HomeMy WebLinkAbout10/28/2013 General Purpose and Administration Committee
Minutes
October 28, 2013
Minutes of a meeting of the General Purpose and Administration Committee held on
Monday, October 28, 2013 at 9:30 a.m. in the Council Chambers.
ROLL CALL
Present Were: Mayor A. Foster (until 2:54 p.m.)
Councillor R. Hooper
Councillor M. Novak
Councillor J. Neal
Councillor W. Partner
Councillor C. Traill
Councillor W. Woo
Also Present: Chief Administrative Officer, F. Wu
Municipal Solicitor, A. Allison
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Director of Planning Services, D. Crome (until 3:08 p.m.)
Director of Operations, F. Horvath
Director of Corporate Services & Human Resources, M. Marano
Director of Finance/Treasurer, N. Taylor
Director of Emergency & Fire Services, G. Weir
Deputy Clerk, A. Greentree
Committee Coordinator, J. Gallagher
Mayor Foster chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
There were no disclosures of pecuniary interest stated at this meeting.
ANNOUNCEMENTS
Councillor Traill announced the following upcoming events:
• Samuel Wilmot Nature Area Cleanup Day on Saturday, November 2, 2013 at
11:00 a.m. at the Toronto Street entrance.
• Request for volunteers to assist with the preparation of food for dances at the
Tyrone Community Centre, starting with a dance on Saturday, November 2,
2013.
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Councillor Woo announced the following events:
• Jake Vanhaverbeke's band, County West, CD Release party on Sunday, October
27 2013 at 7:00 p.m. at the Newcastle Community Hall.
• Big Brothers-Big Sisters of Clarington Annual Gala on Saturday, November 2,
2013 at 5:30 p.m. at the Beech Centre.
Councillor Hooper announced the following:
• The retirement of the Library Director/CEO, Edith Hopkins, from the Clarington
Public Library, effective January 31, 2014.
• Bowmanville Remembrance Day Service, hosted by Royal Canadian Legion
Branch 178, on Monday, November 11, 2013 at 10:30 a.m. in the courtyard at
the Municipal Administrative Centre.
• 52nd Annual Bowmanville Santa Claus Parade on Saturday, November 16, 2013.
Councillor Neal announced the Eldad United Church hosting a Roast Beef Dinner on
Sunday, November 3, 2013 at 6:00 p.m. at the Solina Hall.
Councillor Novak announced the following:
• The retirement of the Library Director/CEO, Edith Hopkins, from the Clarington
Public Library, effective January 31, 2014.
• Courtice Christmas Tree Lighting Ceremony on November 28, 2013 from
6:00 p.m. to 8:00 p.m. at White Cliffe Terrace Retirement Residence.
• 1 st Annual Courtice Santa Claus Parade on Sunday, December 1, 2013.
• Courtice Remembrance Day Service on Monday, November 11, 2013 at White
Cliffe Terrace Retirement Residence.
• Several Christmas Bazaars around Clarington on Saturday, November 9, 2013.
Councillor Partner announced the following upcoming events:
• Fred Eaglesmith's Travelling Steam Show on Saturday, November 2, 2013 at the
Orono Town Hall. More information can be found at www.fredeaglesmith.com.
• Kendal Orange Lodge Penny Sale on Saturday, November 2, 2013.
• Annual Christmas Bazaar on Saturday, November 2, 2013 from 8:00 a.m. to
4:00 p.m. at the Kendal Community Centre.
• Newtonville Remembrance Day Service on Saturday, November 9, 2013 at
10:30 a.m.
• Orono Remembrance Day Service on Sunday, November 10, 2013, at 1:15 p.m.
• Newcastle Remembrance Day Service on Monday, November 11, 2013 at
10:30 a.m.
• Newcastle No Frills 1 st Anniversary Celebration on November 8, 9, and 10, 2013.
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• 3rd Annual Jackie Kent Extravaganza on Friday, November 15, 2013 from
5:00 p.m. to 9:00 p.m. at the Newcastle Community Hall, with proceeds going to
the Newcastle Community Hall Improvement Fund.
• Janice Parish and Royal Service's 5t" Annual Fundraiser on Saturday,
November 16, 2013 from 8:00 a.m. to 1:00 p.m. with proceeds going to the East
Clarington Food Bank.
• Newcastle Santa Claus Parade on Sunday, November 17, 2013, at 5:30 p.m.
• 2nd Annual Orono Santa Claus Parade on Saturday, November 30, 2013.
Mayor Foster announced the following events:
• A Priority Green Clarington 2013 Symposium on Thursday, October 31, 2013 at
the Courtice Community Complex.
• Durham Regional Police Association Retirement Dinner on Friday, November 1,
2013 at 6:00 p.m. the Jubilee Pavilion in Oshawa.
• Jeff Leal, Minister of Rural Affairs, will be at Algoma Orchards on Monday,
November 4, 2013 at 2:30 p.m.
• Civilian Awards Ceremony hosted by the Durham Regional Police on
Wednesday, October 9, 2013 at 10:00 a.m. prior to the Regional Council meeting
at the Regional Council Chambers in Whitby, honoured four Clarington citizens.
• Deadline for the Ministry of Citizenship and Immigration's June Callwood
Outstanding Achievement Award for Voluntarism in Ontario is Thursday,
December 5, 2013. More information can be found at
www.ontario.ca/honoursandawards .
• Deadline for nominations for the 2013 Ontario Junior Citizen of the Year Award,
coordinated by the Ontario Community Newspapers Association, is Saturday,
November 30, 2013. More information can be found at
www.ocna.org/juniorcitizen
• Regional Municipality of Durham, in partnership with the Durham Purchasing
Co-operative, is hosting a Supplier Information Night on Monday, November 25,
2013 from 6:00 p.m. to 8:00 pm. at the Durham Regional Headquarters,
605 Rossland Road East, Whitby, 1 st floor meeting rooms.
• Blood Donor Clinic on Wednesday, October 30, 2013 at the Garnet B. Rickard
Recreation Complex.
• OPG Family Days: Day of the Dead Celebration on Saturday, November 2, 2013
from 11:00 a.m. to 3:00 p.m. at the Sarah Jane Williams Heritage Centre.
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MINUTES
Resolution #GPA-496-13
Moved by Councillor Novak, seconded by Councillor Partner
THAT the minutes of the regular meeting of the General Purpose and Administration
Committee held on October 7, 2013, be approved.
CARRIED
Councillor Woo chaired this portion of the meeting.
PUBLIC MEETING
(a) Subject: Application to Amend the Zoning By-law 84-63
Applicant: 562503 Ontario Limited
Report: PSD-060-13
Brandon Weiler, Planner 1, made a verbal and electronic presentation to the Committee
regarding the application.
Gerald Balson, local resident, spoke in opposition to the application. He stated that he
is not opposed to the application in principle, but has a concern about the drainage
south of his property and asked whether there will be a new drainage ditch installed to
the west of "Lot A" as identified in Figure 2 of Report PSD-060-13.
No one spoke in support of the application.
Carolyn Molinari, CM Planning, representing the applicant, was present in support of the
recommendations contained in Report PSD-060-13. She thanked Staff for their work on
this file.
Mayor Foster chaired this portion of the meeting.
DELEGATIONS
Dale Gibbons, Chair, Courtice Santa Claus Parade, was present regarding the 1 st
Annual Courtice Santa Claus Parade. Mr. Gibbons updated the Committee on the
background and progress of the Santa Claus Parade. He listed those involved in the
parade planning committee. Mr. Gibbons explained that the goal is to plan for a simple
parade. He noted that the parade will take place on Sunday, December 1, 2013 starting
at noon at Townline Road, travelling east on Nash Road to George Reynolds Drive. Mr.
Gibbons noted that the Parade Committee is working with Durham Region and the
Municipality of Clarington for permits, and other organizations for insurance, volunteers,
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funding and sponsorship, etc. He added that the majority of the Committee will be
continuing to work towards bringing "Concerts in the Park" to the Tooley's Mill Park
when the new park opens. Mr. Gibbons encouraged everyone to attend the parade.
Chris Bobyk, the Forrest Group, was present regarding Report PSD-062-13,
Applications for an Official Plan Amendment and Zoning By-law Amendment to Permit
the Development of a 155 Suite, 5 Storey Retirement Residence and a 104 Unit, 7
Storey Seniors Apartment. Mr. Bobyk reminded the Committee that he had attended a
Committee meeting previously on the same matter. He stated that he was surprised
that the Staff recommendation was to defer the Phase 2 OPA and ZBA. Mr. Bobyk
informed the Committee that there had been no discussion about a deferral of Phase 2.
He noted that the Region of Durham and Ministry of Environment had reached a mutual
agreement regarding the application. Mr. Bobyk stated that Phase 2 is integral to the
project, has been the basis of the studies, and therefore the Forrest Group is unable to
defer Phase 2. He continued by stating that, if Phase 2 is deferred by the Municipality
of Clarington, the Forrest Group will not be able to proceed with the project. Mr. Bobyk
asked that the application be deferred to allow time to work with Staff to reach an
agreement for both phases of the project. He committed to working on ensuring that the
property taxes are up to date.
Marie Cervenka's name was called, but she was not present.
Tim Johnston, President of the Clarington Squash Club, was present regarding Report
CSD-010-13, Clarington Fitness Centre — Proposed Renovation. Mr. Johnston
explained that the Clarington Squash Club is a not-for-profit organization with the sole
purpose of promoting playing squash in Clarington. He stated that the current proposed
renovations do not reflect the squash needs in Clarington. Mr. Johnston provided the
Committee with a background on squash playing in Clarington. He noted that, in 2010,
the Municipality of Clarington asked the small group of squash players to create a Club
to run the squash programs in Clarington. He added that the Club was formed in 2011
and has grown ever since. Mr. Johnston explained the requirements to be a member of
the Club. He noted the courts are also available to the public for "walk-in" playing. He
explained that two courts can support 140 squash players. Mr. Johnston noted that only
a portion of the squash players are also members of the Club. Mr. Johnston noted that,
during the closure of the Clarington Fitness Centre, the Club has made arrangements to
play in Oshawa, and therefore the number of players has declined. He stated that the
Club feels that Section 4.3 of the report is misleading where it states that there are 64
Squash Club Members. Mr. Johnston stated that there are 97 Club members plus
walk-ins, those with fitness memberships, and "10-ticket" players. He explained that 29
people participated in a survey of the proposals of renovations to the Clarington Fitness
Centre, with 26 of the respondents identifying squash as a priority. Additional squash
courts are required to allow the squash organization and the sport to grow.
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PRESENTATIONS
Inspector Rolf Kluem, Durham Regional Police Service, had informed the Municipal
Clerk's Department that he was unable to attend the meeting and would reschedule his
presentation.
RECESS
Resolution #GPA-497-13
Moved by Councillor Partner, seconded by Councillor Traill
THAT the Committee recess for 15 minutes.
CARRIED
The meeting reconvened at 11:22 a.m. with Councillor Woo in the Chair.
PLANNING SERVICES DEPARTMENT
APPLICATIONS TO AMEND A DRAFT APPROVED PLAN OF SUBDIVISION AND
TO AMEND THE ZONING BY-LAW
APPLICANT: CLARET INVESTMENTS LTD. & 1361189 ONTARIO LIMITED
Resolution #GPA-498-13
Moved by Councillor Novak, seconded by Councillor Neal
THAT Report PSD-054-13 be received;
THAT the application for an Amendment to a Draft Approved Plan of Subdivision
18T-94027 submitted by WDM Consultants, on behalf of Claret Investments Limited and
1361189 Ontario Limited, be supported subject to conditions as contained in
Attachment 1 of Report PSD-054-13;
THAT the Zoning By-law Amendment application submitted by WDM Consultants, on
behalf of Claret Investments Limited and 1361189 Ontario Limited, be approved as
contained in Attachment 2 of Report PSD-054-13;
THAT a By-law authorizing the removal of the (H) Holding symbol be approved for lots
within a future registration once all provisions, contained within the Official Plan with
respect to the removal of the (H) Holding Symbol, are satisfied;
THAT the Durham Regional Planning Department and Municipal Property Assessment
Corporation be forwarded a copy of Report PSD-054-13 and Council's decision; and
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THAT all interested parties listed in Report PSD-054-13 and any delegations be advised
of Council's decision.
CARRIED
AN APPLICATION TO CREATE ONE (1) RESIDENTAL LOT ON THE NORTH SIDE
OF ORMISTON STREET, EAST OF OLD SCUGOG ROAD, IN HAMPTON
APPLICANT: 562503 ONTARIO LIMITED
Resolution #GPA-499-13
Moved by Councillor Hooper, seconded by Mayor Foster
THAT Report PSD-060-13 be received;
THAT the application to amend the Zoning By-law, be approved, and that the draft
Zoning By-law Amendment, as contained in Attachment 1 to Report PSD-060-13, be
passed;
THAT the Durham Regional Planning Department and Municipal Property Assessment
Corporation be forwarded a copy of Report PSD-060-13 and Council's decision; and
THAT all interested parties listed in Report PSD-060-13 and any delegations be advised
of Council's decision.
CARRIED
PRIORITY GREEN CLARINGTON — UPDATE
Resolution #GPA-500-13
Moved by Mayor Foster, seconded by Councillor Neal
THAT Report PSD-061-13 be received for information.
CARRIED
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APPLICATIONS FOR AN OFFICIAL PLAN AMENDMENT AND ZONING BY-LAW
AMENDMENT TO PERMIT THE DEVELOPMENT OF A 155 SUITE, 5 STOREY
RETIREMENT RESIDENCE AND A 104 UNIT, 7 STOREY SENIORS APARTMENT
APPLICANT: THE FORREST GROUP
Resolution #GPA-501-13
Moved by Councillor Hooper, seconded by Councillor Novak
THAT Report PSD-062-13, regarding The Forrest Group applications, be deferred until
the General Purpose and Administration Committee meeting of November 25, 2013 to
allow for staff to meet with the applicant.
CARRIED
Councillor Novak chaired this portion of the meeting.
ENGINEERING SERVICES DEPARTMENT
MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR SEPTEMBER, 2013
Resolution #GPA-502-13
Moved by Councillor Hooper, seconded by Councillor Neal
THAT Report EGD-034-13 be received for information.
CARRIED
TENDER AWARD APPROVAL FOR GREEN ROAD AND CPR GRADE
SEPARATION, BOWMANVILLE, CONTRACT NO. CL2013-26
Resolution #GPA-503-13
Moved by Councillor Hooper, seconded by Councillor Woo
THAT Report EGD-036-13 be received;
THAT the established General Purpose and Administration Committee tender award
approval process be waived for the tender award of the Green Road and CPR Grade
Separation, Bowmanville, Contract No. CL2013-26;
THAT award of the tender for Contract No. CL2013-26 go directly to Council for
approval consideration at the regular meeting of Council on November 4, 2013 and;
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THAT the Mayor and Clerk be authorized to execute the agreement between the
Canadian Pacific Railway Company and the Municipality of Clarington for the rail bridge
over Green Road.
CARRIED
SMALL, RURAL AND NORTHERN MUNICIPAL
INFRASTRUCTURE FUND
Resolution #GPA-504-13
Moved by Mayor Foster, seconded by Councillor Partner
THAT Report EGD-037-13 be received;
THAT the Municipality submit one (1) Expression of Interest for consideration of funding
from the Small, Rural and Northern Municipal Infrastructure Fund program;
THAT the following works be endorsed as the Municipality of Clarington's highest
priority project for the Small, Rural and Northern Municipal Infrastructure Fund:
i) Concession Road 7 Road Rehabilitation from Leskard Road
to Highway 35/115 - $170307000.00-7
THAT the information in the Expression of Interest is factually accurate;
THAT the Municipality of Clarington is completing a comprehensive asset management
plan that includes all of the information and analysis described in Building Together:
Guide for Municipal Asset Management Plans, with the intent to have it in place by
December 31, 2013;
THAT the comprehensive asset management plan will be publicly available, including
online on the Municipality of Clarington's website, by May 30, 2014;
THAT the project put forward in the application will be completed by December 31,
2015;
THAT Report EGD-037-13 be forwarded to the Small, Rural and Northern Municipal
Infrastructure Fund-Capital Program c/o Rural Programs Branch as part of the
Expression of Interest;
THAT the applicable department proceed with the preparation and submission of the
Expression of Interest including all supporting documentation;
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THAT, should the Expression of Interest pass the screening process, the applicable
department proceed with the preparation of the application for funding including all
supporting documentation required under the program;
THAT, should the Small, Rural and Northern Municipal Infrastructure Fund application
be approved, staff report back to Council detailing the funding arrangements for the
project as Clarington's share will not be known until the funding is approved. The
Finance Department has confirmed funding is available for Clarington's share of the
project; and
THAT the Mayor and Clerk be authorized to execute the Small, Rural and Northern
Municipal Infrastructure Fund Contribution Agreement and any other documents
required to take advantage of this funding opportunity as required by the Ministry of
Rural Affairs.
CARRIED
OPERATIONS DEPARTMENT
There were no reports to be considered under this section of the Agenda.
EMERGENCY AND FIRE SERVICES DEPARTMENT
There were no reports to be considered under this section of the Agenda.
RECESS
Resolution #GPA-505-13
Moved by Mayor Foster, seconded by Councillor Neal
THAT the Committee recess until 1:00 p.m.
CARRIED
The meeting reconvened at 1:03 p.m. with Councillor Neal in the Chair.
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COMMUNITY SERVICES DEPARTMENT
CLARINGTON FITNESS CENTRE — PROPOSED RENOVATION
Resolution #GPA-506-13
Moved by Councillor Traill, seconded by Councillor Partner
THAT Report CSD-010-13, regarding the Clarington Fitness Centre Proposed
Renovation, be tabled until the General Purpose and Administration Committee meeting
of November 12, 2013.
CARRIED LATER IN THE MEETING
(See following motion)
SUSPEND THE RULES
Resolution #GPA-507-13
Moved by Mayor Foster, seconded by Councillor Novak
THAT the Rules of Procedure be suspended to allow discussion on the tabling motion.
MOTION LOST
The foregoing Resolution #GPA-506-13 was then put to a vote and carried.
Councillor Traill chaired this portion of the meeting.
CLERK'S DEPARTMENT
APPOINTMENTS TO SAMUEL WILMOT NATURE AREA MANAGEMENT
ADVISORY COMMITTEE, THE CLARINGTON HERITAGE COMMITTEE, AND THE
GANARASKA FOREST RECREATIONAL USERS COMMITTEE
Resolution #GPA-508-13
Moved by Councillor Partner, seconded by Councillor Woo
THAT Report CLD-029-13 be received;
THAT the resignation of Pat Mulcahy be received, with regret, and that she be thanked
for her contribution to the Samuel Wilmot Nature Area Management Advisory
Committee;
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THAT the resignation of Colin Maitland be received, with regret, and that he be thanked
for his contribution to the Clarington Heritage Committee;
THAT Leo Pinto be re-appointed to the Ganaraska Forest Recreational Users
Committee for a term concurrent with Council;
THAT Victor Suppan be appointed to the Clarington Heritage Committee for a term
concurrent with the term of Council;
THAT Leo Blindenbach be appointed to the Samuel Wilmot Nature Area Management
Advisory Committee for a term concurrent with Council; and
THAT all interested parties listed in Report CLD-029-13 be advised of Council's
decision.
CARRIED
Mayor Foster chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
RFP2013-5 JANITORIAL SERVICES AT VARIOUS LOCATIONS
Resolution #GPA-509-13
Moved by Councillor Hooper, seconded by Councillor Neal
THAT Report COD-022-13 be received;
THAT the proposal received from Country Town Cleaning, Bowmanville, Ontario being
the most responsive bidder meeting all terms, conditions and specifications of Request
for Proposal RFP2013-5 be awarded the contract for the Janitorial Services with a bid
amount of $68,913.66 (net of H.S.T. Rebate);
THAT, pending acceptable pricing and satisfactory service, the Purchasing Manager be
authorized to extend the contract for an additional three years; and
THAT funding be provided from the current year's respective departments Operating
Budgets.
CARRIED
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FINANCE DEPARTMENT
FINANCIAL UPDATE AS AT SEPTEMBER 30, 2013
Resolution #GPA-510-13
Moved by Councillor Hooper, seconded by Councillor Novak
THAT Report FND-016-13 be received for information.
CARRIED
SOLICITOR'S DEPARTMENT
CODE OF CONDUCT
Resolution #GPA-511-13
Moved by Councillor Traill, seconded by Councillor Neal
THAT Report LGL-010-13 be received; and
THAT the Clarington Council Code of Conduct (Schedule A to By-law 2009-163) be
amended to incorporate Section 9 (Gifts and Benefits) and Section 13 (No Improper
Use of Influence), from the Model Code of Conduct (Attachment 2 to Report
LGL-010-13), which are two areas where there are currently no comparable policy or
by-law.
CARRIED
ENVIRONMENTAL LAWYER'S OPINION ON THE REGION OF DURHAM'S FINAL
MONITORING PLAN AND THE HOST COMMUNITY AGREEMENT — FORWARDING
THE EUROPEAN UNION DOCUMENT
Resolution #GPA-512-13
Moved by Councillor Traill, seconded by Councillor Neal
THAT the European Union documentation, as referred in the delegation of Ms. Bracken
at Regional Council on October 9, 2013, be forwarded to the environmental lawyer, at
McMillan Binch, to supplement the source materials for preparing the opinion regarding
the Region's final monitoring plan and compliance with the Host Community Agreement.
CARRIED
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CHIEF ADMINISTRATIVE OFFICER
There were no reports to be considered under this section of the Agenda.
RECESS
Resolution #GPA-513-13
Moved by Councillor Neal, seconded by Councillor Novak
THAT the Committee recess for 5 minutes.
CARRIED
The meeting reconvened at 1:45 p.m.
UNFINISHED BUSINESS
NOMINATION PROCESS —VERIDIAN CORPORATION AND VERIDIAN
CONNECTIONS INC.
Resolution #GPA-514-13
Moved by Councillor Neal, seconded by Councillor Woo
THAT Addendum to Report CLD-027-13 be received;
THAT Report CLD-027-13 be received;
THAT the procedure for nominations to and the replacement of directors on the Veridian
Corporation and the Veridian Connections Inc. Boards, as outlined in Attachment No. 2
to Addendum to Report CLD-027-13, be approved with the following amendments:
• Section 2.1 c) — Replace the words "Inaugural Meeting of Council" with the
words "first General Purpose and Administration Committee meeting".
• Section 2.1 d) — Replace the words "Inaugural Meeting of Council" with the
words "first General Purpose and Administration Committee meeting".
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• Section 2.1 d) i) c) —Add the following wording at the end of this section:
"The name of the representative may be chosen from the
submitted candidates list for the Corporation Board position, or
a member of the public who has submitted their name to the
Municipality for consideration on or before the publication of the
Agenda for the first General Purpose and Administration
Committee."
• Section 2.1 d) ii) a) — Replace this section with the following wording:
"Either (i) the Mayor provided that the Mayor is sitting on the
Veridian Corporation Board; or (ii) the Mayor's Designate if the
Mayor does not sit on the Veridian Corporation Board; or (iii) the
Member of Council who is nominated to the Veridian
Corporation Board of Directors; and"
• Section 2.2 — Change the title from "Replacement of Directors" to
"Replacement or Resignation of Directors".
• Section 2.2.1.2 b) — Replace this section with the following wording:
"In the event of a replacement or if a director resigns, the
Municipal Clerk shall request Veridian to undertake their
process as outlined in subsection 2.1 a) to seek applications to
fill the vacancy and make recommendations to Council for
Clarington's nominee to the Veridian Corporation Board of
Directors, and it shall be advertised on the Municipality's web
site."
• Section 2.2.1.2 c) — In the first sentence, replace the word "Council" with
"General Purpose and Administration Committee".
• Section 2.2.2. — Delete the following sentence:
"While, as noted earlier, the Veridian Corporation Board is not
obliged to appoint the nominees put forward by the Municipality
to the Board of Directors of Veridian Connections Inc., every
attempt will be made to work with Veridian to implement the
following process:"
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• Section 2.2.2. b) — Replace this section with the following wording:
"The Municipal Clerk will advise Veridian Corporation of
Council's decision. If the director requested to be removed is
the non-elected director, or if there is a resignation, the
Municipal Clerk will also request Veridian to commence their
process as outlined in subsection 2.1 a), and it shall be
advertised on the Municipality's web site to seek applications to
fill the vacancy and allow Clarington Council the opportunity to
nominate the candidate for the director position."
• Section 2.2.2.2. a) — Replace this section with the following wording:
"Upon notification that the director has been removed or
resigned, and receipt of the report from the Veridian Nominating
Committee containing the list of all applicants and the
Nominating Committee's recommended Director, as well as any
applicants who have submitted their applications directly to the
Municipality on or before the publication of the General Purpose
and Administration Committee meeting Agenda during which
the nominations will be made, the Municipal Clerk's Department
will include it on the next regularly scheduled General Purpose
and Administration Committee meeting agenda, reproducing the
report for distribution, confidentially, to the Members of Council
together with the agenda. The agenda will be published in
accordance with the Municipality's Procedural By-law."
and
THAT all interested parties listed in Addendum to Report CLD-027-13 be advised of
Council's decision.
CARRIED
OTHER BUSINESS
DELEGATION OF DALE GIBBONS, CHAIR, COURTICE SANTA CLAUS PARADE,
REGARDING THE 1ST ANNUAL COURTICE SANTA CLAUS PARADE
Resolution #GPA-515-13
Moved by Councillor Novak, seconded by Councillor Neal
THAT the delegation of Dale Gibbons, Chair, Courtice Santa Claus Parade, regarding
an update on the planning of the 1 ST Annual Courtice Santa Claus Parade, be received
with thanks; and
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THAT the organizing committee be thanked for their participation and efforts.
CARRIED
REQUEST FOR BY-LAW EXEMPTION TO ALLOW A DOUBLE DEPTH BURIAL AT
BOWMANVILLE CEMETERY
Resolution #GPA-516-13
Moved by Councillor Hooper, seconded by Councillor Partner
THAT the request from Stephanie Beatrice Annis, for an exemption from the Cemetery
By-law 2012-061, to allow double depth burial in grave R-353-6-3 of the Bowmanville
Cemetery, be approved.
CARRIED LATER IN THE MEETING
(See following motion)
CLOSED SESSION
Resolution #GPA-517-12
Moved by Councillor Hooper, seconded by Councillor Neal
THAT, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of discussing the following:
• A request to allow for the double depth burial of a particular grave, a matter
that deals with advice that is subject to solicitor-client privilege, including
communications necessary for that purpose;
• An update on the Prestonvale Heights Limited OMB Appeals, a matter that
deals with litigation or potential litigation, including matters before
administrative tribunals, affecting the municipality or local board;
• Report, COD-023-13 a matter that deals with labour relations or employee
negotiations and deals with personal matters about an identifiable individual,
including municipal or local board employees; and
• Report CLD-028-13, a matter that deals with advice that is subject to solicitor-
client privilege, including communications necessary for that purpose.
CARRIED
RISE AND REPORT
The meeting resumed in open session at 3:09 p.m. with Councillor Novak in the Chair.
Councillor Novak advised that four items were discussed in "closed" session in
accordance with Section 239(2) of the Municipal Act, 2001 and one resolutions was
passed to provide direction to staff.
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ADJOURNMENT
Resolution #GPA-519-13
Moved by Councillor Partner, seconded by Councillor Traill
THAT the meeting adjourn at 3:19 p.m.
CARRIED
MAYOR EPU `CLERK
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