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HomeMy WebLinkAbout11/12/2013 clarington Leading the Way GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: November 12, 2013 TIME: 9:30 A.M. PLACE: COUNCIL CHAMBERS 1. MEETING CALLED TO ORDER 2. DISCLOSURES OF PECUNIARY INTEREST 3. ANNOUNCEMENTS 4. ADOPTION OF MINUTES OF PREVIOUS MEETING(S) (a) Minutes of a Regular Meeting of October 28, 2013 4-1 5. PUBLIC MEETINGS No Public Meetings 6. DELEGATIONS (Draft List at Time of Publication —To be Replaced with Final 6-1 List) (a) Debbie Hillyer, Executive Director, FishAbility Sports Club Inc., and Vicky Hillyer, Regarding Information on the FishAbility Sports Club (b) Mike Patrick, Clarington Swim Club,.Regarding the Report CSD-010-13, Clarington Fitness Centre — Proposed Renovations (c) Marilia Martins-Hjorngaard, Vice President, Newcastle District Chamber of Commerce, Regarding Report PSD-063-13, Proposed Newcastle Village Centre Urban Design Guidelines (d) Tom Ujfalussy, President, Newcastle District Chamber of Commerce, Regarding Report PSD-063-13, Proposed Newcastle Village Centre Urban Design Guidelines 7. PRESENTATIONS (a) Inspector Rolf Kluem, Durham Regional Police Service, Regarding DRPS East Division Policing 2013 Overview of Identified Community Safety Priorities from 2013 Community Patrol Plan CORPORATION OF THE MUNICIPALITY OF CLARINGTON nn -1-nen rn n ni 1-1- o- M1-!- - M-%Alnn AKIN III 1 r �ni-rAMI� 1 en n A c - nne r— —'' G.P. & A. Agenda - 2 - November 12, 2013 8. PLANNING SERVICES DEPARTMENT (a) PSD-063-13 Proposed Newcastle Village Centre Urban Design 8-1 Guidelines (b) PSD-064-13 Request for Confirmation of Municipal Council Support 8-66 Resolution Under the Green Energy Act: Roof-Top Solar Fit Project at 3520 Highway 35/115 9. ENGINEERING SERVICES DEPARTMENT (a) EGD-038-13 Monthly Report on Building Permit Activity for 9-1 October, 2013 (b) EGD-039-13 Servicing of Non-Residential Development Opportunities 9-8 Host Community Strategic Funding Policy Lake Road Construction — Existing East Limit to Lambs Road 10. OPERATIONS DEPARTMENT No Reports 11. EMERGENCY AND FIRE SERVICES DEPARTMENT No Reports 12. COMMUNITY SERVICES DEPARTMENT No Reports 13. MUNICIPAL CLERK'S DEPARTMENT No Reports 14. CORPORATE SERVICES DEPARTMENT (a) COD-025-13 Prequalification of Roofing Contractors 14-1 (b) COD-027-13 RFP2013-1 Municipal Banking Services 14-4 (c) COD-028-13 Media Relations Policy 14-9 15. FINANCE DEPARTMENT No Reports G.P. &A. Agenda - 3 - November 12, 2013 16. SOLICITOR'S DEPARTMENT No Reports 17. CHIEF ADMINISTRATIVE OFFICE No Reports 18. UNFINISHED BUSINESS (a) CSD-010-13 Clarington Fitness Centre — Proposed Renovation 18-1 19. OTHER BUSINESS (a) Bowmanville Zoo 19-1 (Resolution Proposed by Councillor Woo) 20. COMMUNICATIONS None 21. CONFIDENTIAL REPORTS No Reports 22. ADJOURNMENT Clarington Eroding the}{ay General Purpose and Administration Committee Minutes October 28, 2013 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, October 28, 2013 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster (until 2:54 p.m.) Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome (until 3:08 p.m.), Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Traill announced the following upcoming events: • Samuel Wilmot Nature Area Cleanup Day on Saturday, November 2, 2013 at 11:00 a.m. at the Toronto Street entrance. • Request for volunteers to assist with the preparation of food for dances at the Tyrone Community Centre, starting with a dance on Saturday, November 2, 2013. - 1 - 4-1 General Purpose and Administration Committee Minutes October 28, 2013 . Councillor Woo announced the following events: • Jake Vanhaverbeke's band, County West, CD Release party on Sunday, October 27 2013 at 7:00 p.m. at the Newcastle Community Hall. • Big Brothers-Big Sisters of Clarington Annual Gala on Saturday, November 2, 2013 at 5:30 p.m. at the Beech Centre. Councillor Hooper announced the following: • The retirement of the Library Director/CEO, Edith Hopkins, from the Clarington Public Library, effective January 31, 2014. • Bowmanville Remembrance Day Service, hosted by Royal Canadian Legion Branch 178, on Monday, November 11, 2013 at 10:30 a.m. in the courtyard at the Municipal Administrative Centre. • 52"d Annual Bowmanville Santa Claus Parade on Saturday, November 16, 2013. Councillor Neal announced the Eldad United Church hosting a Roast Beef Dinner on Sunday, November 3, 2013 at 6:00 p.m. at the Solina Hall. Councillor Novak announced the following: • The retirement of the Library Director/CEO, Edith Hopkins, from the Clarington Public Library, effective January 31, 2014. • Courtice Christmas Tree Lighting Ceremony on November 28, 2013 from 6:00 p.m. to 8:00 p.m. at White Cliffe Terrace Retirement Residence. • 1St Annual Courtice Santa Claus Parade on Sunday, December 1, 2013. • Courtice Remembrance Day Service on Monday, November 11, 2013 at White Cliffe Terrace Retirement Residence. • Several Christmas Bazaars around Clarington on Saturday, November 9, 2013. Councillor Partner announced the following upcoming events: • Fred Eaglesmith's Travelling Steam Show on Saturday, November 2, 2013 at the Orono Town Hall. More information can be found at www.fredeagiesmith.com. • Kendal Orange Lodge Penny Sale on Saturday, November 2, 2013. • Annual Christmas Bazaar on Saturday, November 2, 2013 from 8:00 a.m. to 4:00 p.m. at the Kendal Community Centre. • Newtonville Remembrance Day Service on Saturday, November 9, 2013 at 10:30 a.m. • Orono Remembrance Day Service on Sunday, November 10, 2013, at 1:15 p.m. • Newcastle Remembrance Day Service on Monday, November 11, 2013 at 10:30 a.m. • Newcastle No Frills 1St Anniversary Celebration on November 8, 9, and 10, 2013. _ 2 - 4-2 General Purpose and Administration Committee Minutes October 28, 2013 • 3rd Annual Jackie Kent Extravaganza on Friday, November 15, 2013 from 5:00 p.m. to 9:00 p.m. at the Newcastle Community Hall, with proceeds going to the Newcastle Community Hall Improvement Fund. • Janice Parish and Royal Service's 5t" Annual Fundraiser on Saturday, November 16, 2013 from 8:00 a.m. to 1:00 p.m. with proceeds going to the East Clarington Food Bank. • Newcastle Santa Claus Parade on Sunday, November 17, 2013, at 5:30 p.m. • 2nd Annual Orono Santa Claus Parade on Saturday, November 30, 2013. Mayor Foster announced the following events: • A Priority Green Clarington 2013 Symposium on Thursday, October 31, 2013 at the Courtice Community Complex. • Durham Regional Police Association Retirement Dinner on Friday, November 1, 2013 at 6:00 p.m. the Jubilee Pavilion in Oshawa. • Jeff Leal, Minister of Rural Affairs, will be at Algoma Orchards on Monday, November 4, 2013 at 2:30 p.m. • Civilian Awards Ceremony hosted by the Durham Regional Police on Wednesday, October 9, 2013 at 10:00 a.m. prior to the Regional Council meeting at the Regional Council Chambers in Whitby, honoured four Clarington citizens. • Deadline for the Ministry of Citizenship and Immigration's June Callwood Outstanding Achievement Award for Voluntarism in Ontario is Thursday, December 5, 2013. More information can be found at www.ontario.ca/honoursandawards . • Deadline for nominations for the 2013 Ontario Junior Citizen of the Year Award, coordinated by the Ontario Community Newspapers Association, is Saturday, November 30, 2013. More information can be found at www.ocna.orq/iuniorcitizen • Regional Municipality of Durham, in partnership with the Durham Purchasing Co-operative, is hosting a Supplier Information Night on Monday, November 25, 2013 from 6:00 p.m. to 8:00 pm. at the Durham Regional Headquarters, 605 Rossland Road East, Whitby, 1 st floor meeting rooms. • Blood Donor Clinic on Wednesday, October 30, 2013 at the Garnet B. Rickard Recreation Complex. • OPG Family Days: Day of the Dead Celebration on Saturday, November 2, 2013 from 11:00 a.m. to 3:00 p.m. at the Sarah Jane Williams Heritage Centre. - 3 - 4-3 General Purpose and Administration Committee Minutes October 28, 2013 MINUTES Resolution #GPA-496-13 Moved by Councillor Novak, seconded by Councillor Partner THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on October 7, 2013, be approved. CARRIED Councillor Woo chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Application to Amend the Zoning By-law 84-63 Applicant: 562503 Ontario Limited Report: PSD-060-13 Brandon Weiler, Planner 1, made a verbal and electronic presentation to the Committee regarding the application. Gerald Balson, local resident, spoke in opposition to the application. He stated that he is not opposed to the application in principle, but has a concern about the drainage south of his property and asked whether there will be a new drainage ditch installed to the west of"Lot A" as identified in Figure 2 of Report PSD-060-13. No one spoke in support of the application. Carolyn Molinari, CM Planning, representing the applicant, was present in support of the recommendations contained in Report PSD-060-13. She thanked Staff for their work on this file. Mayor Foster chaired this portion of the meeting. DELEGATIONS Dale Gibbons, Chair, Courtice Santa Claus Parade, was present regarding the 1 st Annual Courtice Santa Claus Parade. Mr. Gibbons updated the Committee on the background and progress of the Santa Claus Parade. He listed those involved in the parade planning committee. Mr. Gibbons explained that the goal is to plan for a simple parade. He noted that the parade will take place on Sunday, December 1, 2013 starting at noon at Townline Road, travelling east on Nash Road to George Reynolds Drive. Mr. Gibbons noted that the Parade Committee is working with Durham Region and the Municipality of Clarington for permits, and other organizations for insurance, volunteers, - 4 - 4-4 General Purpose and Administration Committee Minutes October 28, 2013 funding and sponsorship, etc. He added that the majority of the Committee will be continuing to work towards bringing "Concerts in the Park" to the Tooley's Mill Park when the new park opens. Mr. Gibbons encouraged everyone to attend the parade. Chris Bobyk, the Forrest Group, was present regarding Report PSD-062-13, Applications for an Official Plan Amendment and Zoning By-law Amendment to Permit the Development of a 155 Suite, 5 Storey Retirement Residence and a 104 Unit, 7 Storey Seniors Apartment. Mr. Bobyk reminded the Committee that he had attended a Committee meeting previously on the same matter. He stated that he was surprised that the Staff recommendation was to defer the Phase 2 OPA and ZBA. Mr. Bobyk informed the Committee that there had been no discussion about a deferral of Phase 2. He noted that the Region of Durham and Ministry of Environment had reached a mutual agreement regarding the application. Mr. Bobyk stated that Phase 2 is integral to the project, has been the basis of the studies, and therefore the Forrest Group is unable to defer Phase 2. He continued by stating that, if Phase 2 is deferred by the Municipality of Clarington, the Forrest Group will not be able to proceed with the project. Mr. Bobyk asked that the application be deferred to allow time to work with Staff to reach an agreement for both phases of the project. He committed to working on ensuring that the property taxes are up to date. Marie Cervenka's name was called, but she was not present. Tim Johnston, President of the Clarington Squash Club, was present regarding Report CSD-010-13, Clarington Fitness Centre — Proposed Renovation. Mr. Johnston explained that the Clarington Squash Club is a not-for-profit organization with the sole purpose of promoting playing squash in Clarington. He stated that the current proposed renovations do not reflect the squash needs in Clarington. Mr. Johnston provided the Committee with a background on squash playing in Clarington. He noted that, in 2010, the Municipality of Clarington asked the small group of squash players to create a Club to run the squash programs in Clarington. He added that the Club was formed in 2011 and has grown ever since. Mr. Johnston explained the requirements to be a member of the Club. He noted the courts are also available to the public for "walk-in" playing. He explained that two courts can support 140 squash players. Mr. Johnston noted that only a portion of the squash players are also members of the Club. Mr. Johnston noted that, during the closure of the Clarington Fitness Centre, the Club has made arrangements to play in Oshawa, and therefore the number of players has declined. He stated that the Club feels that Section 4.3 of the report is misleading where it states that there are 64 Squash Club Members. Mr. Johnston stated that there are 97 Club members plus walk-ins, those with fitness memberships, and "10-ticket" players. He explained that 29 people participated in a survey of the proposals of renovations to the Clarington Fitness Centre, with 26 of the respondents identifying squash as a priority. Additional squash courts are required to allow the squash organization and the sport to grow. - 5 - 4-5 General Purpose and Administration Committee Minutes October 28, 2013 PRESENTATIONS Inspector Rolf Kluem, Durham Regional Police Service, had informed the Municipal Clerk's Department that he was unable to attend the meeting and would reschedule his presentation. RECESS Resolution #GPA-497-13 Moved by Councillor Partner, seconded by Councillor Traill THAT the Committee recess for 15 minutes. CARRIED The meeting reconvened at 11:22 a.m. with Councillor Woo in the Chair. PLANNING SERVICES DEPARTMENT APPLICATIONS TO AMEND A DRAFT APPROVED PLAN OF SUBDIVISION AND TO AMEND THE ZONING BY-LAW APPLICANT: CLARET INVESTMENTS LTD. & 1361189 ONTARIO LIMITED Resolution #GPA-498-13 Moved by Councillor Novak, seconded by Councillor Neal THAT Report PSD-054-13 be received; THAT the application for an Amendment to a Draft Approved Plan of Subdivision 18T-94027 submitted by WDM Consultants, on behalf of Claret Investments Limited and 1361189 Ontario Limited, be supported subject to conditions as contained in Attachment 1 of Report PSD-054-13; THAT the Zoning By-law Amendment application submitted by WDM Consultants, on behalf of Claret Investments Limited and 1361189 Ontario Limited, be approved as contained in Attachment 2 of Report PSD-054-13; THAT a By-law authorizing the removal of the (H) Holding symbol be approved for lots within a future registration once all provisions, contained within the Official Plan with respect to the removal of the (H) Holding Symbol, are satisfied; THAT the Durham Regional Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-054-13 and Council's decision; and - 6 - 4-6 General Purpose and Administration Committee Minutes October 28, 2013 THAT all interested parties listed in Report PSD-054-13 and any delegations be advised of Council's decision. CARRIED AN APPLICATION TO CREATE ONE (1) RESIDENTAL LOT ON THE NORTH SIDE OF ORMISTON STREET, EAST OF OLD SCUGOG ROAD, IN HAMPTON APPLICANT: 562503 ONTARIO LIMITED Resolution #GPA-499-13 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report PSD-060-13 be received; THAT the application to amend the Zoning By-law, be approved, and that the draft Zoning By-law Amendment, as contained in Attachment 1 to Report PSD-060-13, be passed; THAT the Durham Regional Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-060-13 and Council's decision; and THAT all interested parties listed in Report PSD-060-13 and any delegations be advised of Council's decision. CARRIED PRIORITY GREEN CLARINGTON — UPDATE Resolution #GPA-500-13 Moved by Mayor Foster, seconded by Councillor Neal THAT Report PSD-061-13 be received for information. CARRIED - 7 - 4-7 General Purpose and Administration Committee Minutes October 28, 2013 APPLICATIONS FOR AN OFFICIAL PLAN AMENDMENT AND ZONING BY-LAW AMENDMENT TO PERMIT THE DEVELOPMENT OF A 155 SUITE, 5 STOREY RETIREMENT RESIDENCE AND A 104 UNIT, 7 STOREY SENIORS APARTMENT APPLICANT: THE FORREST GROUP Resolution #GPA-501-13 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report PSD-062-13, regarding The Forrest Group applications, be deferred until the General Purpose and Administration Committee meeting of November 25, 2013 to allow for staff to meet with the applicant. CARRIED Councillor Novak chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR SEPTEMBER, 2013 Resolution #GPA-502-13 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report EGD-034-13 be received for information. CARRIED TENDER AWARD APPROVAL FOR GREEN ROAD AND CPR GRADE SEPARATION, BOWMANVILLE, CONTRACT NO. CL2013-26 Resolution #GPA-503-13 Moved by Councillor Hooper; seconded by Councillor Woo THAT Report EGD-036-13 be received; THAT the established General Purpose and Administration Committee tender award approval process be waived for the tender award of the Green Road and CPR Grade Separation, Bowmanville, Contract No. CL2013-26; THAT award of the tender for Contract No. CL2013-26 go directly to Council for approval consideration at the regular meeting of Council on November 4, 2013 and; - 8 - 4-8 General Purpose and Administration Committee Minutes October 28, 2013 THAT the Mayor and Clerk be authorized to execute the agreement between the Canadian Pacific Railway Company and the Municipality of Clarington for the rail bridge over Green Road. CARRIED SMALL, RURAL AND NORTHERN MUNICIPAL INFRASTRUCTURE FUND Resolution #GPA-504-13 Moved by Mayor Foster, seconded by Councillor Partner THAT Report EGD-037-13 be received; THAT the Municipality submit one (1) Expression of Interest for consideration of funding from the Small, Rural and Northern Municipal Infrastructure Fund program; THAT the following works be endorsed as the Municipality of Clarington's highest priority project for the Small, Rural and Northern Municipal Infrastructure Fund: i) Concession Road 7 Road Rehabilitation from Leskard Road to Highway 35/115 - $1,030,000.00; THAT the information in the Expression of Interest is factually accurate; THAT the Municipality of Clarington is completing a comprehensive asset management plan that includes all of the information and analysis described in Building Together: Guide for Municipal Asset Management Plans, with the intent to have it in place by December 31, 2013; THAT the comprehensive asset management plan will be publicly available, including online on the Municipality of Clarington's website, by May 30, 2014; THAT the project put forward in the application will be completed by December 31, 2015; THAT Report EGD-037-13 be forwarded to the Small, Rural and Northern Municipal Infrastructure Fund-Capital Program c/o Rural Programs Branch as part of the Expression of Interest; THAT the applicable department proceed with the preparation and submission of the Expression of Interest including all supporting documentation; 4-9 General Purpose and Administration Committee Minutes October 28, 2013 THAT, should the Expression of Interest pass the screening process, the applicable department proceed with the preparation of the application for funding including all supporting documentation required under the program; THAT, should the Small, Rural and Northern Municipal Infrastructure Fund application be approved, staff report back to Council detailing the funding arrangements for the project as Clarington's share will not be known until the funding is approved. The Finance Department has confirmed funding is available for Clarington's share of the project; and THAT the Mayor and Clerk be authorized to execute the Small, Rural and Northern Municipal Infrastructure Fund Contribution Agreement and any other documents required to take advantage of this funding opportunity as required by the Ministry of Rural Affairs. CARRIED OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. RECESS Resolution #GPA-505-13 Moved by Mayor Foster, seconded by Councillor Neal THAT the Committee recess until 1:00 p.m. CARRIED The meeting reconvened at 1:03 p.m. with Councillor Neal in the Chair. - 10 - 4-10 General Purpose and Administration Committee Minutes October 28, 2013 COMMUNITY SERVICES DEPARTMENT CLARINGTON FITNESS CENTRE — PROPOSED RENOVATION Resolution #GPA-506-13 Moved by Councillor Traill, seconded by Councillor Partner THAT Report CSD-010-13, regarding the Clarington Fitness Centre Proposed Renovation, be tabled until the General Purpose and Administration Committee meeting of November 12, 2013. CARRIED LATER IN THE MEETING (See following motion) SUSPEND THE RULES Resolution #GPA-507-13 Moved by Mayor Foster, seconded by Councillor Novak THAT the Rules of Procedure be suspended to allow discussion on the tabling motion. MOTION LOST The foregoing Resolution #GPA-506-13 was then put to a vote and carried. Councillor Traill chaired this portion of the meeting. CLERK'S DEPARTMENT APPOINTMENTS TO SAMUEL WILMOT NATURE AREA MANAGEMENT ADVISORY COMMITTEE, THE CLARINGTON HERITAGE COMMITTEE, AND THE GANARASKA FOREST RECREATIONAL USERS COMMITTEE Resolution #GPA-508-13 Moved by Councillor Partner, seconded by Councillor Woo THAT Report CLD-029-13 be received; THAT the resignation of Pat Mulcahy be received, with regret, and that she be thanked for her contribution to the Samuel Wilmot Nature Area Management Advisory Committee; - 11 - 4-11 General Purpose and Administration Committee Minutes October 28, 2013 THAT the resignation of Colin Maitland be received, with regret, and that he be thanked for his contribution to the Clarington Heritage Committee; THAT Leo Pinto be re-appointed to the Ganaraska Forest Recreational Users Committee for a term concurrent with Council; THAT Victor Suppan be appointed to the Clarington Heritage Committee for a term concurrent with the term of Council; THAT Leo Blindenbach be appointed to the Samuel Wilmot Nature Area Management Advisory Committee for a term concurrent with Council; and THAT all interested parties listed in Report CLD-029-13 be advised of Council's decision. CARRIED Mayor Foster chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT RFP2013-5 JANITORIAL SERVICES AT VARIOUS LOCATIONS Resolution #GPA-509-13 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report COD-022-13 be received; THAT the proposal received from Country Town Cleaning, Bowmanville, Ontario being the most responsive bidder meeting all terms, conditions and specifications of Request for Proposal RFP2013-5 be awarded the contract for the Janitorial Services with a bid amount of$68,913.66 (net of H.S.T. Rebate); THAT, pending acceptable pricing and satisfactory service, the Purchasing Manager be authorized to extend the contract for an additional three years; and THAT funding be provided from the current year's respective departments Operating Budgets. CARRIED - 12 - 4-12 General Purpose and Administration Committee Minutes October 28, 2013 FINANCE DEPARTMENT FINANCIAL UPDATE AS AT SEPTEMBER 30, 2013 Resolution #GPA-510-13 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report FND-016-13 be received for information. CARRIED SOLICITOR'S DEPARTMENT CODE OF CONDUCT Resolution #GPA-511-13 Moved by Councillor Traill, seconded by Councillor Neal THAT Report LGL-010-13 be received; and THAT the Clarington Council Code of Conduct (Schedule A to By-law 2009-163) be amended to incorporate Section 9 (Gifts and Benefits) and Section 13 (No Improper Use of Influence), from the Model Code of Conduct (Attachment 2 to Report LGL-010-13), which are two areas where there are currently no comparable policy or by-law. CARRIED ENVIRONMENTAL LAWYER'S OPINION ON THE REGION OF DURHAM'S FINAL MONITORING PLAN AND THE HOST COMMUNITY AGREEMENT— FORWARDING THE EUROPEAN UNION DOCUMENT Resolution #GPA-512-13 Moved by Councillor Traill, seconded by Councillor Neal THAT the European Union documentation, as referred in the delegation of Ms. Bracken at Regional Council on October 9, 2013, be forwarded to the environmental lawyer, at McMillan Binch, to supplement the source materials for preparing the opinion regarding the Region's final monitoring plan and compliance with the Host Community Agreement. CARRIED - 13 - 4-13 General Purpose and Administration Committee Minutes October 28, 2013 CHIEF ADMINISTRATIVE OFFICER There were no reports to be considered under this section of the Agenda. RECESS Resolution #GPA-513-13 Moved by Councillor Neal, seconded by Councillor Novak THAT the Committee recess for 5 minutes. CARRIED The meeting reconvened at 1:45 p.m. UNFINISHED BUSINESS NOMINATION PROCESS —VERIDIAN CORPORATION AND VERIDIAN CONNECTIONS INC. Resolution #GPA-514-13 Moved by Councillor Neal, seconded by Councillor Woo THAT Addendum to Report CLD-027-13 be received; THAT Report CLD-027-13 be received; THAT the procedure for nominations to and the replacement of directors on the Veridian Corporation and the Veridian Connections Inc. Boards, as outlined in Attachment No. 2 to Addendum to Report CLD-027-13, be approved with the following amendments: • , Section 2.1 c) — Replace the words "Inaugural Meeting of Council" with the words "first General Purpose and Administration Committee meeting". • Section 2.1 d) — Replace the words "Inaugural Meeting of Council" with the words "first General Purpose and Administration Committee meeting". - 14 - 4-14 General Purpose and Administration Committee Minutes October 28, 2013 • Section 2.1 d) i) c) —Add the following wording at the end of this section: "The name of the representative may be chosen from the submitted candidates list for the Corporation Board position, or a member of the public who has submitted their name to the Municipality for consideration on or before the publication of the Agenda for the first General Purpose and Administration Committee." • Section 2.1 d) ii) a) — Replace this section with the following wording: "Either (i) the Mayor provided that the Mayor is sitting on the Veridian Corporation Board; or (ii) the Mayor's Designate if the Mayor does not sit on the Veridian Corporation Board; or (iii) the Member of Council who is nominated to the Veridian Corporation Board of Directors; and" • Section 2.2 — Change the title from "Replacement of Directors" to "Replacement or Resignation of Directors". • Section 2.2.1.2 b) — Replace this section with the following wording: "In the event of a replacement or if a director resigns, the Municipal Clerk shall request Veridian to undertake their process as outlined in subsection 2.1 a) to seek applications to fill the vacancy and make recommendations to Council for Clarington's nominee to the Veridian Corporation Board of Directors, and it shall be advertised on the Municipality's web site." • Section 2.2.1.2 c) — In the first sentence, replace the word "Council" with "General Purpose and Administration Committee". • Section 2.2.2. — Delete the following sentence: "While, as noted earlier, the Veridian Corporation Board is not obliged to appoint the nominees put forward by the Municipality to the Board of Directors of Veridian Connections Inc., every attempt will be made to work with Veridian to implement the following process:" - 15 - 4-15 General Purpose and Administration Committee Minutes October 28, 2013 • Section 2.2.2. b) — Replace this section with the following wording: "The Municipal Clerk will advise Veridian Corporation of Council's decision. If the director requested to be removed is the non-elected director, or if there is a resignation, the Municipal Clerk will also request Veridian to commence their process as outlined in subsection 2.1 a), and it shall be advertised on the Municipality's web site to seek applications to fill the vacancy and allow Clarington Council the opportunity to nominate the candidate for the director position." • Section 2.2.2.2. a) — Replace this section with the following wording: "Upon notification that the director has been removed or resigned, and receipt of the report from the Veridian Nominating Committee containing the list of all applicants and the Nominating Committee's recommended Director, as well as any applicants who have submitted their applications directly to the Municipality on or before the publication of the General Purpose and Administration Committee meeting Agenda during which the nominations will be made, the Municipal Clerk's Department will include it on the next regularly scheduled General Purpose and Administration Committee meeting agenda, reproducing the report for distribution, confidentially, to the Members of Council together with the agenda. The agenda will be published in accordance with the Municipality's Procedural By-law." and. THAT all interested parties listed in Addendum to Report CLD-027-13 be advised of Council's decision. CARRIED OTHER BUSINESS DELEGATION OF DALE GIBBONS, CHAIR, COURTICE SANTA CLAUS PARADE, REGARDING THE 1ST ANNUAL COURTICE SANTA CLAUS PARADE Resolution #GPA-515-13 Moved by Councillor Novak, seconded by Councillor Neal THAT the delegation of Dale Gibbons, Chair, Courtice Santa Claus Parade, regarding an update on the planning of the 1ST Annual Courtice Santa Claus Parade, be received with thanks; and - 16 - 4-16 General Purpose and Administration Committee Minutes October 28, 2013 THAT the organizing committee be thanked for,their participation and efforts. CARRIED REQUEST FOR BY-LAW EXEMPTION TO ALLOW A DOUBLE DEPTH BURIAL AT BOWMANVILLE CEMETERY Resolution #GPA-516-13 Moved by Councillor Hooper, seconded by Councillor Partner THAT the request from Stephanie Beatrice Annis, for an exemption from the Cemetery By-law 2012-061, to allow double depth burial in grave R-353-6-3 of the Bowmanville Cemetery, be approved. CARRIED LATER IN THE MEETING (See following motion) CLOSED SESSION Resolution #GPA-517-12 Moved by Councillor Hooper, seconded by Councillor Neal THAT, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing the following: • A request to allow for the double depth burial of a particular grave, a matter that deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose; • An update on the Prestonvale Heights Limited OMB Appeals, a matter that deals with litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; • Report, COD-023-13 a matter that deals with labour relations or employee negotiations and deals with personal matters about an identifiable individual, including municipal or local board employees; and • Report CLD-028-13, a matter that deals with advice that is subject to solicitor- client privilege, including communications necessary for that purpose. CARRIED RISE AND REPORT The meeting resumed in open session at 3:09 p.m. with Councillor Novak in the Chair. Councillor Novak advised that four items were discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and one resolutions was passed to provide direction to staff. - 17 - 4-17 General Purpose and Administration Committee Minutes October 28, 2013 The foregoing Resolution #GPA-516-13 was then put to a vote and carried. COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS LABOUR RELATIONS - MEDIATION DECISION Resolution #GPA-518-13 Moved by Councillor Partner, seconded by Councillor Woo THAT Report COD-023-13 be received for information. CARRIED ADJOURNMENT Resolution #GPA-519-13 Moved by Councillor Partner, seconded by Councillor Traill THAT the meeting adjourn at 3:19 p.m. CARRIED MAYOR DEPUTY CLERK - 18 - 4-18 DRAFT LIST OF DELEGATIONS GPA Meeting: November 12, 2013 (a) Debbie Hillyer, Executive Director, FishAbility Sports Club Inc., and Vicky Hillyer, Regarding Information on the FishAbility Sports Club (b) Mike Patrick, Clarington Swim Club, Regarding the Report CSD-010-13, Clarington Fitness Centre — Proposed Renovations (c) Marilia Martins-Hjorngaard, Vice President, Newcastle District Chamber of Commerce, Regarding Report PSD-063-13, Proposed Newcastle Village Centre Urban Design Guidelines (d) Tom Ujfalussy, President, Newcastle District Chamber of Commerce, Regarding Report PSD-063-13, Proposed Newcastle Village Centre Urban Design Guidelines 6-1 Chring- ton PLANNING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: November 12, 2013 Resolution#: By-law#: Report#: PSD-063-13 File#: PLN 31.16 Subject: PROPOSED NEWCASTLE VILLAGE CENTRE URBAN DESIGN GUIDELINES RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PSD-063-13 be received; 2. THAT the Proposed Newcastle Village Centre Urban Design Guidelines (October, 2013), be adopted; 3. THAT all interested parties listed in Report PSD-063-13 and any delegations be advised of Council's decision. J..y Submitted by: t �� Reviewed D vi Crome, MCIP, RPP Franklin Wu, Director of Planning Services Chief Administrative Officer RP/CS/nl 13 Nov., 2013 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 8-1 REPORT NO.: PSD-063-13 PAGE 2 1. PURPOSE The purpose of this report is to present the final report and process to develop the Newcastle Village Centre Urban Design Guidelines and to recommend their adoption. Once adopted by Council, the guidelines will become part of the Clarington Official Plan. 2. BACKGROUND 2.1 The boundary of the draft guidelines is the same as the Newcastle Village Centre Secondary Plan's boundary. The Draft Newcastle Village Centre Urban Design Guidelines ("Guidelines") area runs along King Avenue and extends from the east side of Foster Creek to 361 King Avenue East on the south-east side of Brookhouse Drive. The Newcastle Village Centre has a unique historic main street character and is the centre of economic, social and cultural activity of Newcastle (Figure 1). GEORGE STREET WES GEORGE STREET EAST F. U a Urban Design N GRAHAM CT Guidelines Area Z N WILMOT STREET Fs- RESNIK DR tY � = F z OATLEY C y K d' O Z N x w Q ALLENGER CT J w � m KING AVENUE WEST KING AVENUE EAST > > N N 0 �j HARMER DRIVE W EMILYSTW EMILYSTE ? W W N N O N �y F W W O (7 S 0 O J Q ? YO a U m CUTLER DR a 9 C O m 2 _ J m BLOOM AV Figure 'I - Newcastle Village Centre Draft Urban Design Guidelines Area 2.2 The Guidelines were prepared following Council's direction regarding the need to formalize design requirements for the development community in order to protect and enhance the unique character of the area. This need was further reinforced when projects such as Shoppers Drug Mart and No Frills were developed prior to the introduction of these urban design guidelines. 2.3 The proposed Guidelines will assist the Municipality and developers to facilitate proposals which enhance the historic character of existing development and achieve municipal expectations regarding urban design. The Guidelines are contained in Attachment 1 to Report PSD-063-13. 8-2 REPORT NO.: PSD-063-13 PAGE 3 3. COMMUNITY CONSULTATION 3.1 In an effort to solicit community feedback on what the public would like to see in future developments, planning staff presented the proposed Guidelines to: ® the Newcastle Community Improvement Plan Community Liaison Group on April 25, 2013; • the Newcastle Business Improvement Area Association on May 9, 2013; and • the Clarington Heritage Committee on June 18, 2013. 3.2 In addition, on September 25, 2013, the Municipality hosted a Public Information Session at the Newcastle Community Hall to give the community the opportunity to provide comments on the Draft Guidelines. It was advertised in the Clarington This Week and the Orono Times newspapers. Notice of the Public Information Session was also mailed to the interested parties list, and was also announced in the Planning Services E-Update newsletter and on the Municipal website. 4 a N � � 1 Figure 2 - Newcastle Village Centre Draft Urban Design Guidelines Area Public Public Information Information Session September 25, 2013 3.3 The following list summarizes the comments received by staff through the community consultation process: • Agree with having two distinct districts • Consider extending the Village Centre's boundary • Consistently apply the guidelines throughout the Village Centre • Homogeneous buildings are not desirable • Prioritize Gateway improvements • Include accessibility guidelines • Discourage only residential uses along the East District • Protect residential areas • Encourage the designation of more properties in the Historic District • Promote active streets with entrances accessible from King Avenue • Improve connectivity from the residential areas to King Avenue east along the East District though path systems 8-3 REPORT NO.: PSD-063-13 PAGE 4 • Provide transportation related improvements • Concerns with future redevelopment of the existing fire hall and drainage issues. Currently GO buses turn around on that site generating noise and air pollution. • Improve the appearance of the Buster's building The comments received have been incorporated into the proposed Guidelines (See Attachment 3 —Table 2 — Planning Policy Context) 4. NEWCASTLE VILLAGE CENTRE URBAN DESIGN GUIDELINES 4.1 The proposed Guidelines have been structured in two parts: Part A— Background: Contains the introduction and role of the guidelines, the area location, policy and planning context and existing conditions. Part B — Urban Design Guidelines Section: Contains the guidelines for the Historic Downtown District, the East District and General Guidelines for all Properties. 4.2 The Newcastle Village Centre is the focal point of economic, social and cultural activity in Newcastle Village. It provides a broad mix of retail, living, and amenity choices to the community. Urban Design Guidelines are fundamental to areas of special identity such as the Newcastle Village Centre. The Guidelines will: ® Help to preserve and enhance the unique heritage character of the Village Centre; Encourage redevelopment at increased densities; Promote quality urban design; ® Establish an eastern gateway to the village; © Implement the policies of Amendment 77 to the Clarington Official Plan and the Newcastle Village Secondary Plan; and Provide the development community with clear expectations regarding urban design. 4.3 The proposed Guidelines have been guided by Provincial and Regional policy and planning directions, the urban design policies of the Clarington Official Plan, Newcastle Village Centre Secondary Plan and the goals and objectives of the Newcastle Village Community Improvement Plan. The guidelines have also been guided by applying urban design principles and community input such as land use, compatibility, connectivity, public realm characteristics, heritage conservation, and sustainability. 8-4 REPORT NO.: PSD-063-13 PACE 5 The proposed Guidelines illustrate approaches to development within the Village Centre. The current Official Plan, Newcastle Village Secondary Plan and Zoning By-law 84763 are not affected by the guidelines. They allow for flexibility as they are intended to complement the policies of the Official Plan and regulations of the Zoning By-law. 4.4 The Newcastle Village Centre can be viewed as two districts (Figure 3): The Historic Downtown District and the East District. The Historic Downtown District The Historic Downtown district extends from the east side of Foster Creek to 97 King Avenue East on the south side and 106 King Avenue East on the north side, east of Beaver Street. The Historic Downtown district contains 34 heritage properties. The district includes architectural styles from periods such as the Classical Revival, Neo- Georgian and Georgian. GEORGE STREET WES GEORGE STREET EAST ' U Q ♦- Urban Design y GRAHAM CT Ld Guidelines Area WILMOT STREET x w RESNIK DR F x Z H Z OATLEY C ,j O , Z � x W I I S ALLENGER CT HISTORIC DOWNTOWN > DISTRICT I THE EAST DISTRICT KINGAVENUE WEST KING AVENUE EAST x F- D 'E�y LLJ�] HARMER DRIVE WW EMILY ST W EMILY ST E ? REPORT NO.: PSD-063-13 PAGE 6 Street. The district is comprised of a mix of commercial, residential, mixed uses and community facility buildings. The buildings are characterized by being further setback from the front and side property lines creating significant gaps along street edge. A small cluster of four properties are identified as heritage resources. Conventional commercial plazas are located on the periphery of the district. The new commercial and institutional developments have incorporated contemporary buildings with compatible designs and site development. There are mature trees and street furniture. There is an opportunity to provide streetscape improvements to mark the entrance to the Village Centre and district from the east. 4.5 The proposed Guidelines are based on the existing urban fabric and building characteristics in the Historic Downtown and East Districts including: Table 1 — Summary of Existing Conditions Characteristics Historic District East District Building Heights and Mainly two storeys One and two storeys Massing Building Setbacks Buildings close to or at the Buildings further from the property line along King property line along King Avenue; Buildings further Avenue and Village from the property line Centre's boundary along the Village Centre's boundary Building Design and Reflective of the building Contemporary and Features age with different interpretations of traditional architectural styles designs Building Materials Traditional building Materials such as brick and materials such as brick stone detailing, wooden and stone, wooden shiplap cladding, siding and shiplap cladding, siding stucco and stucco Parking and Landscaping Mainly located at the rear Mainly located at the front Treatment and side of buildings and and side of the building screened requiring screening Street Edge Mainly continuous street Building further setback wall along King Avenue; from the property lines Gaps in the street wall creating gaps along King along the Village Centre's Avenue and Village boundary Centre's boundary Prominent Intersections, Two prominent One prominent intersection, Gateways and Key Sites intersections and an a gateway with and opportunity for opportunity for streetscape, streetscape, architecture architecture elements elements 8-6 REPORT N®.: PSD-063-13 PAGE 7 4.6 The Historic Downtown District Urban Design Guidelines Heritage Buildings The buildings identified as Heritage Buildings in the Municipality's cultural heritage resources list, help to define the Village's unique built form and character. These buildings are to be protected and enhanced and adjacent development shall complement and feature these historic structures. The proposed Guidelines provide guidance to maintain the integrity of the original structures and associated landscapes when considering alterations, renovation, additions or repairs to heritage buildings. New Buildings The proposed Guidelines will help to achieve new development which is complementary to views, streetscape, massing, architecture and materials of adjacent heritage resources and structures. New buildings should be designed to enrich the historic nature of the existing context while ensuring the appropriate transition to adjacent residential uses. The exact imitation of older historic styles within the district is discouraged. The proposed guidelines encourage contemporary interpretations of traditional designs. BE Figure 4 -45 King Avenue East Commercial Building Development Concept in the Historic Downtown District 8-7 REPORT NO.: PSD-063-13 PAGE 8 4.7 The East District New and Existing Buildings The proposed guidelines will help to enhance the streetscape of the East District by encouraging new development to fill the gaps along the street wall with high quality commercial and mixed-use buildings to create a vibrant and inviting street life while ensuring that new development provides appropriate transitions to adjacent heritage buildings and residential uses. JU :` -- - Figure 5 — 274 King Avenue East Mixed-use Building Development Concept in the East District 4.8 General Guidelines for all Properties The proposed guidelines identify a range of opportunities to improve the overall quality of development and public realm within the Village Centre in terms of rooflines, building materials, signs, lighting, public art, streetscape, parking, landscaping, service areas, private laneways, universal design and prominent intersections and key sites. 5. DISCUSSION 5.1 The Newcastle Village Centre has experienced an increase in development activity over the past few years. The proposed guidelines will provide guidance for development applications; promote quality urban design and protection of the Village Centre's heritage and character. An important role of the guidelines is to suggest ways to accommodate denser development within the Village Centre while retaining and enhancing the character of the Historic Downtown and East districts. 5.2 The guidelines further implement the urban design policies of the Newcastle Village Centre Secondary Plan and the Clarington Official Plan and illustrate more details in terms of how these policies might be realized within the Village Centre. 5.3 Staff considered the comments from the community, the Newcastle Community Improvement Plan Community Liaison Group, the Newcastle Business Improvement Area Association, and, the Clarington Heritage Committee and made modifications to the proposed Newcastle Village Centre Urban Design Guidelines (See Table 1). 8-8 REPORT NO.: PSD-063-13 PAGE 9 5.4 The Guidelines were circulated to the Clarington Engineering Services Department and the Clarington Operations Department. The Clarington Engineering Services Department advised that the existing and proposed recreational trail (Lions Trail), along the creek located west ofthe Village Centre, merits mention as a valuable pedestrian connection from existing and future residential areas located south and north of King Avenue. The guidelines have been updated to include the Lions Trail pedestrian connection to section 3.4 Street Character, Engineering Services Department also noted that many of the transportation related issues dealing with vehicular, bicycle and pedestrian movements in the area will be addressed through the Clarington Transportation Master Plan (CTMP). The CTMP will provide recommendations to allow the Municipality's transportation network to accommodate growth and the needs of our existing residents, businesses and visitors. In addition the Engineering Services Department is undertaking a Streetscape Study for Newcastle which will leverage much of the work developed in these Design Guidelines and will develop a plan for the improvement of the public realm in the Downtown core. The Streetscape Study has commenced and will be completed early in 2014. The Clarington Operations Department advised that they would like to know the details of the costs, maintenance, and design of the gateways. They also would like to know if the creation of public gathering places mentioned in the guidelines would be on private property. The main gate features will be located off road behind sidewalks but may be supplemented with standard street furniture in the boulevard area. Details of the gateway features will be further discussed in the upcoming streetscape study. Through -the site plan process the Municipality will promote public gathering spaces such as the amenity space located in the Massey building. Some of the comments received like site specific concerns, the transportation comments and moving the GO bus turning areas will be dealt with through other studies and/or processes. 6. CONCURRENCE — Not Applicable 7. CONCLUSION 7.1 It is recommended that the proposed Newcastle Village Centre Urban Design Guidelines (Attachment 1 to Report PSD-063-13) be adopted. 8-9 REPORT NO.: PSD-063-1 3 PAGE 10 CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: (Place an "X" in the box for all that apply) x Promoting economic development Maintaining financial stability Connecting Clarington Promoting green initiatives Investing in infrastructure x Showcasing our community Not in conformity with Strategic Plan Staff Contact: Ruth Porras Attachments: Attachment 1 — Draft Newcastle Village Urban Design Guidelines (October 2013) Attachment 2 —Table 1- Comments and Recommendations List of interested parties to be advised of Council's decision: Clarington Heritage Committee c/o Faye Langmaid Newcastle Village CIP Implementation Liaison Group c/o Myno Van Dyke Newcastle BIA c/o Marni Lewis Newcastle BIA c/o Theresa Vanhaverbeke Newcastle Ratepayers Association c/o Marion Saunders Newcastle Village and District Historical Society c/o Deborah Leslie Newcastle and District Chamber of Commerce c/o Tom Ujfalussy Alan Harris Robert Scott Marilla and Willy Hjorngaard Jeany Barrett Sheila Hall J. Huard Marilyn and Vern Kent Rene Lamontagne Henry Taub Marg Maskel Bob Malone Pearle and Dave Rickard Jean and Glenn Allin Dave Eastman and Sue White Ross and Marion Allin Val Binna and Jean Maurice Comar Mel McArthur Ed Vanhaverbeke Doug Holweg Paul Halminen Keith Seaboyer Margaret Zwart 8-10 ATTACHMENT I TO REPORT PSD-063-13 CL to r L sl % c 0 tk3 �Sri. Lan. FIT rl 14.r: Al 8-11 C I N 7 B LE OF COWENTS PARTA— BACKGROUND............................................:................................................................................................................ 1 1.0 INTRODUCTION................................................................................................................................................................ 1 1.1 THE ROLE OF THE NEWCASTLE VILLAGE CENTRE URBAN DESIGN GUIDELINES ...................................... 1 2.0 CONTEXT.......................................................................................................................................................................... 2 2.1 THE URBAN DESIGN GUIDELINES AREA........................................................................................................... 2 2.2 PLANNING AND POLICY CONTEXT............:................................................................................. 3 3.0 STUDY AREA EXISTING CONDITIONS........................................................................................................................... 5 3.1 THE HISTORIC DOWNTOWN DISTRICT.............................................................................................................. 5 ClassicalRevival..................................................................................................................................................... 8 Neo-Georgian ......................................................................................................................................................... 9 Georgian ............................................................................................................................................................... 10 3.2 THE EAST DISTRICT........................................................................................................................................... 11 3.3 EXISTING BUILDING HEIGHTS .......................................................................................................................... 13 3.4 STREET CHARACTER......................................................................................................................................... 14 Historic Downtown District - King Avenue West..................................................................................................... 14 EastDistrict— King Avenue East........................................................................................................................... 15 HistoricDowntown - Connections ......................................................................................................................... 15 EastDistrict - Connections.......................... ........... ................... . .... ................................................... 16 . .... , ... . . . . . . . 3.5 PROMINENT INTERSECTIONS, GATEWAYS AND KEY SITES OPPORTUNITIES............................................... 17 PARTB — URBAN DESIGN GUIDELINES .................................................................................................................................. 19 4.0 NEWCASTLE VILLAGE CENTRE URBAN DESIGN GUIDELINES............................................................................... 19 General Guidelines for Development within the Newcastle Village Centre........................................................... 19 4.1 HISTORIC DOWNTOWN DISTRICT...............................................:......................:. ............................................ 19 4.1.1 Approach to Heritage Buildings............................................................................................................................. 19 GeneralGuidelines ............................................................................................................................................... 19 HistoricFeatures................................................................................................................................................... 19 Building Components - Windows, Doors, Porches................................................................................................ 20 Roofs, Cornices and Parapets .............................................................................................................................. 22 HistoricMaterials................................................................................................................................................... 23 Additions ............................................................................................................................................................... 23 4.1.2 Approach to New Buildings................................................................................................................................... 25 Generalguidelines................................................................................................................................................ 25 Heightand Massing .............................................................................................................................................. 25 BuildingSetbacks.................................................................................................................................................. 28 Fagade Composition and Articulation.................................................................................................................... 28 Windowsand Doors.............................................................................................................................................. 29 4.2 EAST DISTRICT................................................................................................................................................... 30 4.2.1 Approach to New and Existing Buildings............................................................................................................... 30 GeneralGuidelines ............................................................................................................................................... 30 Heightand Massing .............................................................................................................................................. 31 BuildingSetbacks.................................................................................................................................................. 31 BuildingDesign ..................................................................................................................................................... 32 BuildingDesign ..................................................................................................................................................... 32 4.3 GENERAL GUIDELINES FOR ALL PROPERTIES .............................................................................................. 33 Roofscape............................................................................................................................................................. 33 BuildingMaterials.................................................................................................................................................. 35 Signsand Lighting ........................................................................................................................................................... 36 Streetscape........................................................................................................................................................... 36 PublicArt............................................................................................................................................................... 37 Parkingand Landscape Treatment....................................................................................................................... 37 PrivateLaneways.................................................................................................................................................. 38 Servicingand Utilities............................................................................................................................................ 39 Accessibility ....................................................................................... .................................................................. 39 Prominent Intersections, Gateways and Key Sites Opportunities ......................................................I.................. 40 PART C —ATTACHMENTS................................ 1. Urban Design Principles — Site Development Criteria, Amendment 77, Sections 10.4.9.1, 10.4.9.2 and Newcastle Village Centre Secondary Plan, Section 11. ......................................................................................................... 42 2. Historic Downtown District- Commercial Building Demonstration ........................................................................ 44 3. East District— Mixed-use Building Demonstration................................................................................................. 45 REFERENCES..................................... .. CD i W C0 Newcastle Village Centre Urban Design Guidelines Page S � v i.0 ONTRODUC MN These guidelines will implement the policies in Section 11 of the Newcastle Village Secondary Plan and the general The Newcastle Village Centre is one of Clarington's most principles and site development criteria in Sections 10.4.9.1 celebrated focal points that defines the historic roots of the and 10.4.9.2 of Amendment 77 to the Clarington. Official Municipality. For Newcastle residents, the Village Centre Plan, (see Attachment 1). provides a year-round destination for shopping, dining, entertainment, and provides spaces for community and cultural activities. Urban Design Guidelines are a 1.11 a fhe Role of the Mevlcas-da VMagje Centre Urban fundamental component in protecting areas of special Desogn Ga.00dsHnes identity such as the Newcastle Village Centre. The Urban Design Guidelines will help to achieve the following The purpose of the Urban Design Guidelines is to facilitate objectives outlined in the Secondary Plan (Sections 3.1, 3.4, development proposals and enhance the character of the 3.5): village. It also provides guidance for the evaluation of • To preserve and enhance the unique character of the development proposals. The Urban Design Guidelines shall Village Centre as a heritage main street, be used in conjunction with the Secondary Plan, the urban design policies of the Official Plan and other site specific • To provide for redevelopment of the Village Centre with requirements. All development proposals will be expected to emphasis on increased densities, quality urban design follow and implement these guidelines. and heritage preservation; and • To establish an eastern gateway to the Village Centre. -f_ Photograph 1: ling Street iooking to the west, Jack Gordon Collection Newcastle Village Centre Urban Design-Guidelines F a g e 12 2.0 CONTEXT 2.1 The Urban Design Guidelines Area The Newcastle Village Centre runs along King Avenue and heritage character and is identified as the functional and extends from the east side of Foster Creek to 361 King symbolic centre of economic, social and cultural activity of Avenue East on the south-east side of Brookhouse Drive. The Newcastle. The area subject to the Newcastle Village Centre Newcastle Village Centre has a unique main street and Urban Design Guidelines is identified on Map 1. LU .- wD GEOJ2GE _ . m h, ZIP'? r=- _ RAHAM CTQ m L13 WILMOTrS TREETr , 7- w ? - xP ��- ,. ra W y„ UJ If F ^ OATLEY CT -a „ '9, _�. CH ER fir I G AVENUE" KIN VENU EAST T KING AVENUE EAST Fii1RMER"DRIVE'' W EMILYSTWW� UJ ,Z '� .~ to dad. X W � WI W a 1 ,., Z k•..:,, - �, .' :J ,. a i•. ' �J'^•7 ., = w O Y '> -BL - CAR LI E'ST W IN S .E CAROLE� T U, a --r � ^ -� Ji rUJ yRAVEY ST 1 Q O °o Map 1 — Newcastle Village Centre Urban Design Guidelines Area, Source. MunicipaHty of C�aringron C71 w Newcastle Village Centre Urban Design Guidelines Page 13 2.2 Planning and Policy Context The Newcastle Village Centre Urban Design Guidelines are 2.2.3.7 0, OPA 77 Section 10.4.9.2 d), Section 5A.4.3g),h) i)); guided by Provincial and Regional policies and planning directions, the policies of Amendment 77 to the Clarington o Enforcing good urban design principles (Durham Official Plan (OPA 77), Newcastle Village Centre Secondary Regional Official Plan, Section 8.2.1 d)); Plan (NVCSP), and the goals and objectives of the Newcastle o Integrating public art in new development OPA 77 Village Community Improvement Plan (CIP) include the Section 5A.3.3b), c)); following: o Creating urban environments that favour pedestrian • An appropriate mix of uses, housing and employment traffic and public transit areas (Durham Regional Official (PPS Section 1.1.1 b), Growth Plan Section 2.2.3.7 b), Plan, Section 8A.1.2 c)); Durham Regional Official Plan, Section 8.2.1 b), OPA 77 o Supporting common vehicular access and internal lanes Section 10.4.9.1 a), Section 5A.4.3 d)); (OPA 77 Section 10.4.9.2 g); • Promoting intensification and redevelopment within built- o Providing an active street life (OPA 77 Section 10.4.9.1 up areas (PPS Section 1.1.3.5); b), Section 10.4.9.2 b), h), Section 5A.4.3 c), d)) • Providing complete communities with a diverse mix of o Creating high quality landscape treatment (OPA 77 land uses (Growth Plan Section 2.2.2 h)); Section 10.4.9.2 0, NVCSP Section 11.3a)); • Encouraging a compact urban form which is transit- o Encouraging building and fagade articulation (OPA 77 supportive (Durham Regional Official Plan, Section 8.2.1 Section 10.4.9.2 e), Section 5A.4.3 e), NVCSP Section a), OPA 77 Section 5A.5); 11.3b)); • Promoting infill, redevelopment and intensification (OPA o Promoting cultural heritage conservation (PPS Section 77 Section 22.3.40); 2.6.1, 2.6.3, Growth Plan Section 4.2.4 e); Durham • Enhancing downtowns and main streets (PPS Section Regional Official Plan, Section 8A.1.2 d); 1.7.1. b)); OPA 77 Section 5A.4.3b); Newcastle Village Community • Protecting established residential areas by having Improvement Plan (CIP) Section 1, Section 2.5), Section policies on transitional built form (Growth Plan Section 22.3.4 g); OPA 77 Section 8.3.2x) to d), 8.3.3, 8.3.4, NVCSP Section 11.4, 11.5)); Newcastle Village Centre Urban Design Guidelines Page 14 o —�---� I i 2 -- — — - - - ----I O LU 4 Z W LU WILMOTSTREET ---, W LLJ LLJ Ir -- J U)i I --� oATLEY CT?% --- CHALLENG f KING AVENUE EAST KING AVENUE EAST ` _ F HARMER DRIVE w----- —\ EMILY ST W w EMILY 8T E W ti• �� w w — w � I U —1 -- LEGEND - -- _ 111 Q Community Faciliy —5<+oartun —--m - `\ — C Cladngton Assossmonl Parcols Gonoral Commercial Aroa SU (n ~• I. Idedium Danslty Rosldongal O Newoadlo Secondary Plah Boundary —'m J W r—M rca ixod Uso A _ _C ROLINE ST W g CAROLINE ST E — Nolghbourhood Park ! Stroal-RUlutod Commercial Arco /f _ JLL Map 2 - Land Use Schedule in the Newcastle Village Centre Secondary Plan, Source: Municipality of Clarington The Village Centre Secondary Plan (Map 2) contains six The Zoning By-law 84-63 divides the Newcastle Village designations: Community Facility, General Commercial Centre into three general zoning categories: Area, Medium Density Residential, Mixed Use Area, Environmental Protection, Urban Residential, and Neighbourhood Park and Street-Related Commercial Commercial. Within these zone categories there are 19 Areas. The Urban Design Guidelines will consider a exception zones related to site specific amendments that variety of anticipated responses to redevelopment of have occurred over time. Permitted heights within the different, scales, intensities and land uses within and residential zone range between 10.5 metres and 14 along the Village boundary. metres. Permitted heights within the commercial zone range between 8 metres and 12 metres. The Urban Design Guidelines are intended to complement the regulations of the Zoning By-law. CID 0 CID Newcastle Village Centre Urban Design Guidelines Page 15 CID v 3.0 SuUDYARE ,; E �57[NG C- 00HUFu NS The Newcastle Village Centre can be viewed as two distinct districts as illustrated in the Newcastle Village District Plan - Map 3, the Historic Downtown District and the East District. 3.1 The HIstoriic Downtown 0ostrroc-i un — WIL-M-T T E T y ~ k- _ _ I 4 W . •. t `r i1ALLEyGE , �ISTORIC�DO�NT1 THE„Ey�.'SI=�IS�TRICT_• - T z _ KING AVE N' ING`�1Y.ENU',E•EAST r — _ — KING AVENUE EAST _ i , P 11 _ r `N 1•,• J 1 d�Y Y `' 1 It :��I , RME, RIVE W EMILY STVO,w 'C-EM Y ¢ W CL O — ,W "z I a >BLOOM—AVE m _C 7MR OLINEtlS iwi WA ^� ;x RAVEYST yqt - 1; Map 3 - Newcastle Village District Plan The Historic Downtown District extends from the east contribute to the overall character of the Village Centre. side of Foster Creek to 97 King Avenue East on the south The Municipality encourages the owners of heritage side and 106 King Avenue East on the north side, east of properties to seek designation under the Ontario Heritage Seaver Street. A number of buildings are identified as Act (Newcastle Village Secondary Plan, Section 11.4). Heritage Buildings in the Clarington's cultural heritage The Village's most prominent landmark is the Newcastle resources list. The Historic Downtown District contains 34 Community Hall, a Neo-Georgian style building, which is heritage properties (Map 4). These properties collectively designated under the Ontario Heritage Act. Newcastle Village Centre Urban Design Guidelines Page 16 GEORGE ST W y2L GEORGE ST E = GEORGE ST E - z a LEGEND N �(p W° 3 O �O � w Designated Property - J Primary Property WI _L=ob Primary On Register w Secondary Property -Streams LMOTST _ R W R Merit Properly clarington Assessment Parcels m LJ W M,, Merit On Register b o o District Boundaries LL I O CHALLENGER CT I 7E, � ING AVENUE W T ® KING AVENUE EAST KING AENUE EAST V I i PA p p 0 MI ST W t- EMILY ST E 2 DISHISTORIC DOWNTOWN � w DISTRICT _ — -- P ° w o W w 0) � Z 0 Cw - z Y BLOOMAVE m CAROLINE ST W CAROLINE ST E... ¢ g p Q o = > I� w G D I � O Map 4 - Clarington Heritage Committee (CHC), Source: Clarington's Heritage Cultural Heritage Resources List This district exhibits a traditional built form and example of an addition to an existing three storey architectural features reflective of the Village's history. commercial building located at 115 King Avenue East New development should continue to complement the which respects the historic quality and scale of the area surrounding scale, mass and architecture with compatible and reinforces and enhances the existing character of the design and materials. Photograph 2 illustrates an Newcastle Village Centre. CID m 00 Newcastle Village Centre Urban Design Guidelines Page 17 i N O The district includes architectural styles from periods such as the Classical Revival, Neo-Georgian and - Georgian. Many of the buildings were built as mixed-use buildings, combining commercial uses at the street level with residential units above. - The following architectural styles illustrate some of these _ architectural components and their basic features. However, there is a range of styles which may exist Ik. among individual buildings. It may also be the case that alterations or additions have been made to these - structures, resulting in features which were not — characteristic of the original buildings at the time. Photograph 2: Mixed use building located at 115 King ,Avenue East Newcastle Village Centre Urban Design Guidelines Page 18 .Classical Revivai The building located at 4/16 King Avenue East was built This building exhibits architectural elements of Classical around 1865 and was used as a mixed use building. The Revival architecture in its roof line with return eaves, and building contains commercial uses on the ground floor heavily detailed cornicing as shown on the picture below. with bedrooms above. The building hosted the Newcastle Most of the original exterior architectural elements of this Village post office at the corner from 1880 until 1923. building have remained unchanged over the past 148 years. ,t Roof line with return eaves Heavily detailed cornicing Bay windows CO i N CO Newcastle Village Centre Urban Design Guidelines Page 19 0 The Newcastle Village Community Hall located at 20 King Architectural features include the slate roof and the clock Avenue East was .built in 1923 as a Neo-Georgian brick tower with the slate spire. The symmetry and fine stone and stone building. Georgian buildings presented detailing on the front elevation, the cloister on the west elongated, symmetrically balanced facades. side and the palladian windows are among the many architectural elements of this designated building (Photograph 4). r: i e, Photograph 4: Neo-Georgian Clock tower with slate spire Elongated, symmetrically balanced facades with stove detailing Newcastle Village Centre Urban Design Guidelines Page 110 Georgian Typical of the style, is the emphasis on the front The original house located at 59 Mill Street North is a well entrance, with its panelled front door, fine unpedimented proportioned side gabled three bay Georgian. It is entablature and sidelights. Its wooden shiplap cladding is assumed to be built around 1856. Important features of incised vertically at regular intervals to give the the building.are the return eaves, the deep frieze below appearance of cut stone. This is a rare architectural the cornice, and the large windows with simple wooden element as it was only occasionally used in Ontario. mouldings and sills. Porch, verandah and dormers were added after 1878 (Queen Anne influence 1880-1910) (Photograph 5). R fI Photograph 5: Georgian Returned eaves 00 Deep freeze below the cornice Large windows with simple wooden moulding, and sills w � Newcastle Village Centre Urban Design Guidelines Page iv 3.2 7h(-- East D°stroc The East District extends along King Avenue from 131 District is comprised of a mix of one-storey and two- King Avenue East on the south side and Newcastle storey buildings. It contains a mix of commercial, Memorial Park on the north side to 361 King Avenue East residential, mixed uses and community facility uses (See on the south-east side of Brookhouse Drive and 300 King Map 5). The district also exhibits developments with more Avenue East, on the west side of Arthur Street. The East recent commercial and community facility buildings and a few existing residential buildings (Photograph 6-7). �? Photograph 6: Commercial Use — Plaza 361 King Avenue Easy Photograph 7: Community Facility— Library, 150 King Avenue East Newcastle Village Centre Urban Design Guidelines Page 112 All GEORGE ST W yL z GEORGE ST E = GEORGE ST E U W w p of ¢ LEGEND �O ��?F ®Mixed Use Buildings N O O N u) 9 w Commercial Buildings �, u) �Residential Buildings i Community Hall I— �I Community Streams WILMOTST ;I ryFaciliry kUtility i Clarington Assessment Farce ls v) No Frills ❑ m— Catholic Church U� —" w Vacant =0 District Boundaries u- Z J 4J Library I, C? O CHALLENGER CT M ❑r � New Ptaza 0 NGAVENUE W T t KING AVENUE EAST KINGAVENUE EAST '0 I �I r Fo I�� ❑ �® i � V � I u 0o�❑ � Pb HARMER DRIV Foodland ' Y� HISTORIC DOWNTOWN W New Shoppers = EMILY ST E 0 Senior Residence i- THE EAST DISTRICT DISTRICT � pl 0 -I w (n O_� V7 w w 0 Fes- ~ > - ? w of LU w w o m 0 w Z Y BLOOMAVE m CAROLINE ST W CAROLINE ST E>< O T. o g w w m > Map 5 — Newcastle.Village Existing Land Use, Source: Municipality of Clarington Conventional commercial plazas are located on the these properties are identified as heritage buildings, two periphery of the Village Centre with a new commercial have been converted to commercial and mixed use plaza at the southeast corner of King Avenue East and buildings (See map 5'for existing land uses). Brookhouse Drive which defines the eastern edge of the commercial area. A small cluster of six properties are located along the south side of King Avenue East; four of 7. au photograph 8: Frame Regency Cottage Residence, 153 King Avenue East cs, CO Newcastle Village Centre Urban Design Guidelines Page [ �3 9 11 ry I J Y +. r- _ .. Y - '-� _ b�' ''fi a?•y - - Photograph 9: Community Facility- Church, 214 King Avenue East Some of the new commercial and institutional Photographs 6-9 illustrate some of the built form and developments have taken into consideration the architectural elements found within the East District. surrounding character, incorporating compatible' building massing, horizontal and vertical proportions, materials 3.3 Existing Building Heights and colours into the contemporary design. Some of the new buildings have incorporated simplified historic The existing buildings vary little in height with the majority architectural elements such as non-elaborated rooflines, being one to two storeys high (Map 6). The building dormers, gabled roof forms, pediments, and towers. heights are predominantly two storeys in the Historic Pagade elements are generally simple in shape and Downtown District and a mix of one-storey and two- treatment with plain versions of historic architectural storey buildings in the East District. The existing policies elements such as eaves, cornices, palladian windows, provide direction for increasing the heights of buildings bay windows, lintels, trims, sills and keystones. within the Village Centre. An important role of the guidelines is to suggest ways to accommodate denser Site development design responds to modern development within the Village Centre while retaining and requirements such as the need to accommodate parking enhancing the character of the Historic Downtown and areas, provide compatible development and mitigate land East Districts, and in areas where the districts transition use related impacts. from commercial to residential uses (Map 7). Newcastle Village Centre Urban Design Guidelines Page 14 A, GEORGE ST W y � GEORGE ST GEORGE ST E 2F' ZG z L—T-A W 0 > ❑ C/) w^ z 0 W >1 IV 0: '0 LEGEND 0 Uj W I Storey to Streams WILMOTST LIJ V2 Storey IT 2 Storey ClaringtonAsseVment Parcels Uj 51 PL�l co 3 Storey District Boundaries L-, P 9 rT CHALLENGER CT NG AVENUE W T D KING AVENUE EAST KING AVENUE EAST R--- L IL rI Tr HARMER DRI - EMIL V11 EMILY ST E ---TF7T--) HLJ STORIC DOWN THE EAST DISTRICT DISTRICT j Ul❑ z Q: LUE W a: BLOOMAVE Uj z > C13 CAROLINE S W of < 0 CAROLINE ST E of < 0 C3 0: 0 - M Map 6 - Existing Building Heights, Source: Municipality of Clarington 3.4 Street Character Streets can be broken into several categories with -f varying levels of public engagement. Below is a breakdown of different streetscapes. Historic Downtown District - King Avenue West The Historic Downtown District along King Avenue West contains mixed use and commercial buildings with some community facility and residential buildings. A variety of shops and offices are found within the district and apartments above stores overlooking the street. Most of the buildings are close to or at the property line and there is a continuous building wall along the street with very co N r�I a few gaps resulting in a lively and appealing pedestrian --_j Photograph 10: King Avenue West Existing street wall co Newcastle Village Centre Urban Design Guidelines Page S 15 o - w space. Street furniture, street trees and public art are evenly provided along King Avenue West. Bast Diistftt— u The East District along King Avenue East exhibits mixed use and commercial buildings with a few residential buildings. Within this district setbacks are farther from the property lines creating significant gaps in the streetscape. This area also has mature trees and less street furniture. Al K Photograph 11: King Avenue East setbacks Historic Downtown - Connections setback from the property lines. There are mature street trees which enhance the character of these local streets North Street/Baldwin Street, Church Street, Mill Street and should be preserved. Development on lands located and Beaver Street provide north/south connections for abutting these streets across from residential uses need residential areas to King Avenue West. Enhancing and to incorporate transitional, site and building treatment. maintaining the pedestrian environment of these street connections will continue to contribute to the vitality of Private laneways run on the south side of King Avenue King Avenue West. ' The existing and proposed between Baldwin Street and Church Street facilitating the recreational trail (Lions Trail), along the creek located movement between adjoining residential and commercial west of the Village Centre provides a valuable pedestrian properties. On the north side, the laneways connect connection from residential areas to King Avenue West. North Street and Mill Street. There is an opportunity to extend private lanes connecting North Street, Mill Street Emily Street, Wilmot Street, Baldwin Street/North Street to Beaver Street on the north side of King Avenue and to and Beaver Street serve as a buffer between residential extend the private lane connecting Baldwin Street and areas located along the Newcastle Village Centre's Church Street to Mill Street on the south side of King Historic District boundary. The properties along this Avenue (See Map 7). boundary mainly contain residential buildings which are Newcastle Village Centre Urban Design Guidelines Page 116 East District - Connections There are only two north/south street connections'in the Arthur Street and Harmer Drive, serve as a buffer East District along King Avenue East, Beaver Street and between residential areas and the Newcastle Village Arthur Street/Brookhouse Drive. Additionally, pedestrian Centre's East District. Development on lands located paths connecting Harmer Drive on the south (and abutting these streets across from residential uses need tentatively Silvia Crescent on the north) allow pedestrian to incorporate high quality landscaping treatment. flow from residential areas to King Avenue East. These Photographs 12 -17 illustrate the street character of some connections are crucial to make King Avenue East of these streets and laneways. inviting for pedestrians. i Photograph 12: Mill Street-Pedestrian connections Photograph 13: Church Street from Emily Street - - yam.+. '— -� .._ •''+�' .x I Photograph 14: Beaver Street from King Avenue Photograph 15: Emily Street from Mill Street N CO w Newcastle Village Centre Urban Design Guidelines Page �T i w o ' f6 rr g_ toad 1 Photograph 16: Photograph 17: Laneway-Baldwin Street and Church Street Potential laneway-Church Street and Mill Street potential 3.5 prominent InteersecUons, Gateways and Key Sores Opportunities The Newcastle Village Centre Secondary Plan (Section community. Of particular importance are the views 4.6) identifies three intersections which Council deems to towards the Newcastle Community Hall which must be have important visual significance for the community. The maintained from all approaching streets. intersections of King Avenue with Baldwin Street/ North Street to the west and King Avenue with Brookhouse There is also an opportunity to create a gateway along Drive/ Arthur Street to the east represent significant the area between the Massey building and the Joseph opportunities to mark an entrance into the Village. The Atkinson Parkette to symbolize the entrance to the Bast intersection of King Avenue with Mill Street is a Cultural District (see Map 7). Streetscape improvements with Heritage area where the Newcastle Village Community special architectural elements and landscaping should Hall and other landmark buildings are located. It is also also be considered at the corners of the intersections of identified as having important visual significance for the King Avenue with North Street/Baldwin Street, and Arthur Street/Brookhouse Drive and along the area between the Massey building and the Joseph Atkinson Parkette. ..� � •. �� •. •. � r, •, ' is - v n��'�-vS e��_ � �. i �: W 17;�I�Tr.'� 'p ;�� „..tom_ s� �i9 rtg, f �• .' -..p • mr �� 'I��Y��_,-�` r', `�"''[.+ui-0�-1��.�.�j s AV&'�:. U I � �.��:.e , 4•,a�R' ��.. � .]���..." "�_ � ��e" yi!� �'�� `f`.. _ k _' r - —_— 'of 1 _-J • - F—•7�� '1 '6�. a �t�o .r ..;�V -"9T E'i� �.+� ., -a,i'f r ii: :! .y1 i...•e - .+�Y _�A' • '�Iq •,,, ,.--. �. �,� �(.id.. _ �.Jl '`M. C� ���1�t � ;��p'�� .� :3 ti •. I' r( � _ J1 p � J,�•. f'�43�"JI� 7 I� �s��';.. J •�f.� HISTODISTRICT RIC DOWNTOWN -,..:s 7r ilk s �,AKS.•-_ +ty�� �, t`.. �,�.a� ."„a•��i lsM� .I`�` i,,. _'�S.S .1; .�� � �jt � ' ➢OSI * - , . . CA Om AK or IL y w pm •�.� ��.f* _f� �Yp �•C� � yY�© I��5� I� NPi� �� � ��' .In•n��'.■ .�' �,.�A `f� l�� ,tea: l ■ rI�l,� h � ' I I n �1 Ir ry 1w - -- A� T � _ -� •�'M'+ iii"' - \� �,� �4,.� _ 4-No'll � "• �'f■41 H�•�t®•may"-"�j .r_?ri�" '111 YL� ;'1 •��� - 0 Via. � �- -rte -�'- � •.. �i Newcastle Village Centre Urban Design Guidelines Page 119 W N PART B - URBAN DESIGN GUIDELINES 4.0 NEWCASTLE VILLAGE CENTRE URBAN DESIGN GUIDELINES General Guidelines for Development within the of openings and architectural features and building Newcastle Village Centre materials. o Ensure that alterations, additions, renovations or The following guidelines provide general guidance for repairs to buildings are compatible and consistent development and redevelopment in the Historic with the existing building and surrounding area. Downtown District and the East District (see o Respect changes to heritage buildings which may demonstration renderings in Attachment 2 and 3). have taken place over time and may have some 4.1. Historic Downtown District significance. o Determine features to protect and establish 4.1.1 Approach to Heritage Buildings mitigation measures. A Cultural Heritage Resource The buildings identified as Heritage Buildings in the Impact Assessment will be required for any proposal Municipality's cultural heritage resources list (see Map 4), on or adjacent to a protected heritage resource. help to define the Village's unique built form and Historic Features character. The Newcastle Village Centre Secondary Plan policies and the Provincial Policy Statement support the o Treat distinctive stylistic features and examples of conservation of heritage resources and associated skilled craftsmanship with sensitivity. landscapes and the provision of quality urban design. o Repair or replace missing architectural features with Alterations, renovation, _additions or repairs to heritage an accurate duplication, supported by historic, buildings and infill development will: physical or pictorial evidence. General Guidelines o When reconstruction of elements is impossible, o Preserve and maintain the built form and landscape develop a simplified interpretation that should be similar to comparable features in size, shape, features such as height, scale, rooflines, proportion texture, materials and finish. Newcastle Village Centre Urban Design Guidelines Page 120 L r� ♦ 'rT z t t,^�� z - - I. Photograph 18: Photograph 19: Features such as this porch should Proportional openings and original building materials be preserved in order to avoid the need for contribute to the character of the historical structures. replacement in the future. Building Components - Windows, Doors, Porches • Preserve the functional and decorative features of o When replacing a window match a replacement windows such as frame, sash, mullions, glazing, sills window to the original in its design and use materials and moldings, that appear similar to the original. • Preserve the position, number arrangement, size and proportion of historic window openings. w w �i Newcastle Village Centre Urban Design Guidelines P age 121 w -- -- . v - - RE_ a � J 1 7 Photographs 20 and 21: Photograph 22: Preserve the functional and decorative features of windows Preserve the position, number, and size of windows o Preserve the position, and size of decorative o Storefront buildings shall preserve architectural functional features such as door frames, glass elements such as the entrance, display windows, panelling, transoms, and sidelights. kickplate and cornice molding. o When replacing a door match a replacement door to o Maintain the exiting location, shape and porch the original in its design and use materials that details. Missing decorative elements should be appear similar to the original. replaced to match existing elements, o When a historic door is damaged, repair and o Decorative elements that can be restored or,repaired maintain its general historic appearance. shall take precedence over replacement. Newcastle Village Centre Urban Design Guidelines Page 122 Photograph 23: Photograph 24: Traditional commercial storefront with recessed Porch is,in proportion with the primary building, entry adds depth and interest which gives a visual balance to the building Roofs, Cornices and Parapets o Preserve and maintain the original roof form and o Reconstruct a missing cornice and/or parapet when original eave depth on the slopped roof of a historic historic evidence is available. building. o When replacing a cornice and/or parapet match a o Retain and repair roof detailing. replacement cornice and/or parapet to the original in o Avoid removing historic roofing material that is in its design and use similar materials to the original. good condition. When replacement is necessary, use materials to match the original. CO w �i Newcastle Village Centre Urban Design Guidelines Page 123 w rn ti �l r ,( by Photograph 25-27: Historic evidence and existing condition of roof and cornice detailing at 4/16 King Avenue East. Historic Picture Source: Jack Gordon Collection. Historic Materials • Use the same type of materials and methods of Additions construction to avoid altering the appearance of the o An addition must have proper transition with regard building. to massing, - materials, colour, window sizes, • Avoid the removal of original materials that are in alignment of trim elements and character. good condition or that can be restored in place. o An addition should not damage or modify • Employ preventive measures such as rust removal, architecturally important features. caulking, limited paint removal and reapplication of o Make changes on the least visible elevations or paint. Brick and stone that have not been painted away from street view. This will have the least impact historically should not be painted. on the character of the building. Newcastle Village Centre Urban Design Guidelines Page 124 • Additions shall not be made to the front of a historical distance of 3.0 metres to reinforce the street wall building. height and preserve the perception of the historic • The roof of an addition should be in character with scale of the building. the primary building. An addition with a pitched roof o The use of angular planes measured from the on a building with a flat roof is inappropriate. property lines to define setbacks, may be considered • Where additions to buildings exceed the height of to protect the privacy, light and views of adjacent adjacent buildings, the addition height should be properties. setback behind the prevailing fagades a minimum t 1 i Photograph 28 Photograph 29 Photograph 30 Photograph 28: The Massey building renovation and addition works. Source: Gay Co. Photograph 29: The Massey building renovation and minor addition retained and enhanced the heritage features of the exterior fagade. The works included features such as new pre-finished aluminium moulding, aluminium windows, concrete sill to match architectural block colour and new stone sills on the ground floor. Photograph 30: The addition to the building located at the back of the building, maintained the fagade composition and provided amenity areas to relate to the heritage building. The addition contained a stairwell which improved access to the second and third floors, as well as a laundry facility. 00 CO J CO Newcastle Village Centre Urban Design Guidelines Page 25 CO i , V f-± ••o lll�-� � r_r�:rte,: —~yl I � � _.r-' 1, � � •�:, Rendering I (Before) and 2 (After): Appropriate alternative approach for additions to commercial buildings 4.1.2 Approach to New Buildings o The height of the street wall should be consistent with buildings in the Historic Downtown District of General guidelines which is, no greater than two storeys. o New development adjacent to heritage properties o Use horizontal and vertical articulation to break up shall be complementary to views, streetscape, large continuous fagades. massing, architecture and materials. o In the case of corner buildings, provide height, o The exact imitation of older historic styles is massing, and articulation to address both street discouraged for new buildings. frontages. o Contemporary interpretations of traditional designs o Corner buildings shall be reinforced and accentuated and details may be considered if they are through vertical massing elements such as towers, distinguishable as being new. variations in material, colour, architectural features o Provide amenity areas that relate and complement and provide a corner entrance. the heritage buildings. o New buildings located in areas where the Height and Massing neighbourhood transitions from commercial to residential buildings shall be compatible in height, o Design new buildings to be consistent with the height scale, building elements and materials to residential and massing of the buildings on the same block, buildings. Existing patterns in building massing include heights, articulated masses and visually interesting skylines. Newcastle Village Centre Urban Design Guidelines Page 126 ills LD,11 r Photograph 31: The new No-frills building is incorporated into the historic downtown by articulating the massing, visual skylines and architectural materials and features, such as brick, stone, an upper cornice throughout the building, keystones, lintels and sills. C i w CD w Newcastle Village Centre Urban Design Guidelines Page 27 i .p 0 o ❑ ❑ ❑ ® Q °-d o n A°a 00 ° pQOan ora 5 RA' B 'fill ❑ ❑ Rendering 3: Height, massing, and articulation to address both corners Ai _r — 'Ii- Photograph 32: Corner buildings are reinforced through vertical massing Newcastle Village Centre Urban Design Guidelines Page 128 Building Setbacks o Where new buildings exceed the height of adjacent buildings, the new building height should be setback • The front fagades of new buildings along King behind the prevailing fagades a minimum distance of Avenue should be positioned at or near to the street 3.0 metres to reinforce the street wall. edge and occupy a significant proportion of the o The use of angular planes measured from the property frontage. property lines to define setbacks, may be considered • The front fagades of new buildings along the to protect the privacy, light and views of adjacent boundary of the Village Centre should be aligned to properties. the average setback of adjacent properties. r ILIk.ST W- ;cu _ w uj Photograph 32: Commercial setbacks Photograph 34: Residential setbacks Photograph 35: Commercial and residential setbacks Facade Composition and Articulation Traditionally, buildings contained the following basic vertical and horizontal components: a) A taller ground floor portion: containing the building c) An upper portion: topped by a decorative cornice; entrance, display windows and signage; and b) A middle portion: consisting of two or three storeys d) Modules: that vertically divide the fagade of the and having symmetric windows; building into symmetrical arrangements. w i .p 00 Newcastle Village Centre Urban Design Guidelines Page 129 Na ice'? v + 4 -y --__-- Photograph 36: Horizontal Articulation Photograph 37: Vertical Articulation • New buildings shall contain a taller ground floor o Incorporate architectural elements such as projected portion (1), a middle portion (2), and an upper portion mouldings, , intermediated cornices, changes in (3)and be divided into modules (a). The repetition of material and colour and masonry coursing to define these components creates visual unity at the street. horizontal articulation. • New building widths should reflect the established o Provide recesses, projections and elements such as vertical articulation patterns on the block. columns, pilasters, cornices, entries and store fronts to define vertical articulation. Windows and Doors , r ' rl Photograph 38: Photograph 39: Door details within the Historic District Windows arrangement within the Historic District Newcastle Village Centre Urban Design Guidelines Page 130 o No less than 75% of the ground floor surface area MOP- "'°' should be dedicated to window and door openings. o Doorway surrounds should be incorporated into the fagades of buildings including sidelights, clear transoms, panels and hardware indicative of the heritage location. „ o The provision of weather protection in the form of awnings at building entrances and windows is encouraged. o The awning should be in character with the building and streetsca e. Use p colours that are compatible with the overall scheme of the fagade. 4.2 East District 4.2.1 Approach to New and Existing Buildings Photograph 40: Window box with unobstructed clear General Guidelines (transparent) glazing from top to button enhances the corners of the No-Frills building. The window box A large portion of buildings in this area are not historic. showcases local historical images of Newcastle. The East District consists of one and two storey buildings, which are a mix of commercial, mixed-use, • Orient main building entrance to the street. residential and community uses. The streetscape has a • Maintain the pattern of recessed entries to buildings. mix of setbacks, with newer buildings set back from the street and traditional buildings closer to the street. The • The size of windows and doors should be in East District is identified as the eastern entry into the proportion to the windows on adjacent buildings. Village Centre and should be emphasized. • The selection of windows and doors in new buildings should be undertaken in a manner that the materials o The mix of building types and styles should be and surrounds are in harmony with adjacent continued. buildings. o New contemporary commercial and mixed-use • Window glass should be transparent to enhance the infill buildings are appropriate. pedestrian realm and the openings should be o Development, infill and redevelopment on or detailed with soldier courses, lintels, keystones and adjacent to heritage designated properties will be sills. w subject to the Design Guidelines for the Historic Downtown District. w CO Newcastle Village Centre Urban Design Guidelines Page 31 i Height and Massing • Buildings should have a minimum height of two storeys. Additional storeys are encouraged. • Buildings higher than two storeys should contain distinctive base, middle and upper sections. • Provide transition in mass such as stepped building forms to provide a more compatible relationship with adjacent buildings. ;i 1� Photograph 41: Height of the street wall should be consistent with the buildings in the block Building Setbacks • Encourage new buildings to be sited closer to the o . Buildings higher than two storeys should include a street edge along King Avenue East. well-defined base or podium along the street • Align new buildings to the average setback of frontage with upper floors stepping back. adjacent properties along the boundary of the Village o The use of angular planes measured from the Centre. property lines to define setbacks, may be considered to protect the privacy, light and views of adjacent properties. Newcastle Village Centre Urban Design Guidelines Page 32 It ,.w • Photograph 42: Preferred existing setback �.CHALLENGER .k.�--r✓ " -� KING AMEN E-EA4 OU x Photograph 44: Existing setback— Not Desirable r-Jr IT ffR-b k1.+E Photograph 43: Setback locations Building Design o New corner buildings should be oriented to both o Design new buildings and alterations to street frontages and provide a corner entrance. architecturally complement and enhance the o New buildings should have a defined store front or character of the East District. lobby at grade which extends along the majority of o Use horizontal and vertical articulation to break up the frontage. A minimum 75% of the ground floor large facades, by using coordinated window and surface area should be dedicated to transparent door openings, architectural details, colours, and glass windows and doors. materials. 00 .p csi � Newcastle Village Centre Urban Design Guidelines Page 1 33 .p o The design of buildings located on lands along the boundary of the Village Centre, should appear similar in height and articulation to the neighbouring residential uses. EU Rendering 4 - East District: Visual horizontal and vertical articulation 4.3 General Guidelines for all Properties Roofscape • New buildings should incorporate architecturally o Rooftop mechanical and HVAC equipment shall be distinctive rooflines with cornices, parapets, dormers, integrated into the design of the building or screened and other elements that contribute to the character of from public view. When screening mechanical units the streetscape. use low walls or fences. The materials and colours of • New buildings with long continuous rooflines should low wall and fences should match the main building be visually broken-up through horizontal and vertical and must maintain appropriate sightlines. articulation. • The use of rooftops for landscaping and amenity space is encouraged. Rooftop uses should not impact the architectural character of the building. The use of guardrails and other furnishings should be set back from the front fagade or parapet. Newcastle Village Centre Urban Design Guidelines e- i Photograph Photograph 46: -Photograph 47: Views of rooftop equipment— Not Existing cornices and parapets Desirable Photograph 48: Roofline articulation AL CO t Photograph . Desirable rooftop equipment screening �i Newcastle Village Centre Urban Design Guidelines Page J 35 w Building Materials • New buildings and additions should be constructed o Cast iron and pressed metal decorative elements are of materials that contribute to the character of the encouraged for cornices and wood elements for Village Centre. storefronts. • All new developments shall utilize high quality o Materials such as vinyl and metal siding, plastic, building materials and exterior finishes. Avoid concrete block and darkly tinted and mirrored glass materials that will quickly deteriorate, fade or stain. shall be discouraged. • Brick is the predominant fagade material used on o Building material colours should contribute to existing buildings within the Newcastle Village enhance place character and be respectful of Centre. Other materials such as wood, stone and existing structures in the area. Sample palette of stucco have also been used in combination with preferred materials includes brick, stone, wood and other materials. clear glazing. CHIROPRACTIC Wo owl - _ Y Photographs 50-53: Existing materials and construction details within the village Newcastle Village Centre Urban Design Guidelines Page 36 Signs and Lighting • Signs and lighting design should contribute to the quality of individual buildings and place character. • Signage for retail and commercial buildings should generally be accommodated within a signage band. • Painted signs and wall-mounted cut-out letter signs i are preferred. _ • Provide safe lighting levels on site and avoid impact to surrounding properties and streets in accordance ._ with Municipal Lighting Guidelines. Photograph 55: Signs and Lighting • All signs shall comply with the Municipal Sign By- Streetscape law. o Pavements, street trees, landscaping, street furniture • Only externally lit signs are allowed. Preferred sign and lighting . should be used to establish and lighting fixtures include gooseneck fixtures and reinforce distinct streetscapes. Features should be accent lighting. designed to add colour and vibrancy throughout the Village with a focus on the pedestrian experience. o Healthy existing trees should be retained and be integrated as part of any reconstructed streetscape. o Design planting schemes that provide buffers to different land uses. o Street furniture should be visually interesting, functional and durable. o In commercial areas, promote active street life by locating building entrances and transparent windows =' facing public streets and publically oriented open spaces. Photograph 54: Mounted cut-out letter signs and o The installation of awnings is encouraged to Gooseneck Lighting enhance the streetscape and provide shelter. o Bike racks are encouraged in public spaces and in front of commercial business. These racks should be Co coordinated with other streetscape elements and positioned in highly visible areas, Co w Newcastle Village Centre Urban Design Guidelines a g e 137 cr 0 Public Art • • Consider opportunities for public art locations such as gateways, landmarks, buildings of civic importance, key sites and amenity e i t space ace p visible to the public (See Map • Provide public art or design elements that reinforce - place character. k r NO • Incorporate public art into buildings and site designs in the early stage of consultation. Public art design �- cy� . er v-r_. �1►p�- - ss. elements may include but are not limited to elements '� � °` ;I , '•.. such as thematic tree planting, decorative tree grates, fountains, artistic signage, pictures, murals, sculptures, thematic wall features and light fixtures. o Reuse building materials by incorporating them into ....�T public art pieces or the site design. Photograph 57: Existing g public art r,1 1� Parking and Landscape Treatment o In commercial areas parking shall be sited to the side or rear of buildings. o Landscape buffers and/or screening shall be provided between any parking lot and the sidewalk, as well as adjacent sensitive uses. t' o Provide screening such dense landscaping, a low decorative wall and raised planting beds along the u street edge to support the street's character. o Development along Wilmot Street, Baldwin 7 - Street/North Street, Beaver Street South/Beaver Street North, Harmer Drive, Arthur Street/ Brookhouse Drive, will be required to incorporate a high quality landscape strip having a minimum Photograph 56: Streetscape along King Avenue width of a 3.0 metres and a low decorative wall measuring between 0.75 metres and 1.2 metres in height to screen parking areas from residential uses across the street. Newcastle Village Centre Urban Design Guidelines Page 138 • Preserve and incorporate existing trees, vegetation and natural landscape features within development. • Site snow storage areas away from landscaped areas which can be damaged by salt. 1119 IUi� .c elc, ,I ' a �� - � . .•., ._ ' Photograph 58: Public space — Parking screening 59: Screening along King Avenue Private Laneways • Design private lanes and parking areas to be located behind the buildings along King Avenue for the safe and secure use of all users. l • Provide adequate lighting levels along laneways and encourage pedestrian scale lighting. - ---- " • Rear elevations fronting a laneway shall be designed _ to add interest along laneways and to promote 'i 77 natural surveillance. Incorporate architectural features such as decorative wall lighting, signage and laneway building entrances with awnings. • Provide decorative paving materials, decorative street furniture, and low growing planting in areas along walkways connecting to laneways (Map 7). Photograph 61: Existing private laneway i �i Newcastle Village Centre Urban Design Guidelines Page ] 39 Servicing and Utilities o Hydro metres should be placed only on the rear or non-street side of building walls. These metres • Design refuse collection areas to architecturally should not be visible from the street. complement the building. Incorporate similar o Minimize anticipated noise impacts by locating architectural elements and materials. sources of noise away from other sensitive uses and • Outdoor storage is considered incompatible with the screened accordingly. character of Village Centre and will not be permitted. Accessibility • Loading areas and refuse collection areas or other such uses shall be screened and located so as not to o Design in accordance with the Ontarians with be visible from abutting streets. The preferred Disabilities Act and other applicable Provincial location is to the rear of the building. legislation. • Orient service entrances, refuse collection area and o Provide barrier-free and non-slip surface curb cuts other similar uses towards the internal lanes and and ramp connections between the street and away from the public street. walkways. • Above ground utility equipment should be positioned o Entrances to new buildings shall be usable by all to the rear or side of buildings and screened with low people. walls, fences or landscaping. Photograph 60: Loading areas located at the rear of the building Newcastle Village Centre Urban Design Guidelines Page 140 Prominent Intersections, Gateways and Key Sites Opportunities Provide coordinated design elements at prominent surrounding gateway intersections which serve to intersections, gateways, landmarks and key sites, frame the corner. identified on map 7, that contribute to the place character: o Creation of a public gathering place such as open • Design elements include trees, decorative tree spaces and outdoor seating areas. They should be grates or paving, street lights, furniture, planters, connected to adjacent buildings where possible. decorative walls, signage, architectural elements, o Gateway eatures should be building materials, banners, public art and other y prioritized to the east similar elements. and west of the Newcastle Village Centre (short term) followed by gateway features between the two • Buildings with vertical elements to accentuate the districts (long term). corner location are encouraged on properties r 00 C, Photographs 62 to 65: Prominent intersections and gateway opportunities w �i Newcastle Village Centre Urban Design Guidelines Page 141 C71 WGLC01IG'1'0'1'111•:VILLACr•.OF NEWCASTLE ,Q INC. 1856 0 r i' Photograph 66: Gateway Opportunities - Example of Community Theme Sign Newcastle Village Centre Urban Design Guidelines Page 142 PART C - ATTACHMENTS 1. Urban Design Principles — Site Development Criteria, Amendment 77, Sections 10.4.9.1, 10.4.9.2 and Newcastle Village Centre Secondary Plan, Section 11. SECTIONS 10.4.9.1 AND 10.4.9.2 To provide an integrated and diverse mix of uses; To encourage an active street life through the provision of municipal squares, pocket parkettes, street- related buildings, outdoor patios, possible outdoor display and selling areas, and other amenities; To develop a transit supportive environment; To establish a grid system of streets and walkways to fulfil vehicular and pedestrian requirements and to function as places of social interaction; Buildings shall be street-front oriented and provide direct street access for pedestrians; Buildings shall be designed to create a pedestrian-scale environment, and promote active and comfortable streetscapes and edges through the inclusion of entrance elements windows articulated wall areas and roofs; Building form and location shall minimize the impacts of noise, wind and shadows and shall enhance views of landmark buildings, parks and open space; The mass and height of buildings shall be mitigated through the stepping back of upper floors to allow for sunlight penetration on adjacent streets and properties, and to create more pedestrian oriented.streetscapes; The development of street fagades with identical building height and blank, uninterrupted wall surfaces shall be prohibited; High quality landscape treatment shall be provided with particular regard to screening parking areas visible to the street, providing shade for pedestrians and mitigating heat island effects; Common vehicular access and internal circulation including service lanes connecting abutting properties shall be provided wherever possible; and 00 For sites with frontages on more than one street, the public entrance shall be oriented toward the street with the Cn greatest pedestrian activity or in the case of a corner site the entrance shall face the intersection. 00 Newcastle Village Centre Urban Design Guidelines Page 143 i cs, SECTION 11 Any parking areas developed on lands abutting Emily Street or at other locations where parking areas are sited across the road from residential uses, will incorporate a high quality landscape strip including a low wall and street trees to provide a sense of enclosure to the street and screen the parking areas; Any fagade improvement will complement the historic character of the downtown by using similar materials and styles; Signage will be appropriate in scale, placement and colour requiring the. adaptation of standard corporate signage to the character of the local area; Co-ordination of signage is encouraged; Public Access to the Foster Creek valleylands and trail system will be enhanced through dedication, easements and acquisitions. Heritage buildings of architectural or historical significance are identified on Map A for information purposes only. The Municipality encourages landowners of these buildings to seek designation under the Ontario Heritage Act. Any conversion and/or redevelopment, the adaptive reuse of structures of historic or architectural significance will be required, wherever possible. Newcastle Village Centre Urban Design Guidelines Page J 44 2. Historic Downtown District - Commercial Building Demonstration d o "1—❑ Q_n n K{ng AVCn U C West Details of Commercial Development 45 King Avenue Lot Area 1753 m2 Data Zoning Required Provided 0) - Gross Floor - Area 664 m2 UO i Setbacks Interior Side Yard Nil Nil V Rear Side Yard 5.0 m 30.0 m � �, ►---� �' Front Yard Nil NH Building Height 12 m 7.0 m V j parking Total 23 25 Loading Total 1 Landscaping 10% 11% 00 I C.n v �I Newcastle Village Centre Urban Design Guidelines Page 1 45 00 3. East District — Mixed-use Building Demonstration y ! Lali King Avenue East — Details of Mixed Use Development 247 King Avenue k M Lot Area 2399 ni Data Zoning Proposed \ Gross Floor 896 m2(448 ni Residential, Through Rezoning jj Area 448 Commercial) � i Setbacks Interior Side Yard 3 m/7.5 m Rear Side Yard 21 m Front Yard 3 m Building Height 8 m 1 Parking 29 Loading 1 Landscaping 20/ Newcastle Village Centre Urban Design Guidelines Page 146 References Clarington Local Architectural Conservation Advisory Committee (L.A.C.A.C), 1993 Heritage Buildings Clarke Township City of St Catherines, 2012. Downtown Urban design Guidelines. City of St Catherines, ON Municipality of Clarington, Planning Services Department, 2008. Newcastle Village Community Improvement Plan, Clarington, ON Municipality of Clarington, Planning Services Department. Designated Property Files, Various, Clarington, ON Municipality of Clarington, Planning Services Department. General Purpose and Administrative Committee Report, Various, Clarington, ON Municipality of Clarington, Regional Municipality of Durham, 2006. Newcastle Sesquicentennial, Clarington, ON Municipality of Clarington, 2007. Official Plan. Clarington, ON Municipality of Clarington, 2012. Amendment 77 to the Clarington Official Plan. Clarington, ON Municipality of Clarington, 1984. Zoning By-law 84-63. Clarington, ON Office for Urbanism, 2008. Bloor Corridor Visioning Study, Toronto, ON Ontario Ministry of Municipal Affairs and Housing, 2005. Planning for Barrier-Free. A Handbook and Self Assessment Tool Ontario Ministry of Municipal Affairs and Housing, Provincial Planning Policy Branch, 2009. InfoSheet, Planning for Community Design Picture The Way We Were —A Pictorial History of Darlington 7 Clarke Township, 1980 Ontario Ministry of Municipal Affairs and Housing, 2005. Provincial Policy Statement Ontario Ministry of Public Infrastructure Renewal, 2006. Places to Grow Better Choices. Brighter Futures. Growth Plan for the Greater Golden Horseshoe Region of Durham, 2013. Unofficial Working Consolidation Durham Regional Official Plan. Durham, ON Winter and Company, 2009.City of Dubuque, Downtown Design Guidelines, Iowa http://www.gaycompanylimited com/Assets/PromectFiles/tizgtfxima/Gailery/002 ipg °D http://www.clarington.net/htdocs/heritage/ C to ATTACHMENT 2 TO PSD-063-13 Table 1 - Comments and Recommendations Table 1 Comments and Recommendations Contact/Date of Detail of Submission/Staff Comments Submission Newcastle O Agreed with the proposal of having two Districts as always thought Community that streetscape in the Newcastle Village Centre was very different Improvement Plan on the east and west. Community Liaison Group O With the proposed guidelines, developers will be able to identify April 25, 2013 which type of design is expected in advance. This has been somewhat challenging for projects such as Shoppers Drug Mart and No Frills were constructed prior to the implementation of urban design guidelines. No action recommended. Newcastle • The guidelines are a good match with the CIP mandate, along with Community the short-and long-term priorities. Improvement Plan Community Liaison No action recommended. Group May 13, 2013 • Consideration should be given to extending the boundaries of the area to the CPR line in the east since the BIA goes beyond Arthur Street and there are a couple of businesses. In the west, the boundary could be extended to the top of the hill to include the antique businesses. The Official Plan designates outlying areas "Urban Residential" — The industry just west of the CPR line is covered under a special policy area which encourages the relocation of this land use. • Provisions required to ensure that destroyed/damaged buildings conform to the guidelines rather than replace what was existing before (e.g. one-storey bank). Redevelopment would go through site plan approval process and be subject to the new urban design guidelines once they are in place. • Exercise caution in being too restrictive to avoid "cookie cutter" feel to the area. Complementary development and a mix of building types and styles are encouraged on Sections 4.1.2 and Section 4.2.2 under General Guidelines. • Prioritize need for prominent gateway features in the east and west (short term) over gateway. Features in between the two districts. 8-60 Note referring to priorities and example of gate feature has been added to the guidelines. • Sign in the brick at Shoppers is an excellent example of what they'd like to see. Picture added to the guidelines an example of what the community will like to see. • Guidelines should be enforced equally across the board. Redevelopment would go through site plan approval process and be subject to the new urban design guidelines once they are in place. • Accessibility only briefly mentioned in the draft guidelines (more in Streetscape Plan?), Relevant guidelines on Section 4.1.2 have been moved and added to Section 4.3 General Guidelines for all properties, Accessibility. • East District • This area has a mix of one and two-storey buildings and there are a variety of buildings (not homogenous). A note has been added to Section 3.3 Existing Building Heights and Section 4.2.1 General Guidelines. • Residential infill is not desirable along this stretch. There are properties zoned residential within the Village Centre which need to be brought into conformity with the land uses of the Secondary Plan. This will occur over the time with redevelopment. • Heritage District • More attention should be given to designating buildings in the Historic Downtown to preserve what is left there —though some buildings no longer warrant designation (e.g. Busters — need to be some features of architectural significance to preserve in first place). Municipality has an inventory of heritage properties. The priority would be to designate primary or unregistered properties. If there is a property of interest the Clarington Heritage Committee approaches the property owner to discuss their interest on.the designation of the property. The property owners also can approach the Clarington Heritage Committee to initiate the designation process. 8-61 • Transportation • Cycling lanes/routes incorporated (Transportation Master Plan?) along with pedestrian paths to King Ave. from the residential areas. The Region of Durham's Cycling Plan identifies Edward Street from Rudell Road to Brookhouse Drive and Hwy. 2/King Avenue from west to Rudell Road and from Brookhouse Drive/Arthur Street to East. Mill Street from Edward Street to Toronto Street. Further refinement of the cycling and active transportation network will be provided in the Clarington Transportation Master Plan. • On-street parking should be considered in the East District as they will provide a traffic calming effect and more commercial feel. On street parking-in the east district was recently completed by both Clarington and the Region of Durham. • They like the idea of the potential laneway between Mill St. And Beaver St. Municipality will continue to review opportunities to implement this lane north of King Avenue. • Bump outs — east of Massey building, Mill St., and North St. The implementation of bump outs or any other road improvements will be reviewed as part of the Newcastle Streetscape Study which is being undertaken this fall and will be completed early in 2014. • Clarification needed around municipal/regional ownership and responsibilities of the right of way— does this reflect current urban design guidelines boundaries? Clarington has jurisdiction of the road from Baldwin Street/North Street to just east of the library entrance on King Avenue. The Region of Durham has jurisdiction of King Avenue west of Baldwin Street/North Street and east of the library. The Region also has jurisdiction of Mill Street/Regional Road 17. Clarington is responsible for all sidewalks and street lighting on all public streets regardless of jurisdiction but would require approval for improvements to these features within Regional road jurisdiction. The guidelines have been prepared for the existing Newcastle Village Centre. The land use designation of the Official Plan determines the boundary of the Village Centre. • Signage off of the 401(on Hwy 2?) is confusing for people and should say "Municipality of Clarington" rather than just "Clarington" This si na a is provided by the Region. 8-62 Marni Lewis on • The East District is a mix of.one-storey and two-storey buildings. behalf of the Newcastle Business A note has been added to Section 3.3 Existing Building Heights Improvement Area and Section 4.2.1 General Guidelines. Association May 9, 2013 • Would we want residential infill in the East District? Aren't we trying to keep it commercial along King? The Secondary Plan and Zoning By-law allow residential, commercial and mixed uses within the Village Centre. Land use changes are subject to amendments to the Official Plan Zoning By-law. • Buildings all homogeneous are not desirable. That a variety of building styles be encouraged to be developed especially in the East District. This topic is addressed on Section 4.2.1 General Guidelines. •, Consistency applications of guidelines from property to property is important otherwise fairness is in question. Redevelopment would go through site plan approval process and be subject to the new urban design guidelines once they are in place. • Should there be more designations of heritage buildings in the Historic District? —what is to stop someone from tearing down a building instead of fixing it up? (Busters given as example). The Municipality has an inventory of heritage properties. The priority would be to designate primary or unregistered properties. If there is a property of interest the Clarington Heritage Committee approaches the property owner to discuss their interest on the designation of the property. The property owners also can approach the Clarington Heritage Committee to initiate the designation process. • Accessibility should be addressed in guidelines. Relevant guidelines on Section 4.1.2 have been moved and added to Section 4.3 as Universal Design. • More pedestrian paths from residential areas to King (like Challenger Crt.) should be encouraged —the one beside Gift of Art is used constantly as is the one from Lillian Cres. f Reference to existing paths (the one connecting Harmer Drive to King Avenue East) and potential paths from Silvia Court to King Avenue East) and the existing and proposed recreational trail (Lions Trail) along the 8-63 creek located just west of the Village Centre which also provides a pedestrian connection from existing and future residential areas located south and north of King Avenue has been added to section 3.4 Street Character. Additional opportunities may also be identified through the active transportation component of the Clarington Transportation Master Plan. Transportation ® Parking spots should be designated by lines along King Ave in East District so that street-parking is encouraged, This would help businesses in the East District plus would be a traffic-calming measure that is inexpensive and effective. On street parking in the east district was recently completed by both Clarington and the Region of Durham. • Cycling lanes/routes/accessibility should be considered in all Municipal reports going forward. The Region of Durham's Cycling Plan identifies Edward Street from Rudell Road to Brookhouse,Drive and Hwy. 2/King Avenue from west to Rudell Road and from Brookhouse Drive/Arthur Street to East. Mill Street from Edward Street to Toronto Street. Further refinement of the cycling and active transportation network will be provided in the Clarington Transportation Master Plan. Clarington Heritage • The guidelines will help developers when working on development Committee applications within the Village Centre. June 18, 2013 No action recommended. • Design that promotes active streets with entrances accessible from King Avenue should be encouraged. Addressed on section 4.3 General Guidelines for all properties, Streetsca e. Open House Agreed with the creation of two distinctive districts. September 25-13 No action recommended. • Waking paths extended north from King Avenue West. Reference to the existing and proposed recreational trail (Lions Trail) along the creek located just west of the Village Centre which also provides a pedestrian connection from existing and future residential areas located south and north of King Avenue has been added to section 3.4 Street Character. 8-64 • Concerns with future redevelopment of the existing fire hall located at 247 King Ave. E. and drainage issues that might have a negative impact on the adjacent residential properties. Currently GO buses turn around on that site generation noise and air pollution. GO buses currently use this site to turn around as it is located at the east terminus of their Hwy. 2 bus service. Municipal staff recently installed pavement markings on the eastbound shoulder and the westbound shoulder delineating the locations for the buses to stop prior to commencing their next route. This has eliminated buses from stopping, idling or parking on the fire hall property. Any redevelopment of this property for other than residential purposes will involve public consultation at that time. Issues such as drainage will be part of the site plan review process. • Would like to know if there is any proposal to improve/redevelop the Buster's building. There is not a current proposal for development. The guidelines provided a demonstration concept for the site showing a desirable design approach for redevelopment. • Would like to see new buildings with entrances from King Avenue. Addressed on section 4.3 General Guidelines for all properties, Streetscape. • Concerns about proposed condos to be built on Brookhouse Drive and Bloom Avenue and the traffic impact due vehicular entrance on Bloom Avenue. Issues have been noted and will be part of the site plan review process. Transportation • Would like to see some bike lanes in the Village. The Region of Durham's Cycling Plan identifies Edward Street from Rudell Road to Brookhouse Drive and Hwy. 2/King Avenue from west to Rudell Road and from Brookhouse Drive/Arthur Street to East. Mill Street from Edward Street to Toronto Street. Further refinement of the cycling and active transportation network will be provided in the Clarington Transportation Master . Plan. 8-65 Cla d a" REPORT 'PLANNING SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: November 12, 2013 Resolution#: By-lave#: Report#: PSD-064-13 File#: GEA 2013-001 Subject: REQUEST FOR CONFIRMATION OF MUNICIPAL COUNCIL SUPPORT RESOLUTION UNDER GREEN ENERGY ACT: ROOF-TOP SOLAR FIT PROJECT AT 3520 HWY 35/115 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to.Council the following: 1. THAT.Report PSD-064-13 be received for information. Submitted by: 4i,,� Reviewed b � i J. Crone, MCIP, RPP Franklin Wu, Director of Planning Services Chief Administrative Officer KK/CP/df 5 November 2013 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 8-66 REPORT NO.: PSD-064-13 PAGE 2 1. BACKGROUND 1.1 The Green Energy Act of 2009 was created to support and encourage the expansion of renewable energy sources, support energy conservation, and facilitate the expansion of the green energy job market. The FIT (feed-in tariff) and microFIT programs were created under this legislation, and are meant to support small and large scale clean energy generation projects which will feed such energy back into the Ontario electrical grid, with the electricity generated paid for by the Ontario Power Authority (OPA). Through these programs, OPA enters into contracts with property owners and businesses to purchase the energy produced. 1.2 FIT applications are now reviewed based on a point system. A Council resolution supporting a proposed FIT application has greater chance of being accepted by the OPA. A request has recently been received seeking confirmation of municipal council support resolution for a previously endorsed proposal. 2. APPLICATION 2.1 Background On December 17, 2012, Council approved a resolution in support of the construction of a rooftop solar project by Saturn Solar LP I on a farm storage building at 3520 Hwy 35/115, Newcastle under the FIT program (Attachment 1). This application did not receive a contract from the OPA during FIT 2.1. The applicant advised that the OPA deemed their application as incomplete. New regulations for FIT 3.0 require that all resubmissions for a FIT project receive an updated confirmation of municipal council support, and confirmation that all project details are the same as those contained in the previous submission. 2.2 Proposal Saturn Solar LP I has requested confirmation of municipal council support resolution for the rooftop solar project at 3520 Highway 35/115, Newcastle. 8-67 REPORT NO.: PSD-064-13 PAGE 3 +' Property Location Map(Newcastle Village) CUSS CN 0-4 rt ,• '-- 1� I I V f 3 a Sjbject n &1e s 4 ' OR I n DY ca I� yav'ur lit j GEA 2013-001 Saturn Solar LP 11 QI _ - L Owner: AN- 1596451 Ontario Ltd t% 3520 Hwy 351115,Newcastle Village 2.3 Comments The property owned by 1596451 Ontario Ltd. is on the west side of Highway 115/35 south of Concession Road 4. The property is zoned "Agricultural Exception (A-1)" and is currently being farmed. Rooftop solar panels are proposed to cover the entire roof of the existing building used for apple storage. The project would have a nameplate capacity of 150kW of electricity generated by (584) 250 Watt modules tilted 20 degrees on both east and west sides of the roof. All aspects of the project have been reviewed and remain the same as originally proposed. 2.4 The Director of Planning has provided comments that council's resolution and support for this project under the FIT 3.0 program remains in effect. 8-68 REPORT NO.: PSD-064-13 PAGE 4 3. CONCURRENCE — Not Applicable 4. CONCLUSION 4.1 The Municipal Council Support Resolution Confirmation for Saturn Solar LP I has been confirmed by the Director of Planning Services, consistent with Council's previous resolution for this property. CONFORMITY WITH STRATEGIC PLAN The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: X Promoting economic development Maintaining financial stability Connecting Clarington X Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Kristy Kilbourne, Planner I, Special Projects Branch Attachments: Attachment 1 — Exhibit "A": Previous Municipal Council Support Resolution List of interested parties to be notified of Council's decision: Saturn Solar c/o Lauryn Ostermaier Lennox Solar c/o Chris Thompson 1596451 Ontario Ltd. c/o Stephen Lennox 8-69 ATTACHMENT 1 TO REPORT PSD-064-13 ring-l" . 1 We Leading the y December 18, 2012 Lauryn Ostermaier Saturn Power Inc, 100 Milt Street, Unit F P,O, Box 6087 New Hamburg, ON N3A 2K6 Dear Ms. Ostermaier: RE; APPLICATIONS UNDER THE PIT AND MICRO-FIT PROGRAM OF TNT' GREEN ENERGY ACT 2009 FILE NO.: E06.GE _ At a meeting held on December 17, 2012, the Council of the Municipality of Clarington approved the following Resolution#GPA-598-12: THAT Report PSD-056-12 be received; THAT Council approve the resolution contained in Attachment 2 to Report PSD- 055-12 supporting the FIT application by Saturn Solar LP I on behalf of 1596451 Ontario Ltd., 3520 Highway 35/115,.Newcastle as follows: WHEREAS Saturn Solar LP I(the applicant) proposes to construct and operate a rooftop solar array(the "Project")on a farm storage building at 3520 Highway 35/115, Newcastle (the"Lands") in the Municipality of Clarington under the Province's FIT Program;, AND WHEREAS the Applicant has requested that Council of the Municipality of Clarington Indicate by resolution Council's support for the construction and operation of the Project on the Property; •:.r CORPORATION OF THE MUNICIPALITY OF GL.ARINGTON 40 TE&APERANCE STREET, BOWNIANMILE, ONTARIO L'1C 3AG T 905-823-3379 8-70 Lauryn Ostermaier -2- -December 18, 2012 AND WHEREAS, pursuant to the ruiets governing the FIT Program (the "FIT Rules"), Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Clarington supports without reservation the construction and operation of the Project on the Lands; and THAT This resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. and THAT all interested parties listed in Report PSD-06612 be advised of Council's decision. Yours truly, C.Anne Gr dhtree, B.A., CMO Deputy Clerk CAG/jeg C, Stephen Lennox, 1596461 Ontario Ltd, D. Crome, Director of Planning Services K, Kilbourne, Contract planner 8-71 t 11 REPORT Leadi�rg the Way ENGINEERING SERVICES DEPARTMENT Meeting GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: November 12,2013 Resolution #: By-law #: Report EGD-038-13 File #: Subject MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR OCTOBER, 2013. RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-038-13 be received for information. Submitted by: _ 1 1 _ Reviewed b C__) `� -�_ A. S. Cannella, C.E.T. Franklin Wu Director of Engineering Services Chief Administrative Officer ASC/jo CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 F (905)623-1824 9-1 REPORT NO.: EGD-038-13 PAGE 2 1. BACKGROUND 1.1 With respect to the Building Permit Activity for the month of OCTOBER 2013, Staff wish to highlight the following statistics for the information of Committee and Council. MONTH OF OCTOBER 2013 2012 BUILDING NUMBER OF VALUE OF NUMBER OF VALUE OF % CHANGE OF CATEGORY PERMITS CONSTRUCTION PERMITS CONSTRUCTION VALUE 2013-2012 Residential 37 $4,472,498 82 $12,713,357 -64.8% Industrial 2 $336,900 2 $3,150,000 -89.3% Government 4 $133,000 1 $28,000 375.0% Commercial 4 $244,850 11 $1,999,765 -87,8% Institutional 0 $0 1 $80,000 N/A Agricultural 2 $79,518 3 $282,600 -71.9% Demolition 13 $0 4 $0 N/A TOTAL 62 $5,266,766 104 $18,253,722 -71.1% YEAR TO DATE 2013 2012 BUILDING NUMBER OF VALUE OF NUMBER OF VALUE OF % CHANGE OF CATEGORY PERMITS CONSTRUCTION PERMITS CONSTRUCTION VALUE 2013-2012 Residential 593 $91,414,395 741 $142,827,077 -36.0% Industrial 23 $17,068,675 19 $81,972,597 -79.2% Government 9 $21,384,100 8 $101,442 20,980.1% Commercial 56 $17,087,088 57 $18,940,545 -9.8% Institutional 21 $3,796,285 9 $15,897,592 -76.1% Agricultural 16 $1,275,650 14 $964,578 32.2% Demolition 68 $0 57 $0 N/A TOTAL 786 $152,026,193 905 $260,703,831 -41.7% 9-2 REPORT NO.: EG®-033®13 PAGE 3 1.2 With respect to building permit activities (over $250,000) and large residential building permit activities, the details are provided as follows: Owner/Applicant Construction Type Location Value ST. MARY'S CEMENT Alteration to Office 173 Baseline Road East, $250,000 INC. (Hutton Transport) Bowmanville 9-3 REPORT NO.: EGD-038-13 PAGE 4 The following is a comparison of the types of dwelling units issued for the month of"OCTOBER" and "YEAR TO DATE". Dwelling Unit Type "OCTOBER"2013 Dwelling Unit Type "YEAR TO DATE 2013" 3 14 Apartment 82 parrt/m ent 17% 7 Townhouse ° i Single 25% I Detached kN�o 39% `i 1 I� � �� •}�ti 147 s * Single a �. Detached 45% 6 S u `r Townhouse 2 86 Semi- 33% � Semi- J / - Detached Detached r. Single Detached 7 11% 26% !Single Detached 147 t Semi-Detached 2 u Sem i-Detached 86 r Townhouse6 uTownhouse82 Apartment 3 'Apartment 14 The following is a historical comparison of the building permits issued for the month of"OCTOBER" and "YEAR TO DATE" for a three year period. Historical Data for Month of Historical Data "YEAR TO DATE" "OCTOBER" $300,000,000 $40,000,000 $270,000,000 $35,000,000 $240,000,000 $210,000,000 $30,000,000 $180,000,000 $25,000,000 $150,000,000 $20,000,000 $120,000,000 $15,000,000 $90,000,000 $10,000,000 $60,000,000 $30,000,000 $5,000,000 $0 - $0 2013 2012 2011 2013 2012 2011 Value $152,026,193,$260,703,831 $252;221,960 Value $5,266,766 $18,253,722 $34,733,272 9-4 REPORT NO.: EGD-038-13 PAGE 5 PERMIT REVENUES 2013 2012 October Year to Date October Year to Date PERMIT FEES $42,224 $1,075,063 $129,403 $1,598,950 INSPECTION SERVICES 2013 2012 October Year to Date October Year to Date Building Inspections 472 5,720 704 6,440 Plumbing & Heating Inspections 546 6,879 891 7,678 Pool Enclosure Inspections 10 144 5 62 TOTAL 1,028 12,743 1,600 14,180 NUMBER OF NEW RESIDENTIAL UNITS 2013 2012 October Year to Date October Year to Date Single Detached 7 147 13 303 Semi-Detached 2 86 12 78 Townhouse 6 82 13 66 Apartments 3 14 2 11 TOTAL 1 18 329 1 40 458 9-5 REPORT NO.: EGD-030-13 PAGE 6 RESIDENTIAL UNITS HISTORICAL COMPARISON YEAR: 2013 to end of 2012 2011 2010 2009 2008 2007 2006 2005 2004 2003 AREA October) Bowmanville 146 291 360 282 98 340 451 609 307 587 468 Courtice 87 179 312 236 113 134 82 126 241 173 180 Newcastle 65 34 165 37 24 60 77 84 202 191, 123 Wilmot Creek 2 2 5 8 9 30 16 15 15 25 29 Orono 1 1 1 1 0 2 1 1 1 2 0 Darlington 12 6 5 8 6 10 6 7 14 15 13 Clarke 5 10 8 6 11 5 11 12 13 10 16 Burketon 1 0 0 1 0 0 0 0 1 1 1 Enfield 0 0 0 0 0 0 0 0 0 0 0 Enniskillen 2 3 0 3 2 0 0 1 1 1 0 Hampton 0 1 1 0 0 0 0 1 0 0 3 Haydon 0 0 0 0 0 0 0 0 0 0 0 Kendal 0 0 0 1 1 0 1 0 0 1 0 Kirby 1 0 0 1 0 0 0 0 0 0 0 Leskard 0 0 0 0 0 0 0 0 0 0 0 Maple Grove 0 0 0 0 0 0 0 0 0 0 1 Mitchell Corners 1 1 1 0 0 0 1 0 0 1 0 Newtonville 5 6 3 7 5 7 2 2 4 5 3 Solina 1 3 1 1 5 0 6 3 3 3 3 Tyrone 0 0 1 1 0 5 0 0 0 0 3 TOTALS 329 1 537 1 863 593 1 274 1 593 655 861 1 802 1,015 843 9-6 REPORT NO.: EGD-033-13 PAGE 7 2. CONCURRENCE - Not Applicable CONFORMITY WITH STRATEGIC PLAN - Not Applicable Staff Contact: Rick Pigeon, Chief Building Official 9-7 Clarington REPORT ENGINEERING DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: November 12, 2013 Resolution#: By-law#: Report#: EGD-039-13 File#: Subject: SERVICING OF NON-RESIDENTIAL DEVELOPMENT OPPORTUNITIES HOST COMMUNITY STRATEGIC FUNDING POLICY LAKE ROAD CONSTRUCTION—EXISTING EAST LIMIT TO LAMBS ROAD RECOMMENDATIONS:. It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report EGD-039-13 be received; 2. THAT the Municipality proceed with the extension of Lake Road from the current east terminus to Lambs Road; 3. THAT the Mayor and the Municipal Clerk be authorized to sign the Subdivision Agreement with 1029629 Ontario Inc., Montik Financial Services Inc., 1755480 Ontario Inc. and David Goodman, substantially in the form of Attachment #3 to report EGD-039-13; 4. THAT the Municipality's share of the project in the amount of $1,300,000 be funded from the Development Charges Roads and Related Reserve Fund; 5. THAT the land owners share of the project in the amount of$770,000 be funded from the Strategic Capital Reserve Fund; and 9-8 REPORT NO.: EGD-039-13 PAGE 2 6. THAT Staff be authorized to proceed with the preparation of the design and reports to get required approvals necessary to proceed with the construction of the Lake Road extension in 2014. - -_- �- - Submitted by: �!��'f�� Reviewed by: A.S. Cannella, C.E.T. Franklin Wu, Director of Engineering Chief Administrative Officer Services ASC/RA/jb November 12, 2013 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 9-9 REPORT NO.: EGD-039-13 PAGE 3 1.0 BACKGROUND 1.1 At a meeting held on March 1, 2010, the Council of the Municipality of Clarington approved the following resolution #GPA-138-10: "That the Finance Department be directed to prepare a report with recommendations as to the disposition of the $10 million Port Granby .Funds." In order to meet this resolution of Council the Finance Department prepared Report FND-018-12 which outlined a number of options to deal with the disposition of the Port Granby Funds (Strategic Capital Reserve Fund). 1.2 One of the funding policies recommended for the Strategic Capital Reserve Fund through Report FND-018-13 was dealt with in Item 8.0 — Servicing of Non- Residential Development Opportunities. As Council has seen through many planning documents as well as observed through presentations from the Clarington Board of Trade, servicing of non-residential lands remains a critical barrier to the development of non-residential areas within Clarington and as a result limiting the opportunities for new job creation in Clarington. This is particularly the case for industrial development. 1.3 There are some circumstances in Clarington where the lack of servicing, whether it be roads, sanitary sewers, water, or storm sewers is an impediment to development, but there are barriers for the private developers to provide the upfront costs that are required. There are some opportunities that may exist in the near future whereby a capital investment on behalf of the Municipality may provide for a sufficient level of service to "open up" those areas for development. This could create both jobs and investment in Clarington as well as converting vacant lands to lands and structures in the industrial tax class. 1.4 Should the Municipality consider up fronting the costs of the basic required servicing, the cost could be structured through a cost sharing agreement on title whereby the benefitting property owner(s) would repay the costs incurred plus an indexing factor. In this way the principal amount of the investment would be returned to the Strategic Capital Reserve Fund over time indexed and with the potential of interest also. This would ultimately result in economic development and job creation, as well as increased tax revenue to the Municipality. This funding policy would only be considered in circumstances whereby the principal would be returned to the Strategic Capital Reserve Fund once the development proceeds through an appropriate cost sharing agreement. 2.0 SELECTION PROCESS 2.1 ' Prior to reviewing individual site locations for potential implementation of the Funding Policy, Staff developed screening criteria to assist in short listing areas where the investment in servicing of non-residential lands would be a viable endeavour. The main criteria considered were as follows: 9-10 REPORT NO.: EGD-039-13 PAGE 4 • Proximity of existing servicing to the site (roads, storm water, sanitary sewer and watermain). • Cost of extension of servicing to the site. • Capacity of existing servicing (are there any constraints that would need to be addressed to allow development to proceed) • Amount of developable land • A willing land owner • Ease of implementation of development (from a Planning process perspective) 2.2 In addition Staff consulted with the Clarington Board of Trade (CBOT) in order to get their input on what requests they had received for development land and the types of services and amenities that have been requested. One of the key points garnered from this consultation was the importance of easy access to main transportation routes, in particular Highway 401. 2.3 With the screening criteria and input from CBOT, Staff scoped down a potential location to the lands south of Highway 401 between Lake Road's east terminus and Bennett Road. This area provides a number of opportunities for development and Staff see development progressing in 3 stages as follows: • Stage 1 — Lake Road east terminus to Lambs Road (416m) • Stage 2 — Lambs Road to east limit of the Schleiss property (existing subdivision court on east side of Lambs Road) (437m) • Stage 3 — East limit of Schleiss property to Bennett Road (416m) Due to the added safety and transportation network improvement that Stage 1 would provide by linking Lake Road to Lambs Road and providing alternative access to Highway 401 at Bennett Road in addition to the existing access at Liberty Street, it was determined that the focus of the proposal would be on this Stage. A concept plan showing the Staged extension of Lake Road is provide on Attachment 1. 3.0 RECOMMENDED SITE 3.1 Stage 1 noted above offered the best opportunity to provide additional serviced non-residential lands. This particular site is a prime candidate meeting the requirements of Staffs scoping criteria, has high exposure and easy access to Highway 401. The site is also currently draft approved and involves a single parcel and land owner. This site is located on the south side of Highway 401 west of Lambs Road, east of the current termination of Lake Road and north of the CN railway as depicted on Attachment 2. 3.2 After determining the potential site for consideration Staff approached the existing land owner to discuss their willingness to participate in the potential cost sharing arrangement to provide servicing to their site which includes the extension of Lake Road east to Lambs Road as well as the culvert spanning 9-11 REPORT NO.: EGD-039-13 PAGE 5 Bennett Creek. This particular site already has sanitary sewer and water servicing running through it which increased the viability of moving this site forward. The current land owner conveyed his willingness to participate and requested additional details related to the scope, timing, costs and cost sharing be provided. 3.3 One reason for the delay in this site being developed to this point has been the challenges related to realigning Bennett Creek and providing necessary grading in order to maximize the developable lands at this location. In order to improve the viability of this aspect of the project Staff, through the recent collaboration with Central Lake Ontario Conservation Authority (CLOCA) as part of their upgrading of the Bennett Creek flood plain mapping, were able to get an agreement in principal to maintain flood line elevations previously developed for the site and for which abutting development had been designed for. 3.5 Part of this agreement in principal will require Clarington to revise the Clarington Technology Business Park Master Drainage Study to include for the flood proofing of the proposed centralized storm water management pond north of Highway 401. As it would be development of lands north of Highway 401 that would trigger the revision to the MDP, Staff will plan to undertake this revision at such time that there is development interest within the Technology Business Park. 3.6 Additionally Staff have reviewed options for crossing and future realignment of Bennett Creek with both the current land owner and CLOCA to maximize the usability of the subject site while meeting the fisheries needs CLOCA is concerned with and Staff have developed a concept that both are happy with. CLOCA have noted that additional detailed design and modeling work on the creek would be required before a work permit would be issued but they are in agreement with the proposal. 3.7 Due to the significant safety and transportation network improvements that the extension of Lake Road to Lambs Road will provide to the lands south of Highway 401 to Lake Ontario between Liberty Street and Bennett Road it was felt that this crossing of the Bennett Creek benefited more than just the adjacent land owner and thus felt the project should be completed as a Development Charge project. This is consistent with Clarington's current practice for similar instances where the Municipality has taken on the responsibility of constructing key elements of connecting links in the transportation network such as the Grady Drive bridge crossing Foster Creek, Longworth Avenue crossing of Bowmanville Creek and crossing of the Brookhill Tributary. 4.0 AGREEMENT PROPOSAL 4.1 The Owner and the Municipality anticipate that development of the Lands will proceed in 3 phases. Phase 1 will be the construction by the Municipality (at its cost but subject to reimbursement by the Owner) of the extension to Lake Road from its existing eastern terminus to Lambs Road and include construction by the 9-12 REPORT NO.: EGD-039-13 PAGE 6 Municipality (funded through development charges) of a culvert crossing for Bennett Creek. The estimated cost of the works the Municipality of Clarington would fund through DC's is $1,300,000. The cost of the remaining Phase 1 works required to extend Lake Road to Lambs Road to a rural cross section including street lighting, utility relocation, ditching, gravel shoulders and hot mix asphalt surface is estimated at $770,000 and would be front funded by the Municipality's Strategic Capital Reserve Fund and later repaid by the developer. The intention is to have the Phase 1 works completed in 2014 in order to improve the transportation network, public safety and encourage economic development in the area as soon as possible. 4.2 Phase 2 will include Bennett Creek channel works from Highway 401 to Lake Road. Commencement of Phase 2 work will be triggered by the development of lands north of Lake Road and will include north channel realignment and construction of berming to allow the eastern portion of the Lands (north of Lake Road) to be developed outside of the Regional Flood Limits. The estimated cost of this Phase 2 work is $500,000. This figure includes all work required to develop the channel and banks, but does not include earth works for development of individual parcels. Channel works would require to be completed prior to the issuance of any building permits. Collection of contributions from previously developed lands benefiting from the creek improvement and flood proofing works in the amount of $207,000 would be reimbursed to the developer upon completion of the channel improvement works. Roughly $100,000 in additional contributions would be collected from future development east of Lambs Road benefiting from the channel improvements and would be reimbursed to the developer undertaking the channel works once collected. 4.3 Phase 3 will include Bennett Creek channel works from Lake Road to the southern boundary of the Lands. Commencement of Phase 3 work will be triggered by the development of lands south of Lake Road and will include south channel realignment and construction of berming to allow the eastern portion of the Lands (south of Lake Road) to be developed outside of the Regional Flood Limits. The estimated cost of this Phase 3 work is $1,060,000. This figure includes all work required to develop the channel and banks, but does not include earth works for development of individual parcels. All costs associated with the Phase 2 and Phase 3 works would be the responsibility of the developer. 4.4 As part of Phase 1 the land owner would dedicate the Lake Road right of way to Clarington and Clarington would move forward with all design, tendering and construction of the necessary works to complete the road extension to Lambs Road. Once completed 9.2 hectares (22.8 acres) and 3.8 hectares (9.5 acres) of serviced non-residential lands would be available for development north and south of Lake Road respectively. 9-13 REPORT NO.: EGD-039-13 PAGE 7 4.5 In order to give the land owner an increased level of comfort at the true cost of the proposed works under Phase 1, road and culvert construction, they have requested the works be tendered through a competitive bid process by the Municipality and the agreement be based on the actual costs obtained from the tendering process. Staff feel this is a reasonable request and feel that the costs estimates prepared to date are reflective of the scope of work. 4.6 Attachment#2 to this report depicts the proposed Phasing mentioned above. 4.7 A copy of the . Draft Agreement between the Municipality of Clarington and 1029629 Ontario Inc., Montik Financial Services Inc., 1755480 Ontario Inc. and David Goodman detailing the scope of work, financing, responsibilities and repayment terms is provided in Attachment 3 to this report. 5.0 CONCURRENCE 5.1 This report has been reviewed by Nancy Taylor, Director of Finance and Andy Allison, Municipal Solicitor, who both concur with the recommendations. 6.0 DISCUSSION 6.1 In order to be able to have the benefit of this road extension for both the improvement of safety and the transportation road network south of Highway 401 as well as servicing non-residential lands in Clarington the detailed design and approval process for the road and culvert works would need to be completed very early in 2014 so that construction could commence in early May on Lake Road with completion estimated for September 2014. Considering the availability of servicing in close proximity to the site, the willingness of the land owner to participate in the proposal, the fact that the lands are draft approved, the significant improvement in access, safety and the road network this location is a prime candidate to exercise the directive of Council and use the Strategic Capital Reserve Fund to increase the amount of non-residential serviced lands in Clarington. An additional benefit of this site selection is that it is anticipated that it will promote the development of existing serviced lots west of the proposed extension as well as spurring on additional development of the lands to the east. 7.0 RECOMMENDATIONS 7.1 Based on the anticipated economic benefits that the Lake Road extension will bring to Clarington, the improved safety, the increased accessibility to the area with the improved road network and the fact that this project meets Council's objectives for the use of the Strategic Capital Reserve Fund it is recommended that Council move forward with the Lake Road extension project and enter into a subdivision agreement with the land owner, 1029629 Ontario Inc., Montik Financial Services Inc., 1755480 Ontario Inc. and David Goodman for completion of the work. 9-14 REPORT NO.: EGD-039-13 PAGE 8 CONFORMITY WITH STRATEGIC PLAN — The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: (Place an "X" in the box for all that apply) X Promoting economic development X Maintaining financial stability Connecting Clarington Promoting green initiatives X Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Ron Albright, Manager, Infrastructure and Capital Works Attachments: Attachment 1 - Staging of Lake Road Extension Attachment 2 — Stage 1 Phasing, Lake Road Extesion east to Lambs Road Attachment 3 — Draft Subdivision Agreement List of interested parties to be advised of Council's decision: John Morrison, B.A. (Hops), PLE, Royal LePage Commercial (Owner's Agent) Ismail Gulamali, Owner 9-15 c� os M, . o ,ha 0 M o TOO- 1, .. . rG�Ge3 GU e=J Q 2 3 1 n APPROX.LIMITS OF ANTICIPATED FILL - 1 ' = PLACEMENT ( naz-0® — z r CUL-DE-SAC SCUT SERVICE H ROAD - a° - Slisi DECOMISSION SOUTH - ". SERVICE ROAD 18F2Yia. REHAB&PAVE GRAVEL .I 2.8ha 2.7ha SECTION OF LAMBS ROAD ° r ,. � � r 'ar� -L1-kG E Z3` �nl P.She r � _ r I. !1 \ \ 3:7h5. . i�' �• 2.7ha 91ha. 59h a W ZI 239ha �� 75hw......an.. A PRELIMINARY FOR DISCUSSION - CL.ENO �•'. v�.a o.. .wou.. oKCT. ae 5 �—PROPOSED FUT AN URE INT=RCHGE RIPARIAN AREA 111,BOTH SIMI ® LAKE ROAD EMPLOYMENT LANDS eozatasa 1 �°r C� /� w.aoo.: .�..o, ROAD AND CHANNEL WORKS ..+REALIGNED BENNE'T CRE[K ,M FND AREA � I w■ o p� _ - ES :-. iMEANDER BELT PRLA I1�I�ry'���///"`+++��I YYY �1 JLeading the Way e o STAGING OF ROAD AND CHANNEL WORKS 39„ w.. .<... U1 _.. r 5 Y \ �i /� J.. a - U3 0 `; � _ i ��'_I-- � �` � '�� �,ty. • KEY MAP yy �•-t LEGEND V (d? RApF C<<ISTIWG P ELIMINA Y FOR w 1 \1 n en _:•,asl 4 r DISCUSSION r 1777 - ItYlk P"lW0'TL r,SGrt- i _. M(t IJ \ tit- �_ f T� Yv0..�cy��1 I \,r,-,y� I I ..LII r� I � I I �1 I:I. 'II� i �- •h °L,,l,� — � � -.i�u,r r.,•i..r.naur:n-y!''°^r � � .Emu rn 1 \� � yf� /�}/� j�/InL�1.n i - r �JY 1 (r'r i�_r _r' rl \\\\ ; uPmPBwaw� LAKE ROAD �y EXTENSION 4 r V� STAGE 1 n CONCEPTUAL CONFIGURATION 0 \.\ OPTION 3 6 60281494 T r4 r d7 Attachment 3 to Report EGD-039-13 Clarin�ton Leading Ace Way SUBDIVISION AGREEMENT THIS AGREEMENT dated 2014 is made BETWEEN: THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON -and- 1029629 ONTARIO INC. -and- MONTIK FINANCIAL SERVICES INC., 1755480 ONTARIO INC.and DAVID GOODMAN RECITALS A. The Owner is the owner of the lands legally described as Part of Lot 7„ Broken Front Concession, and Lots 12 to 25, both inclusive, Part of Lots 10, 11, 26 and 27, and Part of the unnamed streets as shown on Cubitt Plan of Subdivision (being Part of Lot 7, Broken Front Concession), Geographic Township of Darlington, now. in the Municipality of Clarington, Regional Municipality of Durham and designated as Parts 1 to 19 on Plan 10R-3962. B. In 1991, the Owner received approval to subdivide these lands (Plan 18T-87055) subject to conditions, including a condition that the Owner enters into a subdivision agreement with the Municipality. C. Development of the lands included in Plan 18T-87055 will require the construction of certain works, facilities and services, including an extension.to Lake Road and related culvert crossing work. D. In order to promote development on the Lands and on adjacent land, the Municipality wishes to see the construction of the extension to Lake Road proceed in advance of the Owner's anticipated timing of construction for such work. E. , The Municipality has therefore agreed to design, construct and pay for the Culvert Work and the Road Work, and the Owner has agreed to reimburse the Municipality for the Road Work on the terms set out in this Agreement; F. This Agreement is made pursuant to subsection 51(26) of the Planning Act, R.S.O. 1990, c. P.13. G. Council resolved on ,2013 to enter into this Agreement. NOW THEREFORE the parties agree as follows: PART 1 -INTERPRETATION 1.1 In this Agreement, including its Recitals, "construct"includes install; "Council"means the Council of the Municipality;. "Culvert Work" means all facilities, services, works and improvements required to construct a culvert through which Bennett Creek can cross the proposed Lake Road extension in the 9-18 Subdivision Agreement—1029629 Ontario Inc. Page 12 location shown in Schedule 1, and includes all road works associated with the crossing and flow conveyance over the road during large storm events; "Final Cost of the Road Work"means the total of all costs incurred by the Municipality to design and construct all of the Road Work other than the costs described in section 4.3; "Lands"means the lands described in Recital A other than Part_on Plan 40R- ; "Municipality" means The Corporation of the Municipality of Clarington including, where appropriate, its agents, consultants, contractors, sub-contractors,,employees or other persons authorized to act on its behalf, "Municipal Specifications"means the Design Guidelines and Standard Drawings prepared by the Municipality in 2004(revised in 2010); "Owner"means 1029629 ONTARIO INC.; 'Road Work" means all facilities, works and improvements, including all sanitary sewer and storm water connections, required to extend Lake Road from its existing eastern terminus to Lambs Road over Part on Plan 40R- as described in Schedule 2;and 'Works"means the Road Work and the Culvert Work(for clarity, 'Works"does not include any of work generally described in sections 2.3 and 2.4). 1.2 This Agreement shall be read with all changes in gender or number as the context requires. 1.3 In this Agreement, unless otherwise specified, (a) a grammatical variation of a defined word or expression has a corresponding meaning; (b) references to an Act, by-law or guideline shall include any amendments to or replacements of such Act, by-law or guideline;and (c) references to Recitals, Parts, sections and Schedules are references to Recitals, Parts, sections and Schedules in this Agreement. 1.4 The following Schedules are attached to and form part of this Agreement: Schedule 1 Location Map Schedule 2 Cost Estimate for Road Work PART 2—BASIS FOR AGREEMENT 2.1 The Owner and the Municipality anticipate that development of the Lands.will proceed in 3 phases. 2.2 Phase 1 will be the construction by the Municipality (at its cost but subject to reimbursement by the Owner) of an extension to Lake Road from its existing.eastern terminus to Lambs Road over Part _ on Plan 40R- . Phase 1 will. include construction by the Municipality (funded through development charges)of a culvert crossing for Bennett Creek. The intention is to have the Phase 1 works completed in 2014 in order to improve transportation network, public safety . and intent economic development in the area. 2.3 Phase 2 will include Bennett Creek channel works from Highway 401 to Lake Road. Commencement of Phase 2 work will be triggered by the development of lands north of Lake Road and will include north channel realignment and construction of berming to allow the eastern portion of the Lands(north of Lake Road)to be developed outside of the Regional Flood Limits. .The estimated .cost of this Phase 2 work is $500,000. This figure includes all work required to develop the channel and banks, but does not include earth works for development of individual parcels: The $207,000 previously collected by the Municipality from adjacent land owners as a contribution towards the Phase 2 work will be credited against the cost of such work. In addition, all contributions yet to be collected by the Municipality.from benefitting 9-19 Subdivision Agreement—1029629 Ontario Inc. Page 13 adjacent land owners(estimated to be$100,000) as contributions towards the Phase 2 work will be credited against the cost of such work. 2.4 Phase 3 will include Bennett Creek channel works from Lake Road to the southern boundary of the Lands. Commencement of Phase 3 work will be triggered by the development of lands south of Lake Road and will-include south channel realignment and construction of berming to allow the eastern portion of the Lands (south of Lake Road) to be developed outside of the Regional Flood Limits. The estimated cost of this Phase 3 work is $1",060,000. This figure includes all work required to develop the channel and banks, but not include earth works for development of individual parcels. 2.5 The Municipality and the Owner acknowledge that the draft plan of subdivision approved by the Municipality in 1991 (Plan 18T-87055) will require red-line revisions in order to see the Lands develop as described in sections 2.2, 2.3 and 2.4, and agree to work cooperatively with each other, the Central Lake Conservation Authority and all other agencies with respect to such revisions. As part of this process, the Municipality has agreed to revise the Master Drainage Plan for the Technology Park in order to facilitate the relocation of the flood line limit and thereby increase the developable area on the Lands. PART 3-WORKS Design and Construction 3.1 The Municipality shall design and construct- all,Works in accordance with Municipal Specifications. 3.2 The Municipality shall ensure that all licences;permits and approvals required to construct, repair and maintain the Works are obtained and maintained in good standing.' 3.3 The Municipality shall comply with all applicable legal requirements (including statutes, by-laws, orders and rules and regulations of every governmental authority having jurisdiction)which relate to the design, construction, repair and maintenance of the Works including all requirements under the Occupational Health and Safety Act, R.S.O. 1990, c. 0.1 and the Workplace-Safety and Insurance Act, 9997,S.O. 1997,c.16, Sch.A. 3.4 The Municipality shall prepare all engineering plans, drawings, studies, reports, estimates, calculations and documentation required to design and construct the Works. 3.5 Contracts for the design and construction of all Works shall be awarded in accordance with the Municipality's Purchasing By-law 2010-112 and all applicable Municipal purchasing.policies. Maintenance and Assumption 3.6 Upon completion of all Works, the Municipality shall pass an assumption by-law in relation to Part on Plan 40R- 3.7 Following assumption,the Municipality shall be responsible for the maintenance and repair of all Works at its sole expense. Phase 2 and Phase 3 Work 3.8 The works generally described in sections 2.3 and 2.4 will be designed, constructed and paid for by the Owner or a.purchaser of the Lands in accordance with a further subdivision agreement or other type of development agreement to be entered into with the Municipality. The Municipality shall provide the design work that has been completed to date at the Municipality's expense to the Owner at no cost. 9-20 Subdivision Agreement—1029629 Ontario Inc. Page 14 PART 4—COSTS Estimates 4.1 The estimated cost to construct the Culvert Work, including all design and contract administration costs, is $1,300,000.00. The Municipality will fund the Culvert Work through development charges. 4.2 The estimated cost to design and construct the Road Work, including all design and contract administration costs, is $770,000.00 as set out in Schedule 2. The Municipality shall front end such costs,and the Owner shall reimburse the Municipality as set out in Part 5. 4.3 The estimated costs in sections 4.1 and 4.2 do not include any costs incurred by the Municipality prior to execution of this Agreement(e.g.engineering consulting fees relating to the design of the Works, engineering consulting fees relating to the Phase 2 and Phase 3 work described in sections 2.3 and 2.4, and the preparation of Plan 40R- ). All of these costs shall be the sole responsibility of the Municipality. Final Cost 4.4 The Municipality shall deliver to the Owner a statement detailing the Final Cost of the Road Work. If requested, the Municipality shall provide the Owner with copies of certificates, reports, contracts or other documents and materials in its possession for the purpose of satisfying the Owner as to the Final Cost for the Road Work. Arbitration 4.5 If the Owner disputes the Final Cost of the Road Work,the Owner shall have the right to require that such dispute be submitted and settled by an arbitrator appointed pursuant to the Arbitrations Act, 1991, S.O. 1991, c. 17 and the arbitrator's decision shall be final and binding on the Owner and the Municipality. Legal Fees and Disbursements 4.6 Each party shall pay its own legal fees. The Municipality shall be responsible for all disbursements. associated with preparation and -registration of this Agreement and the registration of the transfer described in section 6.2. The Owner shall be responsible for any fees incurred to obtain and register the postponements described in sections 6.3,6.4 and 6.5. Development Charges 4.7 The Owner acknowledges that all works included in Road Work are local services as described in subsection 59(2) of the Development Charges Act, 1997, S.O. 1997, c. 27 that would, but for this Agreement, be constructed at the expense of the Owner as a condition of approval under section 51 of the Planning Act, R.S.O. 1990,c. P.13. 4.8 The Owner shall not be responsible for payment of.any portion of the Culvert Work, but shall be responsible for payment of the Municipality's normal industrial development charges at the rate in effect under Development Charge By-law No.2010-058 when the payment is made. PART 5-REIMBURSEMENT Culvert Work 5.1 The Municipality shall be responsible for 100% of the cost of designing, constructing, repairing and maintaining the Culvert Work with no reimbursement from the Owner. Road Work 5.2 As a condition of approval of a plan of subdivision'for the Lands under section 51 of the Planning •red-line revisions to Plan 18T-87055, or any other Act, R.S.O. 1990, c. P.13, approval of any approval referred to in subsection 2(2)of the Development Charges Act, 1997, S.O. 1997, c.27, the Owner shall be required to reimburse the Municipality for the full amount of the Final Cost of the Road Work. 9-21 Subdivision Agreement—1029629 Ontario Inc. Page 15 Interest 5.3 The amount owing to the Municipality under section 5.2 shall bear interest at the Prime Business Lending Rate as reported by the Bank of Canada from the date that the Municipality delivers to the Owner the statement referred to in section 4.4 until paid in full. I Term 5.4 If the Owner has'not reimbursed the Municipality all amounts owing under sections 5.2 and 5.3 prior to December 31,2023,then all such amounts owing shall become due and payable on that day. PART 6-REGISTRATION REQUIREMENTS Solicitor's Certificate 6.1 Concurrent with the execution of this Agreement, the Owner shall provide to the Municipality a solicitor's certificate in a form acceptable to the Municipal Solicitor certifying ownership of the Lands and all encumbrances against the Lands. Transfer of Lake Road Extension Land 6.2 Concurrent with the execution of this Agreement, the Owner shall transfer to the Municipality for nominal consideration the land described as Part _ on Plan 40R- free and clear of encumbrances and restrictions. Postponements 6.3 Montik Financial Services Inc. hereby postpones the Charge registered in its favour as Instrument No. DR164312 on April 11,2002 to this Agreement. 6.4 1755480 Ontario Inc. hereby postpones the Charge registered in its favour as Instrument No. DR499773 on May 15,2006 to this Agreement. 6.5 David Goodman hereby postpones the Charge registered in his favour as Instrument No. DR1182567 on June 7,2013 to this Agreement. PART 7-REMEDIES Mutual Indemnity 7.1 The Municipality and the Owner shall indemnify and save each other harmless from and against all actions, claims, liabilities, losses, damages and expenses (including reasonable legal costs) by reason of any breach or default under this Agreement provided that such breach or default did not arise by virtue of circumstances beyond the party's reasonable control. Registration 7.2 The Owner consents to the registration of notice of this Agreement against title to the Lands. .7.3 The Municipality may enforce the provisions of this Agreement against the Owner and,subject to the provisions of the Registry Act, R.S.O. 1990, c. R.20 and the Land Titles Act, R.S.O. 1990, C. L.5,against all subsequent owners of the Lands. Release of Agreement 7.4 The Municipality shall prepare and register a release of this Agreement at the time of registration of a plan of subdivision for the Lands(or when the Owner receives another approval described in section 52)if the Owner is not then in default of its obligations under this Agreement: Charge 7.5 The Owner acknowledges that all amounts owing to the Municipality under this Agreement, until 9-22 f Subdivision Agreement—1029629 Ontario Inc. Page 16 reimbursed,.shall constitute a lien and charge on and against the.Lands, it being the intent of the parties that the Municipality has all the rights and remedies of a secured party under the Mortgages Act, R.S.O. 1990,c. MAO in relation to any unpaid amounts, PART 8-GENERAL 8.1 The Works may be used by the Municipality and the public for any of the purposes for which they are designed,without interference by the Owner, and without the payment of any compensation to the Owner. 8.2 The Owner shall not assign this Agreement without the Municipality's consent. 8.3 This Agreement shall enure to the benefit of and shall bind the parties and their respective successors and permitted assigns. 8.4 No amendment to this Agreement shall be effective unless made in writing and signed by all parties. 8.5 If any provision of this Agreement is held by a court to be invalid, illegal or unenforceable, the remaining provisions shall not be affected. 8.6 This Agreement shall be governed by and construed in accordance with the laws in force in the Province of Ontario. 8.7 Time shall be of the essence of this Agreement. 8.8 This Agreement may be executed in any number of counterparts and all such counterparts shall for all purposes constitute one agreement, binding on all parties notwithstanding that all parties are not signatories to the same counterpart. . 8.9 The parties agree to execute such other instruments as may from time to time be necessary or desirable to give effect to the provisions of this Agreement. . 8.10 Any notice that is required to be or may be given under this Agreement shall be in writing and shall be sent by e-mail or delivered: To the Owner: 1029629 Ontario Inc. 439 University Avenue,Suite 1500 Toronto, ON M5G 1Y8 Attention: Ismail Gulamali Email: To the Municipality: Municipality of Clarington 40 Temperance Street Bowmanville,ON L1 C 3A6 Attention: Director of Engineering Services Email:engineering(c)clarington.net . or such other e-mail address or postal address of which either party has notified the other. Any such notice shall be effective from the date that it is so emailed or delivered. 9-23 Subdivision Agreement—1029629 Ontario Inc. Page 17 IN WITNESS WHEREOF the parties have signed this Agreement. THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Adrian Foster, Mayor Patti L.Barrie, Municipal Clerk We have authority to bind the Corporation 1029629 ONTARIO INC. Per: Per: INVe have authority to bind the Corporation MONTIK FINANCIAL SERVICES INC. Per: Per: UV1(e have authority to bind the Corporation 1766480 ONTARIO INC. Per: Per: UWe have authority to bind the Corporation DAVID GOODMAN 9-24 Subdivision Agreement—1029629'Ontario Inc. Page 18 SCHEDULE 1—LOCATION MAP U RighiyapNo 401 n� e s ' South . L t�ce Rd ake� d a U_ L d .Li O BOWMANVILLE LAKE ROAD EXTENSION 9-25 Subdivision Agreement—1029629 Ontario Inc: Page 19 SCHEDULE 2-'COST ESTIMATE FOR ROAD WORK PRELIMINARY ESTIMATE•LAKE ROAD EXTENSION-STAGE 1 YDeacnptton:k _ Unrt Quantity llnrtPnce ?- Total"'•., Share Method Clarington @ Developer@ Phasa'1'-LAKE ROAD EXTENSION-CREEK CROSSING AND ROADWORKS Share 25.09% 75.0% Erosion and Sediment Control Measures LS 100% 20,000.00 20,000.00 Shared 6,000.00 15,000.00 C rossing Structure Over Bennett Creek m 25 27,000.00 675,000.00 Clarington 675,000.00 - Inc].Abutments,Deck,Feelings, CaissonsrPges,Excavation,Backgll Culvert Wingwalls LS 100% 50,000.00 50,600.00 Clerington 50,000.00 Guiderail at Structure m 100 150.00 15,OOD.00 Ciaringlon 15,000.00 - End Treatments ea 4 6,000.00 20,01)0.00 Clarington 20,000.00 - Temporary Downstream LS 100% 40,00100 40,000.00 Clarington 40,000.00 - Reconfigurations to Direct Flow from new culvert to existing channel Temporary Upstream Reconfigurations to LS 100% 10,000.00 10,000.00 Cfarington 10,000.00 - Direct Flow into new culvert ' Earth Excavation and Grading to m3 7,337 12.00 88,044.00 Shared- 15,924.00 72,120.00 Construct Roadway EXCEPTION Disposal of Excess Material Off Site m3 2,700 7,00 18,900.00 Shared- 3,418.33 15,481,67 • EXCEPTION Water for Compaction and Dust m3 520 15.00 7,800.00 Shared 1,950.00 5,850,00 Suppression Granular'8%Type I t 8,000 1200 96,000.00 Shared 24,000.00 72,000.00 Granular'A' t $1600 20.00 72,000.00 Shared 18,000.00 54,000.00 Supply and Install Geotextite,Terratrack mz 3,500 2.50 8,750.00 Shared 2,190.00 6,560.00 200W Supply and Install Geogrid, mz 3,500 2.50 8,750.00 Shared 2,190.00 6,560.00 Tensar Bx 1100 Sawcutting Asphalt m 100 25.00 2,500.00 Claringlon 2,500.00 Hot Mix H.L.-8' t 850 100.00 85,OD0.00 Shared 21,250.00 63,750.00 Hot Mix H.L.-3 t 425 110.00 46,760.00 Shared 11,690.00 35,060.00 Screening and Placement of Salvaged mz 16,000 4.00 64,000.00 Shared 16,000.00 48,000.00 Topsoil Sod(Nursery,Unstaked) mz 2,000 4.00 8,000.00 Shared 2,000.00 6,000.00 Tenaseed m' 14,000 3.50 49,000.00 Shared 12,250.00 36,750.00 Pavement Markings m 500 6.00 3,000.00 Shared 750.00 2,250.00 Supply and installation of Signs Mounted ea 10 400.00 4,000.00 Shared 11000,00 3,000.00 on Direct Buried Poles Street Lighting on Ra-Aligned Poles m 500 70.00 35,000.00 Shared 8,750.00 26,250.00 ReconSguraton of Entrances,Road and LS, 100% 40,000.00 40,000.00 Clarington 40,000.00 - Drainage at Existing Lake Road Terminus ReconfigurationofRoad and Drainage at LS 100% 25,000.00 25,000.00 Developer 25,000.00 Existing Lambs Road Miscellaneous Alterations to Existing LS 100% 10,000.00 10,000.00 Shared 2,500.00 7,500.00 Sanitary Sewer Miscellaneous Alterations to Existing LS 10D% 10;000.00 10,000.00 Shared 2,500.00 7,500.00 Watermain Sub Total Construction $ 1,512,494.00 $ 1,003,86233 $ 506,631.67 Construction"General"Items % 3% 46,000.00 %of Share 30,000.00 16,000.00 Engineering Design % r/. 106,000.00 %of Share 70.000.00 36,000.00 Contract Administration and Inspection % 8% 121,000.00 %of Share 80,000.00 41,000.00 Contingency io 10% 135,006,00 %of Share 75,387.67 59.618133 Geotechnical investigation LS 100% 9,500.00 9,500.00 Ciadnglon 9,500.00 Relocation of Existing Overhead Hydro LS 100% 125,000.00 125,000.00 $hared 31250.00 93,750.00 (Rough Estimate) Legal Property Establishment for ROW LS 100% 15,000.00 15,000.00 Developer 15,000.00 Total Part'IA'(carried to Summary) $ 2,070,000.00 S 1,300,000.00 $ 770,000.00 9-26 C1aFjRgt0R REPORT CORPORATE SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: November 12, 2013 Resolution#: By-law#: N/A Report#: COD-025-13 File#: Subject: PREQUALIFICATION OF ROOFING CONTRACTORS RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-025-13 be received; and 2. THAT the Purchasing Manager be given the authority to establish a list of prequalified roofing contractors for the purpose of bidding on Municipal roof repairs and replacements. Submitted by: (_� , _� Reviewed b Marie Marano, H.B.Sc., C.M.O., Franklin Wu, Director of Corporate Services Chief Administrative Officer MM\JDB\bh CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379 14-1 REPORT NO.: COD-025-13 PAGE 2 1. BACKGROUND 1.1 On an annual basis, the Municipality of Clarington budgets to repair roofs on buildings maintained by the Operations Department and Community Services Department. 1.2 In the past, roofing contractors have been selected based on their membership with an association such as the Canadian Roofing Association and the Ontario Industrial Roofing Association. This requirement prevents many roofing companies from participating in the tendering process. 1.3 As roofing work is not a registered trade it is important to have a standard to ensure that experience and quality work is demonstrated. The prequalification process allows for the Municipality to verify that the roofing contractors have the experience and credentials in order to perform work at an acceptable standard. 1.4 The prequalification process provides a level playing field for roofing contractors by establishing a uniform rating system to determine the minimum requirements required to bid on a roofing project. 2. ANALYSIS 2.1 The Municipality of Clarington would like to establish a registry of approved roofing contractors that may be invited to quote on our roofing projects. 2.2 The prequalification process would ensure that the roofing contractors have the following credentials: project management, roofing experience, training/education, good health and safety practices and compliance, satisfactory references, satisfactory warranty response and financial stability. 2.3 The roofing contractor prequalification submissions will be evaluated by team with representatives from the Operations Department, Community Services Department and Corporate Services. 2.4 New vendors may be added to the registry over the three year term; however they must submit a prequalification submission and meet the credentials. 2.5 Once the list is established, only the prequalified roofing contractors will be invited to bid on our roofing projects instead of issuing a public call for bids. For clarification, the prequalification process will be by public invitation. 3. COMMENTS 3.1 Queries with respect to the department needs, specifications, etc. should be referred to the Director of Operations and Director Community Services. 14-2 REPORT NO.: COD-025-13 PAGE 3 4. CONCURRENCE 4.1 This report has been reviewed by Fred Horvath, Director of Operations and Joe Caruana, Director of Community Services who concurs with the recommendation. 5. CONCLUSION 5.1 To develop a list of prequalified roofing contractors for the Municipality of Clarington's roofing projects over the next three years. CONFORMITY WITH STRATEGIC PLAN­— Not Applicable Staff Contact: Jerry Barber, Manager of Purchasing Attachments: None 14-3 Cladiwa REPORT CORPORATE E RVI Pa4RTMEN Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: November 12, 2013 Resolution#: By-law#: Report#: COD-027-13 File#: Subject: RFP2013-1 MUNICIPAL BANKING SERVICES RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report COD-027-13 be received; and 2. THAT the contract for Banking Services, for the Municipality of Clarington be awarded to the Toronto Dominion Bank; 3. THAT the contract be awarded for a five (5) year term with an option to renew for an additional five (5) year term subject to acceptable pricing and satisfactory service; 4. THAT pending acceptable pricing and satisfactory service the Purchasing Manager be authorized to extend the contract for an additional five years; and 5. THAT the Mayor and Clerk, Director of Finance and Chief Administrative Officer as appropriate be authorized to sign all necessary documentation. Submitted bZ`�-� Reviewed b : o y y G arfe'Marano, H.B.Sc., Franklin Wu, AMCT, Chief Administrative Officer Director of Corporate Se fides `Nanc aylor//B.B:`A., C.P.A., C.A., Director of Finance/Treasurer MM\JDB\br CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 14-4 REPORT NO.: COD-027-13 PAGE 2 1. BACKGROUND 1.1 Request for Proposal RFP2013-1 Banking Services was publicly advertised and invited for the provision of municipal banking services as required by the Municipality of Clarington, including the Clarington Public Library, Clarington Older Adults and the Clarington Museums and Archives. The term of the agreement is for a period of five (5) years with an option to extend for a further five (5) year term. The participation of the external agencies was provided as a potential cost savings alternative at their discretion. 1.2 The Request for Proposal (RFP) was advertised electronically on the Municipal website and the Ontario Public Buyers Association website. 1.3 A total of twelve (12) banking or credit organizations obtained the bid document and four (4) bids were received. All bids were deemed compliant. 1.4 Submissions were reviewed by the evaluation team consisting of staff from the Finance Department, Purchasing and Clarington Library. A summary of estimated costs on a monthly basis for services required by the municipality for the four banks submitting a proposal is provided on Attachment 1". 1.5 As stipulated in the proposal document, proponents were evaluated based on the following criteria: 1. Previous Bank Experience 2. Total Price 3. Banking Services 4. Bank Locations 5. Completeness of Proposal 6. Innovative Techniques with respect to Banking Services 7. Information Technology 2. ANALYSIS 2.1 Each banking establishment submitted comprehensive proposals'addressing the numerous issues contained in the bid document. During the evaluation process it was discovered that some submissions had been qualified to the effect that additional information would be provided only on award and/or required the Municipality to enter into separate agreements for Merchant Services which is contrary to the requirements set out in the RFP. Consequently, the evaluation process was limited to the evaluation of the Part A Proposal Submissions and three of the companies did not move forward in the Evaluation Process. The Toronto Dominion Bank submission met all requirements of the RFP and moved forward in the process. 14-5 REPORT NO.: COD-027-13 PAGE 3 2.2 Based on the overall high score of submissions, the evaluation committee's recommendation is to award the contract to Toronto Dominion Bank. 2.3 The Toronto Dominion Bank service fees are competitive to one other submission; however, that submission failed to achieve the required rating for further consideration and also failed to provide all required services in-house and the provision of some key information was contingent upon award. Overall there were insufficient benefits to warrant moving to another banking provider. Other factors were considered during the evaluation process such as multiple banking locations within Clarington and innovative techniques to banking services. In these areas, Toronto Dominion Bank scored higher. In all proposals, with the exception of Toronto Dominion Bank, the merchant services had to be contracted separately from the banking services. This is contrary to the RFP requirements. 2.4 The Toronto Dominion Bank has provided similar services to the Municipality of Clarington for a number of years to the satisfaction of the Director of Finance. 2.5 Queries with respect to the departmental needs, specifications, etc. should be referred to the Director of Finance. 3. FINANCIAL 3.1 The annual fees applicable to this agreement estimated at $26,922.60 annually are included in the applicable annual operating accounts. 4. CONCURRENCE 4.1 This report has been reviewed by Nancy Taylor, Director of Finance who concurs with the recommendations. 5. CONCLUSION 5.1 It is recommended that the contract for banking services be awarded to the Toronto Dominion Bank for the provision of banking services. 14-6 REPORT NO.: COD-027-13 PAGE 4 CONFORMITY WITH STRATEGIC PLAN — The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development x Maintaining financial stability, Connecting Clarington Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Jerry Barber, Manger of Purchasing Attachments: Attachment 1 - Tabulation List of interested parties to be advised of Council's decision: NONE 14-7 Attachment 1 (Leading the Way Municipality of Clarington BID SUMMARY RFP2013-1 MUNICIPAL BANKING SERVICES Total Fees Toronto Dominion Bank $2,243.55 per month Royal Bank of Canada $4,654.60 per month CIBC $6,503.46 per month Scotia Bank $2,238.77 per month Total Fees includes standard account activity, cash management services, electronic funds transfers, credit cards services and debit services. 14-8 Clarington A REPORT CORPORATE SEI DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: November 12, 2013 Resolution#: By-law#: Report#: COD-028-13 File#: Subject: Media Relations Policy RECOMMENDATIONS: It is respectfully recommended to Council: 1. THAT Report COD- 028-13 be received; 2. THAT Council review and endorse Revised Policy F2 (Media Relations); and 3. THAT the policy be made available to all municipal employees through the Municipal intranet and departmental staff meetings. Submitted by: fi Reviewed by: [-CC(14W__;G'--�. 'Man'e Marano, H.B.Sc Franklin Wu, Director of Corporate Chief Administrative Services/Human Officer Resources M M/J C/gj CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 14-9 REPORT NO.: COD-028-13 PAGE 2 1. BACKGROUND AND COMMENT 1.1 At the regular meeting of Council held October 21, 2013, Council approved the following resolution (#GPA-492-13): THAT the communications strategy as set pout in Report CAO-010-13 be approved; THAT Staff be directed to report back on the proposed policy on what Staff communicates to the media, in particular "who can say what" and under what circumstances; and, THAT this report be due back by the November 11, 2013 General Purpose and Administration Committee meeting. 2. EXISTING AND REVISED POLICY 2.1 The existing policy, dealing with the media (attachment #1) was in place from September 2000. The proposed (revised) Media Relations Policy (attachment #2) has been updated to reflect the content of the Communications Strategy approved through report CAO-010-13, and is presented for Council approval. 3. CONCURRENCE - Not applicable 4. CONFORMITY WITH STRATEGIC PLAN —The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: Promoting economic development Maintaining financial stability X Connecting Clarington Promoting green initiatives Investing in infrastructure Showcasing our community Not in conformity with Strategic Plan Staff Contact: Jennifer Cooke, Manager of Communications & Tourism Attachment: Attachment 1 —'Media Relations Policy (existing) Attachment 2 — Revised Media Relations Policy 14-10 ATTACHMENT#1 Corporate Policy CtLeadingthe Way POLICY TYPE: Operational SUBSECTION: Communication/Customer Service POLICY TITLE: Dealing with the Media POLICY#:. F2 POLICY APPROVED BY: Chief Administrative Officer EFFECTIVE DATE: September 12,2000 REVISED: July 12,2006 APPLICABLE TO: All Employees 1. Purpose: To inform employees how to deal with the media appropriately. 2. Policies: a) The official spokesperson for the Municipality shall be the Mayor or the Chief Administrative Officer. b) Press releases shall be handled through the designated communication officer and must be approved by either the Mayor or the Chief Administrative Officer prior to its release. c) Department Heads may communicate with the media on matters pertaining to their respective department business. d) No other staff person shall communicate with the media pertaining to municipal business unless permission is granted by the Department Head. 3. Procedures: Any requests for interviews or to make a statement on behalf of the Municipality should be directed to the Department Head,the Chief Administrative Officer or to the Mayor's Office. 4. Appendix: Interview Protocol Page 1 of 1 14-11 ATTACHMENT#2 Corporate Policy `Leading the Way POLICY TYPE: Operational SUBSECTION: Communications/Customer Service POLICY TITLE: Media Relations POLICY#: F2 POLICY APPROVED BY: Chief Administrative Officer/Council (Report COD-028-13) EFFECTIVE DATE: REVISED: November,2013 APPLICABLE TO: All Employees and Council PURPOSE/SCOPE: Calls from the media are important. Every call is an opportunity to communicate information to Clarington residents and other stakeholders about the actions, programs and services of the Municipality. Public trust and confidence is influenced by what they read, see and/or hear about elected officials and the municipal corporation. This policy is to guide municipal employees and Council to ensure that the Municipality of Clarington: • Provides timely and accurate responses to media inquiries; • Makes available the most appropriate spokesperson based on accountability and responsibility; • ' Conducts media relations in a manner that is objective, understandable, open and transparent within the law. The Municipality of Clarington is an open, professional and responsive organization. Effective relations with the media are critical to the Municipality's ability to successfully communicate with and engage the community. The social media is now a communication medium to get the information to the public that otherwise was achieved through external media, therefore it is noted here. Rules governing social media use are reflected in a separate policy. ROLES & RESPONSIBILITIES: SPOKESPERSONS: 1. Mayor or Deputy-Mayor(in the Mayor's absence) - is the Chief Spokesperson at all times for the Municipality of Clarington: representing the municipal Council, Corporate matters; and the Municipality's Emergency Control Group in the event of a municipal emergency. 2. Local & Regional Councillors —can be spokespersons on events or issues of constituent interest. Comments and communications from a Councillor should reflect the formal position of the Municipality of Clarington. 3. Chief Administrative Officer— is the chief staff spokesperson and speaks on behalf of the Municipality regarding all administrative functions of the municipal corporation. 4. Department Heads may speak on behalf of his/her area of accountability and responsibility as the chief spokesperson for the Department. 14-12 Page 1 of 3 Corporate Policy Leading the Way 5. Managers may be spokespersons relative to programs, operations and activities that fall within their area of responsibility, where authorized by their Department Head. 6. Communications & Tourism Division: • Provides background information to the media when a departmental representative is unavailable or requests assistance; • Manages communication through the website and social media platforms; • Ensures that information is shared effectively internally and with Council • Media advisories are to be forwarded to the Communications &Tourism Division for formatting (according to Clarington Brand Standards) prior to their public release. Communications & Tourism will be responsible to issue the advisory to the appropriate media outlets. Non-spokespersons: Municipal staff who are not designated spokespersons, and who are contacted by a news media representative are to: • Treat the journalist as a customer; be courteous and professional; Explain that they are not a spokesperson for the Municipality and respectfully decline the request for an interview or information; • Ask: • The journalist's name and the name of their employer Their contact number and/or email address • Their deadline • The topic of the interview • Advise that the request will be forwarded to the appropriate spokesperson; • Provide details of all media calls/contacts to their supervisor and the Manager of Communications in a timely manner so the most appropriate spokesperson may respond to the request. • The Manager of Communications and/or the Communications Coordinators will forward media inquiries received to the most senior-level staff person or subject expert available. HELPFUL TIPS • No employee is required to talk to the media. • The best approach with the media is to be prompt, helpful and honest. Common sense is important too. All contacts from the media should be returned as soon as possible, in deference to journalists' deadlines. • Make sure you understand each question from the media before answering. If.you cannot answer the question, or are uncomfortable providing a response, take the journalist's number and advise him/her that someone who can provide the information will contact him/her as soon as possible, Then follow-up by contacting the appropriate Page 2 of 14-13 r za a ' a Corporate Policy Lei ding tlae Way Department and/or individual. • Do not offer conjecture or gossip, Do not answer a journalist's question with "no comment." • Remember that in responding to the media, you can be seen as representing and speaking for the Municipality. Personal opinions are not to be offered. • Issues that are not discussed with journalists are 1) legal issues; 2) confidential report content; and, 3) financial questions. These inquiries should be referred to the Municipal Clerk's Department and the Freedom of Information access procedures. • Any media inquiries regarding municipal employees or personnel issues are to be directed to the Human Resources Division (Corporate Services Department). For general information only public information (verification of employment, name of job title/position, full or part-time status, name of department, department address and phone number) may be provided without the employee's written approval. 14-14 Page 3 of 3 UNFINISHED BUSINESS ciff-mgmn REPORT COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: October 28, 2013 Resolution#: By-law#: N/A Report#: CSD-010-13 File#: Subject: CLARINGTON FITNESS CENTRE - PROPOSED RENOVATION RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSD-010-13 be received; 2. THAT Council approve the Basic Amenities Option at a preliminary construction budget of $2,850,000; 3. THAT the growth related portion be financed from the Municipal Capital Works Reserve Fund in the amount of $508,000; 4. THAT the balance of financing of$2,342,000 is recommended to be financed from the following sources: Community Services Capital Reserve Fund $48,000 (unspent 2013 design budget) Community Services Capital Reserve Fund $400,000 Community Services Building Refurbishment Reserve Fund $200,000 Impact/Escrow Reserve Fund $600,000 Municipal Government Enterprise Reserve Fund $500,000, and General Municipal Purposes Reserve Fund $594,000; 5. THAT to the extent possible in the future, the financing of $508,000 from the Municipal Capital Works Reserve Fund be repaid from future collections of the Indoor Recreation component of the Development Charges; and 6. THAT all interested,parties listed in the report be advised of Council's decision. CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 18-1 Clarington REPORT COMMUNITY SERVICES DEPARTMENT Reviewed by: \- Submitted by: 4ose'ph P. Caruana Franklin Wu, Director, Community Chief Administrative Officer Services JPC/ga CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 18-2 REPORT NO.: CSD-010-13 PAGE 3 1.0 BACKGROUND 1.1 The Clarington Fitness Centre (CFC) was opened to the public in 1981 and has served the community very well since that time. During this current term of Council, staff has advised of various issues related to the aging of the facility, outdated amenities and implications resulting from recent accessibility legislation. 12 As part of the Community Services Department's ongoing preventative maintenance program, building profiles are conducted every five years on each of our recreation facilities. These profiles provide staff with the technical information required to develop our capital maintenance programs. In addition to the building profiles, the Department conducts accessibility audits on all recreation facilities, enabling staff to strategically address upgrades leading up to 2025 when the legislation requires that all our facilities must be fully accessible. 1.3 A Building Condition Assessment was completed by Algal Engineering in August of 2012 and the Barrier Removal Action Plan was completed by SPH Planning and Consulting in January of 2012. The recommendations provided in each of these studies form the basis of the schedule of improvements required to keep the facility performing at current standards while addressing legislated requirements for a fully accessible facility. 1.4 As the project evolved, staff also identified operational and programming constraints of the facility with the intention of providing a facility that meets the standards that our patrons have come to expect at our Municipal recreation facilities. 2.0 PUBLIC MEETING PROCESS 2.1 Whether we are contemplating construction of a new facility or renovating an existing facility, it is important that our community partners are involved with the planning process. For this project, meetings were held with our major facility users; the Clarington Swim Club, the Clarington Squash Club, and the aquafit and lane swim participants. In addition, two separate general public meetings were held where input for the project was received and considered by staff. 2.2 The Swim Club, lane swimmers and aquafit participants were quite clear in their desire to not alter the depth of the shallow end of the pool. The Swim Club and their members were very concerned that any change to the depth or structure of the pool would not allow the Club to sanction its swim meets and would hamper the growth of the Club. 2.3 The Squash Club expressed that their membership had experienced growth, particularly over the past two years, and that growth had warranted the addition of at least one and preferably two additional new squash courts to the facility. 18-3 REPORT NO.: CSD-010-13 PAGE 4 2.4 With the information gained at the initial stakeholder meetings, staff and the architects developed three concept options for consideration. Each of the options showed no changes to the depth of the shallow end of the pool or the pool structure itself. 2.5 A final public meeting was held with all stakeholders and the general public on September 5, 2013. Each of the concept options were displayed and staff, along with the consultants, were available to answer questions and take comments regarding each of the options. 2.6 Although each option has merit, there was no really clear preference from those in attendance as to which option was preferable. Of the 29 comment forms received, 14 favoured the teaching pool and squash option, 12 preferred the squash only option, while two preferred to upgrade the existing facility and one preferred the teaching pool design. 3.0 DESIGN OPTIONS 3.1 Each of the preliminary design options include the same upgrades to the facility components and amenities. These are referred to as the Project Components (Attachment 1) and are required as a result of the previously mentioned studies to extend the operational life of the facility, to make the facility compliant with accessibility (barrier free) legislation and to modernize the facility to today's standards. 3.2 Teaching Pool Expansion 3.2.1 This option (Attachment 2) provides a new teaching pool to be added adjacent to the south wall of the existing facility, new public viewing areas, improved service and reception and brings natural light into the pool area. The preliminary project budget for this option is estimated at approximately $4,400,000. 3.3 Squash Court Expansion 3.3.1 This option (Attachment 3) provides one additional squash court to be added to the north side of the facility, squash spectator viewing, improved pool viewing at upper level, improved service and reception. The preliminary project budget for this option is estimated at approximately $4,200,000. .3.4 Teaching Pool and Squash Court Expansion 3.4.1 This option (Attachment 4) is a combination of previous options and provides for an additional squash court, new teaching pool, improved public viewing (pool and squash), improved services and reception and also brings natural light into the pool area. The preliminary budget for this option is,estimated at approximately $5,400,000. 18-4 REPORT NO.: CSD-010-13 PAGE 5 4.0 DESIGN CONSIDERATIONS 4.1 The Clarington Swim Club has experienced positive growth, particularly over the last two years. The Club's 2012-2013 membership is comprised of 54 competitive swimmers, 197 non-competitive swimmers and 71 masters for a total membership of 322 members. Staff is supportive of this organization and as such agree with the Club's position that altering the shallow end of the pool could be detrimental to the Club's future. 4.2 The Clarington Squash Club is a new Club with a history of a committed group of squash players. Working with Department staff this Club has recently adopted a constitution and is now operating as a not-for-profit organization with a membership base. Although the Club has experienced some growth, their membership numbers of 64 members do not support the addition of new facilities at this time. 4.3 In researching the standard ratio of members to court availability staff contacted Squash Ontario, who referred us to a squash consultant with Advantage Sport who advises that the industry benchmark suggests each court should accommodate 70 players. 4.4 As a result, it is staff's position that the existing two courts are adequate in terms of their current membership numbers while still providing for future growth of the sport and membership base. Staff does not support the Squash Club position that they require two new squash courts. There is room for the Club to operate with current membership numbers and also provide opportunity for growth with the existing two courts. 4.5 Department staff has reviewed the recent growth patterns for primarily pre-school aged aquatic programs (six months to six years). Based on information gathered from previous registrations as well as Community Forecast Projections as prepared by Hemson Consulting Ltd., it is our position that at the current projected rate of growth, staff can continue to accommodate new participants in the pre-school aquatic programs at both the Courtice Community Complex and Newcastle & District Recreation Complex in the short to medium time frame (three to five years). 4.6 That being said, as programs and pool space approach capacity the choice of day or time for available lessons will decrease. Beyond the five year window capacity could likely still be made available but may impact time currently utilized by other pool users. For example, public swim time converted to an instructional time. 18-5 REPORT NO.: CSD-010-13 PAGE 6 5.0 STAFF RECOMMENDATIONS 5.1 After careful consideration of the community consultation process, our staff project team is recommending a fourth option referred to as the Basic Amenities Option (Attachment 5) for the consideration of Council. This option encompasses the original intent of the project excluding any features that would alter the structure or depth of the existing pool. 5.2 The Basic Amenities Option accommodates a work program that accomplishes the majority of upgrades represented by the project components. Specifically it provides for replacement of the facility's major operating systems, improved public viewing, the addition of a family change room, lighting improvements, washroom, change room and overall facility upgrades, and would address barrier free accessibility. The preliminary project budget for this option is estimated at $3,052,000. 6.0 PROJECT BUDGET/SCHEDULE 6.1 The proposed project budget is as follows; Construction $2,500,000 Contingency $ 250,000 Equipment and Furnishings $ 100,000 Architectural Fees (Previously Approved) $ 202,000 Total Project Estimate $3,052,000 6.2 Staff has prepared a revised project schedule as follows; Project Report to GPA October 28, 2013 Ratification — Council November 4, 2013 Tender Award to GPA February 17, 2014 Ratification — Council February 24, 2014 Building Closes to Public March 11, 2014 Construction March —December, 2014 Building Re-opening December 2014/January 2015 7.0 PROJECT FINANCING 7.1 The upgrades and renovations to the Clarington Fitness Centre are primarily non- growth related due to the bulk of the work revolving around the existing facility. However, there are added features such as the addition of a family change room that would qualify as expansion to the facility. The expanded square footage totals 2,500 square feet or 16.7%. This equates to approximately $508,000 that would be eligible for funding from the Indoor Recreation Development Charges Reserve Fund. As Council is aware, this reserve fund is currently deficient due to 18-6 REPORT NO.: CSD-010-13 PAGE 7 the slower than anticipated growth in units over the time frame of the current and previous by-law. As a result it is recommended that the growth component be financed from the Municipal Capital Works Reserve Fund with the proviso that should it be possible in the future, the $508,000 would be repaid from the Indoor Recreation component of the Development Charges collections. 7.2 The balance of financing of$2,342,000 is recommended to be financed from the following sources: Community Services Capital Reserve Fund $48,000 (unspent 2013 design budget) Community Services Capital Reserve Fund $400,000 Community Services Building Refurbishment Reserve Fund $200,000 Impact/Escrow Reserve,Fund $600,000 Municipal Government Enterprise Reserve Fund $500,000 General Municipal Purposes Reserve Fund $594,000 7.3 A number of reserve funds have been recommended in order to spread the impact of the required funding across the reserve funds as long term asset management strategies will be considered in the future that will rely upon reserve funds for sources of funding. Should Council wish to proceed with other than the recommended option, consideration would have to be given to debenture financing rather than reserve fund financing due to the impact upon reserve fund balances that are needed for future long term asset management purposes. 7.4 Debenture financing was considered for this project due to currently favourable financing rates. However, as the project is primarily replacement, not growth, as referenced above, repayment would have to be financed from tax levy in future years. 8,0 COMMENTS 8.1 Staff is confident that the recommended option will allow the Clarington Fitness Centre to serve our community for years to come. When completed, the facility will have added a new elevator, new customer service/reception area and other upgrades, to make the facility fully accessible. 8.2 The addition of a family change room, second floor meeting space, new filtration and mechanical systems, and an overall facelift for the building components will improve our energy consumption and make the facility a more welcoming environment that supports our patron's expectations. 8.3 If approved, it is estimated that the upgrade will add a minimum of 15 years to the normal lifespan of the facility. 18-7 REPORT NO.: CSD-010-13 PAGE 8 9.0 CONCURRENCE This report has been reviewed by Nancy Taylor, Director of Finance, who concurs with the recommendations, CONFORMITY WITH STRATEGIC PLAN — The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: _ Promoting economic development _ Maintaining financial stability _ Connecting Clarington _ Promoting green initiatives X Investing in infrastructure _ Showcasing our community _ Not in conformity with Strategic Plan Staff Contact: Joseph P. Caruana, Director of Community Services Attachments: Attachment 1.— Project Components Attachment 2 - Teaching Pool Expansion Option Attachment 3 - Squash Court Expansion Option Attachment 4 - Teaching Pool and Squash Court Expansion Option Attachment 5 - Basic Amenities Option List of interested parties to be advised of Council's decision: Clarington Squash Club Clarington Swim Club 18-8 Attachment 1 to Report CSD-010-13 MUNICIPALITY OF CLARINGTON COMMUNITY SERVICES DEPARTMENT CLARINGTON FITNESS CENTRE RENOVATION Project Components • Barrier free accessibility • Elevator to second floor • Public washroom upgrades (2nd floor) • Family change room with private cubicles and accessible change areas • Pool deck the replacement • Main pool finishes upgrades Improved finishes throughout public areas • Upgrade pool filtration equipment • Upgrade HVAC systems and controls • Pool dehumidification/improved air quality • Lighting improvements • Improved security and communications systems • Designated substances removal • Separate building fire alarm system from high school • Improved viewing • Service access to squash courts • Replace existing roof • Plumbing fixture replacement • Locker improvements • Additional power outlets at pool deck level • Additional power outlets at change rooms 18-9 Attachment 2 to Report CSD-010-13 MUNICIPALITY OF CLARINGTON COMMUNITY SERVICES DEPARTMENT CLARINGTON FITNESS CENTRE RENOVATION Teaching Pool Expansion Option • Tot/Teaching Pool with ramped access and family viewing court • Improved pool viewing at lower and upper levels • Men's & Women's change room upgrades • Improved service and reception area • Improved entrance and way-finding • Improved lifeguard station and change facilities • Natural lighting to pool area • New hot tub • New sauna • Barrier free family washroom • Increased pool storage space 18-10 TEACHING POOL EXPAN&ON Department Legend Eve4 p N- EXISTING 2 STOREY SCHOOL .s �O ©� PMgNG r O T=M O Po`oO,m 0 � scewaix A.ME.. • '�' 1a PMKNGSOUCED G.P PA NG \ O UFEES �C a GV B.)SPPCES GfWip , ~ PRGiN:f: ®® Bf PMKNG Clarington Fitness D Centre 40 UlIERTY ST NORTH GuiurvEOF FXISRNG � !y eunnwG EGGS CLARINGTON OF CURINGTON �. OBSERVING mrca oruwNG: WINDC- ^• EOW / GROUND FLOOR __ WINDOW & N O ADD1710N ADDITION � PwAUxrtm o :100 r • 13080 A101 Cn O I _► O co O W I N i wvl ,�noel I ' I I LI �DPBEIDW 0 I I;i 0 OD MNQ E*STNG mmm U]WERTp Fl.OGR I I BALDING • \ NEW WNpDWS PBOJFLT: i. Clarington Fitness D \aow .0 Centre \ _ _ 4GLIBERTYSTNORTH MJMC:PALFrYOF CLAR'NGTON Q ORAYT3 I I SECOND FLOOR J .- ROGFBF1pW O nwnu n°m n Level 2 O ,nco _ 1;080 A102 Cn I O 0 0 W Attachment 3 to Report CSD-010-13 MUNICIPALITY OF CLARINGTON COMMUNITY SERVICES DEPARTMENT CLARINGTON FITNESS CENTRE RENOVATION Squash Court Expansion Optiorh • Additional squash court • Squash court spectator viewing area • Improved pool viewing at upper level • Men's&Women's change room upgrades • Improved service and reception area • Improved entrance and way-finding • Improved lifeguard station and change facilities • New hot tub • New sauna • Barrier free family washroom 18-13 w I n SQUASH COURT EXPANSION Department Legend �Q9 ❑E.iw, T'S ❑NPw , EXISTING 2 STOREY SCHOOL _ I i Fo..MT M a4A 6'FPMwV� Q LIFE GU4N8 Q � fu�uxpplY RmiT Clarin: sr vMwnc Cladngton Fitness �mg_ , Centre D a — 49 LIBERTY ST NORTH wlwl E6 EIG'STNG yrrj OUII➢,VG EDGE MUMNGTON OF v Q r CLARINGTON i I roau¢x pihWN�: __ GROUND FLOOR r O /ADDITIDN O — 93080 �A107 O O (.J 7 pp �y R00rB40W OutlMtlwN vtgpv / Q I / I O �I IMI(EDOSTMO WNOOWS _ IOWFATO mm� ewuinmaasrac m wwmmm PR Dm. Clarington Fitness \flWFeEww\ Centre D \\\\ C LIBERTY ST NORTH _ MUNICIPALRYOF CLARINGTON C) Q puwwo: � SECOND FLOOR CD OTT waa° c µ N _ rya uux® t.—L- 13080 O �A102 U1 O 00 O O W Attachment 4 to Report CSD-010-13 MUNICIPALITY OF CLARINGTON COMMUNITY SERVICES DEPARTMENT CLARINGTON FITNESS CENTRE RENOVATION Teaching Pool and Tot Pool Expansion Option • Tot/Teaching pool with ramped access and family viewing court • Additional squash court • Squash court spectator viewing area • Improved pool viewing at lower and upper levels • Men's & Women's change room upgrades • Improved service and reception area • Improved entrance and way-finding • Improved lifeguard station and change facilities Natural lighting to pool area • New hot tub • New sauna • Barrier free family washroom • increased pool storage space 18-16 n TEACHING POOL + SQUASH COURT EXPANSION Department Legend �O'9Ty ❑Bnc91g ❑Ne" EXISTING 2 STOREY SCHOOL I 0 0 4- o �MPARgNGREDt1Cm e�FPpRKNG DY G]$PACES W I¢I ID WFPARKNG Clarington Fitness Centre 49 LIBERTY ST NORTH I WT EOFEXSrWG 9ULONGED MMUUNRCNPGA T OF OBSERVING ronnou DMwING: (D WINDOW �. GROUND FLOOR _________ __ ry, $ O 1 — CD AMMON L ADDITION ; O /,1 Level 1 ,per �p`� A101 p OD CD ' I j (,J J c J OD —r - BOWNANVILLE SECONDARY SCNDOI 0 \ I I ROOF BEION smvac I tl I I I I\ I I 1 I I /� I `\y MAKE E%LSTNGWNDOWS I I ILOWERTOFLCOR I I o9Cq•w I I I�. I ® BUMI Exlsrna I i i I: .YP191Erx°'•wawn° au:LDIVG I I I I I � NEwwuwows I I i i caaecT: L--_.----_---_—_---- I ClaringtonFtness D �ROOFBELOW\ ---- L-------J Centre •'* 49 LIBERTY STNORTH � MUNICIPAUN OF CLARINGTON _ Q DMWIIG —� SECOND FLOOR (p RCCFBELOW\ ® OT N n Level2 () ao v Y130B0 Al 02 � O — O W Attachment 5 to Report CSD-010-13 MUNICIPALITY OF CLARINGTON COMMUNITY SERVICES DEPARTMENT CLARINGTON FITNESS CENTRE RENOVATION Basic Amenities Option • Barrier free accessibility • Elevator to second floor • Public washroom upgrades (2nd floor) • Family change room with private cubicles and accessible change areas • Staff change rooms • Pool deck tile replacement • Main pool finishes upgrades • Improved finishes throughout public areas • Upgrade pool filtration equipment • Upgrade HVAC systems and controls • Pool dehumidification/improved air quality • Lighting improvements • Improved security and communications systems • Renovation of existing men's and women's change rooms • Designated substances removal • Improved viewing • Plumbing fixture replacement • Additional power outlets at pool deck level • Additional power outlets at change rooms 18-19 .L 1 CIO N O MERE- Basic p Amenities Option coq Department Legend T'S' Eu.tirq C N� EXISTING 2 STOREY SCHOOL Q �— nJ0.5iWe—WN V e+amNCl NsNUrs .NSawm - �L C EuuYNL � ' ✓'i Gx�� 2 I Q. o'er F Q Y a—'aNG Ulo Guru owl - PWJECT; I( , BIFP0.P— Clarington Fitness D Q w naves I_ _ Centre I� 40 LIBERTY ST NORTH _ -_ /�� OURINE OF QISTNO C- m:ItLnG EnCE MUNICIPALRYOF ncc[>•TON 0 ti. CUIRINOTON (7 GROUND GROUNDFLOOR 66 Basic Nnanitias OpLan _ � b?btb P�hl4p tlaor PporMp O ADDITION .mwea ZJ M O Level t ;No o —"—.w- :,m T . A101 C/) - U1 D _ I O O W Basic Amenities Optbn a .. .. f+WVwa�MNMn �POCFBELOW � f EC.:ECFFXISTNI BUID,\O . _ NEWWN S \ PIYJ=: Clarington Fitness RooF Oncw\ © CCentre D 40 C LIBERTY ST NORTH _ MUNICIPALRYOF CLARINGTON () ® ow.-: u SECOND FLOOR Ba:Ae AmmuBos Option � 130, L A102 Q 0 I N � W Other Business Moved by: Seconded by: WHEREAS the Bowmanville Zoo was founded in 1919 and is the oldest privately owned zoo in North America AND WHEREAS the Bowmanville Zoo has been a fixture not only in the Town of Bowmanville but under the ownership of the Connell family has had national exposure on the Uncle Bobby Show and bred and sold animals such as-the Vietnamese pot bellied pigs and llamas to personalities such as Michael Jackson AND WHEREAS since the late 1980's under the ownership of the Hackenberger family, the Bowmanville Zoo has continued to provide a fun and educational experience, to instill a sense of wonder and responsibility so that visitors gain information and knowledge and go away better informed and inspired AND WHEREAS the Bowmanville Zoo has supplied animals to events such as the Terry Fox Bowmanville Run Site and to feature films such as the Academy Award winning film, Life of Pi. AND WHEREAS the Bowmanville Zoo has been an animal refuge for abandoned or mistreated exotic animals AND WHEREAS the Bowmanville Zoo is an accredited and a member of Canada's Accredited Zoos and Aquariums (CAZA) and World Association of Zoos and Aquariums (WAZA) NOW THEREFORE be it resolved that the Mayor and Council of the Municipality of Clarington recognize the Bowmanville Zoo for its contribution to the health and safety of the animals under its care AND to the education the Bowmanville Zoo provides to better understand the interaction between the animal world, human beings and the environment 19-1 • MEMO (iLeading the Way CLERK'S DEPARTMENT To: Mayor Foster and Members of Council From: Anne Greentree, Deputy Clerk Date: November 8, 2013 Subject: GENERAL PURPOSE & ADMINISTRATION COMMITTEE MEETING AGENDA — NOVEMBER 12, 2013 — UPDATE File: C05.GENERAL PURPOSE AND ADMINISTRATION Please be advised of the following amendments to the GPA agenda for the meeting to be held on Tuesday, November 12, 2013: 6. DELEGATIONS See attached Final List. (Attachment#1) IAnne Greentre6 Deputy Clergy AG/jeg cc: F. Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 F 905-623-6506 Attachment #1 of Update Memo FINAL LIST OF DELEGATIONS GPA Meeting: November 12, 2013 (a) Debbie Hillyer, Executive Director, FishAbility Sports Club Inc., and Vicky Hillyer, Regarding Information on the FishAbility Sports Club (b) Mike Patrick, Clarington Swim Club, Regarding the Report CSD-010-13, Clarington Fitness Centre — Proposed Renovation (c) Marilia Martins-Hjorngaard, Vice President, Newcastle District Chamber of Commerce, Regarding Report PSD-063-13, Proposed Newcastle Village Centre Urban Design Guidelines (d) Tom Ujfalussy, President, Newcastle District Chamber of Commerce, Regarding Report PSD-063-13, Proposed Newcastle Village Centre Urban Design Guidelines (e) Tim Johnston regarding Report CSD-010-13, Clarington Fitness Centre — Proposed Renovation r EAST DIVISION 2013 - - • Durham Region area = 2 500 KM • g , Square — 608,000 residents -5 Police Divisions ` , SCUgo r ,F F 4 L- clarin to 77 62 �`° J� 2013 D. R . P. S . East Division 1p it ®R M Inspeceto r Rolf Klum Patrol Services Criminal Investigative Staff Sergeant Branch 3 Civilian Staff Sean Fitzgerald John G'ivelas CRU Uniform 2 Plain Clothes 3 Detectives 40 Police Constables 2 Schools 4 sergeants' 1 Youth officer Detective Constables 1 Divisional Services "The main thing is that the main thing remains the main thing" quote from Steven Covey East Divisions MAIN thing • Our number 1 goal in East Division is to maintain and/or increase the feeling of Public Safety for Clarington /Scugog residents by, • Reducing property crimes — Thefts from vehicles and homes • Reduce MVC's in our 2 priority car accident areas and around schools year round. • Respond to all serious incidents quickly and successfully • Support the Community through personal engagement with their Police officers • Above all other priorities focus on the POSITIVE ; On what we can do ! 3 � `4 Durham Regional Police ( D. R . P.S) Indicators • D.R.P.S. is # 1 in weighted crime clearance (serious crime) in Canada in 2012 for the second year in a row. We were # 2 in all of Canada in 2010. For police services that serve populations greater than 1001000. 2012 population 608,000 people in Durham Region. • Durham Regional Police Intelligence Unit seized over 5.4 Million dollars in marijuana from illegal outdoor grow operations in 2013. • Durham Regional Police maintained the fourth lowest Criminal Code crime rate amongst comparator police services in 2012. • Durham Region's crime rate continues its decline, with 1,500 fewer criminal incidents recorded than in 2011; for 2012, there is an 8.2% decrease in the crime rate. Durham Region's crime rate is at its lowest recorded rate since 1977, the earliest year that these statistics are available from CCJS. • Residents report through DRPS surveys that they feel safe at home, work, at businesses and recreational areas most of the time (80 %). • In 2012 Durham Regional Police vehicles patrolled and drove on police business for over 9,500,000 Kilometers. We have over 5,000 KM of roadways within the Region to patrol. • Our 70 member DRPS Auxilliary Constables attended 200 community events in Durham Region volunteering 18,000 hours of their time. East Division Priorities guided by crime analysis Evidence - Supporting when ,where and why we will be on patrol to impact Community Safety Priorities to specifically, • Improve Roadway Safety • Manage recidivist offenders on bail conditions / warrants. Proactively help them and their sureties succeed through regular follow up on their conditions. • Ensure focus on safety in open areas like parks, community events, business areas and private events by being visible. • Address criminal activity and indications of organized crime. • In 2014-2106 our D.R.P.S business plan will focus on Community of our Youth, community of police engagement and of community police presence. Outcomes — Measures • To AUGUST 31, 2013 Clearance Rates Weighled Clearance Rate Measure Names Offence Group Actual YTD Morkh End tofed YTD Mvnlh End YTD Clearance Rate YTD Clearance Rale Prior YTD ,Aclual Y7D Month End C®nholled Drugs and Substances Act Cleared YTD Month End (CDSA) 67 92.7% 84 K r j ®weighted Clearance Rate YTD Crimes Against Propeb Es7 214 27.2% 22.5% ::; Clearance Rate YTD Clearance Rate Prior YTD Criminal Code Traffic Viol atons 85 8t} 83.4% N.1% 75.2% Olher Criminal Code Violations 96 F 81.2% 98.6% 89.9% Violent(fclahons Against the Person} 310 258 76,6% 83,2°% 85,3° Grand Too 1,526 706 44.8% 46.4% 46.4% Actual YTD Mont End.Cleared YTD Month End;Clearance Rate YTD.Weighted Clearance Rate YTD and Clearance Rale Prior Y7D broken down by Offence Group. Color shays details about Ac- tual YTf]Month End,Cleared YTD Month End,Clearance Rate YTD,weighted Clearance Rate YTD ark Clearance Rate Prior YTD.The dale is filtered on Municipality group),which keeps Clarington. The Aav is filtered on Offence Group,which lops Violent(Violations Against the Person),Crimes Against Property;Olher Criminal Code Violations,Gonticlled Drugs and Substances Act(CDSA)and Criminal Code Tragic Violations. Neighborhood Property Crimes Outcome "The truest test of police efficiency is the absence of crime and disorder; not the visible evidence of police action in dealing with it"Sir Robert Peel • Theft from Vehicle • In the year 2013 collectively, the overall Year-to-Date (Jan — Aug) TFMV number in 2013 is lower than the same period of 2012 by 4.2% (include Zones 62, 63, 64 and 77) • Priority Zones, the total TFV incidents within the priority zones has decreased to 90 in 2013 from 117 in 2012 ( 4, 23 . 1%) • Mischief — The 2013 YTD number has been decreased by 19.2%. The long term trend continually decreased since August 2012. Source crime analysis report of Andrew Lee August 2013. _I ��► Citizen Feedback Increasing Public Confidence • STOLEN CAR five youths arrested- January - I've attached a statement of my observations from Tuesday night. I'd like to thank you and your colleagues - I know there were quite a bunch of resources used and I met one other officer (Josh) after picking up my son from his Karate dojo. Sometimes people think that because you live in a rural setting the police forget about you - well Tuesday night was a perfect example to disprove this. The Durham Regional Police Service is an excellent force and we are grateful for everything you do to keep us safe and secure. It should be noted that within less than a hour probably less than half an hour the service. had responded to my call and taken a number of suspects into custody and quickly and professionally started to collect all the evidence. Once again - well done Kevin and Josh and please pass along our thanks to the other officers who responded. • Warmest Regards, Garnet Wheadon Criminal Investigations Overview • 3 Million dollar grow operation Gimblett Street home (arrests made) • Several violent home invasions. (arrests made) • Attempt Abduction of 8 year old (arrest made) second incident still under investigation from May 2013 • Suspicious death of 18 year old male in public library washroom ruled an overdose CIB/CRU and uniform officers investigate and charge local drug dealer. • Disappearance of local woman (located drowned in Lake Ontario) • Several O.M.G. members and associates continue to maintain a presence in the Clarington area although club house is inactive reportedly closed. • Homicide of 4 year old boy — ongoing • Violent crime increased in 2013 Table 4. Number of violent crime by zone and by year (Jan - Aug only) 62 63 64 • 2012 (Jan —Aug) 182 51 19 • 2013 (Jan —Aug) 20174 22 - • Percent change + 10.4% 45.1% 15.8% 6 East Division Community Resource Unit Is your child a tagger? • Over 30 schools with 14,000 children attending M°5'nkelY.hur`n'°�"oaticaim`n na°'inghisxlhmii "' you fmd RNV ar mare o!U mtf implements,mono od ar Fier Yhin ,yow child is prabe6ly wming E�+rrt�in;our neig,npaehood. • In the Zone — Schools / Seatbelts • 7 separate Distracted Driving Campaigns • Targeted enforcement in priority traffic areas Youth Citizenship Awards in June • School and Community presentations • Drug enforcement initiative • Support of Cops and Kids Emig - • Compliance checks on prolific and known offenders • In May 2013 the Divisional Service Officer along with Auxiliary officers attended approximately 175 homes in the Courtice area to educate residents on TFMV and graffiti issues. This initiative was very well received by the community. ppr.r,--,:Nq 9 ; Clarington Youth Citizenship Awards June 2013 744 "Several Youth Citizenship Awards" were presented to students who have assisted the DRPS with preventing crime and promoting a safer community by bringing information to the police or a trusted adult. Mod `S- v �. Priority- Managing Violent Offenders • Compliance checks by East Division units during January — August • 0 2013 — 154; 2012 — 166 • o Decreased by 7.2% in 2013 — Higher compliance noted by officers • • Number of arrests of persons who resided in East Division for violent crimes was decreased by 11.3% between January and August 2013, compared with the same period in 2012: • Total • 2012 — 53 Arrests �. • 2013 — 47 Arrests • Crime analysis report — Analyst Andrew Lee September 2013 Policing Excellence Our People • PC Pipe stopped a vehicle in downtown Bowmanville area for a violation. Realistic replica handgun found in car. Both occupants were wanted for a Robbery in Cobourg and Peterborough Police wanted the male for 4 separate Robberies in their area. Officers also responded to and evacuated a home and extinguished a Courtice House Fire. • Inspector's commendations Impaired Dis year round East a Division P Roadway Safety — Impaired Measures , Table Munlclpall# Weighted Measure Names DRPS Muni Municipalp Actual YTD Cleared YTD Clearance Clearance Clearance 'Actual YT Menlh End (groups (groups Offence Group UCR Croup Month End Moth End Rate YTD Rate YTD Rale Prior YTD DRPS Criminal Cade TratTic Viiolaliens Ddngemus Opemkp 5,0 5.N 1U.00% 1N.90% lfitlA 1 Cleared YTD Month End Flight Flom Peace Officer 0.0 TH 11B 1 Weighted Clearance Rate YTD Impaired Cperatior Related Violatio„ 67.00 Off ita2.13% 1K.99% 1111 1 Clearance Rate YTD Other Criminal Code Traffic Violations 1 HO HI] 45.0 46.15% 35.9% 1 Clearance Rate Prior YTD Tohl .fib flff 63.37% 94,12% 75.24% Tool &HO KH 63.33% 94.12% 75.24% Grad Total 95.H H Aclual YTD Mort End.Cleared YTD MA End,Weighted Clearance Rate q.Clearance Rate YTD and Clearance Rale Prior YTD broken dow by DRPS Muni(group),Municipality(group),Of- few Group and UCR Group, Color shows details about Actual Y O Month End;Cleared YTD Month End,Weighted Clearance Rate YTD,Clearance Rate TT and Clearance Rate Pdor YTD,The vie4a is fillered on Cffience Croup and Municipolk{group),The Ance Group f Iter keeps Criminal Code Traf iic Violations.The Municipalihj�group;i filler keeps Cladpgton, Provincial Offences — Targeted Enforcement TICKETS:Tdc aivisiol7 I East Yeaf of Event Dale DNision slate ip lzfl8 2009 2010 2011 2012 2013 Cfflpulso�AutomobtIRua. 219 213 326 418 246 164 Hi hvq TA ki 21621 2,908 3,438 3,160 35 2P HTA-D.Regul aJORS 23 42 11 34 22 21 tlquofDc PNk 11 R OB 90 S6 Municipal BpIms 11 2 1 16 24 4 PfoAddl Ads iD 0 28 21 10 19 13 18 TQesspass to Pfopo Ad 33 24 15 44 61 GnA T& Di lEd count of k rc mce broken dog by EvCU Dad Yea vs,Divisian aid sAle Igroup},N t is f Itefed m fidet status d,ticks-class d,AdIoa(MONTH{Eval D�c�,sta���pqo ,YEAR{Event Datciti and localiop t1).The ldet sfafus_d f I�f kccps I SSUED,The tlet class d Au loops Null,PART I OFFENCE NOTICE,PART I SU MMONS(PINI41,PART III SUMMONS IDNC and PART III SUMMONS SHORT.The Add(MWH Evanf Dtf ,slftu (g ;o NEAR Evcnt Daftly f t kccps SF mcmbcfs.The location A�f Itef kccps 22.131 of 22331 memos,The view is Nlef�op statufe pup},Acfin()NIsiool,Evart Dale Yeaf and Ditit The statue{pq)fit hoops 10 of 10 mcmbefs,The ktoi�Division�kher kccps 6 membm The ERPI Date Yeaf fikcf kceIx 6 of 6 memke The Division Be keeps 16 East. Roadway Safety Measures Was there a difference ? Patrol Plan — REDUCE MVC within the Priority Zones Zone 1: Regional Hwy 2 between Bosewell Dr and Roenigk Dr Zone 2: Regional Hwy 2 between Scugog St and Simpson Ave • The overall MVC across East Division has been decreased by 4.6%, • Priority Zones, the total number of MVC within the priority zones has been decreased by 15.2%, • Zone 1 has been decreased by 29.3% in 2013 • The total number of MVC does not change significantly in 2013, compared with 2012. 20 % of all accidents in Clarington occur in a 0.21 area of roadway within Zone 1 & 2. - DRPS Traffic analyst Roadway safety at school zones (500 meters radius) • Since January 2013, the overall MVC trend (dash line) in East Division illustrates a downward momentum. • With respect to the Traffic Initiatives CRU members have worked on 4 Divisional RIDE s and 4 Distracted Driving Initiatives (Zone 1 & 2 and school zones). Working with Partners t Thp Town of Newcastle welcomes you • Get them off the highway - OPP letter recognized C Platoon officers for their help during an 80 car pileup on the 401 at Newcastle as highway was closed down after pop up squalls. �.cirr�ih �rr 14frr � - s ■� � a —"qq Ontarios Mobilization&Engagement Model of Community Policing Municipal Partnership arFe 4. L1 Pia �, EREP . '. Community Mobilization ciffinma Leading the way - • Early in the Month of April Constable Otterbein began to monitor traffic on Scugog St. in and around St Stephens H.S. He quickly noticed that the placement of the bus stops on Scugog St. created a safety hazard for students as the disembark the buses and cross the roadway. Constable Otterbein noticed that the steady stream of vehicles on Scugog St was creating a dangerous situations for both driver and students. The officer contacted the traffic department to discuss his concerns and was successful in having them move the bus stops to a location 150 metres north of there current to an area safer for both the students and vehicular traffic exiting the school onto Scugog St. Excellent initiative in recognizing a possible safety hazard for the students at the school. Communit y Engagement — Crime Prevention • Patrol Constables Denis Roy and Sara Foote continue with initiatives in Newcastle, Orono, Bowmanville, meeting with local shop and store owners getting information relevant to police response and key holder information along with educating them on safety planning. V d _ Cw'�.M.T IYIGt+.��iwWia..�e~M.n1.w M'r�s �wlhl9wwh.i#Wr4�YM.�IfR _ � --r �nmm pity �. • SSSiii d� PiFir_t Onlarn'i s M6belvAon&En9ag—nt Modal of Communl y Policing Fn@rce A Crime SW..b. Cam ly Upyemmf La%un AA It g s° l A r I f++,Cr9�T6dM.Ifnnim NRaned waAYgbwrMn•bdq \' ' LET'S STAY ON TOP OF IT k 1K SL1 C1{�1J ended Tp INTi'! 1f X41 in-L-4 e 9 Y Collaboration • On May 15th PC SHAW and AGCO Inspector Chris TASSONE conducted Liquor Enforcement in Clarington. They investigated a complaint of a male operating a Liquor Delivery service. Checks were conducted on local licensed establishments. Letter of appreciation received from AGCO. • Safety in open spaces initiative Bowmanville Valleys improvements, Municipal By- law on trout opening, fall salmon season with The Ministry of Natural Resources. Messaging on new prohibited activities and fish sanctuary extension on Bowmanville Creek north and south of the Goodyear Dam obstruction. • Measure — reduction in drug & alcohol related incidents in 2013 and compliance with new prohibited activity By-Law ensured. IS � heading the Way Community Engagement March 2013 PC Sara Foote goes National ! She was interviewed by CTV's W5 (nationally televised) regarding the dangers of a little known but insidious street drug "Salvia". Later debated in the House of Commons 13 March 2013 WF g A a w a a - - I J 1 Communit y Engagement What can I do — What can y ou do ? • Foot patrol in Zones of 62, 63 and 64, according to Calls for Service • January — August • 2013 - 450 ; - • 2012 - 414 FLOC!( YOUR VEHICLE Public Engagement and messages SECURE YOUR ROME • Neighborhood sign boards KEEP VALUA8LE5 SECURE AND OUT OF SIGHT • Additional Increase in foot patrol 1.88 5d-9s �Q 8 57 of 8.7% in 2013 -57-9- 20 • Source:2013 September Crime analysis patrol plan objective overview report January 2015 to August 2013 by Andrew Lee. 8 (iLcading the Way s 2013 Community Events Leadfrtg fTr Wu}* • There are just over 81 community events held in various Towns in East Division we have seen 64 to the end of August and DRPS has been present at 42 of these. I1 RSkNjo g S Clarington against women 10th Year in 2013 TAKE dACK HEAGNT ,++ I ■ # � �• � Phi'" \ �+//��z ,GT"���, ��/ �� � ��� a Y Ontano M06�vB5a118F^9 V dCprrruuly•N ay 3Y�♦ `X- 5 r 1 ri . Wd 7 ` f kj NN 3p Idl AIR lop Aar Pp; W r From: Laura K Kennedy [mailto:laurak @republiclive.com] Sent: Sunday, August 04, 2013 03:45 PM To: Sean FITZGERALD Subject: Thank You Sean, just wanted to send a quick note to you and your team to thank you for your assistance with Rascal Flatts last nights. Over the years I have worked many photo pits for artists such as Bob Dylan, The Who, Roger Waters, Kanye West and many many more and I have never experienced the level of support and professionalism that you and your team provided to us all last night. As the small woman in the photo pit manning all the photographers, certainly appreciated knowing how safe I was, as well as the band. Thank you so much ! Kind regards, Laura Laura K. Kennedy Director of Public Relations Republic Live Inc. Going Forward *1L We will work our Patrol Plan Photos Community Safety Day 2013 T AL END � a ,;, of a +� ,�� �, 7� � �C ice. _. =-' ��1► 'F i .ate �► h'S^$'y^.r!:_:e. "mss ,e" `'' � *� :y`..iyR i :Y