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HomeMy WebLinkAbout11/12/2013 General Purpose and Administration Committee Minutes November 12, 2013 Minutes of a meeting of the General Purpose and Administration Committee held on Tuesday, November 12, 2013 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Councillor R. Hooper Councillor M. Novak (until 3:19 p.m.) Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Absent: Mayor A. Foster Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Deputy Fire Chief, M. Berney Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher Councillor Novak chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Hooper announced the following upcoming events: • 52nd Annual Bowmanville Santa Claus Parade on Saturday, November 16, 2013. • Grand Opening of the Rock Bottom Flooring and Kitchen Design Centre on Saturday, November 16, 2013 between 12:00 to 4:00 p.m., at 151 Wellington Street, Bowmanville. - 1 - General Purpose and Administration Committee Minutes November 12, 2013 Councillor Partner announced the following upcoming events: • Orono Cafe's 7t" Anniversary is being celebrated with a fundraising Prime Rib Dinner on Friday, November 15, 2013 with proceeds to the Bowmanville Hospital. • 3rd Annual Jackie Kent Extravaganza on Friday, November 15, 2013 from 5:00 p.m. to 9:00 p.m. at the Newcastle Community Hall, with proceeds going to the Newcastle Community Hall Improvement Fund. • Janice Parish and Royal Service's 5t" Annual Fundraiser on Saturday, November 16, 2013 from 8:00 a.m. to 1:00 p.m. with proceeds going to the East Clarington Food Bank. • Orono United Church Resale Shop Christmas Sale and Lunch on Saturday, November 16, 2013 between 9:00 a.m. and 3:00 p.m. • Fosterbrooke Christmas Bazaar on Sunday, November 17, 2013 between 10:00 a.m. and 2:00 p.m. • Newcastle Santa Claus Parade on Sunday, November 17, 2013, at 5:30 p.m. • Newcastle Horticulture Society Christmas Show and Pot Luck and Annual General Meeting on Tuesday, November 19, 2013 at 6:30 p.m. at the Newcastle Community Hall, Main Auditorium. • Newcastle Business Improvement Association's Pancake Breakfast starting at 9:00 a.m. • 2nd Annual Orono Santa Claus Parade on Saturday, November 30, 2013. Councillor Traill announced the Tyrone Community Centre Pub Night on November 28, 2013 at 7:00 p.m. Councillor Woo announced the following upcoming events: • St. Paul's United Church's Christmas Tea Party on Saturday, November 16, 2013 between 1:00 p.m. and 4:00 p.m. in support of Big Brothers Big Sisters Clarington. • Region of Durham Works Department, on November 15 and November 20, 2013, will place a safe, environmentally friendly, bio-degradable "fluorescing" dye into the treatment process at the Newcastle Water Pollution Control Plant. The red dye may pass through the treatment process and be released from the plant with treated effulent (discharge) into Lake Ontario. This may result in a temporary red colouring of Lake Ontario water near the outfall in Newcastle. The dye will not affect water quality or recreational uses of Lake Ontario. It is harmless to aquatic and human life. The colour will be temporary and will eventually dilute and become unnoticeable. - 2 - General Purpose and Administration Committee Minutes November 12, 2013 Councillor Novak announced the following: • Courtice Christmas Tree Lighting Ceremony on November 28, 2013 from 6:00 p.m. to 8:00 p.m. at White Cliffe Terrace Retirement Residence. • 1 st Annual Courtice Santa Claus Parade on Sunday, December 1, 2013. Councillor Novak highlighted the accomplishments of Veridian Connections and explained her history with the organization. She announced that, in light of the recent change to the nomination policy, it was her intention to resign from the Veridian Connections Board of Directors effective December 31, 2013. MINUTES Resolution #GPA-520-13 Moved by Councillor Neal, seconded by Councillor Partner THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on October 28, 2013, be approved, and, to provide clarity for the reader, that the minutes include the procedure for nominations to and the replacement of directors on the Veridian Corporation and the Veridian Connections Inc. Boards (Attachment No. 2 to Addendum to Report CLD-027-13), as approved by the Committee, in its entirety, within Resolution #GPA-514-13. CARRIED PUBLIC MEETING There were no public meetings held. DELEGATIONS DELEGATION OF DEBBIE HILLYER, EXECUTIVE DIRECTOR, FISHABILITY SPORTS CLUB INC. AND MANAGER OF THE PREDATORS SLEDGE HOCKEY CLUB, AND VICKY HILLYER, REGARDING INFORMATION ON THE NON-PROFIT ORGANIZATION, FISHABILITY SPORTS CLUB Debbie Hillyer, Executive Director, FishAbility Sports Club Inc. and Manager of the Predators Sledge Hockey Club, and Vicky Hillyer, were present regarding Information on the non-profit organization, FishAbility Sports Club. They made a verbal presentation to accompany an electronic presentation of a video from their website. Mrs. Hillyer provided the Committee with background on the founding of the FishAbility Sports Club. Mrs. Hillyer stated that the Club promotes outdoor recreational activities for differently abled children, youth and adults. She explained that the goal of the Club is to make fishing accessible to all and the mission is to provide sports and recreational - 3 - General Purpose and Administration Committee Minutes November 12, 2013 programs to help the physical, mental and social well being of persons of any age or disability. Mrs. Hillyer noted that the first fishing season, in 2009 in Bewdley, was very successful and has continued to grow. She noted that they have purchased a pontoon boat and, in 2012, they introduced an annual Kids Fishing Day. Mrs. Hillyer added that the program numbers have increased to the point that in 2013 there were two outings six days a week. She added that the Club was involved in the grand opening of the Bowmanville Creek Anglers Association's wheelchair accessible fishing platform. Mrs. Hillyer explained that the Club also founded the local sledge hockey club, The Predators, which plays in a league, and have been very successful. She noted that there has recently been the formation of a new development sledge hockey club for players age 5 and older. Mrs. Hillyer added that next year, there will be increased fishing programs. She explained that fundraising (calendar sales, raffles, donations, sponsorships and a Trillium Grant) is very important as most members are on a limited income. Mrs. Hillyer stressed that it is important to focus on abilities rather than disabilities. She added that there will be a Christmas Fundraising Dinner in December, 2013. Resolution #GPA-521-13 Moved by Councillor Woo, seconded by Councillor Hooper THAT the delegation of Debbie Hillyer, Executive Director, FishAbility Sports Club Inc., and Vicky Hillyer, regarding Information on the non-profit organization, FishAbility Sports Club be received with thanks. CARRIED DELEGATION OF MIKE PATRICK, TREASURER, CLARINGTON SWIM CLUB, REGARDING THE REPORT CSD-010-13, CLARINGTON FITNESS CENTRE — PROPOSED RENOVATIONS Mike Patrick, Treasurer, Clarington Swim Club, was present regarding the Report CSD-010-13, Clarington Fitness Centre — Proposed Renovations. Mr. Patrick thanked Staff for the thorough and inclusive consultation in preparation for the renovations. He noted that the Swim Club is the largest user of pool services, paying approximately $40,000 per year. Mr. Patrick stated his appreciation for Staff working with the Club on how they could schedule their programs in other facilities. He noted that there were two additional public meetings during the summer. Mr. Patrick explained that the Clarington Swim Club was the victim of a criminal fraud a few years ago, but is now financially stable and has over 300 members. He urged that it is important that the Club be supported. Mr. Patrick thanked Staff for their efforts to minimize the impact of the renovations on the Club. - 4 - General Purpose and Administration Committee Minutes November 12, 2013 DELEGATION OF MARILIA MARTINS-HJORNGAARD, VICE PRESIDENT, NEWCASTLE DISTRICT CHAMBER OF COMMERCE, REGARDING REPORT PSD-063-13, PROPOSED NEWCASTLE VILLAGE CENTRE URBAN DESIGN GUIDELINES Marilia Martins-Hjorngaard, Vice President, Newcastle District Chamber of Commerce, was present regarding Report PSD-063-13, Proposed Newcastle Village Centre Urban Design Guidelines. She withdrew her request to address the Committee. DELEGATION OF TOM UJFALUSSY, PRESIDENT, NEWCASTLE DISTRICT CHAMBER OF COMMERCE REGARDING REPORT PSD-063-13, PROPOSED NEWCASTLE VILLAGE CENTRE URBAN DESIGN GUIDELINES Tom Ujfalussy, President, Newcastle District Chamber of Commerce, was not present at this time. DELEGATION OF TIM JOHNSTON, PRESIDENT OF THE CLARINGTON SQUASH CLUB, REGARDING REPORT CSD-010-13, CLARINGTON FITNESS CENTRE — PROPOSED RENOVATION Tim Johnston, President of the Clarington Squash Club, was present regarding Report CSD-010-13, Clarington Fitness Centre — Proposed Renovation. He reminded the Committee that he had attended the October 28, 2013 General Purpose and Administration Committee meeting on the same matter. Mr. Johnston stated that he is still concerned that there is not clarity on the public response. He noted that the option #4 was not one of the options proposed at the Public Meetings. Mr. Johnston explained that, if the purpose of the renovation is to increase usage of the facility, the usage numbers have not been accurately provided. He noted that there are more than 65 members of the Clarington Squash Club. Mr. Johnston asked whether the detailed usage numbers could be made public. He stated that the original intent of the building was that there would be two more squash courts. Mr. Johnston noted that additional squash courts would dramatically and positively change the usage of squash courts. He explained that additional courts would allow the ability for student programs and summer camps for squash. Mr. Johnston noted that, although he is not an expert in the field, according to his source, the expense for a squash court is not immense. He urged that more accurate numbers be attached to the report and he also urged the Municipality to consider how the facility will be used. - 5 - General Purpose and Administration Committee Minutes November 12, 2013 DELEGATION OF TOM UJFALUSSY, PRESIDENT, NEWCASTLE DISTRICT CHAMBER OF COMMERCE REGARDING REPORT PSD- 063 -13, PROPOSED NEWCASTLE VILLAGE CENTRE URBAN DESIGN GUIDELINES - Continued Tom Ujfalussy, President, Newcastle District Chamber of Commerce, attended the meeting and stated that he and Marilia Marti ns-Hjorngaard did not intend to speak at the meeting. SUSPEND THE RULES Resolution #GPA- 522 -13 Moved by Councillor Neal, seconded by Councillor Traill THAT the Rules of Procedure be suspended to allow an additional delegation. CARRIED DELEGATION OF TOM HAMBLIN REGARDING REPORT CSD- 010 -13, CLARINGTON FITNESS CENTRE — PROPOSED RENOVATION Resolution #GPA- 523 -13 Moved by Councillor Neal, seconded by Councillor Woo THAT Mr. Tom Hamblin, member of the Clarington Squash Club, be allowed to speak regarding Report CSD- 010 -13, Clarington Fitness Centre — Proposed Renovation. CARRIED Mr. Hamblin was present regarding Report CSD- 010 -13, Clarington Fitness Centre — Proposed Renovation. He explained that when he retired, he decided to play squash in Clarington, based on the fact that there was an organized Squash Club. Mr. Hamblin stated that there is a lack of a viewing area for the squash area. He explained that better viewing would increase the Club spirit and opportunities to learn. Mr. Hamblin noted that two courts are below the critical mass. He added that if there were at least three courts, two could be occupied with Club members and one for walk -ins. Mr. Hamblin stated that he currently drives to Pickering to play doubles squash. He noted that his ideal would be two singles courts and one doubles courts or three singles courts. M General Purpose and Administration Committee Minutes November 12, 2013 RECESS Resolution #GPA-524-13 Moved by Councillor Partner, seconded by Councillor Traill THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 11:11 a.m. PRESENTATIONS PRESENTATION OF INSPECTOR ROLF KLUEM, DURHAM REGIONAL POLICE SERVICE (DRPS), REGARDING DRPS EAST DIVISION POLICING 2013 OVERVIEW OF IDENTIFIED COMMUNITY SAFETY PRIORITIES FROM 2013 COMMUNITY PATROL PLAN Inspector Rolf Kluem, Durham Regional Police Service (DRPS), was present regarding DRPS East Division Policing 2013 Overview of Identified Community Safety Priorities from 2013 Community Patrol Plan. He made a verbal presentation to accompany an electronic presentation. He explained that the new Community Policing Office in Clarington is currently under construction. Inspector Kluem noted that the main goal is to maintain and/or increase the feeling of public safety for Clarington/Scugog residents by reducing property crimes, reducing motor vehicle collisions, responding to serious incidents, and supporting the Community through personal engagement. He provided examples of the East Division's priorities being guided by crime analysis. Inspector Kluem explained that the priorities include: improving road safety; managing recidivist offenders; focussing on safety in open areas; participating in community events, business areas and private events; and by addressing criminal activity and indication of organized crime. He noted the following tools/activities to support the priorities: proactive targeted patrols, monthly RIDE initiatives and bar inspections, consistent traffic enforcement in school zones, enforcement in high collision areas, and collaboration with Municipal partners. Inspector Kluem provided the Committee with a chart detailing the outcomes as at the month of August, 2013. He noted that citizen feedback is positive. Inspector Kluem provided examples of some criminal investigations, including statistics on violent crimes. Inspector Kluem noted some of the activities of the Community Relations Unit. He explained some of the statistics surrounding managing violent offenders. Inspector Kluem stated that there are several examples of policing excellence which have been rewarded with commendations. He provided statistics on Provincial Offence Notices including Highway Traffic Act infractions, as well as statistics on impaired driving. Inspector Kluem noted that motor vehicle collisions in the Division have decreased 4.6% overall and 15.2% in priority zones. Inspector Kluem provided several examples of municipal partnership, joint - 7 - General Purpose and Administration Committee Minutes November 12, 2013 initiatives, community engagement, and community events. He reminded the Committee of upcoming events and initiatives. Resolution #GPA-525-13 Moved by Councillor Neal, seconded by Councillor Hooper THAT the presentation of Inspector Rolf Kluem, Durham Regional Police Service (DRPS), regarding DRPS East Division Policing 2013 Overview of Identified Community Safety Priorities from 2013 Community Patrol Plan be received with thanks; and THAT Inspector Kluem be asked to pass along the Committee's thanks for the 18,000 hours service by the DRPS Auxiliary Unit volunteers. CARRIED RECESS Resolution #GPA-526-13 Moved by Councillor Traill, seconded by Councillor Neal THAT the Committee recess for 1 hour. MOTION LOST Resolution #GPA-527-13 Moved by Councillor Neal, seconded by Councillor Woo THAT the Committee recess until 1:15 p.m. CARRIED The meeting reconvened at 1:15 p.m. with Councillor Woo in the Chair. PLANNING SERVICES DEPARTMENT PROPOSED NEWCASTLE VILLAGE CENTRE URBAN DESIGN GUIDELINES Resolution #GPA-528-13 Moved by Councillor Partner, seconded by Councillor Neal THAT Report PSD-063-13 be received; - 8 - General Purpose and Administration Committee Minutes November 12, 2013 THAT the Proposed Newcastle Village Centre Urban Design Guidelines (October, 2013), be adopted; and THAT all interested parties listed in Report PSD-063-13 and any delegations be advised of Council's decision. CARRIED REQUEST FOR CONFIRMATION OF MUNICIPAL COUNCIL SUPPORT RESOLUTION UNDER THE GREEN ENERGYACT: ROOF-TOP SOLAR FIT PROJECT AT 3520 HIGHWAY 35/115 Resolution #GPA-529-13 Moved by Councillor Partner, seconded by Councillor Hooper THAT Report PSD-064-13 be received for information. CARRIED Councillor Novak chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR OCTOBER, 2013 Resolution #GPA-530-13 Moved by Councillor Hooper, seconded by Councillor Traill THAT Report EGD-038-13 be received for information. CARRIED SERVICING OF NON-RESIDENTIAL DEVELOPMENT OPPORTUNITIES HOST COMMUNITY STRATEGIC FUNDING POLICY LAKE ROAD CONSTRUCTION—EXISTING EAST LIMIT TO LAMBS ROAD Resolution #GPA-531-13 Moved by Councillor Woo, seconded by Councillor Traill THAT Report EGD-039-13 be received; THAT the Municipality proceed with the extension of Lake Road from the current east terminus to Lambs Road; - 9 - General Purpose and Administration Committee Minutes November 12, 2013 THAT the Mayor and the Municipal Clerk be authorized to sign the Subdivision Agreement with 1029629 Ontario Inc., Montik Financial Services Inc., 1755480 Ontario Inc. and David Goodman, substantially in the form of Attachment #3 to Report EGD-039-13; THAT the Municipality's share of the project in the amount of $1,300,000 be funded from the Development Charges Roads and Related Reserve Fund; THAT the land owner's share of the project in the amount of $770,000 be funded from the Strategic Capital Reserve Fund; and THAT Staff be authorized to proceed with the preparation of the design and reports to get required approvals necessary to proceed with the construction of the Lake Road extension in 2014. CARRIED AS AMENDED LATER IN THE MEETING (See following motions) Councillor Traill left the meeting at 1:44 p.m. Resolution #GPA-532-13 Moved by Councillor Neal, seconded by Councillor Woo THAT the foregoing Resolution #GPA-531-13 be amended by adding the following words to the end of Sections 6.3, 6.4, and 6.5 of the draft Subdivision Agreement (Attachment 3 of Report EGD-039-13): "and the charge in favour of the Municipality, as created by Section 7.5 of the Agreement." CARRIED Councillor Traill returned to the meeting at 1:48 p.m. SUSPEND THE RULES Resolution #GPA-533-13 Moved by Councillor Neal, seconded by Councillor Traill THAT the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #GPA-531-13 a second time. CARRIED - 10 - General Purpose and Administration Committee Minutes November 12, 2013 Resolution #GPA-534-13 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #GPA-531-13 be referred back to Staff to prepare a report, for the General Purpose and Administration Committee meeting of November 25, 2013 detailing what is required for a similar project in the Clarington Energy Park, as is envisioned for these subject lands. MOTION LOST LATER IN THE MEETING (See following motion) SUSPEND THE RULES Resolution #GPA-535-13 Moved by Councillor Neal, seconded by Councillor Woo THAT the Rules of Procedure be suspended to allow for discussion on a referral motion. MOTION LOST The foregoing Resolution #GPA-534-13 was then put to a vote and lost. The foregoing Resolution #GPA-531-13 was then put to a vote and carried as amended. REQUEST FOR REPORT — TIME LINE FOR ISSUING BUILDING PERMITS IN THE CLARINGTON ENERGY PARK Resolution #GPA-536-13 Moved by Councillor Neal, seconded by Councillor Traill THAT Staff be directed to prepare a report, within a month, regarding the time line for issuing building permits for the Clarington Energy Park industrial lands. MOTION LOST OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. - 11 - General Purpose and Administration Committee Minutes November 12, 2013 Councillor Neal chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT TERMS OF REFERENCE FOR AN EXPRESSION OF INTEREST FOR A NEW MULTI -USE RECREATIONAL FACILITY IN BOWMANVILLE Resolution #GPA- 537 -13 Moved by Councillor Traill, seconded by Councillor Hooper WHEREAS Clarington is in need of another multi- function recreational facility that can meet the needs of a growing and diverse population; AND WHEREAS Newcastle and Courtice have state -of- the -art recreational, sporting and aquatic fitness facilities and Bowmanville residents should expect the same service levels; AND WHERES the option of exploring the feasibility of constructing a new recreational facility in Bowmanville has not been addressed; AND WHEREAS the proposed renovation to the Clarington Fitness Centre is a "Band Aid Solution" which does not appear to be a financially prudent way to address the intermediate and long term needs of residents; NOW THEREFORE BE IT RESOLVED THAT the Chief Administrative Officer develop Terms of Reference for a business case to be developed on the most financially prudent new multi -use facility for Bowmanville; and THAT the Terms of Reference, once approved by Council, be used as a basis for an Expression of Interest for a traditional build or a P3 to be evaluated by Council. MOTION LOST LATER IN THE MEETING (See following motions) RECESS Resolution #GPA- 538 -13 Moved by Councillor Woo, seconded by Councillor Partner THAT the Committee recess for 5 minutes. CARRIED -12- General Purpose and Administration Committee Minutes November 12, 2013 The meeting reconvened at 2:39 p.m. Resolution #GPA-539-13 Moved by Councillor Novak, seconded by Councillor Traill THAT the foregoing Resolution #GPA-537-13, regarding the Terms of Reference for a new multi-use recreational facility, be referred to the Council Budget Workshop of Friday, November 22, 2014. MOTION LOST Councillor Novak left the meeting at 3:19 p.m. The foregoing Resolution #GPA-537-13 was then put to a vote and lost. Councillor Woo chaired this portion of the meeting. CLERK'S DEPARTMENT There were no reports to be considered under this section of the Agenda. CORPORATE SERVICES DEPARTMENT PREQUALIFICATION OF ROOFING CONTRACTORS Resolution #GPA-540-13 Moved by Councillor Hooper, seconded by Councillor Traill THAT Report COD-025-13 be received; and THAT the Purchasing Manager be given the authority to establish a list of prequalified roofing contractors for the purpose of bidding on Municipal roof repairs and replacements. CARRIED RFP2013-1 MUNICIPAL BANKING SERVICES Resolution #GPA-541-13 Moved by Councillor Neal, seconded by Councillor Partner THAT Report COD-027-13 be received; - 13 - General Purpose and Administration Committee Minutes November 12, 2013 THAT the contract for Banking Services, for the Municipality of Clarington be awarded to the Toronto Dominion Bank; THAT the contract be awarded for a five (5) year term with an option to renew for an additional five (5) year term subject to acceptable pricing and satisfactory service; THAT pending acceptable pricing and satisfactory service the Purchasing Manager be authorized to extend the contract for an additional five years; and THAT the Mayor and Clerk, Director of Finance and Chief Administrative Officer as appropriate be authorized to sign all necessary documentation. CARRIED MEDIA RELATIONS POLICY Resolution #GPA-542-13 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report COD-028-13 be received; THAT Council review and endorse Revised Policy F2 (Media Relations); and THAT the policy be made available to all municipal employees through the Municipal intranet and departmental staff meetings. CARRIED AS AMENDED (See following motion) Resolution #GPA-543-13 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #GPA-542-13 be amended by amending Policy F2, Media Relations (Attachment 2 of Report COD-028-13), as follows: • Add the following words at the end of Section 1, under Spokespersons: "The Mayor or Deputy Mayor, if speaking on behalf of the Municipality, shall reflect the formal position of the Municipality of Clarington."; • Add the following words at the end of the last sentence of Section 2, under Spokespersons: "if speaking on behalf of the Municipality of Clarington."; and - 14 - General Purpose and Administration Committee Minutes November 12, 2013 • Add the following words to Section 3, 4 and 5, under Spokespersons" "That, when speaking on behalf of the Municipality of Clarington, the [Spokesperson] shall reflect the formal position of the Municipality of Clarington." CARRIED The foregoing Resolution #GPA-542-13 was then put to a vote and carried as amended. FINANCE DEPARTMENT There were no reports to be considered under this section of the Agenda. SOLICITOR'S DEPARTMENT There were no reports to be considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. UNFINISHED BUSINESS CLARINGTON FITNESS CENTRE — PROPOSED RENOVATION Resolution #GPA-544-13 Moved by Councillor Traill, seconded by Councillor Partner THAT Report CSD-010-13 be received; THAT no funds be expended on the Clarington Fitness Centre facility; THAT the Chief Administrative Officer develop Terms of Reference, within two months, for a business case to be developed on the most financially prudent new multi-use facility for Bowmanville; and THAT the Terms of Reference, once approved by Council, be used as a basis for an Expression of Interest for a traditional build or a P3 to be evaluated by Council. MOTION LOST - 15 - General Purpose and Administration Committee Minutes November 12, 2013 Resolution #GPA-545-13 Moved by Councillor Neal, seconded by Councillor Traill THAT Report CSD-010-13 be referred to Staff for a further report on when a new multi-use facility is likely to be built in south Bowmanville. CARRIED OTHER BUSINESS BOWMANVILLE ZOO RECOGNITION Resolution #GPA-546-13 Moved by Councillor Traill, seconded by Councillor Partner WHEREAS the Bowmanville Zoo was founded in 1919 and is the oldest privately owned zoo in North America; AND WHEREAS the Bowmanville Zoo has been a fixture not only in the Town of Bowmanville but under the ownership of the Connell family has had national exposure on the Uncle Bobby Show and bred and sold animals such as the Vietnamese pot bellied pigs and llamas to personalities such as Michael Jackson; AND WHEREAS since the late 1980's under the ownership of the Hackenberger family, the Bowmanville Zoo has continued to provide a fun and educational experience, to instill a sense of wonder and responsibility so that visitors gain information and knowledge and go away better informed and inspired; AND WHEREAS the Bowmanville Zoo has supplied animals to events such as the Terry Fox Bowmanville Run Site and to feature films such as the Academy Award winning film, Life of Pi; AND WHEREAS the Bowmanville Zoo has been an animal refuge for abandoned or mistreated exotic animals; AND WHEREAS the Bowmanville Zoo is an accredited and a member of Canada's Accredited Zoos and Aquariums (CAZA) and World Association of Zoos and Aquariums (WAZA); NOW THEREFORE BE IT RESOLVED THAT the Mayor and Council of the Municipality of Clarington recognize and congratulate the Bowmanville Zoo for its promotion and preservation of the health and safety of the animals under its care; and - 16 - General Purpose and Administration Committee Minutes November 12, 2013 THAT the Mayor and Council commend the Zoo for its educational efforts which promote better public understanding of the interaction between the animal world, human beings and the environment. CARRIED SUSTAINABILITY CLARINGTON COMMUNITY ADVISORY COMMITTEE REPORT TO COUNCIL ON NOVEMBER 4, 2013 Resolution #GPA-547-13 Moved by Councillor Hooper, seconded by Councillor Partner WHEREAS the Sustainable Clarington Community Advisory Committee has fully completed its Tasks 1 and 2 as assigned to it by Council and Council received a report from them with recommendations on these matters on November 4, 2013; AND WHEREAS these Recommendations are clear about: • what is to be done • by whom • and by when; AND WHEREAS Council needs the benefit of advice on: • how these recommendations would be implemented • at what cost and • how the costs would be financed; THEREFORE BE IT RESOLVED THAT, in the case of the Sustainable Clarington Community Advisory Committee's Recommendation 1, staff be requested to report to Council on: (a) how to achieve the outcomes set out in Recommendation 1 (b) the costs to do this (c) and how the costs would be distributed; THAT such staff report be provided before the end of December 2013 so that Council may consider this matter in the 2014 budget deliberations; THAT Council accept the Committee's recommendations 2(a), 3(a), 3(b) except a slight modification in the case of 3(a) on the matter of a financial projection and implementation plan for water conservation in existing development, in which case Council request a report on this matter from the regional CAO rather than Clarington staff given it is a regional matter; and - 17 - General Purpose and Administration Committee Minutes November 12, 2013 THAT Council thank the Committee for completing, in full, its Tasks 1 and 2 assigned by Council and reassure the Committee that Council recognizes that as a Committee they were not appointed to provide advice, information or education to the public but rather to provide advice to Council and that the Council will, after considering the municipal staff's advice on communications, decide what action will be taken. CARRIED RENAME THE CLARINGTON LEASH FREE DOG PARK Resolution #GPA-548-13 Moved by Councillor Hooper, seconded by Councillor Partner THAT the Clarington Leash Free Dog Park be renamed to the Dave Boyd Memorial Dog Park. CARRIED COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. ADJOURNMENT Resolution #GPA-549-13 Moved by Councillor Partner, seconded by Councillor Traill THAT the meeting adjourn at 4:21 p.m. CARRIED r MAY EPU /Y-CLERK V ` - 18 -