HomeMy WebLinkAboutCOD-025-13 Clarington REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: November 12, 2013 Resolution#: - 0-/ By-law#: N/A
Report#: COD-025-13 File#:
Subject: PREQUALIFICATION OF ROOFING CONTRACTORS
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-025-13 be received; and
2. THAT the Purchasing Manager be given the authority to establish a list of
prequalified roofing contractors for the purpose of bidding on Municipal roof repairs
and replacements.
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Submitted by: Reviewed by. — � �
Marie-Marano, H.B.Sc., C.M.O., Franklin Wu,
Director of Corporate Services Chief Administrative Officer
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623-3379
REPORT NO.: COD-025-13 PAGE 2
1. BACKGROUND
1.1 On an annual basis, the Municipality of Clarington budgets to repair roofs on
buildings maintained by the Operations Department and Community Services
Department.
1.2 In the past, roofing contractors have been selected based on their membership
with an association such as the Canadian Roofing Association and the Ontario
Industrial Roofing Association. This requirement prevents many roofing
companies from participating in the tendering process.
1.3 As roofing work is not a registered trade it is important to have a standard to
ensure that experience and quality work is demonstrated. The prequalification
process allows for the Municipality to verify that the roofing contractors have the
experience and credentials in order to perform work at an acceptable standard.
1.4 The prequalification process provides a level playing field for roofing contractors
by establishing a uniform rating system to determine the minimum requirements
required to bid on a roofing project.
2. ANALYSIS
2.1 The Municipality of Clarington would like to establish a registry of approved
roofing contractors that may be invited to quote on our roofing projects.
2.2 The prequalification process would ensure that the roofing contractors have the
following credentials: project management, roofing experience,
training/education, good health and safety practices and compliance, satisfactory
references, satisfactory warranty response and financial stability.
2.3 The roofing contractor prequalification submissions will be evaluated by team with
representatives from the Operations Department, Community Services
Department and Corporate Services.
2.4 New vendors may be added to the registry over the three year term; however
they must submit a prequalification submission and meet the credentials.
2.5 Once the list is established, only the prequalified roofing contractors will be
invited to bid on our roofing projects instead of issuing a public call for bids. For
clarification, the prequalification process will be by public invitation.
3. COMMENTS
3.1 Queries with respect to the department needs, specifications, etc. should be
referred to the Director of Operations and Director Community Services.
REPORT NO.: COD-025-13 PAGE 3
4. CONCURRENCE
4.1 This report has been reviewed by Fred Horvath, Director of Operations and Joe
Caruana, Director of Community Services who concurs with the
recommendation.
5. CONCLUSION
5.1 To develop a list of prequalified roofing contractors for the Municipality of
Clarington's roofing projects over the next three years.
CONFORMITY WITH STRATEGIC PLAN — Not Applicable
Staff Contact: Jerry Barber, Manager of Purchasing
Attachments: None