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Home My WebLink About05/24/2005 .' C1atin (lIon (*'~.t;'>l::I!""";'~s General Purpose and Administration Committee Minutes May 24, 2005 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, May 24,2005 at 7:00 p.m., in the Council Chambers. ROLL CALL Present Were: Mayor J. Mutton Councillor A. Foster Councillor D. MacArthur Councillor P. Pingle Councillor G. Robinson Councillor J. Schell Councillor C. Trim Also Present: Chief Administrative Officer, F. Wu Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services, M. Marano Director of Finance/Treasurer, N. Taylor Director of Emergency Services, G. Weir Deputy Clerk, A. Greentree Clerk II, C. Doiron Mayor Mutton chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated for this meeting. MINUTES Resolution #GPA-221-05 Moved by Councillor Trim, seconded by Councillor Schell THAT the minutes of the special meeting of the General Purpose and Administration Committee held on May 6, 2005, and the regular meeting of the General Purpose and Administration Committee held on May 9, 2005 be approved. CARRIED - 1 - .' General Purpose and Administration Committee Minutes May 24, 2005 PRESENTATIONS Janice Steele, District Manager, Easter Seals, Durham Region made a presentation to the Committee regarding Clarington's Accessibility Challenge. She thanked Council for declaring March Easter Seals Month and she applauded the Council Members on the launch of the Accessibility Challenge. Ms. Steele and David Kelly presented an award to Mayor Mutton from the Easter Seal Society of Ontario. Mr. Kelly stated that the award belongs to those who have accepted that accessibility makes good sense. He requested that Evylin Stroud's name be added to this award and that it be hung in a prominent place in her honour. Resolution #GPA-222-05 Moved by Councillor Trim, seconded by Councillor Robinson THAT Ed VanHaverbeke be added to the agenda as a delegation. CARRIED DELEGATIONS Tim Whittaker, Publisher, Clarington This Week spoke in regards to the distribution of the Clarington This Week/Canadian Statesman newspaper. Mr. Whittaker reported that the paper is delivered to 88% of the residents of Clarington, they try to deliver to all residents except those that specify that they do not wish to have the paper. Approximately 1700 papers are delivered by 300 carriers in the subdivision areas, and 6500 copies are delivered by drivers in the rural areas. Drivers are instructed to place the paper in mailboxes at the side of the road. If none is available, the paper is to be bagged and placed at the end of the driveway. In total the paper publishes 23,700 copies and 23,435 are distributed to the residents of Clarington. Press runs are adjusted approximate every 3 months. Keith Isnor, Chair, Clarington Museums and Archives Board spoke in support of Report OPD-006-05 respecting Kirby United Church. He mentioned that the Board members believe that it is a viable and worthwhile project, that the church will complement the museum site in Kirby, and it supports the Board's long-term vision to establish a pioneer village. The Members of the Board are seeking Council's permission to start fund raising for the campaign. Mr. Isnor confirmed that the project would not proceed if all the necessary funds could not be raised. Any funds collected which could not be returned will be used for other projects at the Clarke Site. Ed VanHaverbeke spoke in regards to Report FND-006-05 concerning development charges. He objects to the development charges on his property of 275 Toronto Street, Newcastle and asked that the Committee reconsider the charges if the property is sold or used for industrial use. Mr. VanHaverbeke is seeking a mechanism to delay payment or to recover the money if the property is indeed to be used as industrial. - 2 - General Purpose and Administration Committee Minutes May 24, 2005 Councillor Schell chaired this portion of the meeting. PUBLIC MEETING There were no items to be considered under this section of the agenda. PLANNING SERVICES DEPARTMENT MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF MAY 5,2005 Resolution #GPA-223-05 Moved by Councillor Trim, seconded by Councillor Robinson THAT Report PSD-066-05 be received; THAT Council concurs with the decision of the Committee of Adjustment made on May 5, 2005 for applications A2005/011, A2005/012, A2005/015, A2005/016, and A2005/017; and THAT Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment. CARRIED APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: FRANK MACRI Resolution #GPA-224-05 Moved by Councillor Pingle, seconded by Councillor MacArthur THAT Report PSD-067-05 be received; THAT the application submitted by Frank Macri, to remove the Holding (H) symbol be approved and that the By-law attached to Report PSD-067-05 to remove the Holding (H) symbol be passed and a copy forwarded to the Regional Municipality of Durham; and THAT all interested parties listed in Report PSD-067-05 and any delegations be advised of Council's decision. CARRIED - 3 - General Purpose and Administration Committee Minutes May 24, 2005 Resolution #GPA-225-05 Moved by Councillor Robinson, seconded by Councillor Foster THAT the order of the Agenda be altered to consider Addendum #2 to Report PSD-155-04 at this time. CARRIED AMENDMENTS PROPOSED TO OFFICIAL PLAN AMENDMENT NO. 39 PORT DARLINGTON NEIGHBOURHOOD SECONDARY PLAN Resolution #GPA-226-05 Moved by Mayor Mutton, seconded by Councillor MacArthur THAT Addendum #2 to Report PSD-155-04 be received; THAT Council approve the attached by-law to adopt the proposed amendment (Attachment 1 to Addendum #2 to Report PSD-155-04) to Amendment No. 39, as amended, to the Clarington Official Plan amending the Port Darlington Neighbourhood Secondary Plan as contained in the Report PSD-155-04 from December 6,2004, as amended on April 25, 2005 (Attachment 2 to Addendum #2 to Report PSD-155-04) and enact the necessary by-law (Attachment 3 to Addendum #2 to Report PSD-155-04); THAT Council resolve that no further public meeting is required; THAT the Region of Durham Planning Department be forwarded a copy of Addendum #2 to Report PSD-155-04 and Council's decision; and THAT all interested parties listed in Addendum #2 to Report PSD-155-04 and any delegations be advised of Council's decision. CARRIED Councillor MacArthur chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR APRIL, 2005 Resolution #GPA-227-05 Moved by Councillor Pingle, seconded by Councillor Foster THAT Report EGD-15-05 be received for information. CARRIED -4- General Purpose and Administration Committee Minutes May 24, 2005 Councillor Trim chaired this portion of the meeting. OPERATIONS DEPARTMENT GUINEA PIG CLUB OF CANADA Resolution #GPA-228-05 Moved by Mayor Mutton, seconded by Councillor Pingle THAT Report OPD-005-05 be received; THAT Council recognizes the Guinea Pig Club, Canadian Wing during the Year of the Veteran, to be displayed at the Municipal Administrative Centre; and THAT all parties be notified of Council's direction. CARRIED KIRBY UNITED CHURCH Resolution #GPA-229-05 Moved by Mayor Mutton, seconded by Councillor Schell THAT Report OPD-006-05 be received; THAT Council, based on the presentation of the financial plan, indicating no cost to the Municipality by the Clarington Museum and Archives Board, approve in principle the acquisition and relocation of the Kirby United Church; and THAT the Board report back to Council with the final budget and critical path for approval before any funds are expended for the acquisition or relocation of the Kirby United Church. CARRIED Councillor Pingle chaired this portion of the meeting. EMERGENCY SERVICES DEPARTMENT FIRE SERVICES EMERGENCY MEDICAL RESPONSE Resolution #GPA-230-05 Moved by Councillor Schell, seconded by Councillor Robinson - 5 - General Purpose and Administration Committee Minutes May 24, 2005 THAT Report ESD-007-05 be received; THAT the City of Oshawa's resolution regarding Fire Services Emergency Medical Response be endorsed; and THAT the Region of Durham and the City of Oshawa be advised of Council's decision. CARRIED MONTHLY RESPONSE REPORT - APRIL 2005 Resolution #GPA-231-05 Moved by Councillor Foster, seconded by Councillor MacArthur THAT Report ESD-008-05 be received for information. CARRIED Councillor Robinson Chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT CLARINGTON PUBLIC LIBRARY MAIN BRANCH COFFEE KIOSK OPERATION Resolution #GPA-232-05 Moved by Councillor MacArthur, seconded by Councillor Schell THAT Report CSD-005-05 be received; THAT Council approve the proposed relocation of the coffee kiosk to the mezzanine level of the Main Branch, Clarington Public Library to be operated as The Clarington Project Library Cafe; THAT the required capital costs for the relocation of the operation totalling $17,000.00 be approved and the costs be charged to Clarington Library Cafe account # 110-36-440-83658- 7401 with the necessary funds to be drawn from the General Capital Reserve, with any additional funds raised by The Clarington Project for capital costs to be repaid to this account; THAT the Community Services Department continue to operate the existing coffee kiosk until the new operation is ready to open; and THAT the Clarington Public Library Board and The Clarington Project be advised of Council's direction. CARRIED - 6 - General Purpose and Administration Committee Minutes May 24, 2005 PROVINCIAL PROCLAMATION - RECREATION MONTH Resolution #GPA-233-05 Moved by Councillor Foster, seconded by Councillor MacArthur THAT Report CSD-006-05 be received; and THAT Council proclaim the month of June as Recreation Month. CARRIED CLARINGTON'S BRIAN MCFARLANE HOCKEY MUSEUM - BUSINESS AND MARKETING PLAN Resolution #GPA-234-05 Moved by Councillor Schell, seconded by Councillor Ping Ie THAT Report CSD-007-05 be received; THAT Clarington's Brian McFarlane Hockey Museum: Business and Marketing Plan as prepared by Deloitte & Touche LLP, be endorsed in principle; THAT Council authorize an expenditure of approximately $150,000.00 for Marketing Services including consulting, creative design and production costs for a marketing program as outlined in the Deloitte & Touche's Business and Marketing Plan; THAT the expenditure for the Marketing Services be funded from the Impact Escrow Reserve Fund included in the funding previously approved for Clarington's Brian McFarlane Hockey Museum Account #110-42-421-84242-7401; THAT Staff be directed to issue a Request for Proposal to engage a marketing firm as required for the pre-launch phase of the project; and THAT Staff be authorized to initiate the design process for Clarington's Brian McFarlane Hockey Museum. CARRIED PATRON'S CODE OF CONDUCT Resolution #GPA-235-05 Moved by Mayor Mutton, seconded by Councillor Trim THAT Report CSD-008-05 be received; THAT the Patrons' Code of Conduct be approved by Council for all facilities; and - 7 - General Purpose and Administration Committee Minutes May 24, 2005 THAT the Newcastle and Orono Arena Boards receive a copy of the Patrons' Code of Conduct and be encouraged to adopt and implement the Code. CARRIED Councillor Foster chaired this portion of the meeting. CLERK'S DEPARTMENT CIVIL MARRIAGES - STATUS REPORT Resolution #GPA-236-05 Moved by Councillor Schell, seconded by Councillor MacArthur THAT Report CLD-023-05 be received; and THAT civil marriage services be continued in the Municipal Administrative Centre, Monday to Friday. CARRIED SUNDAY HUNTING Resolution #GPA-237-05 Moved by Councillor Pingle, seconded by Councillor Schell THAT Report CLD-024-05 be received; and THAT the Minister of Natural Resources be advised that the Municipality of Clarington does not support the proposal to allow Sunday gun hunting. CARRIED Mayor Mutton chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT TENDER CL2005-16, ELECTRICAL SERVICES Resolution #GPA-238-05 Moved by Councillor Robinson, seconded by Councillor MacArthur - 8 - General Purpose and Administration Committee Minutes May 24, 2005 THAT Report COD-025-05 be received; THAT George Moore Electric, Bowmanville, Ontario, with bid prices of $35.00 per hour for Journeyman Electrician and $17.50 per hour for Journeyman Electrician's Helper be awarded the contract to provide Electrical Services, as required by the Municipality of Clarington; and THAT the funds expended be drawn from the various Current Budget Accounts. CARRIED PURCHASE OF LIGHT DUTY VEHICLES Resolution #GPA-239-05 Moved by Councillor Pingle, seconded by Councillor Foster THAT Report COD-026-05 be received; THAT the requirements for tendering of the Purchasing By-law #94-129, Paragraph 5, item 5.06 be waived; THAT the Purchasing Division be authorized to negotiate the immediate purchase of the following vehicles: . One four door sedan required by the Emergency & Fire Services Department . One four door compact sedan required by the Clerk's Department; THAT the required funds be drawn from the 2005 Emergency & Fire Services and Clerk's Department Capital Budget as identified by Project ID #5000-8120-05002 and #3000-8250- 05001 respectively; and THAT Staff be authorized to proceed with pre-budget approval each January for the purchase of all light duty vehicles budgeted in that year, with the final award being subject to Council approval within the purchasing by-law provision. CARRIED CLARINGTON - ENERGIZING ONTARIO Resolution #GPA-240-05 Moved by Councillor Schell, seconded by Councillor Trim THAT Report COD-027-05 be received for information. CARRIED - 9- General Purpose and Administration Committee Minutes May 24, 2005 CL2005-18, NEWCASTLE MEMORIAL ARENA CANTEEN RENOVATIONS Resolution #GPA-241-05 Moved by Councillor Schell, seconded by Councillor Robinson THAT Report COD-028-05 be tabled. CARRIED FINANCE DEPARTMENT CASH ACTIVITY REPORT - FOURTH QUARTER OF 2004 Resolution #GPA-242-05 Moved by Councillor Pingle, seconded by Councillor Trim THAT Report FND-005-05 be received; THAT in accordance with provision of Chapter 25, Section 286 of the Municipal Act, 5.0. 2001, the Treasurer reports the cash position of the Municipality of Clarington for the fourth quarter of the year 2004, as shown on the schedule attached to Report FND-005-05; and THAT Part "A" of the expenditures for the fourth quarter of the year be confirmed. CARRIED COMPLAINT BY SYVAN DEVELOPMENTS LIMITED UNDER SECTION 20 OF THE DEVELOPMENT CHARGES ACT Resolution #GPA-243-05 Moved by Councillor Schell, seconded by Councillor Pingle THAT Report FND-006-05 be received; THAT the objection to development charges levied on 275 Toronto St., Newcastle by Syvan Developments Limited be received and the decision of the Chief Building Official be upheld; and THAT Syvan Developments Limited be notified of Council's decision. CARRIED CHIEF ADMINISTRATIVE OFFICER'S DEPARTMENT There were no items considered under this section of the agenda. - 10 - General Purpose and Administration Committee Minutes May 24, 2005 UNFINISHED BUSINESS There were no items considered under this section of the agenda. OTHER BUSINESS ROAD OCCUPANCY PERMIT - NEWCASTLE B.I.A. EVENTS Resolution #GPA-244-05 Moved by Councillor Trim, seconded by Councillor Robinson THAT the request from the Newcastle BIA for Road Closures be received; THAT the closure of Durham Highway 2 from Baldwin Street/North Street on the east to Beaver Street on the west for the following dates be approved, provided the organizers apply for and obtain Road Occupancy Permit from the Engineering Services Department: . Lemonade Event - Saturday June 11, 2005, 8:00 a.m. to 5:00 p.m. (rain date Saturday June 18, 2005) . Fall Festival- Saturday October 1, 2005, 8:00 a.m. to 5:00 p.m.; and THAT the Newcastle BIA be advised of Council's decision FORTHWITH. CARRIED Resolution #GPA-245-05 Moved by Councillor Trim, seconded by Councillor Schell THAT Committee recess for 10 minutes and that the meeting reconvene in "closed" session for consideration of a personnel matter. The meeting resumed in "open" session at 9:00 p.m. ADJOURNMENT Resolution #GPA-246-05 Moved by Councillor Schell, seconded by Councillor Robinson THAT the meeting adjourn at 9:04 p.m. ) / CARRIED $y(~ DEPUTY--eLERK //ildh - 11 -