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HomeMy WebLinkAbout06/06/2005 (Jatill~l()ll I-+_",,~". I;'~ l'''~ I: General Purpose and Administration Committee Minutes June 6, 2005 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, June 6,2005 at 9:30 a.m., in the Council Chambers. ROLL CALL Present Were: Also Present: Mayor J. Mutton Councillor A. Foster Councillor D. MacArthur Councillor P. Pingle Councillor G. Robinson Councillor J. Schell Councillor C. Trim Chief Administrative Officer, F. Wu Senior Planner, Community Planning, H. Brooks Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services, M. Marano Manager, Community Planning and Design, C. Pellarin Director of Finance/Treasurer, N. Taylor Director of Emergency Services, G. Weir Manager, Park Development, P. Windolf (attended until 1 0:00 a.m.) Deputy Clerk, A. Greentree Clerk II, C. Doiron Mayor Mutton chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Councillor Schell indicated that he would be disclosing a pecuniary interest with respect to Report PSD-071-05. Councillor Pingle indicated that she would be disclosing a pecuniary interest with respect to Report PSD-072-05. MINUTES Resolution #GPA-247-05 Moved by Councillor Schell, seconded by Councillor Foster THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on May 24,2005, be approved. CARRIED - 1 . General Purpose and Administration Committee Minutes June 6, 2005 PRESENTATIONS Todd Brown, Monteith/Brown Planning Consultants gave a power point presentation regarding the Outdoor Recreation Facilities Study. The intent of the study is to ensure that the needs for recreation and leisure facilities are evaluated by analyzing the past, present and projected demographic profile of the community. The Study identified outdoor recreation facility needs within the Municipality of Clarington for the next fifteen years. The Study will determine the most appropriate and fiscally-achievable provision strategies, complete with priorities and timing, to meet the needs of sports facility improvements or construction. Mr. Brown reviewed the facility inventory and the identified needs. He presented the twenty-two recommendations detailed in the Study. Resolution #GPA-248-05 Moved by Councillor Robinson, seconded by Councillor Trim THAT Maxine Hoos be added to the list of delegations. CARRIED DELEGATIONS Mr. Dave Muiria, on behalf of his wife Lucielle, and himself, stated regarding Report PSD-068-05 Oak Ridges Moraine Zoning By-law, that they had nothing to add at that time and did not address Committee. Trudy Paterson, Senior Planner, Skelton Brumwell & Associates Inc. spoke in regards to Report PSD-068-05 Oak Ridges Moraine Zoning By-law. Ms. Paterson was representing her client Sarah Lowe, Dufferin Aggregates. She has concerns regarding the process of the By- law and that the proposed zoning by-law had not been made available for public review and believes that a Public Meeting is required. Ms. Paterson discussed the comments and recommendations detailed in her letter of June 3, 2005, which was previously circulated to Members of Council. Mr. Greg White, regarding Report PSD-068-05 Oak Ridges Moraine Zoning By-law, stated he had nothing further to add and did not address Committee. Mr. Ron Robinson, regarding Report PSD-068-05 Oak Ridges Moraine Zoning By-law stated he had nothing further to add and did not address Committee. Maxine Hoos spoke in opposition to Report PSD-070-05. Ms. Hoos mentioned that she had no concerns with the Kylemore Homes Development. However, she is concerned that they are now applying for additional homes before they even start construction. She would like to see low density housing as she feels that there is enough high density areas in Clarington. - 2 - General Purpose and Administration Committee Minutes June 6, 2005 She feels that this causes concerns with the amount of parking available to the residents. Ms. Hoos asked the Committee if it would be at all possible to have visitor parking lots in local neighbourhoods. She also added that there is a buffer to be placed between the sewage plant and the neighbourhood and questioned how and why it is set to 150m. Ms. Hoos sought further details respecting the construction of an 18 hole mini putt anticipated in the area. PUBLIC MEETING There were no items to be considered under this section. PLANNING SERVICES DEPARTMENT Councillor Schell stated a pecuniary interest respecting to Report PSD-071-05, vacated his chair and refrained from discussion and voting on this matter. Councillor Schell indicated that his wife is employed by Dan Holkema. ZONING BY.LAW AMENDMENT TO PERMIT THE CONSTRUCTION OF A COMMERCIAL BUILDING APPLICANT: 1638338 ONTARIO INC. (DAN HOLKEMA) Resolution #GPA-249-05 Moved by Councillor Robinson, seconded by Councillor MacArthur THAT Report PSD-071-05 be received; THAT the rezoning application submitted by 1638338 Ontario Inc., be approved; THAT the amending By-law attached to Report PSD-071-05 be forwarded to Council for approval; THAT a copy of Report PSD-071-05 and the attached amending By-law be forwarded to the Durham Region Planning Department; and, THAT all interested parties listed in Report PSD-071-05 and any delegation be advised of Council's decision. CARRIED Resolution #GPA-250-05 Moved by Councillor Schell, seconded by Councillor Pingle THAT Committee recess for 10 minutes. CARRIED - 3 - General Purpose and Administration Committee Minutes June 6, 2005 The meeting reconvened at 10:40 a.m. Councillor Schell chaired this portion of the meeting. OAK RIDGES MORAINE ZONING BY-LAW Resolution #GPA-251-05 Moved by Councillor MacArthur seconded by Councillor Pingle THAT the rules of procedure be waived to allow anyone present to speak in opposition to or support of Report PSD-068-05. CARRIED No one spoke in opposition to or in support of Report PSD-068-05. Carlo Pellarin, Manager, Community Planning and Design gave a power point presentation to the Committee Members regarding Report PSD-068-05, highlighting the key elements of the Oak Ridges Moraine Zoning By-law. Resolution #GPA-252-05 Moved by Councillor Trim, seconded by Councillor Pingle THAT Report PSD-068-05 be received; THAT the Zoning By-laws implementing the policies of the Oak Ridges Moraine Conservation Plan and Amendment No. 33 to the Clarington Official Plan as contained in Attachment NO.1 to Report PSD-068-05 be approved; THAT upon approval of the Zoning By-laws by the Minister of Municipal Affairs and Housing, a by- law be forwarded to Council to change the Municipal Fee Schedule by adding a new fee for Removal of the Environmental Holding Symbol consistent with fees for minor variance applications; THAT the Zoning By-laws contained in Attachment NO.1 to this Report be forwarded to the Minister of Municipal Affairs and Housing for approval in accordance with the Oak Ridges Moraine Conservation Act; THAT the Ministry of Municipal Affairs and Housing, Region of Durham Planning Department, Central Lake Ontario Conservation, Ganaraska Region Conservation Authority, Otonabee Region Conservation Authority, Kawartha Region Conservation Authority, City of Oshawa, Town of Port Hope, City of Kawartha Lakes, Township of Scugog and Cavan Township be forwarded a copy of Report PSD-068-05 and Council's decision; and -4- General Purpose and Administration Committee Minutes June 6, 2005 THAT all interested parities listed in Report PSD-068-05 and any delegation be advised of Council's decision. CARRIED MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF MAY 19, 2005 Resolution #GPA-253-05 Moved by Councillor Trim, seconded by Councillor Foster THAT Report PSD-069-05 be received; THAT Council concurs with the decision of the Committee of Adjustment made on May 19, 2005 for applications A2005/018, A2005/019 and A2005/020; and THAT Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED AMENDMENT TO DRAFT APPROVED PLAN OF SUBDIVISION 18T-96013 ZONING BY-LAW AMENDMENT ZBA2004-048 TO PERMIT THE DEVELOPMENT OF 245 RESIDENITAL UNITS APPLICANT: KYLEMORE HOMES Resolution #GPA-254-05 Moved by Mayor Mutton, seconded by Councillor MacArthur THAT Report PSD-070-05 be received; THAT the amendment to Draft Approved Plan of Subdivision 18T-96013, submitted by Kylemore Homes be approved subject to the conditions contained in Attachment 3 to Report PSD-070-05; THAT the rezoning application submitted by Kylemore Homes be approved and that the proposed Zoning By-law contained in Attachment 4 to Report PSD-070-05 be passed; THAT the Mayor and Clerk be authorized by By-law, to execute a Subdivision Agreement between the Owner and the Municipality of Clarington at such time as the agreement has been finalized to the satisfaction of the Directors of Engineering and Planning Services; THAT a copy of Report PSD-070-05 and Council's decision be forwarded to the Region of Durham Planning Department; and -5- General Purpose and Administration Committee Minutes June 6, 2005 THAT all interested parties listed in Report PSD-070-05 and any delegations be advised of Council's decision. CARRIED Councillor Ping Ie stated a pecuniary interest respecting to Report PSD-072-05, vacated her seat and refrained from discussion and voting on this matter. Councillor Pingle's son is a landowner in the subject area. APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: ANDREW MEIMA Resolution #GPA-255-05 Moved by Councillor Robinson, seconded by Councillor MacArthur THAT Report PSD-072-05 be received; THAT the application submitted by Andrew Meima on behalf of Keith Allin of 917859 Ontario Limited, to remove the Holding (H) symbol be approved and that the attached By-law to Report PSD-072-05 to remove the Holding (H) symbol be passed and a copy forwarded to the Regional Municipality of Durham; and THAT all interested parties listed in Report PSD-072-05 and any delegations be advised of Council's decision. CARRIED CANADIAN NUCLEAR SAFETY COMMISSION DRAFT REGULATORY GUIDE G - 320 - ASSESSING THE LONG TERM SAFETY OF RADIOACTIVE WASTE MANAGEMENT Resolution #GPA-256-05 Moved by Mayor Mutton, seconded by Councillor Trim THAT Report PSD-073-05 be received; THAT Report PSD-073-05 be approved as the comments of the Municipality of Clarington on Draft Regulatory Guide G-320, Assessing the Long Term Safety of Radioactive Waste Management; and THAT a copy of Council's decision and Report PSD-073-05 be forwarded to the Canadian Nuclear Safety Commission, the Low-Level Radioactive Waste Management Office, the Nuclear Waste Management Organization, and the South East Clarington Rate Payers Association FORTHWITH. CARRIED - 6 - General Purpose and Administration Committee Minutes June 6, 2005 MUNICIPALITY OF PORT HOPE OFFICIAL PLAN Resolution #GPA-257-05 Moved by Councillor Pingle, seconded by Councillor Foster THAT Report PSD-076-05 be received; THAT Report PSD-076-05 be submitted as the Municipality of Clarington's comments on the Municipality of Port Hope Draft Official Plan dated April 12, 2005; and THAT a copy of Report PSD-076-05 be forwarded to the Municipality of Port Hope. CARRIED Councillor MacArthur chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT OUTDOOR RECREATION FACILITIES STUDY Resolution #GPA-258-05 Moved by Councillor Schell, seconded by Councillor Robinson THAT Report EGD-016-05 be received; THAT The Outdoor Recreation Facilities Study be approved as a guide for the future provision of outdoor recreation facilities; and THAT Council express its intent to fund these projects, to the extent allowable, from current and future development charges. CARRIED Councillor Trim chaired this portion of the meeting. .7- General Purpose and Administration Committee Minutes June 6, 2005 OPERATIONS DEPARTMENT SENIOR CITIZENS AND PHYSICALLY DISABLED SIDEWALK AND DRIVEWAY WINDROW SNOW CLEARING PROGRAM Resolution #GPA-259-05 Moved by Councillor Schell, seconded by Councillor MacArthur THAT Report OPD-008-05 be received for information. CARRIED 2004 - 2005 WINTER REPORT Resolution #GPA-260-05 Moved by Councillor MacArthur, seconded by Councillor Foster THAT Report OPD-009-05 be received; THAT the Municipal Salt Management Plan be approved as attached to Report OPD-009-05; and THAT Environment Canada be advised of Council's direction. CARRIED EMERGENCY SERVICES DEPARTMENT There were no reports considered under this section of the agenda. Councillor Robinson chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT SUPPLEMENTARY FEES AND RATES REPORT Resolution #GPA-261-05 Moved by Councillor Schell, seconded by Councillor Trim THAT Report CSD-009-05 be received; and - 8 - General Purpose and Administration Committee Minutes June 6, 2005 THAT the Supplementary Fees and Rates Report CSD-009-05, as outlined in Attachment #1 to Report CSD-009-05, be approved. CARRIED Councillor Foster chaired this portion of the meeting. CLERK'S DEPARTMENT PRIVATE PARKING ENFORCEMENT Resolution #GPA-262-05 Moved by Councillor Schell, seconded by Councillor MacArthur THAT Report CLD-025-05 be received; THAT the by-laws attached to Report CLD-025-05 to appoint parking enforcement officers for private property be forwarded to Council for approval; and THAT Shelly Wensink, Barry Hails, Valiant Property Management and P.R.O. Security Investigation Agency Inc. be advised of Council's actions. CARRIED Mayor Mutton chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT CL2005-13 STATION STREET RECONSTUCTION, ORONO Resolution #GPA-263-05 Moved by Councillor Robinson, seconded by Councillor Trim THAT Report COD-029-05 be received; THAT Miwel Construction Limited, Stouffville, Ontario with a total bid in the amount of $638,216.09 (Plus G.S.T.), being the lowest responsible bidder meeting all terms, conditions, and specifications of Tender CL2005-13, be awarded the contract for the Station Street Reconstruction, Orono, as required by the Engineering Department; - 9 - General Purpose and Administration Committee Minutes June 6, 2005 THAT the total funds required in the amount of $570,000.00 ($638,216.09 tender plus contingencies, consulting, soils and utilities, less Region of Durham Works) be drawn from Engineering 2005 Capital Projects #5800-8310-05106 ($520,000.00) and #5800-8310-05118 ($50,000.00); THAT the attached By-law to Report COD-029-05, marked Schedule "A" authorizing the Mayor and the Clerk to execute the necessary agreement, be approved FORTHWITH. CARRIED REALLOCATION OF 2004 CAPITAL BUDGET FUNDS Resolution #GPA-264-05 Moved by Councillor Schell, seconded by Councillor MacArthur THAT Report COD-030-05 be received; THAT the remaining funds, in the amount of $9,800.00 from the 2004 Capital Budget, Account # 110- 16-130-81608-7401 be used for the purpose of ergonomic design/furniture for the Communication and Marketing Division's office space. CARRIED FINANCE DEPARTMENT There were no items considered under this section of the agenda. CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT There were no items considered under this section of the agenda. UNFINISHED BUSINESS There were no items considered under this section of the agenda. OTHER BUSINESS There were no items considered under this section of the agenda. -10 - General Purpose and Administration Committee Minutes June 6, 2005 ADJOURNMENT Resolution #GPA-265-05 y Moved by Councillor Schell, seconded by Councillor Robinson THAT the meeting adjourn at 11:32 CARRIED MAYOR DE( UTY tLERK C - 11 -