The URL can be used to link to this page

Home My WebLink About10/07/2013 General Purpose and Administration Committee Minutes October 7, 2013 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, October 7, 2013 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Manager of Infrastructure, R. Albright Municipal Solicitor, A. Allison Director of Community Services, J. Caruana Director of Planning Services, D. Crome Deputy Treasurer, L. Gordon Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Novak announced the following upcoming events: • Ribbon Cutting for Salon Blunt on Monday, October 7, 2013 at 5:00 p.m. at 170 Liberty St. S., Unit 3, Bowmanville. • Shoeless Joes Ultimate Sports Launch Party on Tuesday, October 8, 2013 at 5:00 p.m. at the Courtice location. • LCBO Grand Opening on Wednesday, October 9, 2013 at 9:15 a.m. in Bowmanville. - 1 - General Purpose and Administration Committee Minutes October 7, 2013 • Courtice Christmas Tree Lighting Ceremony on November 28, 2013 from 6:00 p.m. to 8:00 p.m. at White Cliffe Terrace Retirement Residence. • First Annual Courtice Santa Claus Parade on Sunday, December 1, 2013. Councillor Partner announced the following upcoming events: • Ganaraska Region Conservation Authority, Trees Ontario, and the Ontario Forestry Association are hosting a free Tree Planting Workshop on Tuesday, October 15, 2013 from 6:30 p.m. to 9:00 p.m. at the Ganaraska Forest Centre as part of the 50 Million Tree Program. More information can be found at www.treesontario.ca/landownerworkshops. • Curves will be holding a Fall Open House on Wednesday, October 16, 2013 at the Newcastle location. • Orono Rebekahs will be hosting a Roast Beef Dinner on Wednesday, October 16, 2013 at 6:00 p.m. in Orono. • Kendal Lions Club's Country Harvest Roast Beef Dinner on Friday, Oct. 18, 2013 at 6:00 p.m. at the Kendal Community Centre. • Rachel Jackson Stapleton, from Orono, will be launching her new book, the Temple of Indra's Jewel, on Friday, October 18, 2013 from 7:00 p.m. to 9:00 p.m. at The Village Inn in Bowmanville. • Clarington Farmers' Market has extended their season until the end of October. Councillor Woo announced the following events: • Newcastle Business Improvement Association Fall Festival on Saturday, October 5, 2013 including the 19th Annual Walk for Guide Dogs, the Running Maniacs' walk/run, and a burger eating contest. • Book signing, "Experience Literary VIP Terry Fallis" on Wednesday, October 9, 2013 at 7:00 p.m. at the Clarington Public Library, Newcastle Branch. • Visual Arts Centre fundraiser "Wall to Wall" on Thursday, October 10, 2013 at 7:00 p.m. • Love From Max: Begley Family & Friends Variety Night was originally scheduled for October 12, 2013. It has now been rescheduled for April 14, 2014. • Lighthouse Church of Newcastle initiative "Thanksgiving till Christmas" on Sunday, October 13, 2013 at the Newcastle Recreation Centre. Councillor Hooper announced the following upcoming events: • Clarington in Bloom Awards on Wednesday, October 9, 2013 at 6:30 p.m. at the Garnet B. Rickard Recreation Complex. • Clarington Older Adults Association events: • Tuesday October 8, 2013 Lunch and Trivia at noon. • Wednesday, October 23, 2013 Pub Night and Trivia Night at 7:00 p.m. - 2 - General Purpose and Administration Committee Minutes October 7, 2013 • Tuesday, October 29, 2013 Halloween Lunch at noon. • Wednesday, October 30, 2013 Smile Theatre presents "Sweet Marie" • Historic Downtown Bowmanville's Apple Festival and Craft Sale on October 19, 2013, featuring apple fritters, dumplings, pies, crumbles, entertainment, music and craft vendors. Mayor Foster announced the following events: • Employability Awards which included Clarington award recipients, the Bowmanville Creek Anglers Association and Newcastle Sunspace, on Thursday, October 3, 2013 at the Tosca Banquet Centre. • Holiday Train in Bowmanville on Thursday, November 28, 2013. • Civilian Awards Ceremony hosted by the Durham Regional Police on Wednesday, October 9, 2013 at 10:00 a.m. prior to the Regional Council meeting at the Regional Council Chambers in Whitby. MINUTES Resolution #GPA-482-13 Moved by Councillor Hooper, seconded by Councillor Novak THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on September 23, 2013, be approved. CARRIED PUBLIC MEETING There were no public meetings held. DELEGATIONS There were no delegations. PRESENTATIONS PRESENTATION OF AUDREY ANDREWS, MANAGER, LOCAL DIVERSITY AND IMMIGRATION PARTNERSHIP COUNCIL, REGION OF DURHAM, REGARDING THE 2012 HIGHLIGHTS OF THE LOCAL DIVERSITY AND IMMIGRATION PARTNERSHIP COUNCIL AND THE FIRST COMMUNITY REPORT CARD Audrey Andrews, Manager, Local Diversity and Immigration Partnership Council, Region of Durham, was present regarding the 2012 Highlights of the Local Diversity and Immigration Partnership Council and the First Community Report Card. She made a - 3 - General Purpose and Administration Committee Minutes October 7, 2013 verbal presentation to accompany an electronic presentation. Ms. Andrews provided the Committee with background information on the Local Diversity and Immigration Plan. She noted that there are four priorities: to create a culture of inclusion, improve labour market outcomes for newcomers, attract and retain newcomers, and to enhance Durham's settlement capacity. Ms. Andrews provided the Committee with highlights from the 2011 National Household Survey as it relates to diversity and immigration in Clarington. She added that the "report card process" included various methods of data collection. Ms. Andrews explained the "Community Report Card: Using Results Based Accountability" and how success is measured. She reviewed each of the four priorities in the context of the report card. Ms. Andrews noted that a key component of results based accountability is developing a data agenda. She added details of items included in the data agenda. Resolution #GPA-483-13 Moved by Councillor Novak, seconded by Councillor Hooper THAT the presentation of Audrey Andrews, Manager, Local Diversity and Immigration Partnership Council, Region of Durham, regarding the 2012 Highlights of the Local Diversity and Immigration Partnership Council and the First Community Report Card, be received with thanks. CARRIED Councillor Woo chaired this portion of the meeting. PLANNING SERVICES DEPARTMENT APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: 1494339 ONTARIO LIMITED Resolution #GPA-484-13 Moved by Councillor Novak, seconded by Mayor Foster THAT Report PSD-058-13 be received; THAT the application submitted on behalf of 1494339 Ontario Limited to remove the (H) Holding Symbol be approved and that the By-law attached to Report PSD-058-13 to remove the (H) Holding Symbol be passed; THAT Council's decision and a copy of Report PSD-058-13 be forwarded to the Region of Durham and the Municipal Property Assessment Corporation (MPAC); and - 4 - General Purpose and Administration Committee Minutes October 7, 2013 THAT all interested parties listed in Report PSD-058-13 and any delegations be advised of Council's decision. CARRIED APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: DEVON DOWNS DEVELOPMENTS LIMITED Resolution #GPA-485-13 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report PSD-059-13 be received; THAT the application submitted by Devon Downs Developments Limited to remove the (H) Holding Symbol be approved and that the By-law attached to Report PSD-059-13 to remove the (H) Holding Symbol be passed; THAT Council's decision and a copy of Report PSD-059-13 be forwarded to the Region of Durham and the Municipal Property Assessment Corporation (MPAC); and THAT all interested parties listed in Report PSD-059-13 and any delegations be advised of Council's decision. CARRIED ENGINEERING SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Traill chaired this portion of the meeting. - 5 - General Purpose and Administration Committee Minutes October 7, 2013 CLERK'S DEPARTMENT VOLUNTEER PROGRAM — CLARINGTON ANIMAL SHELTER Resolution #GPA-486-13 Moved by Councillor Partner, seconded by Councillor Novak THAT Report CLD-025-13 be received; THAT staff be authorized to implement a volunteer program at the Clarington Animal Shelter effective November 1, 2013; THAT staff be authorized to modify the volunteer program model as required to meet the needs of the Shelter and comply with health and safety requirements while not infringing on contractual agreements; THAT staff report back in one year on the progress of the volunteer program; and THAT all interested parties listed in Report CLD-025-13 be advised of Council's decision. CARRIED NOMINATION PROCESS —VERIDIAN CORPORATION AND VERIDIAN CONNECTIONS INC. Resolution #GPA-487-13 Moved by Councillor Partner, seconded by Councillor Woo THAT Report CLD-027-13 be received; THAT the procedure for nominations to and the replacement of directors on the Veridian Corporation and the Veridian Connections Inc. Boards, as outlined in Attachment 1 to Report CLD-027-13, be approved; and THAT all interested parties listed in Report CLD-027-13 be advised of Council's decision. REFERRED TO STAFF See following motion - 6 - General Purpose and Administration Committee Minutes October 7, 2013 Resolution #GPA-488-13 Moved by Councillor Neal, seconded by Councillor Partner THAT the foregoing resolution be referred to Staff for a further report on a procedure for the appointment or replacement of non-elected members to the Veridian Corporation and Veridian Connections Inc. Boards; and THAT the report include the process for "split-terms" of Council member appointments. CARRIED REQUEST FOR REPORT —ADDITIONAL PARKING ENFORCEMENT Resolution #GPA-489-13 Moved by Mayor Foster, seconded by Councillor Partner THAT the Municipal Clerk's Department provide a report on By-law Enforcement including parking enforcement with information on overtime costs, potential for hiring additional staff or contracting out, and detailing areas of major concern including the number of open cases, number of calls, and subject matter. CARRIED CORPORATE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. FINANCE DEPARTMENT LIST OF APPLICATIONS FOR CANCELLATIONS, REDUCTION APPORTIONMENT, WRITE OFFS OR REFUND OF TAXES Resolution #GPA-490-13 Moved by Councillor Neal, seconded by Councillor Novak THAT Report FND-015-13 be received; and THAT the list attached to Report FND-015-13 of applications for cancellation, reduction, apportionments, write-offs or refund of taxes be approved. CARRIED - 7 - General Purpose and Administration Committee Minutes October 7, 2013 CORPORATE SERVICES DEPARTMENT - Continued REQUEST FOR SPONSORSHIP — CITYTV SATELLITE TRUCK TO COVER THE SALMON TRANSFER AT THE BOWMANVILLE CREEK Resolution #GPA-491-13 Moved by Councillor Neal, seconded by Councillor Novak THAT the request, from CityTV, for payment of $1200.00, be on site to cover the Bowmanville Creek salmon transfer, be received for information. CARRIED SOLICITOR'S DEPARTMENT There were no reports to be considered under this section of the Agenda. CHIEF ADMINISTRATIVE OFFICER COMMUNICATIONS STRATEGY Resolution #GPA-492-13 Moved by Councillor Novak, seconded by Councillor Woo THAT the communications strategy as set out in Report CAO-010-13 be approved. CARRIED AS AMENDED LATER IN THE MEETING (See following motions) Resolution #GPA-493-13 Moved by Councillor Neal, seconded by Councillor Partner THAT the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #GPA-492-13 a second time. CARRIED - 8 - General Purpose and Administration Committee Minutes October 7, 2013 Resolution #GPA-494-13 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #GPA-492-13 be amended by adding the following at the end: THAT Staff be directed to report back on the proposed policy on what Staff communicates to the media, in particular `who can say what' and under what circumstances; and THAT this report be due back by the November 11, 2013 General Purpose and Administration Committee meeting. CARRIED The foregoing Resolution #GPA-492-13 was then put to a vote and carried as amended. UNFINISHED BUSINESS There were no items to be considered under this section of the Agenda. OTHER BUSINESS There were no items to be considered under this section of the Agenda. COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. - 9 - General Purpose and Administration Committee Minutes October 7, 2013 ADJOURNMENT Resolution #GPA-495-13 Moved by Councillor Partner, seconded by Councillor Traill THAT the meeting adjourn at 11:55 a.m. CARRIED MAO DEPU RK - 10 -