD-062-05 be received;
THAT Council endorse the Recommendations of the Report of the Experts Panel on Sound-Sorb
(Attachment 2 to Report PSD-062-05);
THAT the Minister, the Honourable Leona Dombrowsky, be requested to implement the
recommendations immediately;
THAT the Minister also be requested to apply the recommendations of the Expert Panel to other
products, such as Nitro-Sorb made with similar compositions to Sound-Sorb and mostly
composed of paper fibre biosolids; and
THAT the Agricultural Advisory Committee of Clarington, Durham Region Planning and Health,
Ministry of the Environment (York-Durham Office), John O'Toole, MPP, the City of Oshawa, the
Township of Scugog, Protect the Ridges, interested parties and delegations be forwarded a copy
of Report PSD-062-05 and advised of Council's decision on this matter.
CARRIED
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General Purpose and Administration Committee
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May 9, 2005
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BILL 60 AMENDMENTS TO ONTARIO HERITAGE ACT
Resolution #GPA-209-05
Moved by Councillor Trim, seconded by Councillor Robinson
THAT Report PSD-063-05 be received; and
THAT a copy of Report PSD-063-05 be forwarded to the LACAC and the Bowmanville Heritage
Conservation District Steering Committee.
CARRIED
Resolution #GPA-21 0-05
Moved by Mayor Mutton, seconded by Councillor MacArthur
THAT Committee recess for ten minutes.
CARRIED
The meeting reconvened at 10:25 a.m.
Mayor Mutton chaired this portion of the meeting.
""" David Crome, Director of Planning Services, introduced the presentation of Andrea Gabor and
Tim Smith, Urban Strategies, regarding Clarington Energy Business Park Study. He reported that
50% of the project has been funded by the Federal Government and other partners include the
Region, Board of Trade, the University of Toronto, Gartner-Lee Limited, Delphi Group, and Totten
Sims Hubicki.
Andrea Gabor provided the background of the Energy Business Park Study. She stated that the
study started last fall and the partnership has given the whole team a great synergy. The site has
unique attributes including good access and high visibility; set between the Darlington Plant and
the Darlington Park. The plan is to promote the South Courtice Employment Lands as the focal
point and centerpiece for development within the growing Durham Energy Cluster. The presenter
defined a cluster is a powerful partnership between political and business entities with a single
focus on economic development. Several interviews have been conducted with various
stakeholders. There were four concept options contemplated: Targeted Energy Sector Park,
Energy Manufacturing Park, Energy Research and Demonstration Park, and Integrated Energy
and Environment Park. The vision for the energy park is an integrated business, research and
demonstration park. The goal for the park is to have a global design by using green
development. Project Implementation will include Official Plan and rezoning amendments. The
timeline for the project is difficult to predict as there are many influencing factors including
marketing, and the energy and enthusiasm of the project team. Funding, development charges
and incentives were briefly discussed.
"""
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General Purpose and Administration Committee
Minutes
May 9, 2005
Councillor Schell chaired this portion of the meeting.
CLARINGTON ENERGY BUSINESS PARK STUDY
Resolution #GPA-211-05
Moved by Councillor MacArthur, seconded by Mayor Mutton
THAT the Clarington Energy Business Park Study and Report PSD-064-05 be received;
THAT the Clarington Energy Business Park Study be referred back to staff for consideration of the
recommendations including the preparation of a secondary plan, and holding of statutory public
meetings for zoning and official plan amendments; and
THAT all interested parties listed in Report PSD-064-05 and any delegations be advised of
Council's decision.
CARRIED
David Crome, Director of Planning Services advised the Committee or a new hand-held Stop sign
which includes a flashing red light. The sign is being tested by the crossing guards at the most
busy crossing locations.
ENGINEERING SERVICES DEPARTMENT
There were no reports considered under this section of the agenda.
OPERATIONS DEPARTMENT
There were no reports considered under this section of the agenda.
EMERGENCY SERVICES DEPARTMENT
There were no reports considered under this section of the agenda.
COMMUNITY SERVICES DEPARTMENT
There were no reports considered under this section of the agenda.
""" Councillor Foster chaired this portion of the meeting.
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General Purpose and Administration Committee
Minutes
May 9, 2005
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CLERK'S DEPARTMENT
PRIVATE PARKING ENFORCEMENT
Resolution #GPA-212-05
Moved by Councillor MacArthur, seconded by Councillor Pingle
THAT Report CLD-18-05 be received;
THAT the by-law attached to Report CLD-18-05 to appoint a parking enforcement officer for
private property be forwarded to Council for approval; and
THAT Karen Audenaert, Valiant Property Management, and P.R.O. Security Investigation Agency
Inc. be advised of Council's actions.
CARRIED
PRIVATE PARKING ENFORCEMENT
Resolution #GPA-213-05
Moved by Councillor Schell, seconded by Councillor Robinson
'- THAT Report CLD-20-05 be received;
THAT the by-laws attached to Report CLD-20-05 to appoint parking enforcement officers for
private property be forwarded to Council for approval;
THAT By-law 2003-191 be amended by deleting the names Craig Bennett, Steve Plue, and Jason
Kilburn; and
THAT Denise Franklin, Doug Pitcher, Richard Bell, Nikolaos Koitsopoulos, Tony Murray, and Keith
Pearson be advised of Council's actions.
CARRIED
HERITAGE DESINGNATIONS-
6585 REGIONAL ROAD 34 AND 4675 BETHESDA ROAD
Resolution #GPA-214-05
Moved by Councillor MacArthur, seconded by Councillor Schell
THAT Report CLD-21-05 be received;
"""
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General Purpose and Administration Committee
Minutes
May 9, 2005
THAT the by-laws attached to Report CLD-21-05 as Attachments No.1 and NO.2 to designate
'- 6585 Regional Road 34, Part Lot 30, Concession 6, Darlington and 4675 Bethesda Road, Part Lot
5, Concesssion 5, Darlington as heritage properties be forwarded to Council;
THAT the Municipal Clerk be authorized to carry out all actions necessary to complete the process
of property designation pursuant to the Ontario Heritage Act, R.S.O. 1990, c.O.18 and detailed
within Report CD-021-05; and
THAT Ms. Knox, Mr. and Mrs. Coombes, the Local Architectural Conservation and Advisory
Committee, and the Ontario Heritage Foundation be advised of Council's decision.
CARRIED
QUARTERLY PARKING REPORT
Resolution #GPA-215-05
Moved by Councillor Schell, seconded by Councillor Robinson
THAT Report CLD-22-05 be received; and
THAT a copy of Report CLD-22-05 be forwarded to the Bowmanville Business Centre for their
information.
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CARRIED
Mayor Mutton chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
CL2005-2 VALLEY'S 2000 POND CONSTRUCTION, BOWMANVILLE CREEK VALLEY
OPPOSITE HETHERINGTON DRIVE
Resolution #GPA-216-05
Moved by Councillor Schell, seconded by Councillor MacArthur
THAT Report COD-021-05 be received;
THAT Hard-Co Construction Ltd., Whitby, Ontario with a total bid in the amount of $31 ,348.97
(Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications
of Tender CL2005-2, be awarded the contract for the Valley's 2000 Pond Construction,
Bowmanville Creek Valley opposite Hetherington Drive as required by the Engineering
Department;
THAT the total funds required in the amount of $44,500.00 ($31,348.97 tender plus contingencies,
""" G.S.T., consulting and soils) be drawn from Engineering Account #110-32-325-83262-7401; and
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THAT the attached By-law to Report COD-021-05, marked Schedule "A", authorizing the Mayor
and the Clerk to execute the necessary agreement be approved.
CARRIED
CL2005-1 PEDESTRIAN WALKWAY, COURTICE - FOXHUNT TRAIL TO DARLINGTON
BOULEVARD
Resolution #G P A-217 -05
Moved by Councillor Foster, seconded by Councillor Schell
THAT Report COD-022-05 be received;
THAT 614128 Ontario Ltd. ola Trisan Construction, Schomberg, Ontario with a total bid in the
amount of $74,895.05 (Plus G.S.T.), being the lowest responsible bidder meeting all terms,
conditions, and specifications of Tender CL2005-1, be awarded the contract for the Pedestrian
Walkway, Courtice - Foxhunt Trail to Darlington Boulevard as required by the Engineering
Department;
THAT the total funds required in the amount of $101,000.00 ($74,895.05 tender plus
contingencies, consulting, soils and utilities) be drawn from Engineering Capital Account #110-32-
331-83213-7401, ($80,000.00) as carried over from 2003 and an additional $21,000.00 from the
Roads Contribution Reserve Fund; and
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THAT the attached By-law to Report COD-022-05, marked Schedule "A", authorizing the Mayor
and the Clerk to execute the necessary agreement be approved.
CARRIED
LIONS CLUB OFFER TO LEASE, CLARINGTON BEECH CENTRE
Resolution #GPA-218-05
Moved by Councillor MacArthur, seconded by Councillor Robinson
THAT Report COD-023-04 be received;
THAT the offer from the Lions Club for the lease of space in the Clarington Beech Centre in the
amount of $6.631 square foot for the term of September 1, 2005 to June 30, 2006 be approved;
and
THAT the attached By-law to Report COD-023-05, marked Schedule "A", authorizing the Mayor
and the Clerk to execute the lease agreement with the Lions Club be forwarded to Council for
approval.
CARRIED
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General Purpose and Administration Committee
Minutes
May 9, 2005
ONTARIO REALTY CORPORATION LEASE AGREEMENT
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Resolution #GPA-219-05
Moved by Councillor Schell, seconded by Councillor Pingle
THAT Report COD-024-05 be received;
THAT the Lease agreement (Schedule "A" to Report COD-024-05) with the Ontario Realty
Corporation in the amount of $9,000.00 per annum for a one (1) year term be approved; and
THAT the attached By-law to Report COD-024-05, marked Schedule "B", be approved authorizing
the Mayor and the Clerk to execute the necessary agreement.
CARRIED
FINANCE DEPARTMENT
There were no reports considered under this section of the agenda.
CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT
There were no reports considered under this section of the agenda.
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UNFINISHED BUSINESS
There were no items considered under this section of the agenda.
OTHER BUSINESS
There were no items considered under this section of the agenda.
ADJOURNMENT
Resolution #GPA-220-05
Moved by Councillor Pingle, seconded by Councillor MacArthur
THAT the meeting adjourn at 11 :04 am
CARRIED
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MAYOR
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