HomeMy WebLinkAbout2013-08-20 Minutes 1
MUNICIPALITY OF CLARINGTON
NEWCASTLE COMMUNITY HALL BOARD
Minutes of a meeting held August 20, 2013 at 7 pm held
held in the Council Chambers.
Present Were: C. Abraham (chair)
S. Rogers
S. DeJong
B. Carmichael
G. Bell (secretary)
Regrets From: W. Partner
W. Woo
P. DeJong
Chair C. Abraham called a special meeting to discuss plans for 901h Anniversary
1.1 After discussion the following plan was decided upon:
- August 11 garden party was cancelled via email as most board members were not available
for this date.
- Cake cutting will be scheduled for Fall Festival in the Auditorium—time to be determined
(Shirley will contact Diana for time and ask that it be on schedule for Fall Festival)
- S. Rogers will run kids games.
- Plow will be installed in time for Oct 5
- C. Abraham working on having plaques acknowledging contributions to gardens installed in
time for Oct 5
- C. Abraham will do invitation to dignitaries.
- J. O'Meara doing article in Clarington this week—has talked with C.Abraham and will be
talking to B. Carmichael re:fundraising efforts.
- Ask D. Forget to have bowling alley open for tours on Oct 5
- Check to see if Model Train will be open for tours
- Historical Society member Bev Jeeves has put together history to be on display in West Wing
- Building will be open for residence to tour through
- S. Rogers mentioned Fall Festival committee is having Food Trucks in parking lot—this needs
to be brought to the board for permission—Shirley will let Diana know.
- Motion by B. Carmichael, seconded by S. DeJong
That a budget of$100.00 be set to purchase prizes for kids games. "Carried"
- Consider longtime resident to cut cake
BOWLING ALLEY
2.1 C. Abraham reported she was approached by Angie Darlison of COAA with concerns about
bowling league from COAA moving to NBA. She has been assured that space has been allocated to
COAA and that bowling manager has been in contact with the league. A. Darlison had thought they
rented the alley and ran it as they saw fit. It has been explained to her that we have a bowling manager
running they alley and she will see that league is incorporated into NBA as per board direction. Was
2
concerned about league being cancelled if manager is off sick. She has been assured bowling alley
would still be open.
BILLS
3.1 Motion by S. DeJong, seconded by B. Carmichael
That the following bills be paid as presented: $1062.00 supervision S. Fogg; Rug Cleaning
$67.77; supervision $75.00 S. Rogers "Carried"
OKTOBERFEST
4.1 B. Carmichael is looking for volunteers to help out Sept 29 at the two sittings—Shirley,Jessica
Sid will let us know. Will also ask councilors.
NEW BUSINESS
5.1 Board looked at curtains for bowling agreed that they need to be dry cleaned only. G.Bell will
take care of this.
5.2 Secretary reported computer hard drive has crashed— need new computer.
Motion by S. Rogers, seconded by B. Carmichael
That a new laptop be purchased by G. Bell with a budget of$650.00 "Carried"
ADJOURNED 7:45