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HomeMy WebLinkAbout2013-10-15 Minutes CLARINGTON HERITAGE COMMITTEE Minutes of Meeting October 15, 2013 MEMBERS PRESENT: Tracey Ali Kim Vaneyk (ex-officio) Angela Tibbles Councillor Hooper Karin Murphy Joseph Earle REGRETS: David Reesor, Bonnie Seto, Tenzin Gyaltsan, Allan Kirby, Ruth Goff (Ex-officio) STAFF: Faye Langmaid, Kristy Kilbourne Angela Tibbles welcomed all to the meeting. DECLARATION OF PECUNIARY INTEREST..- None declared. ADOPTION OF AGENDA ' 13.24 Moved by Karin Murphy, seconded by Tracey Ali THAT the agenda be adopted. "CARRIED" ADOPTION OF MINUTES' 13.25 Moved by Councillor Hooper, seconded by Joe Earle THAT the minutes of September 17, 2013 be accepted. "CARRIED" BUSINESS ARISING Appointment of New Heritage Committee Member — The Committee discussed whether they wished to have the Clerks Department advertise for the vacant position, recognizing that it would only be for one year and that there is a steep learning curve for new members. They decided that they would like to proceed with advertising for the position in hopes that the new member would reapply to serve the next term. The possibility of changing the Committee's Terms of Reference with regard to the length of terms of appointment and staggering appointments was also discussed. The Agricultural Advisory Committee have moved towards staggered appointments in order to avoid larger turnovers and to provide continuity for the committee. Currently all members of the Heritage Committee are appointed for a 4-year term which coincides with Council's term and the committee's terms of reference. Given that many of the members of the Committee were not present, it was decided that the Committee would revisit this discussion at the next meeting. 407 Salvage Update — Two site visits for designated heritage property owners that expressed interest in salvaging materials were carried out in September. Karin and David attended the first tour and took photos which were shown at September's meeting. Angela attended the second tour. Currently, Staff are waiting on an update from the MTO on whether any salvage of items has begun to take place. The removal of an iron fence from one of the MTO owned properties was completed by MTO contractors and transported to the King Lane Cemetery, Hampton. Clarington Operations Department will be removing the existing fence at the cemetery and replacing it with the donated iron fence. Planning Staff have been in conversation with the MTO about the potential relocation of two houses. Hopefully MTO will proceed with both relocations. Should MTO proceed the Committee felt that the MTO should be thanked and could use the relocations to better their reputation with regard to cultural heritage conservation. A request by a resident (non-designated property owner) came forward for a particular item in one of the heritage properties. MTO directed the individual to contact the municipality to be added to the list of property owners with permission to retrieve items. The Committee discussed the request and wanted to confirm the intended purpose of the salvage and that the item was not desired by another interested party on the designated property owners list or the Museum prior to endorsement. Currently the approved Salvage Plan for the Municipality of Clarington allows for salvage of materials with first priority given to designated heritage property owners followed by members of the public further down on the list. Heritage Conservation Districts (HCDs) & Heritage Property Insurance Workshop A handout was provided summarizing and outlining the highlights of the workshop. A Staff Report and attachments discussing the outcome of the 2009 survey and review of the Beech Avenue Heritage Conservation District was also provided for background and information pertaining to the review of the Heritage Conservation District locally. A link to the new information brochure from the Insurance Bureau of Canada on insuring designated properties has also been provided on the Heritage Website. Faye indicated that the list of potential HCDs was updated as part of the Official Plan Review but that no HCD studies are currently being pursued at this time. There is however, the potential for Camp 30 to be given consideration as a new HCD rather than designating the individual buildings. Candidates for designation: Camp 30 The Camp 30 Selection Committee met this past Saturday for a meeting. They are moving forward with the nominations of individuals who should form the charitable foundation. They are hoping to have the selection,process complete by the end of 2013. REPORTS from OTHER COMMITTEES (community improvement plans, etc) Bowmanville CIP — Next meeting will take place October 16th. Works on the Octagon House have been really coming, along and are looking great. Hooper's Jewellery also has a new look that is very nice. ' Newcastle CIP -in September, a Public Information Session was held in Newcastle on the Draft Urban Design Guidelines. There was a good turnout and staff received lots of good feedback. These will be going to Council later this Fall. The next meeting of the CIP will take place October 24tH Orono CIP — The Orono CIP met on October 2nd. At this meeting before/after power point presentations were shown for all CIPs. The library parking lot, a long time concern for the Committee, has been paved. ACO, Clarington Branch — ACO is actively working on Camp 30. They are considered a founding member and representative on the foundation working group. The ACO is also celebrating their 80th anniversary and will be releasing a book which will have a chapter featuring Camp 30. They have had a number of inquiries from the public and academics on Camp 30. ACO is undergoing a province-wide rebranding so that there is consistency in the logo throughout the province. Clarington Branch already uses the provincial branding so there will not be a significant impact locally. They will have a booth at Applefest this weekend to promote their initiatives such as Doors Open. Newcastle Village and District Historical Society (NVDHS) — Allan was not present to provide a report. Clarington Museums and Archives —The Museum annual Pig Roast Fundraiser which will be held at Tooley Mill and was from reports very successful. Some work is occurring on the conservatory, painting of the veranda has also occurred. Heritage Week Working Group — The next meeting of the working group will be held October 17tH CORRESPONDENCE and COUNCIL REFERRAL Renewal of Community Heritage Ontario Membership — The benefits of CHO membership were discussed. They have indicated that in the future they will be expanding their education opportunities by providing webinars at lower costs in addition to workshops. The Committee passed the following resolution: 13.26 Moved by Karin Murphy, seconded by Tracey Ali "THAT the CHC renew their membership with Community Heritage Ontario for 2014." "CARRIED" PROJECT REPORTS Barn Project — Kim went over some photos from particularly unique barns they have encountered thus far in the project. She thanked those Committee members that had already volunteered and gone out to survey and photograph some of the properties. They have completed a significant portion of the nearly 100 properties on the list that have provide permission to be included. Kim needs volunteers to finish up the properties before the winter. Many of the property owners were willing to provide further information or photos at a later date. They anticipate following up over the winter to get their stories, early photos, etc. An interesting result of the barn project has been learning more history about local business like Peddler's that provided manure tracks, hardware, etc. NEW BUSINESS Heritage Incentive Grant Update All of the works for this year have been completed and the grants have been paid out. There was one recipient that was unable to carry out their project this year. This money will be carried over to next year. Before and after photos of the projects were shown. Overall, the program has had a significant impact in the preservation of heritage resources the works completed are 4x the dollar value distributed. A couple of the photos on the Heritage Website have also been updated. 2014 Budget The Committee discussed their spending over the past year and were in favour of increasing their budget slightly based on anticipated expenses related to the Barn Book Project. They approved the following budget for 2014. 13.27 Moved by Councillor Hooper, seconded by Joe Earle "THAT the 2014 CHC budget be submitted as: Membership $150 Conferences, workshops and other education opportunities $500 Miscellaneous $350 "CARRIED" Tracey Ali moved the meeting be adjourned. Next meeting: November 19th, 2013, 7:00 p.m., at Clarington Municipal Offices, Room 1 A Attachments Attachment 1 — Heritage Conservation Districts & Heritage Property Insurance Workshop Summary & Highlights Heritage Conservation Districts& Heritage Property Insurance Workshop October 3, 2013. 8:30 a.m.to 12 p.m. Highlights Presentation: Heritage Conservation Districts Work!—University of Waterloo Research Findings Kayla Jonas Galvin Link: http://uwaterloo.ca/herita�e-resources-centre/ - Most of the Heritage Districts in Ontario were put into place after 2000 - Study looked at older HCDs: application processing times; property values (1km radius), landuse/vacancy rates; and whether HCDs were meeting goals set out in their plans - Findings: • Most municipalities did not have a system in place or readily accessible data to track alteration applications.This is an area where municipalities can improve. A good score in this area would mean processing times in the 1-2 months range. • Property values in HCDs were mostly average or above average compared to surrounding areas. Real estate values in HCDs generally rise more consistently than in other areas • Large part of the success of a HCD in meeting goals is due to management of the area at the City-level • Larger districts had lower scores • Some districts need new plans&/or goals—review process should be built in • Community involvement&education can be improved ■ $for education &outreach is needed along with incentives such as grants ■ Many districts wished they had included a buffer area (natural heritage included)to allow for transition or expansion of the district. ■ Many districts were missing place references—plaques, street signs, gateway signage to let people know they were in an HCD Q&A: Insurance& Heritage Properties, Insurance Bureau of Canada (IBC) Pete Karageorgos, Manager, Community& Industry Relations Marc Lefebvre, Underwriting Coordinator Links: http://www.ibc.ca/en/home insurance/documents/brochures/herita�eproperties brochure en.pdf http://pvhcdprolect.com/draft/insurance-resources/ - Awhile back the Ministry of Culture,Tourism, and Sport released an information statement indicating property insurance should not be more expensive for designated heritage properties - Often the increase in insurance is not a designated house issue but an old house issue (older infrastructure in neighbourhoods—particularly sewer systems, knob and tube wiring, and fire/building code issues means higher risk and liability) - Know what adds increased risk(i.e. woodstove) - When obtaining insurance or a quote, it is most important to provide as much information as possible in order to demonstrated minimized risks (ie. updated wiring throughout the house, no interior features designated, heritage obligations in the event of fire or other damage) 1 - Designation of the house will trigger a reassessment. Often houses are not adequately insured to their proper replacement value. Consequently rates will go up when properties are reassessed. Heritage Conservation Districts Panel Communication Ideas for Creating HCDs Christy Chrus, Senior Planner,Town of Ajax Link: http://pvhcdprolect.com/ - Marketing tools: • Logo -symbol in the area ($300) • Website—produced in-house approx 150 hours spent to date (since 2011)— components include material provided by the Committee, photo gallery of historic and current photos, property inventory—map, FAQ page, Did you know? Section with interesting facts about the area • Door hangers to advertise public meetings ($900 for design, print, mailing) • Walking Tour • 4 Video Blogs including the walking tour, and the consultant going through the plan ($2500) • Media releases The Role of the Consultant in Creating HCDs Wayne Morgan, Heritage Consultant Success of HCDs Regan Hutchinson, Manager Heritage Planning, City of Markham Link: www.markham.ca/heritage - HCDs cause investment. In Markham,they are downsizing some roads and turning lanes into parking bays. - They consistently work on obtaining and maintaining political support - Recommendations and decisions on heritage alterations should be reasonable and supported by policy in order to ensure consistency - In order to improve processing times,there has been a lot of delegation down from Council and from the Committee to Staff-anything within the approved policy framework can be approved by staff without going to the Committee. - Big projects in HCDs require Site Plan Approval - A key in the success of HCDs is providing recognition to owners/groups for good examples of alterations etc. 2