HomeMy WebLinkAbout10/07/2013 Clarl'ngton
Leading the Way
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE: October 7, 2013
TIME: 9:30 A.M.
PLACE: COUNCIL CHAMBERS
1. MEETING CALLED TO ORDER
2. DISCLOSURES OF PECUNIARY INTEREST
3. ANNOUNCEMENTS
4. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
(a) Minutes of a Regular Meeting of September 23, 2013 4-1
5. PUBLIC MEETINGS
No Public Meetings
6. DELEGATIONS
No Delegations
7. PRESENTATIONS
(a) Audrey Andrews, Manager, Local Diversity and Immigration Partnership
Council, Region of Durham, Regarding the 2012 Highlights of the Local
Diversity and Immigration Partnership Council and the First Community
Report Card
8. PLANNING SERVICES,DEPARTMENT
(a) PSD-058-13 Application for Removal of Holding Symbol 8-1
Applicant: 1494339 Ontario Limited
(b) PSD-059-13 Application for Removal of Holding Symbol 8-7
Applicant: Devon Downs Developments Limited
9. ENGINEERING SERVICES DEPARTMENT
No Reports
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
G.P. & A. Agenda - 2 - October 7, 2013
10. OPERATIONS DEPARTMENT
No Reports
11. EMERGENCY AND FIRE SERVICES DEPARTMENT
No Reports
12. COMMUNITY SERVICES DEPARTMENT
No Reports
13. MUNICIPAL CLERK'S DEPARTMENT
(a) CLD-025-13 Volunteer Program — Clarington Animal Shelter 13-1
(b) CLD-027-13 Nomination Process —Veridian Corporation and Veridian 13-16
Connections Inc.
14. CORPORATE SERVICES DEPARTMENT
No Reports
15. FINANCE DEPARTMENT
(a) FND-015-13 List of Applications for Cancellations, Reduction 15-1
Apportionment, Write Offs or Refund of Taxes
16, SOLICITOR'S DEPARTMENT .
No Reports
17. CHIEF ADMINISTRATIVE OFFICE
(a) CAO-010-13 Communications Strategy 17-1
18. UNFINISHED BUSINESS
None
19. OTHER BUSINESS
20. COMMUNICATIONS
None
G.P. &A. Agenda - 3 - October 7, 2013
21. CONFIDENTIAL REPORTS
No Reports
22. ADJOURNMENT
Clarington
LcaJrng llte 1Vuy
Genera( Purpose and Administration Committee
Minutes
September 23, 2013
Minutes of a meeting of the General Purpose and Administration Committee held on
Monday, September 23, 2013 at 9:30 a.m. in the Council Chambers.
ROLL CALL
Present Were: Mayor A. Foster
Councillor R. Hooper
Councillor J. Neal
Councillor W. Partner
Councillor C. Traill
Councillor W. Woo
Absent: Councillor M. Novak
Also Present: Acting CAO, M. Marano (until 1:13 p.m.)
Municipal Solicitor, A. Allison
Deputy Fire Chief, M. Berney
Director of Engineering Services, T. Cannella
Director of Operations, F. Horvath
Manager of Special Projects, F. Langmaid
Recreation Services Manager, S. Meredith
Director of Finance/Treasurer, N. Taylor
Deputy Clerk, A. Greentree
Committee Coordinator, J. Gallagher
Mayor Foster chaired this portion of the meeting.
I
DISCLOSURES OF PECUNIARY INTEREST
There were no disclosures of pecuniary interest stated at this meeting.
ANNOUNCEMENTS
Councillor Hooper announced the following events:
• The 15th Anniversary Celebration of the Clarington Older Adults Association on
Sunday, September 22, 2013. He added that the celebrations continue this
week, with a Pancake Breakfast on Wednesday, September 25, 2013 at
8:00 a.m.
1
4-1
General Purpose and Administration Committee
Minutes
September 23,2013
• 381h Franco-Ontario Flag Raising ceremony on Monday, September 23, 2013 at
8:30 a.m. to bring awareness to Franco-Ontario Day on Wednesday,
September 25, 2013.
Councillor Neal announced the Heritage Harvest Event, in support of Clarington
Museums and Archives, on Saturday, September 28, 2013 at 5:30 p.m. by Tooley Mill.
Councillor Partner announced the following upcoming events:
• 1St Annual Art of Golf Tournament, with proceeds to go to the Gift of Art,
Newcastle on Wednesday, September 25, 2013 at 12:00 noon at the Newcastle
Golf and Country Club.
• Fall Flower and Vegetable Show on Thursday, September 26, 2013 at
7:30 p.m. at the Orono United Church.
• 100th Anniversary of the Orono Armouries on Saturday, September 28, 2013
9:00 am.
• Shore Line Clean Up of the Port of Newcastle Marina Bluffs on Saturday,
September 28, 2013 at 9:00 a.m., rescheduled from September 21, 2013.
• Little Taste of Italy at the Orono United Church on Saturday, September 28, 2013
at 5:30 p.m.
Oktoberfest Food Fest at the Newcastle Community Hall on Sunday,
September 29, 2013.
• Fallfest on October 5, 2013 in Newcastle.
Councillor Traill announced the Clarington Older Adults Association's Variety Night on
Thursday, September 26, 2013.
Councillor Woo announced the following events:
• Bowmanville Creek Salmon Transfer by the Bowmanville Creek Anglers
Association on Sunday, September 22, 2013.
• 64th Anniversary of the Founding of the People's Republic of China on Sunday,
September 22, 2013 in Richmond Hill.
• Public'Information Centre on the Newcastle Village Centre Draft Urban Design
Guidelines on September 24, 2013 from 6:30 p.m. to 8:30 p.m. at the Newcastle
Community Hall.
• 20th Anniversary of the United Way's Wing Fest/Bon Appetit on Tuesday,
September 24, 2013 at 5:30 p.m. at General W. Sikorski Polish Veterans'
Association in Oshawa.
• 50th Anniversary of the John Howard Society on Thursday, September 26, 2013
at the Deer Creek Golf and Country Club.
• Day of Hope and Leadership Event on Monday, September 30, 2013 in Ajax.
- 2 -
4-2
General Purpose and Administration Committee
Minutes
September 23, 2013
Mayor Foster announced the following upcoming events:
• Big Brothers and Sisters of Clarington Volunteer Information Night on Tuesday,
September 24, 2013 from 7:00 p.m. to 8:15 p.m.
• Sod Turning Ceremony for the addition at the St. Joseph's Catholic Elementary
School on Wednesday, September 25, 2013 at 5:00 p.m.
• Counsel General of China is touring Clarington on Friday, September 27, 2013.
• Family Safety Day on September 28, 2013, from 10:00 a.m. to 3:00 p.m. at Fire
Station #1 in Bowmanville.
MINUTES
Resolution #GPA-454-13
Moved by Councillor Hooper, seconded by Councillor Neal
THAT the minutes of the regular meeting of the General Purpose and Administration
Committee held on September 9, 2013, be approved.
CARRIED
Councillor Woo chaired this portion of the meeting.
PUBLIC MEETING
(a) Subject: Application for a Draft Approved Plan of Subdivision and
Application to Amend the Zoning By-law 84-63
Applicant: Zemer Holdings Ltd.
Report: PSD-052-13
Anne Taylor Scott, Planner, made a verbal and PowerPoint presentation to the
Committee regarding the application.
No one spoke in opposition to or in support of the application.
Michael Smith, Michael Smith Planning Consultants, Development Coordinators Ltd.,
was present on behalf of the applicant. He stated that he was in support of the
recommendations contained in Report PSD-052-13 and that he was available for
questions. Mr. Smith informed the Committee'that several required studies were
completed, to Staff's satisfaction, as part of the application process. He noted that there
are several technical items to be addressed with the Central Lake Ontario Conservation
Authority (CLOCA), including a slight encroachment, which is a fisheries buffer. Mr.
Smith added that the remedy for the issues is mediation and compensation to CLOCA.
He informed the Committee that his client participated in a December, 2012 clean up of
the Soper Creek Tributary with the Community Stream Steward Program.
- 3 -
4-3
General Purpose and Administration Committee
Minutes
September 23, 2013
Mayor Foster chaired this portion of the meeting.
DELEGATIONS
DELEGATION OF GERRY MAHONEY, SOUTH EAST CLARINGTON RATEPAYERS'
ASSOCIATION, REGARDING THE PORT GRANBY PROPERTY VALUE PROGRAM
Gerry Mahoney, South East Clarington Ratepayers' Association (SECRA), was present
regarding the Port Granby Property Value Program (PVP). Mr. Mahoney informed the
Committee that the community received disturbing news this summer regarding the
PVP. He explained that SECRA is concerned that the Port Granby PVP may be in
jeopardy as a result of federal budget cutbacks. Mr. Mahoney reminded the Committee
of a presentation by Dave McCauley, Director of Uranium and Radioactive Waste
Division, from Natural Resources Canada, on December 7, 2009 assuring the
Municipality and residents that the Program is part of the 2001 agreement. He stated
that the concern stems from information that, under the new guidelines currently under
review, properties in close proximity to the Port Granby lands may not be covered under
the Program. Mr. Mahoney asked the Committee to support SECRA's efforts to ensure
that the Program continues as agreed to.
DELEGATION OF SHEILA HALL, EXECUTIVE DIRECTOR, CLARINGTON BOARD
OF TRADE, REGARDING AN ECONOMIC UPDATE
Sheila Hall, Executive Director, Clarington Board of Trade (CBOT), was present
regarding an Economic Update, referencing a handout she provided to the Committee.
Ms. Hall reminded the Committee that today's update contains information since the last
update in April, 2013. She informed the Committee that there have been 26 new leads,
21 files with "active follow up on previous leads", 16 files with "no recent activity" and 7
closed files. Ms. Hall noted that food processing is the fastest growing sector within the
leads. She informed the Committee that the CBOT has attended 19 grand openings
and the CBOT membership is growing. Ms. Hall introduced Ron Robinson, President of
the CBOT, and the CBOT staff who were also present. She explained that the CBOT
has struck a deal with Boston Pizza as part of the membership appreciation program.
Ms. Hall noted that the CBOT can provide services to the business community such as
guiding small businesses during the preliminary stages of the site plan application
process. She explained that the CBOT supports businesses in many ways, including
assisting in guiding businesses to find funding for expansion. Ms. Hall noted that the
CBOT is involved in vendor events within the business community. She added that the
CBOT works with property owners within the Energy Park. The CBOT is looking at
providing training, including CPR training, to smaller businesses within Clarington. She
noted that the CBOT has provided input to the Clarington Official Plan Review, the Long
Term Energy Plan, the Metrolinx transportation plan, the Priority Green Project and the
proposed changes to the Federal Riding Boundaries. Ms. Hall provided the Committee
with an update on initiatives in the real estate, agricultural, energy, information
technology and music sectors.
- 4 -
4-4
General Purpose and Administration Committee
Minutes
September 23, 2013
Resolution #GPA-455-13
Moved by Councillor Neal, seconded by Councillor Woo
THAT the delegation of Sheila Hall be extended for an additional five minutes.
CARRIED
Ms. Hall continued by providing the Committee with examples of education and
communication initiatives which CBOT provides. She noted that the South Courtice and
Retail/Professional Service roundtables have been very successful. Ms. Hall thanked
the Municipality for the new sidewalk on Baseline Road, effective snow clearing, way
finding signs for the Business Park, the improved letter of credit process, and the
certified cheque process. She reminded the Committee of the upcoming Industrial
Familiarization Tour on November 29, 2013 as well as an Agricultural Familiarization
Tour scheduled for late January. Ms. Hall also noted that the Annual Mayor's Address
will take place on September 26, 2013 and the 5th Annual Energy Summit on
November 3, 2013.
DELEGATION OF MILT DAKIN REGARDING FORESTREE PLACE'S
APPRECIATION FOR FINANCIAL ASSISTANCE
Milt Dakin, representing the Board of the Canadian Forestry Project (Eastern) Group,
was present regarding Forestree Place's Appreciation for Financial Assistance 30 years
ago, when the building was built. Mr. Dakin introduced Alvin Yeo, another board
member. He provided the Committee with background on the Foresters and their
involvement in providing affordable housing for seniors, including the Liberty Street
project, Forestree Place. Mr. Dakin explained the layout and amenities contained within
Forestree Place, a low rise private non-profit apartment building, with over 300 names
on the waiting list. He encouraged the Committee to take a tour of the facility. Mr.
Dakin provided the Committee with details of the building reserve fund and how the fund
is used. He was proud to announce that the fund is still very healthy. Mr. Dakin
explained that half of the tenants are subsidized by the Region of Durham. He noted
that, in 30 years, Forestree Place has made a profit, which is returned to the Region of
Durham.
Resolution #GPA-456-13
Moved by Councillor Neal, seconded by Councillor Woo
THAT the delegation of Mr. Dakin be extended for an additional five minutes.
CARRIED
Mr. Dakin added that, in 2018, the organization will be mortgage free. He concluded by
thanking the Committee for their initial investment for the project 30 years ago and
urged everyone to tour the facility.
- 5 -
4-5
General Purpose and Administration Committee
Minutes
September 23, 2013
PRESENTATIONS
There were no presentations.
RECESS
Resolution #GPA-457-13
Moved by Councillor Partner, seconded by Councillor Woo
THAT the Committee recess for 45 minutes.
MOTION LOST
RECESS
Resolution #GPA-458-13
Moved by Councillor Neal, seconded by Councillor Woo
THAT the Committee recess for 15 minutes.
CARRIED
The meeting reconvened at 11:47 a.m. with Councillor Woo in the chair.
PLANNING SERVICES DEPARTMENT
APPLICATION FOR A DRAFT PLAN OF SUBDIVISION AND TO AMEND THE
ZONING BY-LAW
APPLICANT: ZEMER HOLDINGS LTD.
Resolution #GPA-459-13
Moved by Mayor Foster, seconded by Councillor Hooper
THAT Report PSD-052-13 be received;
THAT the application for proposed Draft Plan of Subdivision, S-C-2013-0003, submitted
by Zemer Holdings Ltd., continue to be processed including the preparation of a
subsequent report;
THAT the application for Zoning By-law Amendment, ZBA 2013-0019, submitted by
Zemer Holdings Ltd, to implement the proposed Draft Plan of Subdivision
S-C-2013-0003, continue to be processed including the preparation of a subsequent
report; and
- 6 -
4-6
General Purpose and Administration Committee
Minutes
September 23, 2013
THAT all interested parties listed in PSD-052-13 and any delegations be advised of
Council's decision.
CARRIED
APPLICATION FOR REMOVAL OF HOLDING SYMBOL
APPLICANT: H & H PROPERTIES INC.
Resolution #GPA-460-13
Moved by Mayor Foster, seconded by Councillor Partner
THAT Report PSD-053-13 be received;
THAT the application submitted by D.G. Biddle and Associates on behalf of H & H
Properties Inc. to remove the (H) Holding Symbol on Parts 1 to 6 on 40R-27997 be
approved and that the By-law, attached to Report PSD-053-13, to remove the (H)
Holding Symbol be passed;
THAT, once approval has been granted for the creation of Part 7 on 40R-27997 and any
conditions imposed by the Land Division Committee for application LD075-2012 and as
outlined in the Clarington Official Plan with respect to the removal of the (H) Holding
Symbol are satisfied, the By-law authorizing the removal of the (H) Holding Symbol be
forwarded to Council for approval;
THAT Council's decision and a copy of Report PSD-053-13 be forwarded to the Region
of Durham and the Municipal Property Assessment Corporation (MPAC); and
I
THAT all interested parties listed in Report PSD-053-13 and any delegations be advised
of Council's decision.
CARRIED
APPLICATION FOR REMOVAL OF HOLDING SYMBOL
APPLICANT: 2265719 ONTARIO INC. (NORTHGLEN — PHASE 1)
Resolution #GPA-461-13
Moved by Councillor Hooper, seconded by Councillor Partner
THAT Report PSD-055-13 be received;
THAT the application submitted by Tunney Planning Inc. on behalf of 2265791 Ontario
Inc. to remove the (H) Holding Symbol be approved and that the By-law, attached to
Report PSD-055-13, to remove the (H) Holding Symbol be passed;
- 7 -
4-7
General Purpose and Administration Committee
Minutes
September 23, 2013
THAT a by-law to remove the (H) Holding Symbol on subsequent phases of
S-C 2007-0004 be forwarded to Council once all conditions contained in the future
subsequent subdivision agreements and as outlined in the Clarington Official Plan with
respect to the removal of the (H) Holding Symbol are satisfied;
THAT Council's decision and a copy of Report PSD-055-13 be forwarded to the Region
of Durham and the Municipal Property Assessment Corporation (MPAC); and
THAT all interested parties listed in Report PSD-055-13 and any delegations be advised
of Council's decision.
CARRIED
ONTARIO HERITAGE TRUST
RECOGNITION PROGRAM NOMINEES
Resolution #GPA-462-13
Moved by Councillor Hooper, seconded by Councillor Partner
THAT Report PSD-056-13 be received;
THAT the Ontario Heritage Trust be advised that the Council of the Corporation of the
Municipality of Clarington nominates:
• Frank Stapleton for recognition under the Heritage Community Recognition
Program Lieutenant Governor's Ontario Heritage Award for Lifetime
Achievement category for his significant contribution to the preservation of
heritage in the Municipality of Clarington;
• Karin Murphy and David Reesor for recognition under the Heritage
Community Recognition Program for their significant volunteer contribution in
the Built Heritage category to the Clarington Heritage Committee; and
• Garfield Shaw for recognition under the Heritage Community Recognition
Program for his significant contribution to cultural heritage for research and
writing related to local history.
THAT Frank Stapleton, Garfield Shaw, Karin Murphy, David Reesor, the Ontario
Heritage Trust, and the interested parties listed in Report PSD-056-13 be advised of
Council's decision.
CARRIED
Councillor Traill left the meeting at 11:54 a.m.
- 8 -
4-8
General Purpose and Administration Committee
Minutes
September 23, 2013
NITROGEN OXIDE AND SULPHUR DIOXIDE EMISSIONS FROM ST MARYS
CEMENT BOWMANVILLE PLANT
Resolution #GPA-463-13
Moved by Councillor Neal, seconded by Mayor Foster
THAT Report PSD-057-13 be received; and
THAT all interested parties listed in Report PSD-057-13 and any delegations be advised
of Council's decision.
CARRIED
Mayor Foster chaired this portion of the meeting.
ENGINEERING SERVICES DEPARTMENT
MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR JUNE, 2013
Resolution #GPA-464-13
4
Moved by Councillor Neal, seconded by Councillor Hooper
THAT Report EGD-027-13 be received for information.
CARRIED
MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR JULY, 2013
Resolution #GPA-465-13
Moved by Councillor Neal, seconded by Councillor Woo
THAT Report EGD-028-13 be received for information.
CARRIED
Councillor Traill returned to the meeting at 12:00 p.m.
Councillor Traill left the meeting at 12:06 p.m.
- 9 -
4-9
General Purpose and Administration Committee
Minutes
September 23, 2013
MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR AUGUST, 2013
Resolution #GPA-466-13
Moved by Councillor Hooper, seconded by Councillor Neal
THAT Report EGD-029-13 be received for information.
CARRIED
Councillor Traill returned to the meeting at 12:10 p.m.
DR. G. J. MACGILLIVRAY AND LYDIA TRULL PUBLIC SCHOOLS-TRAFFIC
ISSUES
Resolution #GPA-467-13
Moved by Councillor Neal, seconded by Councillor Hooper
THAT Report EGD-032-13 be received; and
THAT all interested parties listed in Report EGD-032-13 be advised of Council's
decision.
CARRIED
PARKING ON DRIVEWAY APRONS
Resolution #GPA-468-13
Moved by Councillor Neal, seconded by Councillor Hooper
THAT Report EGD-033-13 be received; and
THAT By-law 91-58 be amended to permit parking on the paved portion of the
boulevard apron provided that the vehicle does not break the vertical plane of the
sidewalk, or the travelled portion of the roadway.
CARRIED AS AMENDED
(See following motion)
Resolution #GPA-469-13
Moved by Councillor Neal, seconded by Councillor Hooper
THAT the foregoing Resolution #GPA-468-13 be amended by deleting the words "break
the vertical plane of" and replace them with the word "encroach on".
CARRIED
- 10 -
4-10
General Purpose and Administration Committee
Minutes
September 23, 2013
The foregoing Resolution #GPA-468-13 was then put to a vote and carried as amended.
OPERATIONS DEPARTMENT
There were no reports to be considered under this section of the Agenda.
EMERGENCY AND FIRE SERVICES DEPARTMENT
There were no reports to be considered under this section of the Agenda.
COMMUNITY SERVICES DEPARTMENT
There were no reports to be considered under this section of the Agenda.
CLERK'S DEPARTMENT
There were no reports to be considered under this section of the Agenda.
CORPORATE SERVICES DEPARTMENT
CO-OPERATIVE TENDER NO. T-282-2013 —SUPPLY & DELIVERY OF WINTER
SAND
Resolution #GPA-470-13
Moved by Councillor Neal, seconded by Councillor Hooper
THAT Report COD-021-13 be received;
THAT Coco Paving Incorporated, Toronto, Ontario, with a total bid price of$140,861.28
(net of H.S.T. rebate), being the lowest responsible bidder meeting all terms, conditions
and specifications of the Co-operative Tender T-282-2013, be awarded the contract to
supply and deliver approximately 17,500 tonnes of winter sand, as required by the
Municipality of Clarington Operations Department;
THAT pending satisfactory pricing and service and approval by the Durham Purchasing
Co-operative, the Purchasing Manager be given the authority to extend for two
additional one year terms; and
THAT the funds required be drawn from the Operations Department Winter
Maintenance-Plow/Sand/Salt Miscellaneous Operating Supplies Account
100-36-383-10300-7112.
CARRIED
- 11 -
4-11
General Purpose and Administration Committee
Minutes
September 23, 2013
FINANCE DEPARTMENT
MUNICIPAL PERFORMANCE MEASURES PROGRAM - 2012
Resolution #GPA-471-13
Moved by Councillor Traill, seconded by Councillor Hooper
THAT Report FND-014-13 be received for information.
CARRIED
SOLICITOR'S DEPARTMENT
There were no reports to be considered under this section of the Agenda.
CHIEF ADMINISTRATIVE OFFICER
There were no reports to be considered under this section of the Agenda.
UNFINISHED BUSINESS
REQUEST THAT THE GOVERNMENT OF CANADA HONOUR ITS COMMITMENTS
UNDER THE 2001 LEGAL AGREEMENT REGARDING THE PORT GRANBY
PROPERTY VALUE PROTECTION (PVP) PROGRAM
Resolution #GPA-472-13
Moved by Councillor Partner, seconded by Councillor Woo
WHEREAS, in the 2001 Legal Agreement between the Government of Canada and the
Municipalities of Clarington and Port Hope regarding the Port Hope Area Initiative, the
Government agreed to consult with the Municipalities in the establishment of a Property
Value Protection (PVP) Program;
AND WHEREAS the PVP Program as described in the 2001 Legal Agreement states
that the Program will compensate property owners within the PVP Program area for the
diminution of property values on the sale of their properties as a result of either the Port
Granby Project or the Port Hope Project;
AND WHEREAS the Government of Canada has made temporary changes to the PVP
Program while it conducts a review of the program, with the effect of these changes
being to deny PVP Program services to some Port Granby area residents;
- 12 -
4-1 2
Genera( Purpose and Administration Committee
Minutes
September 23, 2013
AND WHEREAS the Government of Canada did not consult with the Municipalities of
Clarington or Port Hope, or communicate with the residents of the Port Granby area,
regarding the specific effects of the temporary changes to the PVP Program on the
eligibility of our residents for PVP Program services;
AND WHEREAS the PVP Program is a fundamental component of the 2001 Legal
Agreement between the Government of Canada and the Municipalities of Clarington
and Port Hope, and cannot be significantly changed, even temporarily, without fully
consulting with the Municipalities of Clarington and Port Hope;
AND WHEREAS the PVP Program also forms a key element of the Government of
Canada's "social licence" with the residents of the Port Granby,area that allows for the
Port Granby Project to proceed with the community's support;
NOW THEREFORE THE COUNCIL OF THE MUNICIPALITY OF CLARINGTON
RESOLVES to request the Government of Canada to fully honour its commitments
under the 2001 Legal Agreement, and ensure that PVP Program services are available
to all Port Granby area residents within the PVP Program area in accordance with the
2001 Legal Agreement.
CARRIED
DELEGATION OF SHEILA HALL, EXECUTIVE DIRECTOR, CLARINGTON BOARD
OF TRADE, REGARDING AN ECONOMIC UPDATE
Resolution #GPA-473-13
Moved by Councillor Hooper, seconded by Councillor Neal
THAT the delegation of Sheila Hall, Executive Director, Clarington Board of Trade,
regarding an Economic Update, be received with thanks.
CARRIED
DELEGATION OF MILT DAKIN REGARDING FORESTREE PLACE'S
APPRECIATION FOR FINANCIAL ASSISTANCE
Resolution #GPA-474-13
Moved by Councillor Woo, seconded by Councillor Partner
THAT the delegation of Milt Dakin, regarding Forestree Place's appreciation for financial
assistance, be received with thanks.
CARRIED
- 13 -
4-13
General Purpose and Administration Committee
Minutes
September 23, 2013
OTHER BUSINESS
CONTINUOUS MONITORING MERCURY AND ALL PARTICULATE MATTER AT
THE INCINERATOR STACK
Resolution #GPA-475-13
Moved by Councillor Woo, seconded by Councillor Traill
THAT the Municipality of Clarington request that the Regional Municipality of Durham
amend the Regional Report, regarding the Energy-from-Waste (EFW) incinerator plant,
as it appears on the October 9, 2013 Regional Council Agenda, to undertake,
continuous monitoring of mercury and all total particulate matter at the incinerator stack.
CARRIED
LATER IN THE MEETING
(See following motions)
RECESS
Resolution #GPA-476-13
Moved by Councillor Neal, seconded by Councillor Partner
THAT the Committee recess until 2:00 p.m.
MOTION LOST
Resolution #GPA-477-13
Moved by Councillor Traill, seconded by Councillor Neal
THAT the Committee recess until 1:45 p.m.
MOTION LOST
Resolution #GPA-478-13
Moved by Councillor Traill, seconded by Councillor Neal
THAT the Committee recess for 27 minutes.
CARRIED
The meeting reconvened at 1:46 p.m.
The foregoing Resolution #GPA-475-13 was then put to a vote and carried.
- 14 -
4-14
General Purpose and Administration Committee
Minutes
September 23, 2013
ENVIRONMENTAL ASSESSMENT FOR THE ENERGY FROM WASTE
INCINERATOR PLANT AND EMISSIONS FROM THE ST. MARYS CEMENT PLANT
Resolution #GPA-479-13
Moved by Councillor Neal, seconded by Councillor Traill
THAT the Municipality of Clarington write the Ministry of Environment and ask, when
they approved the Environmental Assessment for the Energy from Waste incinerator
plant, did they do so with background of 5000 tonnes of sulphur dioxide emissions in
2012 from the St. Marys Cement Plant or the maximum allowance of 2808 tonnes.
CARRIED
COMMUNICATIONS
CORRESPONDENCE FROM MICHAEL LOSCAVO AND SARAH CHIPPIOR
CONCERNING THE PUBLIC MEETING (AGENDA ITEM 5(A)), REGARDING AN
APPLICATION FOR A DRAFT APPROVED PLAN OF SUBDIVISION AND
APPLICATION TO AMEND THE ZONING BY-LAW 84-63, REPORT PSD-052-13
Resolution #GPA-480-13
Moved by Councillor Woo, seconded by Councillor Traill
THAT the correspondence from Michael Loscavo and Sarah Chippior concerning the
Public Meeting (Agenda Item 5(a)), regarding an Application for a Draft Approved Plan
of Subdivision and Application to Amend the Zoning By-law 84-63, Report PSD-052-13,
be referred to the Director of Planning Services'to be considered as part of the
application review process.
CARRIED
CONFIDENTIAL REPORTS
There were no items considered under this section of the Agenda.
- 15 -
4-15
General Purpose and Administration Committee
Minutes
September 23, 2013
ADJOURNMENT
Resolution #GPA-481-13
Moved by Councillor Partner, seconded by Councillor Traill
THAT the meeting adjourn at 2:14 p.m.
CARRIED
MAYOR DEPUTY CLERK
- 16 -
4-16
Clara mi REPORT
PLANNING SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: October 7, 2013 Resolution#: By-law#:
Report#: PSD-058-13 File#: ZBA 2013-0024
Subject: APPLICATION FOR REMOVAL OF HOLDING SYMBOL
APPLICANT: 1494339 ONTARIO LIMITED
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PSD-058-13 be received;
2. THAT the application submitted on behalf of 1494339 Ontario Limited to remove the (H)
Holding Symbol be approved and that the attached By-law to remove the (H) Holding
Symbol be passed;
3. THAT Council's decision and a copy of Report PSD-058-13 be forwarded to the Region
of Durham and the Municipal Property Assessment Corporation (MPAC); and
4. THAT all interested parties listed in Report PSD-058-13 and any delegations be advised
of Council's decision.
Submitted by: 4JWJ Reviewed by:
i J. Crom MCIP, R Franklin Wu,
D' e for of Pla , ing Services Chief Administrative Officer
BR/CP/nl/av
25 September 2013
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
8-1
REPORT NO.: PSD-058-13 PAGE 2
1. APPLICATION DETAILS
1.1 Applicant/Owner: 1494339 Ontario Limited
1.2 Proposal: Removal of (H) Holding Symbol from:
"Holding - Urban Residential ((H)R1) Zone" to "Urban Residential
(R1) Zone".
1.3 Location: Part 2 of Registered Reference Plan 40R-28030, or 24 Foxhunt
Trail, Lot 35, Concession 2, former Township of Darlington.
Figure 1
Property Location Map(Courtice)
J T
/ -
Site
° EDINiB�O(ROUGH — J —s -,
w T-1I
1
z (H)Rt To R1
Z
To Remain(H)R7
U) \ <
- Z °
Y
i
ZBA 201}002,1
2. BACKGROUND
2.1 On September 4, 2013 an application was submitted requesting that the (H) Holding
Symbol be removed from Part 2 of Registered Reference Plan 40R-28030.
8-2
REPORT NO.: PSD-058-13 PAGE 3
The removal of the (H) Holding Symbol would permit the development of one (1) single
detached residential unit.
3. STAFF COMMENTS
3.1 The (H) Holding Symbol is a provision enabled by the Official Plan to ensure that certain
obligations have been considered prior to development and redevelopment of the lands.
This includes: servicing, access, protection of natural areas, measures to mitigate the
impact of development, submission of required studies, execution of agreements and
any other requirements as may be deemed necessary by Council including the
implementation of the policies of this plan.
3.2 The Subject property is zoned "Holding — Urban Residential ((H)R1)" Zone. Council
must be satisfied that the provisions of the Official Plan are met prior to removing the
Holding Symbol and no building permits can be issued. The applicant has entered into a
land division development agreement with the Municipality and there are no concerns
with lifting the (H) Holding Symbol.
3.3 A Zoning By-law Amendment to remove the (H) Holding Symbol cannot be appealed
and shall be deemed final and binding upon Council's approval.
3.4 All property taxes have been paid in full.
4. CONCURRENCE - Not applicable
5. CONCLUSION
5.1 In consideration of the comments noted above, approval of the removal of the (H)
Holding Symbol for Part 2 of Registered Reference Plan 40R-28030, as shown on the
attached By-law and schedule (Attachment 1) is recommended.
CONFORMITY WITH STRATEGIC PLAN
The recommendations contained in this report conform to the general intent of the following
priorities of the Strategic Plan:
X Promoting economic development
Maintaining financial stability
Connecting Clarington
Promoting green initiatives
Investing in infrastructure
Showcasing our community
Not in conformity with Strategic Plan
Staff Contact: Bob Russell
8-3
REPORT NO.: PSD=058-13 PAGE 4
Attachments:
Attachment 1 - Zoning By-law Amendment to Remove `H' Symbol
List of interested parties to be notified of Council's decision:
Foley, Mark
8-4
ATTACHMENT 1
TO PSD-058-13
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NO.2013-
being a By-law to amend By-law 84-63,the Comprehensive Zoning By-law for the
Municipality of Clarington.
WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable
to amend By-law 84-63, as amended, of the Corporation of the Municipality of Clarington to
permit the development of one(1)single detached dwelling on the subject lands;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the
Municipality of Clarington enacts as follows:
1. Schedule "4" (Courtice) to By-law 84-63, as amended, is hereby further amended by
changing the zone designation from:
"Holding—Urban Residential((H)R1)Zone"to"Urban Residential (R1)Zone';
as illustrated on the attached Schedule"A"hereto.
2. Schedule"A"attached hereto shall form part of the By-law.
3. This By-law shall come into effect on the date of passing hereof, subject to the
provisions of Sections 34 and 36 of the Planning Act.
BY-LAW passed in open session this day of October,2013.
Adrian Foster, Mayor
Patti L. Barrie, Municipal Clerk
8-5
This is Schedule "A" to By-law 2013- ,
passed this day of , 2013 A.D.
EDINBOROUGH
LANE
0
o!
w
Q O
�' CD
E Z
0
_ z
X Z
O J
u.. Q
O
N
Zoning Change From"(H)R1"To"R1"
Q Zoning To Remain"(H)R1"
Adrian Foster,Mayor Patti L.Barrie,Municipal Clerk
¢ � o
a
EWME CR _
R��wA�sDa
�Oa
aARRON CT ��
�lE
J
ro to Q
4qr o oP
z � �
3 Q N
cuRET
g WHHTAKERAV'
Q G
DRNE s
Courtice W ZBA 20[[[13-0024
�� SCHEDULE4
8-6
Clr1a dlA REPORT
PLANNING SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: October 7, 2013 Resolution#: By-law#:
Report#: PSD-059-13 File#: ZBA 2013-0023
Subject: APPLICATION FOR REMOVAL OF HOLDING SYMBOL
APPLICANT: DEVON DOWNS DEVELOPMENTS LIMITED
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PSD-059-13 be received;
2. THAT the application submitted by Devon Downs Developments Limited to remove the
(H) Holding Symbol be approved and that the attached By-law to remove the (H)
Holding Symbol be passed;
3. THAT Council's decision and a copy of Report PSD-059-13 be forwarded to the Region
of Durham and the Municipal Property Assessment Corporation (MPAC); and
4. THAT all interested parties listed in Report PSD-059-13 and any delegations be advised
of Council's decision.
Submitted by: Reviewed by:Cro MCIP, R Franklin Wu,
Vv#J.
e or of PI ning Services Chief Administrative Officer
BR/CP/nl/df
25 September 2013
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
8-7
REPORT NO.: PSD-059-13 PAGE 2
1. APPLICATION DETAILS
1.1 Applicant/Owner: Devon Downs Developments Limited
1.2 Proposal: Removal of (H) Holding Symbol from:
"Holding — Urban Residential ((H)R1) Zone" to "Urban Residential
(R1) Zone".
1.3 Location: Parts 6, 7, 8 & 13 of Registered Reference Plan 10R-2446, and
Parts 5 and 6 of Registered Reference Plan 40R-16227, or 80 and
82 Foxhunt Trail, Lot 35, Concession 2, former Township of
Darlington.
Figure 1
Q N Property Location Map(CCouurtice)
W F�
Uj
0
Q ; 4
RHAM HIGH
Oj�� C - SubJed
S
0 ite
W X_
FOXHUtV
U
KINGSWAY GATE W --- w
ca
_ z
i-
__ EMPIRE CR z
J
Q
BARRON CT
261 20110023
8-8
REPORT NO.: PSD-059-13 PAGE 3
2. BACKGROUND
2.1 On September 3, 2013 an application was submitted requesting that the (H) Holding
Symbol be removed from Parts 6, 7, 8 & 13 of Registered Reference Plan 10R-2446,
and Parts 5 & 6 of Registered Reference Plan 40R-16227. The removal of (H) Holding
Symbol will permit the development of two (2) single detached units.
3. STAFF COMMENTS
3.1 The (H) Holding Symbol is a provision enabled by the Official Plan to ensure that certain
obligations have been considered prior to development and redevelopment of the lands.
This includes: servicing, access, protection of natural areas, measures to mitigate the
impact of development, submission of required studies, execution of agreements and
any other requirements as may be deemed necessary by Council including the
implementation of the policies of this plan.
3.2 The subject property is zoned Holding - Urban Residential ((H)R1) Zone. Council must
be satisfied that the provisions of the Official Plan are met prior to removing the (H)
Holding Symbol and no building permits can be issued prior to removal. The applicant
has entered into a land division development agreement with the Municipality and there
are no concerns with lifting the (H) Holding Symbol.
3.3 A Zoning By-law Amendment to remove the (H) Holding Symbol cannot be appealed
and shall be deemed final and binding upon Council's approval.
3.4 All property taxes have been paid in full.
4. CONCURRENCE - Not applicable
5. CONCLUSION
5.1 In consideration of the comments noted above, approval of the removal of the (H)
Holding Symbol for Parts 6, 7, 8 & 13 of Registered Reference Plan 10R-2446, and
Parts 5 & 6 of Registered Reference Plan 40R-16227, as shown on the attached By-law
and schedule (Attachment 1) is recommended.
8-9
REPORT NO.: PSD-059-13 PAGE 4
CONFORMITY WITH STRATEGIC PLAN
The recommendations contained in this report conform to the general intent of the following
priorities of the Strategic Plan:
X Promoting economic development
Maintaining financial stability
Connecting Clarington
Promoting green initiatives
Investing in infrastructure
Showcasing our community
Not in conformity with Strategic Plan
Staff Contact: Bob Russell
Attachments:
Attachment 1 - Zoning By-law Amendment to Remove `H' Symbol
List of interested parties to be notified of Council's decision:
Foley, Mark
8-10
ATTACHMENT
TO REPORT NO.: PSD-059-13
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW NO. 2013-
being a By-law to amend By-law 84-63,the Comprehensive Zoning By-law for.the
Municipality of Clarington
WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable
to amend By-law 84-63, as amended, of the Corporation of the Municipality of Clarington to
permit the development of two(2)single detached dwellings on the subject lands;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the
Municipality of Clarington enacts as follows:
1. Schedule "4" (Courtice)" to By-law 84-63, as amended, is hereby further amended by
changing the zone designation from:
"Holding—Urban Residential ((H)R1)Zone"to"Urban Residential (R1)Zone';
as illustrated on the attached Schedule"A"hereto.
2. Schedule"A".attached hereto shall form part of the By-law.
3. This By-law shall come into effect on the date of passing hereof,.subject to the
provisions of Sections 34 and 36 of the Planning Act.
BY-LAW passed in open session this day of October, 2013.
Adrian Foster, Mayor
Patti L. Barrie, Municipal Clerk
8-11
This is Schedule "A" to Sy-law 2013- ,
passed this day of , 2013 A.®.
F0XHUNr TRgIL o
o:
W
J
D
O
m
O
Z
I-
0
Z
U Q
W p
2
W
N
®Zoning Change From"(H)R1"To"R1"
Adrian Foster,Mayor Patti L.Barrie,Municipal Clerk
ol
NNO000.
OU
W(AybGMWAYt
WRNA"bG�y,AY2
_ OVHNAM bGNWAYt
3
FOAM"NTTR,",
dO KMORp0.00
I SWAYGATE
m n 500.
EMPIRE CR AOB£
BANRON Ci a �4J4fEOP
NN
Ci0U1"tIC@ "'WCSWE � � ZBA2013-0023
3 "'�"aT you 'SCHEDULE4
8-12
Clarftwn
MUNICIPAL CLERK'S DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: October 7, 2013 Resolution#: By-law#:
Report#: CLD-025-13 File#:
Subject: VOLUNTEER PROGRAM — CLARINGTON ANIMAL SHELTER
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CLD-025-13 be received;
2. THAT staff be authorized to implement a volunteer program at the Clarington
Animal Shelter effective November 1, 2013;
3. THAT staff be authorized to modify the volunteer program model as required to
meet the needs of the Shelter and comply with health and safety requirements
while not infringing on contractual agreements;
4. THAT staff report back in one year on the progress of the volunteer program; and
5. THAT all interested parties listed in Report CLD-025-13 be advised of Council's
decision.
Submitted by: *. r ✓ Reviewed by:
MO an lin Wu,
Municipal Clerk Chief Administrative Officer
PLB/CAG
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
13-1
REPORT NO.: CLD-025-13 PAGE 2
1. BACKGROUND
In October 2012, staff reported on the research and findings of volunteer programs
managed by various animal shelters and humane societies. Research findings clearly
indicated that volunteer programs at an animal shelter, whether it be a Humane Society
or a municipally operated facility is a win-win-win situation. A successful program would
be defined as a program which is meeting its goals and objectives while not
compromising any employment obligations and which minimizes risks to the animals,
staff, volunteers and the public confidence in the shelter. The success of a volunteer
program appears to rely on four main elements:
• a carefully defined program that suits the needs of the shelter which includes
defined rules, procedures, and training
• a staff person dedicated to managing the program to ensure that the goals are
being met
• staff support of the program
• enthusiastic, compassionate, dedicated volunteers
The success of volunteer programs in many, many other shelters support the notion that
Clarington could also offer a volunteer program. The carrying out of such a program
though relies very much on being well-managed. Given our limited resources at that
time, Council directed staff to continue to work towards developing a program, and
report back at such time when the necessary resources are in place to implement and
manage the program.
2. VOLUNTEER PROGRAM
2.1 Duncan Anderson, Manager of Animal Services, started with the Municipality in
July. Over the past two months, Duncan has had an opportunity to familiarize himself
with Clarington's Animal Shelter activities, programs and services. Also during this
period of time, the Manager has had the opportunity to undertake the necessary
research to develop, in cooperation with the Shelter staff, a volunteer model, that based
on his experience and knowledge will provide for a win-win-win scenario for our
Clarington Animal Shelter. -
2.2 The Volunteer Model is based on a Team approach. It will offer our volunteers a
variety of opportunities to assist staff to improving and promoting animal adoptions,
provide additional socialization and exercise for the animals, facilitates opportunities for
a nurturing atmosphere for animals requiring constant care. Specifically, our volunteer
opportunities will include dog walking, socializing with cats and dogs on site, and
fostering animals with special needs. The efforts of our volunteers are expected to
enhance the many duties currently performed by staff. Volunteers will not undertake
any of our Animal Services staff duties, which are listed below.
Kennel technician Animal intake
Medication administration
Routine medical treatment
13-2
REPORT NO.: CLD-025-13 PAGE 3
- - Feeding
Animal transfers to/from veterinarian clinics
Animal transfers to/from pet stores
Essential socialization of animals
Essential exercising of animals
Essential grooming
Shelter attendant Cleaning cages and runs
Mopping floors
Dish washing
Laundry
Basic care and keeping of interior of shelter
Food orders pick-up, stock
Adoptions Application review/approval
Applicant assessment including interviews and reference
checks
Animal promotion
General Phone and counter reception
Customer Service
Enforcement Public education
Investigations
Routine patrols
Laying of charges
Testifying in court
Responding to injured/deceased animal calls
Under the direction of the Manager of the Animal Shelter, the success of the team
model will require both staff and volunteers to work cooperatively while being respectful
and understanding of the abilities and roles of each person.
2.3 Volunteer Eligibility and Availability
Persons interested in volunteering at the Shelter will be required to complete a
Volunteer Application. This will enable staff to understand the individual's experience
and skills and to consider their availability and how it fits with the current volunteer
needs. Prior to participating in the Volunteer Program, applicants will be required to
participate in a training and orientation session. The training session will include the
following topics:
• Health and safety
• Policy and procedure review
• Understanding the roles of staff and volunteers
• Shelter disease prevention
• Hands on training specific to the volunteer activities including cat handling, dog
handling, dog walking, fostering.
Foster applicants, because they are being entrusted to take animals off-site into their
own homes where the activities are not supervised by Staff, will be expected to
13-3
REPORT NO.: CLD-025-13 PAGE 4
complete an additional application and agree to a home visit conducted by an Animal
Services Officer.
Training and orientating our volunteers requires time and commitment from both the
staff and the volunteers, and therefore, while it is understood that sometime life gets in
the way, it is our hope that our volunteers will commit to a minimum of a six month
volunteer tour.
Over the past year staff have received a number of enquiries from members of the
community expressing an interest in volunteering at the Shelter. Currently there are
daily enquiries from the public, all of whom have expressed interest in being contacted
at the implementation of a Volunteer program. At this time, staff does not anticipate
any issues with finding willing volunteer participants.
2.4 Once accepted into the Volunteer Program, staff will schedule the Volunteers for
shifts. Generally, the shifts will be 2-4 hours. The number of available shifts will be
determined by staff according to the needs of the in-care animals.
3. PROGRAM RELATED COSTS
The hard costs to implement the program are minimal. The soft costs, however, are
more significant. The start-up costs include:
Item Estimated Cost
Smocks — to easily identify Volunteers $500
ID Badges and Security Access Devices $100
Communication devices for dog walkers $100
-Laundry Hampers $20
Handbooks/Manuals/Promotional $150
Materials
(designed and printed in house)
*cost based on costs external $2.50/ k
Beyond the start-up costs, of course there will be staff time required for application
review and processing, conducting training, scheduling, and on-going volunteer
monitoring. Staff recognizes that initially there will be more resources required to be
dedicated to application review and training. However, it is anticipated that once the
program is up and running, these activities will be more easily incorporated into the
"normal" Shelter activities. The Manager has confirmed that the staffing resources
necessary to establish the program will be allocated such that current service levels are
minimally impacted.
13-4
REPORT NO.: CLD-025-13 PAGE 5
4. RISKS AND BENEFITS
Volunteers will come to us with a variety of experience and skills. To limit risk and
liability to the volunteers, Staff, and our animals, every volunteer will be required to
participate in the mandatory training and orientation; conduct themselves according to
our Animal Shelter standard policies and procedures; and sign a waiver and release of
liability. However, when dealing with animals there is always a risk of unexpected
response behaviour from the animal. Should a volunteer not comply with the foregoing,
or should it be determined by Staff that the volunteer and the volunteer opportunity at
the Clarington Animal Shelter are not congruent, the volunteer may be relieved of their
volunteer assignments, at the discretion of Staff.
The benefits to be realized by the proposed volunteer program will positively impact the
community volunteers, the animals and staff. Based on the number of enquiries we
receive, there is a genuine interest for our residents to spend time helping animals in
need. As well, the volunteering opportunity will allow them to meet new people, build
confidence and improve their mood and health while doing something they enjoy. The
increased interaction with the animals and the opportunity for animals with special
needs to be housed in a home environment will assist in improving the health of the
animals and expedite the opportunities for adoption. Evidence indicates that the
benefits realized by the volunteers and animals reduce stress in the shelter which
proves beneficial to the Staff.
5. IMPLEMENTATION
Over the past few months staff has been developing the Volunteer Program supporting
materials (ie. applications, training and orientation manuals, shift schedules, etc.) The
remaining supplies identified in Section 3 of this Report have not yet been sourced, but
should not take any longer than a month to receive. Given that the cost to implement
the recommended Volunteer Program is minimal, and very little preparation remains
outstanding to be ready to receive volunteer applications, it is recommended that staff
proceed to implement the program effective November 1, 2013.
6. CONCURRENCE
The scope of the proposed Volunteer Program has been reviewed with the Animal
Services staff and supported by a representative of CUPS.
This report has been reviewed by Marie Marano, Director of Corporate Services and
Nancy Taylor, Director of Finance/Treasurer, and Andy Allison, Solicitor, who concur
with the recommendations.
13-5
REPORT NO.: CLD-025-13 PAGE 6
— - 7.- -CONCLUS70
Research findings indicate that an animal shelter volunteer program has a win-win-win
outcome. Based on volunteer programs and input from various animal shelters and
humane societies, staff recommends a team based volunteer model. This volunteer
model:
• enables the community to participate in the health and well-being of the animals
that enter our Shelter,
• does not compromise our contractual employment agreements,
• ensures a safe environment for volunteers, staff and the animals,
• minimizes risk and liability, and
• promotes the Clarington Animal Shelter and related services.
Based on the foregoing, staff recommends that Council approves the implementation of
a volunteer program at the Clarington Animal Shelter and that staff report back in one
year to provide Council on the program progress.
CONFORMITY WITH STRATEGIC PLAN
The recommendations contained in this report conform to the general intent of the
following priorities of the Strategic Plan:
(Place an "X" in the box for all that apply)
Promoting economic development
Maintaining financial stability
X Connecting Clarington
Promoting green initiatives
Investing in infrastructure
Showcasing our community
Not in conformity with Strategic Plan
Staff Contact: Anne Greentree, Deputy Clerk
Attachments:
Attachment 1 –Volunteer Manual
List of interested parties to be advised of Council's decision:
CUPE Local 74
Liz White, Animal Alliance of Canada
13-6
Attachment 1 to Report CLD-025-13
t
Ni.
C' j
H, F
'.
volunteer
33 Lake Road
Oowmanville, ON
L1C 4P8
905-623-7651
animalservices@clarington.net
13-7
Welcome To Claringt®n Animal Shelter
Welcome to the Team!
It is with great pleasure to welcome you to our team of
dedicated and passionate staff and volunteers. The
Clarington Animal Shelter is a municipally owned and
operated shelter. Our Animal Services Officers are
friendly, caring individuals who are committed to making
companion animals valued members of our community. It
is through our team that we continue to educate our
community on responsible pet ownership and promote
adoptions to improve pet's quality of life.
The volunteer program at Clarington Animal Shelter
offers a variety of opportunities to continue to improve
adoptions and animal care. Through the course of your
volunteer experience you will be able to learn new skills,
create new friendships and build many human animal
bonds.
Sincerely,
The Staff at Clarington Animal Shelter
13-8
Volunteer Manual
Volunteering at Clarington Animal Shelter
Clarington Animal Shelter provides shelter and care to approximately 500 animals
every year. The Shelter staff continuously strives to provide the best care
possible. A Veterinarian is worked with on a regular basis and is scheduled for
visits as required.
Your contribution as a volunteer will be an invaluable part of the Shelter's goals of
enhancing the quality of life for animals. In addition to learning new skills and
forming new relationships, you may:
• Foster an animal that has special needs. Many kittens are born and
brought into Shelter. As kittens are more susceptible to disease, their life
expectancy is lengthened when in a home environment.
• Take a dog for a walk. What dog wouldn't love to walk around all day?
• Socialize a cat or dog. Many animals brought into our care have had little or
poor interactions with people or other pets. Having additional assistance
with socializing increases the potential for re-homing.
11 Page
13-9
Volunteer Manual
General Volunteer Guidelines
Definition of a "Volunteer"
A volunteer is anyone who, without compensation or expectation of
compensation beyond reimbursement, performs a task at the direction of and on
behalf of the Clarington Animal Shelter. A volunteer must be officially accepted
and enrolled by the Shelter prior to performing any task.
Role of Volunteer
Volunteers are an integral part of our team and are essential in assisting with
additional care for animals brought into our Shelter. Volunteers work directly to
improve and promote animal adoptions, are a source for a nurturing atmosphere
for animals requiring constant care, and provide additional socialization and
exercise for animals.
Relationships with Staff
Volunteers and Staff are equal partners in achieving the Shelter's goals, with
varying roles. Volunteers enhance the work of staff to achieve higher levels of
care. This partnership is essential and each party must be respectful of and
understand the abilities and roles each play. The day to day operations of the
facility is the responsibility of the Animal Services Manager, who directs all staff
and program volunteers. Volunteers shall follow all departmental policies and
procedures as established by the Manager, or designate.
Rights of Volunteers
While participating in Clarington's Animal Services Volunteer Program each
volunteer has the right to:
• Volunteer in a safe and healthy environment;
• Receive guidance and direction on tasks to be accomplished;
• Be trained for the position;
• Have access to the Municipality of Clarington policies and procedures
relevant to duties being performed;
21Page
13-10
Volunteer Manual
• Be exposed to varying experiences;
• Be heard and make suggestions; and
• Be recognized
Responsibilities of Volunteers
To ensure the health and safety of our volunteers and animals, volunteers shall be
responsible for:
• Work in a safe manner consistent with policies and procedures;
• Be reliable and committed;
• Respect and be courteous of the public, staff and peers;
• Follow and practice policies and procedures set out by the Shelter;
• Promote adoptions, improve quality of care and enhance lives of all animals
in a humane and respectful manner;
• Treat all information as confidential;
• Be willing to learn, train and receive evaluation;
• Ask questions when unsure; and
• Only perform authorized tasks
Clarington Animal Shelter's Right and Responsibilities
To ensure the success of the Clarington Animal Services Volunteer Program,
Clarington Animal Shelter staff may:
® Assign and make volunteer positions;
® Review performance and evaluate suitability for volunteer roles;
® Expect volunteers to be reliable, punctual and perform tasks to best of their
ability;
® Expect volunteers to abide by policies and procedures set out by the
Shelter;
® Expect volunteers to act in a professional manner with public, staff and
peers; and
® Release volunteers at the Municipality's discretion
31 Page
13-11
Volunteer Manual
To ensure health and safety of volunteers and animals Clarington Animal Shelter
will:
• Provide training and direction;
• Provide a safe and healthy atmosphere free of harassment and violence;
• Make available policies and procedures;
• Supervise and support Volunteers in their role;
• Educate on risks and dangers within shelter atmosphere; and
• Ensure the rights of workers under the CUPE Local 74 and Municipality of
Clarington Collective Agreement
Bites/Scratches/Injuries
Volunteers are to interact with approved animals as determined by staff; as the
safety of our volunteers is paramount. Even when following safe handling
techniques and procedures there is a risk of being bitten, scratched or injured.
Any bites, scratches or injuries shall be reported to Shelter Staff. Thoroughly
wash and rinse any area that has been scratched or bitten and monitor for
infection. All bites or scratches that have broken skin need to be reported to
Durham Region Health Unit and a mandatory quarantine is placed on the animal.
Injuries suffered during the performance of your duties with the Shelter shall be
reported to staff immediately. If required, first aid or medical treatment shall be
received.
An Injury Report form shall be filled out for all bites or injuries.
41 Page
13-12
Volunteer Manual
Shelter Disease Prevention
Volunteers will only enter approved areas as determined by staff. If volunteers
are entering restricted areas all disease prevention policies shall be adhered to.
The most common transmission of infection in shelters is between foot paths and
human contact. Volunteers shall ensure that hands or points of contact shall be
washed or sanitized prior to handling another animal. Any carriers or blankets
shall only be used once per animal.
There is a heightened risk of disease within a shelter, and therefore it is
imperative that all volunteers follow all policies on disease prevention.
Dog walking
As a volunteer socializing and walking dogs it is important to be focused and
aware of changes in a dog's behaviour. As little history is known about the dogs
within the Shelter's care, you must be aware that sudden changes in surroundings
or encounters with unfamiliar people can significantly affect a dog's behaviour.
All volunteers will be directed to which dogs may be handled and areas.they may
be taken. If there are any concerns with a dog's behaviour volunteers will be
notified. Only volunteers with experience and training will be permitted to
handle dogs that may need training. If for any reason a volunteer does not feel
comfortable handling a specific dog, their concerns shall be communicated to the
Shelter Staff so alternate arrangements may be made.
At no time shall dogs be unleashed or permitted in leash-free parks. A collar with
appropriate tag will be worn to readily identify a dog.
Cat Socialization
Staff will direct volunteers to which animals may be handled. Some cats will have
had minimal contact and patience will be required by volunteers. It is important
51 Page
13-13
Volunteer Manual
to watch for any warning signs that a cat may become agitated. A cat showing
any signs of agitation shall be left as to not cause any added stress.
Removing cats from cages must be done with care and caution. When removing
cats, ensure they are lifted and supported as to not cause injury to the cat or
yourself. It is always recommended to have a carrier available if moving a cat
from room to room.
Foster Care
As a foster volunteer, animals with special needs will enter into your home.
Animals that come into our care require a varying range of special needs. At
times these animals may require continuous care and a watchful eye. As a foster,
exceptional skills or experience are needed to ensure that the health of the
animal does not become further compromised.
Foster parents are an integral part of a successful rehabilitation for shelter
animals. It requires extreme dedication and compassion, and at times it can be
difficult as bonds are always formed between the foster and the animal, making
good-byes difficult.
A home visit will be conducted by an Animal Services Officer to ensure conditions
will be met for the safety of the animal. Any owned animals must have current
vaccinations and Rabies shots. All fostered animals will be kept in compliance
with Clarington's Responsible Pet By-laws.
Medications, feed and day-to-day items will be supplied by the Shelter. Any
additional purchases for the foster animal will be at the foster's expense. If items
are required, the Animal Services Manager must pre-approve the expenditure, if
there is an expectation of reimbursement. Any Veterinarian care will be
confirmed prior to the foster attending a clinic. The Shelter follows strict policies
on veterinarian care and fosters must abide by these policies. Any un-approved
veterinarian visits shall result in the foster being responsible for the costs.
61 Page
13-14
Volunteer Manual
General Orientation and Training
As a volunteer you will be required to assist in promoting adoptions, educating
residents and being an ambassador of the Clarington Animal Shelter. Educating
yourself on Clarington's adoption policies and by-laws will assist you through your
day to day duties.
Clarington is committed to ensuring the safety of all animals, staff and volunteers.
Adhering to Clarington's internal policies and procedures will assist in the daily
operations of the organization in a safe environment.
To successfully be accepted as a volunteer, a mandatory orientation will be
required. In addition to general orientation, further training will be required for
more specific duties based on a volunteer's ability and experience.
71 Page
13-15
Clarftwn
MUNICIPAL CLERK'S DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: October 7, 2013 Resolution#: By-law#:
Report#: CLD-027-13 File#:
Subject: NOMINATION PROCESS —VERIDIAN CORPORATION AND VERIDIAN
CONNECTIONS INC.
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CLD-027-13 be received;
2. THAT the procedure for nominations to and the replacement of directors on the
Veridian Corporation and the Veridian Connections Inc. Boards, as outlined in
Attachment No. 1 to Report CLD-027-13, be approved; and
3. THAT all interested parties listed in Report CLD-027-13 be advised of Council's
decision.
Submitted by: Reviewed by: �
4�rPatt'i��. rie,LCMO Franklin Wu,
Municipal Clerk Chief Administrative Officer
PLB
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905-623-3379
13-16
I
REPORT NO.: CLD-027-13 PAGE 2
1.0 BACKGROUND
At the Council meeting held on April 15, 2013, the following recommendation of
the General Purpose and Administration Committee (GPA) was approved:
"WHEREAS the Municipality of Clarington is a shareholder of Veridian
Corporation Inc.;
AND WHEREAS Veridian Connections Inc. is a wholly owned subsidiary of
Veridian Corporation Inc.;
AND WHEREAS the Mayor of the Municipality of Clarington, one elected
representative from Clarington Council, and two non-elected representatives
have represented Clarington on the Boards of Veridian Corporation and
Veridian Connections Inc.;
AND WHEREAS the Veridian Connections Inc. Board of Directors is
appointed by the Veridian Corporation Inc. Board;
AND WHEREAS Veridian Corporation Inc. and Veridian Connections Inc.
need independent directors with experience in regulatory affairs, human
resources/executive compensation, legal, board governance, senior
management, and electrical utility distribution;
NOW THEREFORE BE IT RESOLVED:
THAT, for any future nominations for the Municipality of Clarington to the
Veridian Connections Inc. Board of Directors, one of the nominees from the
Municipality of Clarington shall be a non-elected resident of Clarington, which
nominee shall be voted on by the Council of the Municipality of Clarington in
an open and transparent process consistent with Clarington's process for the
appointment of community members to boards, and which nominee shall not
be the same person who is the non-elected director for Clarington on the
Veridian Corporation Inc. Board of Directors; and
THAT, for any future nominations for the council representative of the
Municipality of Clarington to the Veridian Connections Inc. Board of Directors,
in the event that the Mayor of the Municipality of Clarington does not sit on
the Board of Directors of Veridian Connections Inc., the nominee for the
Council representative position shall be the same member of the Council of
the Municipality of Clarington that was appointed to the Board of Directors of
Veridian Corporation Inc."
Subsequent to this resolution being passed, the following GPA recommendation
was approved on April 29, 2013:
13-17
REPORT NO.: CLD-027-13 PAGE 3 .
"THAT the Municipal Clerk be directed to prepare a procedure in accordance
with Resolution #GPA-239-13 for the open and transparent process for the
nomination by Council of a community member to the Veridian Corporation
Board, and the Veridian Connections Inc. Board, and any request by Council
for the removal of a community member from the Veridian Corporation Board,
and the Veridian Connections Inc. Board."
2.0 SHAREHOLDERS' AGREEMENT
2.1 Veridian Corporation Board of Directors
The Municipality of Clarington entered into a Shareholders' Agreement (the
Agreement) between the Town of Ajax, the City of Pickering, Veridian
Corporation and Veridian Connections Inc. in November 1999. In September
2001, Belleville Utilities merged with Veridian Corporation and the City of
Belleville became a party to the Agreement.
2.2 Shareholder Action
In accordance with section 3.2 (a) of the Agreement, each of the Shareholders
agrees to elect as members of the Veridian Corporation Board of Directors the
nominees put forward by each other Shareholder from time to time in accordance
with the provisions of the Agreement.
2.3 The Board and Subsidiary Boards
In accordance with the Agreement, section 3.2 (b), the business and affairs of
Veridian Corporation are managed or supervised by the Board which consists of
14 directors. The Municipality of Clarington shall nominate 3 of these directors.
Section 3.2 (d) states that each Shareholder shall nominate the Mayor or the
Mayor's Designate as one of the Shareholder's nominees to the Board, provided
that if the Mayor ceases to hold the office of Mayor, the appointing Shareholder
shall forthwith replace the Mayor or the Mayor's Designate, as applicable. Each
Shareholder shall nominate to the Board members of its council provided that at
least one nominee of each Shareholder shall not be a member of council.
Qualifications of candidates for the Board shall, where possible, include the
following:
i) Business experience;
ii) Time availability;
iii) Financial skills;
iv) Marketing skills;
v) Industry knowledge;
vi) Independence of judgment;
vii) Integrity;
viii) Knowledge of public policy issues relating to the Corporations; and
13-18
REPORT NO.: CLD-027-13 PAGE 4
ix) Knowledge and experience concerning environmental matters, labour
relations and occupational health and safety issues.
2.4 Director Replacement
Section 3.2 (c) of the Agreement deals with replacing directors of the Veridian
Corporation Board and states that any initial Shareholder may replace any
director nominated by it at any time during the term of the Agreement and shall
nominate a new member to the Board as appropriate to replace the removed
member.
2.5 Nominating Committee
In accordance with Section 3.3 (b) of the Agreement, the Veridian Corporation
Board appoints members to the Nominating Committee whose purpose it is to
make recommendations to the Shareholders concerning candidates for the
Board and the compensation for members of the Board, the Chair, Vice-Chair
and Board Committee members and chairpersons.
2.6 Veridian Connections Inc. Board
Technically, the Municipality of Clarington has no authority to make any
nominations to the Veridian Connections Inc. Board. At the Inaugural meeting of
the Veridian Corporation Board, the Chair and Vice-Chair of the Board are
elected from the newly appointed directors and the Corporation Board makes its
appointments to the Board of Veridian Connections Inc. Clarington has never
made recommendations for nominations to the Board of Directors of Veridian
Connections Inc. Board.
i
I
3.0 NOMINATION PROCESS
The term for the Board, which has been determined by the Shareholders, is
consistent with the term of Council. In the fall of each election year, Veridian
places advertisements in the local newspapers and on the Shareholders'
websites seeking candidates to serve on the Board of Directors for Veridian
Corporation and Veridian Connections Inc. Resumes are forwarded directly to
Veridian:
In 2010, a consulting firm was engaged to interview interested candidates and
make recommendations to the Nominating Committee. Once approved by the
Nominating Committee, the recommendations were submitted to the various
Shareholders, with a request that each Shareholder make their nominations to
the Veridian Corporation Board of Directors, in accordance with the Agreement.
13-19
REPORT NO.: CLD-027-13 PAGE 5
Because of the notification deadline of mid-December, Clarington's nominations
to the Board are considered at the Inaugural Meeting of Council. The
recommendations of the Nomination Committee are distributed to all members of
Council, confidentially, for their consideration at that meeting.
4.0 OTHER SHAREHOLDERS
In discussion with the other municipal Shareholders (Ajax, Pickering and
Belleville) it has been determined that they follow the same process as
Clarington, with one exception. The Town of Ajax makes their nomination to the
Board of Directors for Veridian Corporation in the same manner in which
Clarington does, but they also provide a recommendation for their preferred
nomination for the Board of Veridian Connections Inc. This individual is chosen
from the recommendations of the Nominating Committee for the Veridian
Corporation Board. In providing this recommendation, Ajax is fully aware that the
Veridian Corporation Board makes the appointment to the Veridian Connections
Inc. Board and that they are not obligated, in any way, to approve the nomination
from the Town. The recommendations that have been put forward have,
however, always been appointed to the Veridian Connections Inc. Board by the
Corporation Board.
5.0 MUNICIPALITY OF CLARINGTON'S PROCESS OF BOARD/COMMITTEE
APPOINTMENTS
The Municipality appoints community members to a number of boards and
committees, for a term consistent with the term of Council. In the fall of an
election year, the Municipal Clerk's Department places an advertisement in the
local newspapers and on the Municipality's website seeking applications from
individuals interested in filling the positions on the various boards/committees.
Once received, the Municipal Clerk's Department prepares a report to the
General Purpose and Administration Committee (GPA), providing a listing of all
individuals who have applied and attaching their completed applications
confidentially. The report is considered during the public portion of the GPA
meeting. Should the members of Council wish to discuss specific qualifications
about an identifiable individual(s), they do so in closed session, in accordance
with the Municipal Act.
6.0 CONCURRENCE
This report has been reviewed by the Director of Corporate Services and the
Municipal Solicitor who concur with the recommendations.
13--20
REPORT NO.: CLD-027-13 PAGE 6
7.0 CONCLUSION
The process of nomination of members of the Veridian Corporation Board is
specifically addressed in the Shareholders' Agreement. This process is similar to
the Municipality of Clarington's process of appointments to boards/committees in
that an advertisement is placed seeking interested individuals and that the
nominations are considered by Council at an open meeting. The process differs
in that the applicants are interviewed, with recommendations being forwarded to
Council, and the fact that the Corporation Board makes the nomination to the
Veridian Connections Inc. Board, without input from Council. It is therefore
recommended that the process currently being followed for the nominations to
the Veridian Corporation Board remain unchanged but that Council provide a
recommendation for the nomination to the Corporation Board for the Director to
represent Clarington on the Veridian Connections Inc. Board.
The process for the replacement of directors is specified in Section 3.2 (c) of the
Agreement. The procedure attached hereto outlines the process which Council
will follow, in accordance with the Agreement, should it be necessary for a
director to be replaced.
CONFORMITY WITH STRATEGIC PLAN — Not Applicable
Staff Contact: Patti L. Barrie, Municipal Clerk
Attachments:
Attachment No. 1 — Procedure Re The Board of Directors of Veridian Corporation and
Veridian Connections Inc.
List of interested parties to be advised of Council's decision:
Veridian Corporation
13-21
Attachment 1
To Report CLD-027-13
PROCEDURE RE
THE BOARD OF DIRECTORS OF
VERIDIAN CORPORATION AND VERIDIAN CONNECTIONS INC.
A. NOMINATIONS TO THE BOARDS OF DIRECTORS
1. In December of an Election Year, Veridian places advertisements in the local
newspapers and on the Shareholders' websites seeking candidates to serve on
the Board of Directors for Veridian Corporation and Veridian Connections. Once
these applications are received, Veridian's Nominating Committee will make
recommendations to each of their Shareholders for the Councils to make their
nominations to the Board of Directors for Veridian Corporation. Once these
nominations are made, and a formal election has taken place, the Board of
Directors of Veridian Corporation elects members to the Board of Directors of
Veridian Connections Inc.
I
2. Upon receipt of the report of the Nominating Committee, the Municipal Clerk's
Department will reproduce the report for distribution, confidentially, to the
Members of Council together with the agenda for the Inaugural Meeting of
Council.
3. The matter will be considered by Council during the Inaugural Meeting with a
motion coming forward to:
(a) Nominate three individuals to the Veridian Corporation Board of Directors as
follows:
13-22
- 2 - Attachment 1
To Report CLD-027-13
i) The Mayor or the Mayor's Designate
ii.) One member of Council
iii) One non-elected representative.
(b) Request that the Veridian Corporation Board nominate and elect to the
Veridian Connections Inc. Board of Directors, two individuals (based on the
current number of directors of the Veridian Connections Board) as follows:
i) Either the Mayor, the Mayor's Designate, or the member of Council who is
nominated to the Veridian Corporation Board of Directors; and
ii) One non-elected representative, who shall not be Clarington's non-elected
nomination to the Veridian Corporation Board of Directors.
(In making the recommendations for nominations to the Veridian Connections
Board of Directors, Council is aware that the Veridian Corporation Board is
not obliged to appoint the nominees put forward by the Municipality.)
B. REPLACEMENT OF DIRECTORS
1. VERIDIAN CORPORATION BOARD
In accordance with Section 3.2 (c) of the Shareholders' Agreement, the
Municipality of Clarington may replace any director nominated by it to the Board
of Directors of Veridian Corporation at any time. Should this be necessary, a
resolution of Council shall be passed removing the Director and nominating a
new member to the Board to replace the removed Director.
13-23
- 3 - Attachment 1
To Report CLD-027-13
2. VERIDIAN CONNECTIONS BOARD
Should it be Council's desire to replace a member of the Board of Directors of
Veridian Connections Inc. who Clarington requested be nominated.and elected to
such Board, a resolution of Council shall be passed requesting that the Veridian
Corporation Board of Directors remove the Director and nominate and elect a
new member to the Board to replace the removed Director.
13-24
Clarftwn REPORT
FINANCE DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: October T 2013 Resolution#: By-law#:
Report#: FND-015-13 File#:
Subject: LIST OF APPLICATIONS FOR CANCELLATIONS, REDUCTION
APPORTIONMENT, WRITE OFFS OR REFUND OF TAXES
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report FND-015-13 be received; and
2. THAT the attached list of applications for cancellation, reduction, apportionments,
write-offs or refund of taxes be approved.
,�
Submitted by: / Reviewed by:
Na'nc' y T ylor, Q64, Franklin Wu,
CPA, CA Chief Administrative Officer
Director of
Finance/Treasurer
NT/MM/blur
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
15-1
REPORT NO.: FND-015-13 PAGE 2
1.0 BACKGROUND
1.1 Pursuant to Sections 354, 356, 357 and 358 of the Municipal Act, 2001, C25, a
list of applications for cancellation, reduction, apportionments, write-offs or refund
of taxes is presented to Committee for its review and approval.
1.2 Section 357(3 & 4) indicates that the Council shall hear and dispose of every
application not later than the 30th day of April in the year following the year in
respect of which the application is made. The last day for making application for
the previous year's tax reduction is the 28th day of February in the following year.
1.3 More specifically, under Section 354, the Treasurer shall recommend to Council
that outstanding taxes be stricken from the roll. To strike taxes from the roll it
must be by reason of a decision under Section 357 or 358, or of a decision of a
judge of any court that the taxes are uncollectible.
1.4 An application for a cancellation, reduction or refund may be made for one of the
following reasons:
• Ceased to be liable to be taxed at rate it was;
• real property becomes exempt;
• razed by fire, demolition or otherwise;
• damaged by fire, demolition or otherwise (substantially unusable)
• removal of a mobile unit;
• sickness or extreme poverty;
• gross or manifest clerical error; and
• repairs/renovations preventing normal use of period of 3 months.
1.5 The 357 and the 358 process begins when an application is prepared by either
the Regional Assessment Office or the Tax Department. The neighbourhood
assessor will perform an on-site inspection of the property. The assessor will
verify the reason for the application, the period of time for which the tax relief is
claimed, and the amount and type of assessment that is affected. The
application is then sent back to the Tax Department where the actual tax
adjustment is calculated and the taxpayer's account adjusted.
1.6 Section 356, deals with severances or divisions into parcels. These parcels of
land were taxed in blocks in the year(s) prior to severance/consolidation. Taxes
are being apportioned to the individual properties which are now
severed/consolidated. Therefore, tax amounts are removed from one roll
number and applied to another roll number as determined by MPAC.
15-2
REPORT NO.: FND-015-13 PAGE 3
2.0 CONCLUSION
2.1 The total amount of taxes to be written off, for January 1 to August 31, 2013, as
shown in this report total $20,973.51. The total for January 1 to August 31, 2012
was $19,081.32. This total represents the Municipality's share only.
2.2 This time period includes the sale of 1100 Bennett Road and taxes were adjusted
per Council's direction under separate Report FND-008-12.
3.0 CONCURRENCE — not applicable
CONFORMITY WITH STRATEGIC PLAN —
The recommendations contained in this report conform to the general intent of the
following priorities of the Strategic Plan:
_ Promoting economic development
X Maintaining financial stability
_ Connecting Clarington
_ Promoting green initiatives
_ Investing in infrastructure
_ Showcasing our community
_ Not in conformity with Strategic Plan
Staff Contact: Nancy Taylor, B.B.A.,CPA,C.A., Director of Finance/Treasurer
Attachments:
Attachment VV -Write-Off Report January 1 to August 31, 2013
15-3
Write-Off Report 2013
_ For the Period of-January 1 -August 2013 council2o�s ATTACHMENT#�' TO
u, Page 1
REPORT#
1
Date Person(s)Taxes Adj/VVTX Commercial Residential Year Reason Claimed by
Ref.No. Industrial etc Farm Adjusted Applicant
Applicant Number Municipal Managed Forest For
Municipal
1 Jan-13 Ministry Transportation WTX685 $ 361.07 2009-2010 Property Became Exempt
2 Jan-13 Roll Severed to 2 lots WTX685 $ - 2012 Severance/Consolidation
3 Jan-13 Roll Severed to 3 lots WTX685 $ - 2012 Severance/Consolidation
4 Jan-13 Ministry Transportation WTX685 $ 18.67 2009-2010 Property Became Exempt
5 Jan-13 Ministry Transportation WTX685 $ 50.93 2010 Property Became Exempt
6 Jan-13 Durham Regional Municipality WTX686 $ 8.94 2012 Property Became Exempt
7 Jan-13 Municipality of Clarington WTX686 $ 227.27 2011-2012 Property Became Exempt
8 Jan-13 Ministry Transportation WTX686 $ 1,003.73 2012 Ceased to be taxed at rate
9 Feb-13 1064032 Ontario Inc WTX687 $ 24.80 2012 Mobile Unit removed
10 Feb-13 Roll Severed to 2 lots WTX687 $ - 2012 Severance/Consolidation
11 Feb-13 Roll Severed to 2 lots WTX687 $ - 2012 Severance/Consolidation
12 Feb-13 Roll Severed to 2 lots WTX687 $ - 2012 Severance/Consolidation
13 Mar-13 Watson,Tamara Denise WTX688 $ 285.04 2012 Ceased to be taxed at rate
14 Mar-13 Prestonvale Developments WTX688 $ 6,539.67 2012 MPAC Overcharge clerical error
15 Mar-13 Roll Severed to 5 lots WTX688 $ - 2012 Severance/Consolidation
16 Mar-13 Roll Severed to 2 lots WTX688 $ - 2012 Severance/Consolidation
17 Mar-13 Wilson,Harold Edward WTX688 $ 11.53 2012 Fire,Demolition
18 Mar-13 Ministry Transportation WTX688 $ 91.44 2012 Property Became Exempt
19 Mar-13 Central Lake Ontario Conservation Authority WTX688 $ 43.86 2011 MPAC Overcharge clerical error
20 Mar-13 1816646 Ontario Limited WTX688 $ 310.55 $ 22.87 2012 Fire,Demolition
21 Mar-13 Blackhurst,Michael WTX688 $ 320.06 2012 Fire,Demolition
22 Mar-13 Harris,Ronald Lawrence WTX688 $ 21.41 2011-2012 Fire,Demolition
23 Mar-13 564069 Ontario Inc WTX688 $ 1,146.72 2011-2012 Fire,Demolition
24 Mar-13 Gyalstan Property MGMT Inc WTX688 $ 1,176.28 2011-2012 Fire,Demolition
25 Mar-13 Port Of Newcastle WTX688 $ 2,679.87 $ 1,445.56 2011-2012 MPAC Overcharge clerical error
26 Mar-13 Roll Severed to 2 lots WTX689 $ - 2012 Severance/Consolidation
28 May-13 Maher-Hawkwen,Carol WXT692 $ 276.47 2010 MPAC Overcharge clerical error
Total Page 1 of 2 $ 2,990.42 $ 12,715.25
Write-Off Report 2013
For the Period of-January 1 -August 2013 Council 2013 Page 2
Date Person(s)Taxes Adj/WTX Commercial Residential Year Reason Claimed by
Ref.No. . Industrial etc Farm Adjusted Applicant
Applicant Number Municipal Managed Forest For
Municipal
Balance Forward from Page 1 $ 2,990.42 $ 12,715.25
29 May-13 1494339 Ontario Limited WTX692 $ 63.33 2012 Fire,Demolition
30 May-13 Welds,Karen Joanne WTX692 $ 1,157.92 2010-2011 Fire,Demolition
31 May-13 Bouma Richard WTX692 $ 57.25 2012 Fire,Demolition
32 May-13 Strike Three Properties WTX692 $ (60.37) $ 41.63 2012 Ceased to be taxed at rate
33 May-13 Cook,Violet WTX692 $ 272.10 2012 Severance/Consolidation
34 May-13 Cook,Violet WTX692 $ 676.01 2012 Severance/Consolidation
35 May-13 Cook,Violet WTX692 $ (693.02) 2012 Severance/Consolidation
36 May-13 Cattran,Charles WTX692 $ 177.11 2012 Fire,Demolition
37 Jun-13 Watson,Tamara WTX694 $ 1,021.90 2013 Ceased to be taxed at rate
38 Jun-13 Roll Severed to 2 lots WTX695 $ - 2013 Severance/Consolidation
39 Jun-13 Maher-Hawken,Carol WTX696 $ 229.22 2011 MPAC Overcharge clerical error
40 Jun-13 Degannes,Hayden WTX696 $ 738.70 2011-2013 Fire,Demolition
41 Jun-13 Darmine,Selwyn Richard WTX696 $ 193.24" 2011-2013 Fire,Demolition
42 Jun-13 Carey,Laura Lee WTX696. $ 257.71 2012 Fire,Demolition
43 Jun-13 Ackroyd,Brian Peter WTX696 $ 185.11 2011-2013 MPAC Overcharge clerical error
44 Jun-13 Durham Regional Municipality WTX696 $ 731.24 2011 Exempt
45 Jun-13 Roll.Severed to 6 lots WTX697 $ - 2012 Severance/Consolidation
46 Jul-13 Roll Severed to 2 lots WTX700 $ 2013 Severance/Consolidation
47 Jul-13 Roll Severed to 2 lots WTX700 $ - 2013 Severance/Consolidation
48 Jul-13 Clarington Municipality WTX702 $ 165.55 2013 Exempt
49 Jul-13 The Bowmanville Realty WTX702 $ 53.21 2013 Substantially Unusable
50 Jul-13 Roll Severed to 6 lots WTX703 $ - 2013 Severance/Consolidation
$ 2,930.05 $ 18,043.46
Grand Total To Be Written Off Not Including Minutes of Settlements,
or ARB Decisions For the Period of January 1st,2013
to August 31,2013 $20,973.51
Cn
cn
Clarftwn REPORT
CHIEF ADMINISTRATIVE OFFICE
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: October 7, 2013 Resolution M By-law#:
Report#: CAO-010-13 File #:
Subject: COMMUNICATIONS STRATEGY
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT the communications strategy as set out in Report CAO-010-13 be
approved.
Submitted by:
Franklin Wu,
Chief Administrative Officer
CC:FW
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
17-1
REPORT NO.: CAO- 010-13 PAGE 2
1. PURPOSE
The purpose of this report is to set out the Municipality's Communications
Strategy based on needs and preferences identified by residents in the recent
customer service survey.
2. BACKGROUND
2.1 Report CAO-003-13 provided a progress report on "Connecting Clarington", one
of six Strategic Priorities in the 2011- 2014 Strategic Plan. That report indicated
that further work would be undertaken on one of the actions under this priority-
developing a communications strategy. It was noted that a survey would be
undertaken that would provide input into the strategy.
2.2 The survey has now been completed and results were reported in September in
Report CAO- 008-13. That report indicated that next steps would include
reviewing the data on municipal communications and developing a Municipal
Communications Strategy to reflect the opinions of residents.
3. KEY FINDINGS FROM THE SURVEY
3.1 The Municipality currently informs residents using several methods. These are
listed below in order of preference chosen by the respondents to our recent
survey when asked "What is the most effective way for your municipality to
provide information to you?" Percentages shown are those who selected the
method as "effective" or "very effective".
- Posting materials (almost daily) on the main municipal website: 62%
- Insert in tax bills: 59%
- Emails to recreation program users: 58%
- Purchasing advertising (approximately three full pages/month) in each of
Clarington This Week and Orono Weekly Times; 57% and 24% respectively
- Publishing the Recreation and Leisure Guide (four times a year): 45%
- Publishing other municipal literature in paper form and making it available at
municipal facilities, e.g., Public Swim/Skate Pocket Schedules; Plan Your
Escape flyer (Fire); Animal Services Responsible Pet Owner brochure;
Planning information guides: 44%
- Hosting public information sessions and open houses: 44%
- Creating social media postings via Twitter and Facebook: 24% and 31%
respectively although more than 40% chose these methods as not effective
- Cable TV broadcast of Council meetings: 14%
- Announcements at Council meetings: 10%.
The survey did not ask about communications methods not currently in use.
However, when asked "What actions can the municipality take to improve its
communications with residents?" 82 residents took the time to provide comment
and by far the most popular suggestion, (27 respondents) was to establish an
17-2
REPORT NO.: GAO- 010-13 PAGE 3
email newsletter or email notification of significant matters. Improving the
website was also a frequent mention.
The Municipality also informs through a couple of other methods that were not
included in the survey menu choices:
® Issuing media advisories (seven in 2012 with the majority related to
Emergency and Fire Services)
® Publishing every three weeks the Planning Services E-Update. This is a
two to four page newsletter distributed by email to about 300 subscribers
® Developing web blogs (101 blog posts).
3.2 The survey also asked residents about 33 services and for which of these
services did they want information pushed out to them. In only seven services
did more than 30% of respondents indicate they wished this action taken:
• beaches/waterfront (39%)
• winter road maintenance (33%)
• trails & paths (33%)
• preservation of natural environment (32%)
• reviewing subdivision and zoning proposals (32%)
• land use planning (31%)
• public parks (31%).
3.3 Residents were also asked about other information (not specific to a service)
that they would liked pushed out to them. Here are the rankings of these other
items where the rankings were greater than 30%:
• service interruptions (69%)
• community events/happenings (67%)
• key decisions of municipal council (66%)
• key matters that are before council to decide (62%)
• proposals concerning how specific land could be used (58%)
volunteer and committee opportunities (48%)
• how to prepare for an emergency (45%)
• municipal financial information (31%).
3.4 As noted, the website is a key method that residents wish the Municipality to
use to communicate with them. Satisfaction with the website was in the low 70s
on matters of navigation, ease of finding what one was looking for and look and
feel of the website. 58 residents offered comments on the open ended question
about suggestions for improving the website and by far.the most common
comment concerned the look, feel and professionalism of the site.
17-3
REPORT NO.: CAO- 010-13 PAGE 4
4. COMMUNICATIONS STRATEGY
4.1 With the benefit of the survey results we are now in a better position to
develop a communications strategy in order to implement the Municipality's
Strategic Priority of Connecting Clarington. It is attached.
4.2 The strategy was developed by taking this survey data and customer
comments and researching how others have best dealt with this kind of
feedback to arrive at solutions that fit the culture of the community.
4.3 This research included reviewing (a) communication strategies (b) external
reviews of communications services of other organizations and (c)
communications products of municipalities and organizations recognized as
leaders in this area. Inputs were also sought from communications
professionals in other municipalities as well as experts in the private sector.
5. KEY MESSAGES AND COMMUNICATING THIS REPORT
5.1 The key take-aways for the public are:
® The Municipality of Clarington places a high value on communications
• Our approach to communications has been shaped by what our
customers have told us is important to them — both in terms of what
they want information about and how they wish to receive it
Over the next few months, customers will see improvements in the
readability of our council reports and the ease of use of our website
and the introduction of an electronic newsletter.
5.2 Council's decision on this report will be communicated through a media
advisory and social media postings with thanks provided to all residents for
providing their feedback through the survey as it has helped shaped the
result. Specific communications actions will be taken as components of the
strategy are developed, e.g., communicating about how residents can sign-up
for the monthly electronic newsletter.
6. CONCLUSION
6.1 The attached Communications Strategy is a priority for the Municipality. It
identifies the ways and means that the Municipality can effectively
communicate to its residents. It also provides clear roles and responsibilities
for everyone in the organization. Council approval is paramount to give
legitimacy to this very important document.
6.2 Implementation and delivery of the Communications Strategy will be co-
ordinated by the Communications Manager in collaboration with various
17-4
REPORT NO.: CAO- 010-13 PAGE 5
departmental staff to ensure the strategy is adhered to. In addition, the
Corporate Communications policies will be updated to reflect the strategy.
CONFORMITY WITH STRATEGIC PLAN — The recommendations contained in this
report conform to the following priorities of the Strategic Plan:
Prom oting'economic development
Maintaining financial stability
X Connecting Clarington
Promoting green initiatives
Investing in infrastructure
Showcasing our community
Not in conformity with Strategic Plan
Staff Contact: Curry Clifford, MPA, CMO, Corporate Initiatives Officer
Attachment: Municipality of Clarington Communications Strategy
I
17-5
Attachment 1 to Report CAO-010-13
October, 2013
MUNICIPALITY OF CLARINGTON COMMUNICATIONS STRATEGY
What is the purpose of.this document?
The purpose of this document is to set out the communications strategy for the Municipality of Clarington.
Why a Strategy now and how was it developed?
This strategy accompanies Report CAO-01043 (Communications Strategy) and should be read in
conjunction with that report and Report CAO-008-13 (Customer Service Survey Results).
The former provides background on why a strategy now and how the strategy was developed. The latter
provides survey data on customer views on communication needs and preferences.
What is included in this Strategy?
Here is an outline of this Strategy:
Goals
Application
Principles
Roles and Responsibilities
• Role of the Mayor
• Role of Staff
• Role of the Communications Division
Communications Actions
• Context
• Three Priorities:.
• Approaching communications as a key business activity that is an enabler of effective
governance and administration
• Developing the Municipality's website so that its orientation is outside in
• Developing a regular electronic newsletter
• Ongoing Tactics
• Media Relations
• Social Media
o Public Events
• Public Consultations
• Advertising
17-6
2
GOALS
The three goals of this strategy are to:
I: respond efficiently and effectively to the needs and preferences of Clarington residents for how
they would like to receive information and the type of information they would like to receive
2', help ensure that accurate information about the Municipality of Clarington, and the programs and
services that we deliver, is communicated professionally, in a timely manner and using formats
that are accessible to the public we serve
3. provide clarity about the various roles in communications.
APPLICATION
Where there is conflict between this strategy and any other policies or practices affecting the matters set
out here, this strategy shall prevail except where the strategy is in conflict with provincial or federal
statutes.
PRINCIPLES
Some general communications principles should guide decisions about what we communicate, when we
communicate it and how we communicate it. The Municipality of Clarington will:
• Communicate in an efficient and professional manner
• Be open, transparent and accountable
• Value public input and two-way communication
• Share information in a timely manner
• Communicate in plain language, using diverse and accessible formats, and
• Protect the privacy of individuals.
ROLES AND RESPONSIBILITIES
The Role of the Mayor
The Mayor is the official spokesperson for the Municipality and may utilize all communication tools to
communicate with the residents and is expected to share information about media inquiries and public
feedback with staff so that municipal staff are well informed and responsive to needs.
The Role of Staff
All employees have a role in ensuring the principles noted are met. Staff should:
• Use a team approach to identifying and managing communications needs
• Help to identify issues that need to be managed
• Identify communications needs at an early stage
• Ensure that spokespeople are supported with accurate, up-to-date information, and
• Work to eliminate surprises.
Managers play a particularly important role in ensuring that communications needs within their areas of
responsibility are identified and managed in a professional manner. This includes the responsibility to
ensure that the Municipality meets current and future communications related timelines and obligations
within federal and provincial laws and standards. Examples include the communications and public
consultation provisions within:
• Ontario's Municipal Freedom of Information and Protection of Privacy Act(MFIPPA) and other
privacy law
• Ontario's Municipal Act
17-7
3
• Ontario's Planning Act
• Environmental law
• The Accessibility for Ontarians with Disabilities Act.
The Communications Division can assist managers and staff to fulfill these responsibilities and help to
facilitate related training, if required.
The Role of the Communications Division
• Providing strategic communications planning and advice
• Coordinating public communication, including media relations and social media
• identifying and supporting appropriate spokespeople to respond to media and/or public inquiries
• Ensuring that the Municipality's corporate identity and `brand' is communicated consistently
• Ensuring that corporate responsibilities such as accessibility and privacy in communications are
understood throughout the organization
• Managing the Municipality's website and social media accounts
• Providing advice and support for other departments and initiatives, as required, and
• Providing strategic advice and communications support to the Mayor and Council, as directed
Specifically, the Communications staff provides advice and assistance related to:
• Strategic communications planning
• Communications related policies
• Issues management
• Media relations
• Social media
• Public consultations
• Graphic services and publications
• Internal communications
• Marketing and promotions, and
• Event management.
COMMUNICATIONS ACTIONS
Context
Communications actions start with a solid understanding of the goals, principles and roles set out above.
The needs and preferences of Clarington residents and businesses for both the types of information
needed and the methods they would like to receive information is also a key determinant of the
communication actions that will be employed. Reference should be made to the results of the survey on
this matter conducted in May-June 2013 (set out in Report CAO 008-13)and any other reliable and valid
data that is relevant to the Municipality's communications that may become available in the future.
Clarington will regularly assess the effectiveness of its communications. Actions should change as these
needs and preferences change.
Three priority actions:
At the time of writing, the information available would suggest that the three priority actions should
include:
1. Communications should be approached as a key business activity that is an enabler of effective
governance and administration that needs to be dealt with all by all staff in a very professional
manner. This means that in Council reports a brief business case for the recommended direction is
set out and clarity is provided about the main message to be conveyed and how it is intended the
matter will be communicated, to who, by who and by when. This is the responsibility of the report
17-8
4
author and those signing off on the report and the Communications Division should be consulted on
this matter.
2. Developing the Municipality's website so that its orientation is outside in, rather than inside out
—that is, organized in a way that serves the needs and knowledge of the customer rather than the
needs and knowledge of the service provider(Municipal departments)and that is easy to navigate,
allows visitors to easily locate what they are seeking and presents and maintains a professional
image for the Municipality that is aligned with its Vision and Mission.The City of Calgary's website
can be used as a model to guide the development of the website.
3. Developing a regular monthly electronic newsletter that is emailed to subscribers and posted on
the Municipality's website and distributed through its social media postings that includes one
consolidated communication on those subjects that the survey showed residents wish information to
be pushed out to them about, e.g., key Council decisions, key items before Council for decision,
community events, trails and paths. The newsletter should be modelled after Clarington's successful
E planning newsletter which would be consolidated into this new newsletter. It should draw on the
practices used by the Town of Ajax, the Town of Newmarket and the City of Barrie.
As these are priorities, there may need to be a re-allocation of resources away from activities not
identified as of this level of priority. Significant changes should be brought to Council's attention.
In addition to these current priorities, the other ongoing major communications actions include:
Media Relations
Managing media relations is a core function.of the Communications Division and the communications
staff must work with other municipal staff to:
• Identify and provide support to the appropriate spokesperson in each instance, whether it be
program staff, the Chief Administrative Officer, or an elected official.
• Ensure that information is shared effectively, internally and with Council
• Ensure that communication with media is timely, accurate and appropriate
• Maximize opportunities and manage potential issues, and
• Determine what media relations strategy can best achieve the desired outcomes and
communications objectives.
All media relations activities are to be discussed with the Communications Division and the department's
staff must be involved (at an early stage) in any initiative that includes:
• Media interviews
• News conferences
• News releases
• Media backgrounders
• Social media activity
• Public consultations, and
• Public events.
Social Media
Corporate social media accounts operate under the administration of the Communications Division in
collaboration with Municipal staff. Through this model, the Municipality, following the principles of effective
communications, can offer a progressive, professional and content-rich social media presence for
residents.
The Municipality maintains one single, corporate social media presence for each approved social media
platform. In addition the Fire Chief will maintain a Twitter account (@clarchief) as it used to advise the
public if there are any service disruptions due to an emergency. The Mayor and councillors may choose
to maintain their own social media presence outside of the Municipality's corporate social media account.
17-9
5
The Communications staff is available to consult with staff to identify opportunities and plan corporate
social media efforts related to their departments.
Staff can work with the Communications staff to plan and submit content to the corporate social media
accounts.
Communicating via corporate social media accounts is an important part of the Municipality's overall effort
to provide up-to-date information and high-quality customer service to the public. Residents, media and
members of the public may direct inquiries, questions and comments to the Municipality's social media
accounts. Comments and inquiries directed to the Municipality's corporate social media accounts will be
treated with the same priority and procedure as traditional media or customer service inquiries.
The Municipality's corporate policy on Social Media provides all staff more detailed information on roles,
responsibilities, protocols and procedures for corporate social media use.
Public Events
The Communications Division and the Corporate Service Department Head must be informed and
involved in the planning of all public events, in the earliest stage of the planning process, and prior to their
promotion in public forums. The Department Head will ensure that the Mayor and Council are notified.
Public events include, but are not limited to:
• News conferences
• Public consultations
• Community information meetings
• Advertising campaigns
• Festivals.
Staff in the Communications Division are available to provide advice and assistance regarding the design
and planning of events, to ensure that they are well-coordinated with other corporate initiatives, consistent
with corporate standards and practices, and accompanied by appropriate communications support.
Staff in the Communications Division will work collectively with the event organizers to ensure that all
materials (signs, banners, event clothing, media materials, brochures, flyers, posters, etc.)are branded
appropriately.
Public Consultations
The Communications Division must be informed about all public consultations at the earliest stages of
planning.
Mayor and Council must be notified, through the Chief Administrative Office, prior to public
communication about the consultation process.
Staff in the Communications Division are available to provide advice and assistance regarding the design
and planning of public consultations. Furthermore, Communications staff can work with other
departments to ensure that public consultations and public communications surrounding them are well-
coordinated with other corporate initiatives, consistent with corporate standards and practices,
accompanied by appropriate advertising, supported by traditional and social media coverage, and
compliant with legal and/or regulatory obligations.
Staff in the Communications Division will work collectively with the event organizers to ensure that all
materials (signs, banners, event clothing, media materials, brochures, flyers, posters, etc.) are branded
appropriately.
17-10
6
Advertising
The Communications Division is responsible for managing advertising for the Municipality, including
public notices, legislative ads, brochures and publications.
Staff in the Communications Division will provide advice and assistance regarding the design and
planning of advertisements. Furthermore, Communications staff can work with other departments to
ensure that advertisements are well-coordinated with other corporate initiatives, consistent with corporate
standards and practices, supported by other communications tactics, if applicable, and compliant with
legal and/or regulatory obligations.
17-11
0
Leading the Way
CLERK'S DEPARTMENT
To: Mayor Foster and Members of Council
From: Anne Greentree, Deputy Clerk
Date: October 4, 2013
Subject: GENERAL PURPOSE & ADMINISTRATION COMMITTEE MEETING
AGENDA -- OCTOBER 7, 2013 — UPDATE
File: C05.GENERAL PURPOSE AND ADMINISTRATION
There are no changes to the Agenda for the GPA agenda for the meeting to be held on
Monday, October 7, 2013
AGljeg
cc: F. Wu, Chief Administrative Officer
Department Heads
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 -623 -3379 F 905 -623 -6506
r
Diversity & Immigration
• Community Report Card
Year One
Municipality of Clarington
Monday, October 7, 2013
LOCAL DIVERSITY
AND IMMIGRATION
f'w"� 6nH4.104
DIVERSITY AND IMMIGRATION
COMMUNITY PLAN
LOCAL DIVERSITY
AND IMMIGRATION
• Community Plan Priorities
• Create a culture of inclusion
• Improve labour market outcomes for
newcomers
• Attract and retain newcomers
• Enhance Durham's settlement capacity
LOCAL DIVERSITY
AND IMMIGRATION
f'w�wza<,i�n- 6nH4.104
• Community Demographics
LOCAL DIVERSITY
AND IMMIGRATION
f'w�wza<,i�n- 6nH4.104
•
StatsCan : 2011 National
Household Survey
• The NHS has released data for just 75. 3 per
cent of the Canada-wide 4,567 census
subdivisions compared to the 2006 long-form
census rate of 96.6 per cent
• Given the magnitude of change from the 2006
census, it is not clear whether the NHS data
reflect a real change in outcomes or simply a
statistical artifact
Munir Sheikh
former Head of Statistics Canada in a
May 9, 2013 Globe & Mail editorial
LOCAL DIVERSITY
AND D IMMI RA
Population Visible Visible
Municipality 2011 Female 2006 Female 2011 Male 2006 Male 2011 Minority Minority
(2006) (2011)
Durham 608,125 286,720 51.1 311,810 51.3 274,540 48.9 296,310 48.7 93,420 16.6 124,250 20.4
Clarington 84,550 39,335 50.5 42,855 50.7 38,485 49.5 41,690 49.3 3,600 4.6 4,695 5.6
LOCAL DIVERSITY
AND IMMIGRATION
' . • • Eel
Population Immigrants Immigrants Recent Recent Seniors (65+) Seniors (65+)
Municipality 2011 2006 2011 Immigrants Immigrants 2006 2011
2006 2011
Durham 604,125 113,390 20.2 125,840 20.7 9,980 8.8 8,945 7.1 60,150 10.7 73,610 12.1
Clarington 84,550 9,370 12.0 9,390 11.1 550 5.9 450 4.8 8,115 10.4 10,145 12.0
LOCAL DIVERSITY
AND IMMIGRATION
• Data Collection
■ 8 municipalities
■ 6 of 8 library systems
■ 4 of 6 school boards
■ 3 of 6 economic development
departments
■ 3 Chambers & Boards of Trade
■ 5 large employers
LOCAL DIVERSITY
AND IMMIGRATION
f'w�wza<,i�n- 6nH4.104
� Community Report Card : Using
Results- Based Accountability
• What success looks like is called a result
and is identified by . There are 11
results in total .
• How a result is measured is called an
indicator and is identified by . There
are three indicators identified for each
result, for a total of 33 indicators.
LOCAL DIVERSITY
AND IMMIGRATION
f'w"� 6nH4.104
� Priority Area 1 : Create a culture
of inclusion
Result 1 : Representation on municipal
council/boards are reflective of the community
Result 2: Diversity is authentically reflected as part
of the community identity
Result 3: All municipal councils work together to
achieve and support diversity initiatives and
model/own inclusivity
Result 4: Acceptance is modeled by elected
officials, institutions and organizations; policies
reflect inclusive practices
LOCAL DIVERSITY
AND IMMIGRATION
f'w"� 6nH4.104
� Priority Area 1 : Create a culture
of inclusion
Is Durham creating a culture of inclusion?
Yes. Across the entire region there are new and
more initiatives aimed at creating a more
welcoming Durham. Progress is being made by an
ever growing number of organizations, institutions
and individuals.
LOCAL DIVERSITY
AND IMMIGRATION
f'w"� 6nH4.104
� Priority Area 2 : Improve labour
market outcomes for newcomers
Result 5: Durham will have a business sector that
understands and takes advantage of the diversity
in the workforce
Result 6: The benefits of inclusive hiring practices
are fully understood by both the public and
employers
Result 7: Durham region employment service
providers, agencies and organizations work
together to plan and develop programs and
services that facilitate the successful integration of
all workers into the workforce FOCAL DIVERSITY
AND IMMIGRATION
f'w"� 6nU4.104
� Priority Area 2 : Improve labour
market outcomes for newcomers
Is Durham improving labour market outcomes for
newcomers?
This is a key area of priority. The economy and
economic conditions continue to change quickly.
As the initial results and indicators were explored ,
it was determined that a different data gathering
approach would provide greater clarity. Work is
underway — stay tuned.
LOCAL DIVERSITY
AND IMMIGRATION
f'w"� 6nU4.104
� Priority Area 3 : Attract and retain
newcomers
Result 8: There will be an understanding across
sectors of the need to both attract and retain
newcomers
Result 9: Durham is marketed to newcomers
provincially, nationally, and internationally as a
community of choice
LOCAL DIVERSITY
AND IMMIGRATION
f'w"� 6nH4.104
� Priority Area 3 : Attract and retain
newcomers
Is Durham attracting and retaining newcomers?
Yes. There is a growing understanding around the
need to attract and retain newcomers. Tools are
being created to share information and deepen
understanding .
LOCAL DIVERSITY
AND IMMIGRATION
f'w�wza<,i�n- 6nH4.104
� Priority Area 4 : Enhance
Durham 's settlement capacity
Result 10: All new and existing residents will settle
and integrate successfully into the Durham
community
Result 11 : Agencies and organizations work
collaboratively to develop, promote, deliver and
evaluate a suite of flexible and responsive services
to meet the unique settlement needs of Durham
residents
LOCAL DIVERSITY
AND IMMIGRATION
f'w�wza<,i�n- 6nH4.104
� Priority Area 4 : Enhance
Durham 's settlement capacity
Has Durham increased its settlement capacity?
Yes. The community continues to celebrate the
creation of new services and new funding ,
including new Welcome Centres. Durham's
settlement capacity will continue to grow.
LOCAL DIVERSITY
AND IMMIGRATION
f'w�wza<,i�n- 6nH4.104
• Data Agenda
■ Identify and define large employers to include in data
collection
■ Identify trends in local media representations of diversity
■ Identify, explore and define the ways in which primary and
secondary service providers, agencies and organizations
facilitate the successful integration of all workers into the
workforce
■ Identify the human resource policies / procedures in place
within municipalities to meet the unique needs of
newcomers
■ Identify best practices for 'how do I' types of orientation at
the municipal level
LOCAL DIVERSITY
AND IMMIGRATION
f'w"� 6nH4.104
•
For more information
about t report card ,
please email us at
Idipc@durham - ca
Funded by: Finance par
Citizenship and Citoyennete et
Immigration Canada Immigration Canada
LOCAL DIVERSITY
AND IMMIGRATION