HomeMy WebLinkAboutReport #1 11/18/2013 clarington
Leading the Way
REPORT #1
REPORT TO COUNCIL MEETING OF NOVEMBER 18, 2013
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF TUESDAY, NOVEMBER 12, 2013
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) PSD-064-13 Request for Confirmation of Municipal Council Support
Resolution Under the Green Energy Act: Roof-Top Solar Fit
Project At 3520 Highway 35/115
(b) EGD-038-13 Monthly Report on Building Permit Activity for October, 2013
2. DELEGATION OF DEBBIE HILLYER, EXECUTIVE DIRECTOR, FISHABILITY
SPORTS CLUB INC. AND MANAGER OF THE PREDATORS SLEDGE HOCKEY
CLUB, AND VICKY HILLYER, REGARDING INFORMATION ON THE NON-
PROFIT ORGANIZATION, FISHABILITY SPORTS CLUB
THAT the delegation of Debbie Hillyer, Executive Director, FishAbility Sports Club
Inc., and Vicky Hillyer, regarding Information on the non-profit organization,
FishAbility Sports Club be received with thanks.
3. PRESENTATION OF INSPECTOR ROLF KLUEM, DURHAM REGIONAL
POLICE SERVICE (DRPS), REGARDING DRPS EAST DIVISION POLICING
2013 OVERVIEW OF IDENTIFIED COMMUNITY SAFETY PRIORITIES FROM
2013 COMMUNITY PATROL PLAN
THAT the presentation of Inspector Rolf Kluem, Durham Regional Police Service
(DRPS), regarding DRPS East Division Policing 2013 Overview of Identified
Community Safety Priorities from 2013 Community Patrol Plan be received with
thanks; and
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
Report #1 - 2 - November 18, 2013
THAT Inspector Kluem be asked to pass along the Committee's thanks for the
18,000 hours service by the DRPS Auxiliary Unit volunteers.
4. PROPOSED NEWCASTLE VILLAGE CENTRE URBAN DESIGN GUIDELINES
THAT Report PSD-063-13 be received;
THAT the Proposed Newcastle Village Centre Urban Design Guidelines (October,
2013), be adopted; and
THAT all interested parties listed in Report PSD-063-13 and any delegations be
advised of Council's decision.
5. SERVICING OF NON-RESIDENTIAL'DEVELOPM ENT OPPORTUNITIES
HOST COMMUNITY STRATEGIC FUNDING POLICY
LAKE ROAD CONSTRUCTION—EXISTING EAST LIMIT TO LAMBS ROAD
THAT Report EGD-039-13 be received;
THAT the Municipality proceed with the extension of Lake Road from the current
east terminus to Lambs Road;
THAT the Mayor and the Municipal Clerk be authorized to sign the Subdivision
Agreement with 1029629 Ontario Inc., Montik Financial Services Inc., 1755480
Ontario Inc. and David Goodman, substantially in the form of Attachment #3 to
Report EGD-039-13, as amended by adding the following words to the end of
Sections 6.3, 6.4, and 6.5 of the draft Subdivision Agreement:
"and the charge in favour of the Municipality, as created by Section 7.5 of
the Agreement.";
THAT the Municipality's share of the project in the amount of$1,300,000 be funded
from the Development Charges Roads and Related Reserve Fund;
THAT the land owner's share of the project in the amount of$770,000 be funded
from the Strategic Capital Reserve Fund; and
THAT Staff be authorized to proceed with the preparation of the design and reports
to get required approvals necessary to proceed with the construction of the Lake
Road extension in 2014.
Report#1 - 3 - November 18, 2013
6. PREQUALIFICATION OF ROOFING CONTRACTORS
THAT Report COD-025-13 be received; and
THAT the Purchasing Manager be given the authority to establish a list of
prequalified roofing contractors for the purpose of bidding on Municipal roof repairs
and replacements.
7. RFP2013-1 MUNICIPAL BANKING SERVICES
THAT Report COD-027-13 be received;
THAT the contract for Banking Services, for the Municipality of Clarington be
awarded to the Toronto Dominion Bank;
THAT the contract be awarded for a five (5) year term with an option to renew for
an additional five (5) year term subject to acceptable pricing and satisfactory
service;
THAT pending acceptable pricing and satisfactory service the Purchasing Manager
be authorized to extend the contract for an additional five years; and
THAT the Mayor and Clerk, Director of Finance and Chief Administrative Officer as
appropriate be authorized to sign all necessary documentation.
8. MEDIA RELATIONS POLICY
THAT Report COD-028-13 be received;
THAT Council review and endorse Revised Policy F2, Media Relations,
(Attachment 2 of Report COD-028-13) as amended as follows:
• Add the following words at the end of Section 1, under Spokespersons:
"The Mayor or Deputy Mayor, if speaking on behalf of the
Municipality, shall reflect the formal position of the Municipality of
Clarington.";
• Add the following words at the end of the last sentence of Section 2, under
Spokespersons:
"if speaking on behalf of the Municipality of Clarington."; and
• Add the following words to Section 3, 4 and 5, under Spokespersons:
"That, when speaking on behalf of the Municipality of Clarington, the
[Spokesperson] shall reflect the formal position of the Municipality of
Clarington."
and
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THAT the policy be made available to all municipal employees through the
Municipal intranet and departmental staff meetings.
9. BOWMANVILLE ZOO RECOGNITION
WHEREAS the Bowmanville Zoo was founded in 1919 and is the oldest privately
owned zoo in North America;
AND WHEREAS the Bowmanville Zoo has been a fixture not only in the Town of
Bowmanville but under the ownership of the Connell family has had national
exposure on the Uncle Bobby Show and bred and sold animals such as the
Vietnamese pot bellied pigs and llamas to personalities such as Michael Jackson;
AND WHEREAS since the late 1980's under the ownership of the Hackenberger
family, the Bowmanville Zoo has continued to provide a fun and educational
experience, to instill a sense of wonder and responsibility so that visitors gain
information and knowledge and go away better informed and inspired;
AND WHEREAS the Bowmanville Zoo has supplied animals to events such as the
Terry Fox Bowmanville Run Site and to feature films such as the Academy Award
winning film, Life of Pi;
AND WHEREAS the Bowmanville Zoo has been an animal refuge for abandoned
or mistreated exotic animals;
AND WHEREAS the Bowmanville Zoo is an accredited and a member of Canada's
Accredited Zoos and Aquariums (CAZA) and World Association of Zoos and
Aquariums (WAZA);
NOW THEREFORE BE IT RESOLVED THAT the Mayor and Council of the
Municipality of Clarington recognize and congratulate the Bowmanville Zoo for its
promotion and preservation of the health and safety of the animals under its care;
and
THAT the Mayor and Council commend the Zoo for its educational efforts which
promote better public understanding of the interaction between the animal world,
human beings and the environment.
10. SUSTAINABILITY'CLARINGTON COMMUNITY ADVISORY COMMITTEE
REPORT TO COUNCIL ON NOVEMBER 4, 2013
WHEREAS the Sustainable Clarington Community Advisory Committee has fully
completed its Tasks 1 and 2 as assigned to it by Council and Council received a
report from them with recommendations on these matters on November 4, 2013;
Report#1 - 5 - November 18, 2013
AND WHEREAS these Recommendations are clear about:
• what is to be done
• by whom
• and by when;
AND WHEREAS Council needs the benefit of advice on:
• how these recommendations would be implemented
• at what cost and
• how the costs would be financed;
THEREFORE BE IT RESOLVED THAT, in the case of the Sustainable Clarington
Community Advisory Committee's Recommendation 1, staff be requested to report
to Council on:
(a) how to achieve the outcomes set out in Recommendation 1
(b) the costs to do this
(c) and how the costs would be distributed;
THAT such staff report be provided before the end of December 2013 so that
Council may consider this matter in the 2014 budget deliberations;
THAT Council accept the Committee's recommendations 2(a), 3(a), 3(b) except a
slight modification in the case of 3(a) on the matter of a financial projection and
implementation plan for water conservation in existing development, in which case
Council request a report on this matter from the regional CAO rather than
Clarington staff given it is a regional matter; and
THAT Council thank the Committee for completing, in full, its Tasks 1 and 2
assigned by Council and reassure the Committee that Council recognizes that as a
Committee they were not appointed to provide advice, information or education to
the public but rather to provide advice to Council and that the Council will, after
considering the municipal staff's advice on communications, decide what action will
be taken.
11. RENAME THE CLARINGTON LEASH FREE DOG PARK
THAT the Clarington Leash Free Dog Park be renamed to the Dave Boyd Memorial
Dog Park.
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