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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
COUNCIL
Date:
September 10, 2007
Report #: COD-047 -07
File#_
By-law #
Subject:
CL2007-40, ASPHALT RESURFACING - CONTRACT 2, VARIOUS STREETS,
2007 AND PHASE 1 OF THE MILL STREET GRADE SEPARATION PROJECT
Recommendations:
It is respectfully recommended to Council the following:
1. THAT Report COD-047-07 be received;
2. THAT Lafarge Paving and Construction Ltd., OShawa, Ontario with a total bid in the
amount of $1,085,252.45 (Plus GST), being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL2007 -40 be awarded the contract for
the Asphalt Resurfacing - Contract 2, Various Streets, 2007 and Phase 1 of the Mill
Street Grade Separation Project as required by the Engineering Department;
3. THAT funds required in the amount of $1 ,293,000.00 (which includes $1,085,252.45
tendering, consulting and contingencies) be drawn from Engineering Capital Accounts #
110-32-330-83212-7401 in the amount of $522,000.00 and #110-32-330-83263-7401 in
the amount of $771 ,000.00; and
4. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to
execute the ne essary agreement be approved.
Reviewed by:
n IInWu,
Chief Administrative Officer
Submitted by.
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A.S. Cannella, C.E. T.
Director of Engineering SelVices
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
REPORT NO.: COD-047-07
PAGE 2
BACKGROUND AND COMMENT
This report is being presented directly to Council in order to expedite the approval process. As noted in
the memo from Engineering Services, attached as Schedule B. the timing of the tender call, the Council
schedule and the short time remaining in the construction season makes an early approval necessary in
order to allow sufficient time to complete the project before the onset of winter.
Tender specifications were provided by Totten Sims Hubicki Associates for the Asphalt Resurfacing -
Contract 2, Various Streets, 2007 and Phase 1 of the Mill Street Grade Separation Project, as required by
the Engineering Department.
Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were received
and tabulated as per the letter from Totten Sims Hubicki Associates Schedule "B" attached.
The total estimated project cost, including project administration fees and contingencies is $1,293,000.00
and is within the 2007 Budget allocation of $522,000.00 Asphalt Resurfacing and $2.893,552.00 Mill
Street Grade Separation budget remaining, as outlined in the memo from Engineering Services marked
Schedule B. The funds will be drawn from Engineering 2007 Capital Accounts # 110-32-330-83212-7401
and # 110-32-330-83263-7401 in the amounts of $522,000.00 and $771,000:00 respectively.
The balance of the funds for the Mill Street Grade Separation will be required for phase 2 of the project
and will be awarded at a future date as part of the overall project budget.
The low bidder has previously performed satisfactory work for the Municipality of Clarington.
The Director of Finance has reviewed the funding requirements and concurs with the recommendation.
Queries with respect to department needs, specifications, etc., should be referred to the Director of
Engineering.
After further review and analysis of the bids by the Engineering Department, Totten Sims Hubicki
Associates and Purchasing, it was mutually agreed that the low bidder, Lafarge Paving and Construction
Ltd., Oshawa, Ontario be recommended for the contract for the Elgin Street Reconstruction.
Attachments:
Attachment 1 - Schedule "A", By-law
Attachment 1 - Schedule "B"
Memo from Engineering Services & Letter from Totten Sims Hubicki