HomeMy WebLinkAboutCSD-010-13 UNFINISHED BUSINESS 18 a
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COMMUNITY VI DEPARTMENT
MENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: October 28, 2013 Resolution#: A -5 t" ',1 By-law#: N/A
Report#: CSD-010-13 File#:
Subject: CLARINGTON FITNESS CENTRE — PROPOSED RENOVATION
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CSD-010-13 be received;
2. THAT Council approve the Basic Amenities Option at a preliminary construction
budget of$2,850,000;
3. THAT the growth related portion be financed from the Municipal Capital Works
Reserve Fund in the amount of $508,000;
4. THAT the balance of financing of$2,342,000 is recommended to be financed
from the following sources:
Community Services Capital Reserve Fund $48,000 (unspent 2013 design
budget)
Community Services Capital Reserve Fund $400,000
Community Services Building Refurbishment Reserve Fund $200,000
Impact/Escrow Reserve Fund $600,000
Municipal Government Enterprise Reserve Fund $500,000, and
General Municipal Purposes Reserve Fund $594,000;
5. THAT to the extent possible in the future, the financing of $508,000 from the
Municipal Capital Works Reserve Fund be repaid from future collections of the
Indoor Recreation component of the Development Charges; and
6. THAT all interested parties listed in the report be advised of Council's decision.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
Clarjiwwn REPORT
COMMUNITY SERVICES DEPARTMENT
9L_t'4�� Reviewed by.
Submitted by:
�/ose'ph P. Caruana Franklin Wu,
Director, Community Chief Administrative Officer
Services
JPC/ga
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
REPORT NO.: CSD-010-13 PAGE 3
1.0 BACKGROUND
1.1 The Clarington Fitness Centre (CFC) was opened to the public in 1981 and has
served the community very well since that time. During this current term of
Council, staff has advised of various issues related to the aging of the facility,
outdated amenities and implications resulting from recent accessibility legislation.
1.2 As part of the Community Services Department's ongoing preventative
maintenance program, building profiles are conducted every five years on each
of our recreation facilities. These profiles provide staff with the technical
information required to develop our capital maintenance programs. In addition to
the building profiles, the Department conducts accessibility audits on all
recreation facilities, enabling staff to strategically address upgrades leading up to
2025 when the legislation requires that all our facilities must be fully accessible.
1.3 A Building Condition Assessment was completed by Algal Engineering in August
of 2012 and the Barrier Removal Action Plan was completed by SPH Planning
and Consulting in January of 2012. The recommendations provided in each of
these studies form the basis of the schedule of improvements required to keep
the facility performing at current standards while addressing legislated
requirements for a fully accessible facility.
1.4 As the project evolved, staff also identified operational and programming
constraints of the facility with the intention of providing a facility that meets the
standards that our patrons have come to expect at our Municipal recreation
facilities.
2.0 PUBLIC MEETING PROCESS
2.1 Whether we are contemplating construction of a new facility or renovating an
existing facility, it is important that our community partners are involved with the
planning process. For this project, meetings were held with our major facility
users; the Clarington Swim Club, the Clarington Squash Club, and the aquafit
and lane swim participants. In addition, two separate general public meetings
were held where input for the project was received and considered by staff.
2.2 The Swim Club, lane swimmers and aquafit participants were quite clear in their
desire to not alter the depth of the shallow end of the pool. The Swim Club and
their members were very concerned that any change to the depth or structure of
the pool would not allow the Club to sanction its swim meets and would hamper
the growth of the Club.
2.3 The Squash Club expressed that their membership had experienced growth,
particularly over the past two years, and that growth had warranted the addition
of at least one and preferably two additional new squash courts to the facility.
REPORT NO.: CSD-010-13 PAGE 4
2.4 With the information gained at the initial stakeholder meetings, staff and the
architects developed three concept options for consideration. Each of the
options showed no changes to the depth of the shallow end of the pool or the
pool structure itself.
2.5 A final public meeting was held with all stakeholders and the general public on
September 5, 2013. Each of the concept options were displayed and staff, along
with the consultants, were available to answer questions and take comments
regarding each of the options.
2.6 Although each option has merit, there was no really clear preference from those
in attendance as to which option was preferable. Of the 29 comment forms
received, 14 favoured the teaching pool and squash option, 12 preferred the
squash only option, while two preferred to upgrade the existing facility and one
preferred the teaching pool design.
3.0 DESIGN OPTIONS
3.1 Each of the preliminary design options include the same upgrades to the facility
components and amenities. These are referred to as the Project Components
(Attachment 1) and are required as a result of the previously mentioned studies
to extend the operational life of the facility, to make the facility compliant with
accessibility (barrier free) legislation and to modernize the facility to today's
standards.
3.2 Teaching Pool Expansion
3.2.1 This option (Attachment 2) provides a new teaching pool to be added adjacent to
the south wall of the existing facility, new public viewing areas, improved service
and reception and brings natural light into the pool area. The preliminary project
budget for this option is estimated at approximately $4,400,000.
3.3 Squash Court Expansion
3.3.1 This option (Attachment 3) provides one additional squash court to be added to
the north side of the facility, squash spectator viewing, improved pool viewing at
upper level, improved service and reception. The preliminary project budget for
this option is estimated at approximately $4,200,000.
3.4 Teaching Pool and Squash Court Expansion
3.4.1 This option (Attachment 4) is a combination of previous options and provides for
an additional squash court, new teaching pool, improved public viewing (pool and
squash), improved services and reception and also brings natural light into the
pool area. The preliminary budget for this option is estimated at approximately
$5,400,000.
REPORT NO.: CSD-010-13 PAGE 5
4.0 DESIGN CONSIDERATIONS
4.1 The Clarington Swim Club has experienced positive growth, particularly over the
last two years. The Club's 2012-2013 membership is comprised of 54
competitive swimmers, 197 non-competitive swimmers and 71 masters for a total
membership of 322 members. Staff is supportive of this organization and as
such agree with the Club's position that altering the shallow end of the pool could
be detrimental to the Club's future.
4.2 The Clarington Squash Club is a new Club with a history of a committed group of
squash players. Working with Department staff this Club has recently adopted a
constitution and is now operating as a not-for-profit organization with a
membership base. Although the Club has experienced some growth, their
membership numbers of 64 members do not support the addition of new facilities
at this time.
4.3 In researching the standard ratio of members to court availability staff contacted
Squash Ontario, who referred us to a squash consultant with Advantage Sport
who advises that the industry benchmark suggests each court should
accommodate 70 players.
4.4 As a result, it is staff's position that the existing two courts are adequate in terms
of their current membership numbers while still providing for future growth of the
sport and membership base. Staff does not support the Squash Club position
that they require two new squash courts. There is room for the Club to operate
with current membership numbers and also provide opportunity for growth with
the existing two courts.
4.5 Department staff has reviewed the recent growth patterns for primarily pre-school
aged aquatic programs (six months to six years). Based on information gathered
from previous registrations as well as Community Forecast Projections as
prepared by Hemson Consulting Ltd., it is our position that at the current
projected rate of growth, staff can continue to accommodate new participants in
the pre-school aquatic programs at both the Courtice Community Complex and
Newcastle & District Recreation Complex in the short to medium time frame
(three to five years).
4.6 That being said, as programs and pool space approach capacity the choice of
day or time for available lessons will decrease. Beyond the five year window
capacity could likely still be made available but may impact time currently utilized
by other pool users. For example, public swim time converted to an instructional
time.
REPORT NO.: CSD-010-13 PAGE 6
5.0 STAFF RECOMMENDATIONS
5.1 After careful consideration of the community consultation process, our staff
project team is recommending a fourth option referred to as the Basic Amenities
Option (Attachment 5) for the consideration of Council. This option
encompasses the original intent of the project excluding any features that would
alter the structure or depth of the existing pool.
5.2 The Basic Amenities Option accommodates a work program that accomplishes
the majority of upgrades represented by the project components. Specifically it
provides for replacement of the facility's major operating systems, improved
public viewing, the addition of a family change room, lighting improvements,
washroom, change room and overall facility upgrades, and would address barrier
free accessibility. The preliminary project budget for this option is estimated at
$3,052,000.
6.0 PROJECT BUDGET/SCHEDULE
6.1 The proposed project budget is as follows;
Construction $2,500,000
Contingency $ 250,000
Equipment and Furnishings $ 100,000
Architectural Fees (Previously Approved) $ 202,000
Total Project Estimate $3,052,000
6.2 Staff has prepared a revised project schedule as follows;
Project Report to GPA October 28, 2013
Ratification — Council November 4, 2013
Tender Award to GPA February 17, 2014
Ratification — Council February 24, 2014
Building Closes to Public March 11, 2014
Construction March —December, 2014
Building Re-opening December 2014/January 2015
7.0 PROJECT FINANCING
7.1 The upgrades and renovations to the Clarington Fitness Centre are primarily non-
growth related due to the bulk of the work revolving around the existing facility.
However, there are added features such as the addition of a family change room
that would qualify as expansion to the facility. The expanded square footage
totals 2,500 square feet or 16.7%. This equates to approximately $508,000 that
would be eligible for funding from the Indoor Recreation Development Charges
Reserve Fund. As Council is aware, this reserve fund is currently deficient due to
REPORT NO.: CSD-010-13 PAGE 7
the slower than anticipated growth in units over the time frame of the current and
previous by-law. As a result it is recommended that the growth component be
financed from the Municipal Capital Works Reserve Fund with the proviso that
should it be possible in the future, the $508,000 would be repaid from the Indoor
Recreation component of the Development Charges collections.
7.2 The balance of financing of $2,342,000 is recommended to be financed from the
following sources:
Community Services Capital Reserve Fund $48,000 (unspent 2013 design
budget)
Community Services Capital Reserve Fund $400,000
Community Services Building Refurbishment Reserve Fund $200,000
Impact/Escrow Reserve Fund $600,000
Municipal Government Enterprise Reserve Fund $500,000
General Municipal Purposes Reserve Fund $594,000
7.3 A number of reserve funds have been recommended in order to spread the
impact of the required funding across the reserve funds as long term asset
management strategies will be considered in the future that will rely upon reserve
funds for sources of funding, Should Council wish to proceed with other than the
recommended option, consideration would have to be given to debenture
financing rather than reserve fund financing due to the impact upon reserve fund
balances that are needed for future long term asset management purposes.
7.4 Debenture financing was considered for this project due to currently favourable
financing rates. However, as the project is primarily replacement, not growth, as
referenced above, repayment would have to be financed from tax levy in future
years.
8.0 COMMENTS
8.1 Staff is confident that the recommended option will allow the Clarington Fitness
Centre to serve our community for years to come. When completed, the facility
will have added a new elevator, new customer service/reception area and other
upgrades, to make the facility fully accessible.
8.2 The addition of a family change room, second floor meeting space, new filtration
and mechanical systems, and an overall facelift for the building components will
improve our energy consumption and make the facility a more welcoming
environment that supports our patron's expectations.
8.3 If approved, it is estimated that the upgrade will add a minimum of 15 years to the
normal lifespan of the facility.
REPORT NO.: CSD-010-13 PAGE 8
9.0 CONCURRENCE
This report has been reviewed by Nancy Taylor, Director of Finance, who
concurs with the recommendations.
CONFORMITY WITH STRATEGIC PLAN —
The recommendations contained in this report conform to the general intent of the
following priorities of the Strategic Plan:
_ Promoting economic development
Maintaining financial stability
Connecting Clarington
_ Promoting green initiatives
X Investing in infrastructure
_ Showcasing our community
Not in conformity with Strategic Plan
Staff Contact: Joseph P. Caruana, Director of Community Services
Attachments:
Attachment 1 — Project Components
Attachment 2 - Teaching Pool Expansion Option
Attachment 3 - Squash Court Expansion Option
Attachment 4 - Teaching Pool and Squash Court Expansion Option
Attachment 5 - Basic Amenities Option
List of interested parties to be advised of Council's decision:
Clarington Squash Club
Clarington Swim Club
Attachment 1 to Report CSD-010-13
MUNICIPALITY OF CLARINGTON
COMMUNITY SERVICES DEPARTMENT
CLARINGTON FITNESS CENTRE RENOVATION
Project Components
• Barrier free accessibility
• Elevator to second floor
• Public washroom upgrades (2nd floor)
• Family change room with private cubicles and accessible change areas
• Pool deck the replacement
• Main pool finishes upgrades
Improved finishes throughout public areas
• Upgrade pool filtration equipment
• Upgrade HVAC systems and controls
• Pool dehumidification/improved air quality
• Lighting improvements
• Improved security and communications systems
• Designated substances removal
• Separate building fire alarm system from high school
• Improved viewing
• Service access to squash courts
• Replace existing roof
• Plumbing fixture replacement
• Locker improvements
• Additional power outlets at pool deck level
• Additional power outlets at change rooms
Attachment 2 to Report CSD-01013
MUNICIPALITY OF CLARINGTON
COMMUNITY SERVICES DEPARTMENT
CLARINGTON FITNESS CENTRE RENOVATION
Teaching Pool Expansion Option
• Tot/Teaching Pool with ramped access and family viewing court
• Improved pool viewing at lower and upper levels
• Men's &Women's change room upgrades
• Improved service and reception area
• Improved entrance and way-finding
• Improved lifeguard station and change facilities
• Natural lighting to pool area
• New hot tub
• New sauna
• Barrier free family washroom
• Increased pool storage space
TEACHING POOL EXPANSION
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Attachment 3 to Report CSD-010-13
MUNICIPALITY OF CLARINGTON
COMMUNITY SERVICES DEPARTMENT
CLARINGTON FITNESS CENTRE RENOVATION
Squash Court Expansion Option
• Additional squash court
• Squash court spectator viewing area
• Improved pool viewing at upper level
• Men's & Women's change room upgrades
• Improved service and reception area
• Improved entrance and way-finding
• Improved lifeguard station and change facilities
• New hot tub
• New sauna
• Barrier free family washroom
SQUASH COURT EXPANSION
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Attachment 4 to Report CSD-010-13
MUNICIPALITY OF CLARINGTON
COMMUNITY SERVICES DEPARTMENT
CLARINGTON FITNESS CENTRE RENOVATION
Teaching Pool and Tot Pool Expansion Option
• Tot/Teaching pool with ramped access and family viewing court
• Additional squash court
• Squash court spectator viewing area
• Improved pool viewing at lower and upper levels
• Men's & Women's change room upgrades
• Improved service and reception area
• Improved entrance and way-finding
• Improved lifeguard station and change facilities
• Natural lighting to pool area
• New hot tub
• New sauna
• Barrier free family washroom
• Increased pool storage space
TEACHING POOL + SQUASH COURT EXPANSION
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Attachment 5 to Report CSD-010-13
MUNICIPALITY OF CLARINGTON
COMMUNITY SERVICES DEPARTMENT
CLARINGTON FITNESS CENTRE RENOVATION
Basic Amenities Option
• Barrier free accessibility
• Elevator to second floor
• Public washroom upgrades (2nd floor)
• Family change room with private cubicles and accessible change areas
• Staff change rooms
• Pool deck tile replacement
• Main pool finishes upgrades
• Improved finishes throughout public areas
• Upgrade pool filtration equipment
• Upgrade HVAC systems and controls
• Pool dehumidification/improved air quality
• Lighting improvements
• Improved security and communications systems
• Renovation of existing men's and women's change rooms
• Designated substances removal
• Improved viewing
• Plumbing fixture replacement
• Additional power outlets at pool deck level
• Additional power outlets at change rooms
Basic Amenities Option F TT
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