HomeMy WebLinkAboutPD-185-90 TOWN OF NEWCASTLE
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-� REPORT File # % .
Res. #
_ 1# By-Law #
MEETING: General Purpose and Administration Committee
DATE: TUESDAY, May 22, 1990
REPORT #: PD-185 -90 FILE #:
aM.CT: PROPOSAL TO RECOGNIZE COURTICE AS AN
OFFICIAL ENTITY FOR POSTAL ADDRESSING PURPOSES
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the following:
1 . THAT Report PD- 185-90 be received;
2 . THAT the Canada Post be advised that the Town of Newcastle
Council deems it necessary and desirable to create an official
entity for Courtice for the purpose of postal addressing
system for the area affected as indicated on the sketch
attached hereto, and agrees to bear the cost of mail
redirection not exceeding $42,200 .00; and
3 . THAT funds be drawn from 1990 Contingency Account or be
included in the 1991 Budget.
1. BACKGROUND:
1. 1 Council, by an earlier resolution, directed Councillor Hannah
and the Director of Planning and Development to approach
Canada Post to explore the possibilities to create an
addressing system for Courtice. A subsequent meeting was held
with Canada Post and verbal assurance was provided that Canada
. . . 2
REPORT NO. : PD-185 -90 PAGE 2
Post will look at this matter favourably and that a detailed
proposal will be forwarded to the Town at a later day.
1.2 By letter dated April 26, 1990 (copy attached) , Canada Post
submitted a detailed proposal and implementation plan to the
Town.
2 . SUMMARY OF CANADA POST PROPOSAL
2 . 1 The area affected is shown on the attached sketch and was
suggested by Town staff to Canada Post. A total of 4220
addresses will be affected and Canada Post indicated that the
cost of redirecting mail and effecting the postal address
change will be $10 . 00 per address .
2 .2 Prior to Canada Post proceeding with this matter, it requires
the following from the Town:
a) resolution from Council indicating responsibility for
change including financial responsibility; and
b) confirm Courtice boundaries for postal addressing
purpose.
2 . 3 Town Staff will be providing Canada Post a list of all streets
located within the affected area to enable Canada Post to
develop new postal addresses . Upon receipt of the new postal
addresses, the Town will be responsible to advise the
residents of their new mailing address, effective date, and
redirection of mail procedures .
2 .4 Should Council endorse the Canada Post proposal, Canada Post
will require approximately nine (9) months to implement the
operational changes .
. . . 3
.`� 9h
REPORT NO. : PD-185 -90 PAGE 3
3 . CONCLUSION:
3 . 1 As previously indicated, Courtice suffers an identity crisis
and the current mailing address system is chaotic . It is
particularly confusing for residents who resides in Courtice
to carry a postal address of Oshawa or Bowmanville. Staff is
of the opinion the mailing address change is necessary and in
the public interest.
3 . 2 The cost of implementing the mailing address change will be
$42,200 . which depending on timing of payment to Canada Post,
will have to be drawn from the Contingency Account or to be
included in the 1991 Budget.
Respectfully submitted, Recommended for presentation
to the Committee
dA4,�A
Franklin Wu, M.C. I .P. Lawrence E. Kotseff
Director of Planning Chief Administrative
and Development Officer
FW*jip
*Attach
4 May 1990
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Scarborough, Ontario
MIH 3C6
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April 26, 1990 Ty, N it M t "y
Franklin Wu
Director, Planning
Town of Newcastle
40 Temperance Street
Bowmanville, Ontario
L1C 3A6
Dear Mr . Wu:
Enclosed please find additional information relative to the
Town of Newcastle's request that Canada Post Corporation
recognize Courtice for addressing purposes-
We would appreciate meeting with you and Mr. Hannah once
you've had a chance to review the proposal .
I look forward to hearing from you.
Sincerely
Connie Read
Manager
Delivery Services
York Division
599
April 23, 1990
The Town of Newcastle has requested that Canada Post Corporation
agree to recognize Courtice as an official entity for addressing
purposes.
This proposal was discussed at a meeting held on February 1_6,
1990, with representatives from The Town of Newcastle and Canada
Post Corporation in attendance .
At that meeting , a number of issues were identified that required
clarification or further study, by one or both parties, prior to
a final decision being made .
The attached document is in response to the Town of Newcastle 's
request for a more detailed analysis of the number of residents
potentially affected by a postal address change and the cost that
will be incurred, by either the homeowner or the Town, to ensure
that mail is redirected after the change is effected . A Brief
summary of some key activities , with a proposed timetable is also
included.
599 01
.2
-13_A<<'f,GR i1r1ND
Serving; Post Offices: Bowmanville , Oshawa
Retail Postal. Cutlets: Pine Ridge Motel , Highway 42, Courtice
Distribution Centre Facility: Oshawa
Estimated Population in the Area: 9000
Current Postal Delivery:
(Customer numbers are approximate )
WERKE A ADDRESS%
Letter Carrier (Oshawa) 143 Addresses
S. S. 41. Bowmanville 808
S. S. 43 Bowmanville 728
S. S. #7 Bowmanville 865 "
S. S. #8 Bowmanville 735 "
R.R. 42 Bowmanville 206 "
R. R. 03 Bowmanville 369 "
R. R. #6 Bowmanville 215
R. R. #5 Oshawa 151 "
Total 4220 Addresses
Modes of Delivery:
General Delivery
Door-to-Door
Community Mailbox
Green Group Mailboxes
Rural Route Boxes
Lock Boy; Assemblies
X99 �'
. 3.
West: Townline Road
South : Lake Ontario
East : Solina Road from Lake. Ontario to Baseline Road
Baseline Road from Sol.i_na Road to Hancock Road
Hancock Road North to Pebblestone Road
North : Pebblestone Road from Hancock Road to Townline Road
These boundaries have been identified by the Town of Newcastle
and they are not subject to change, .
Approximately 4220 addresses within this area would be
required to carry a Courtice address, rather than Bowmanville
or Oshawa , as currently used _
All residents delivered by a rural route would be required to
begin using their official municipal or street address with the
LIE urban postal code , rather than a rural route or box number
designation. This use of street addresses will assist the Town
in the upcoming implementation of the 911 Emergency services
program_ This would affect approximately 940 of the 4220
households_ The remaining 3280 households would continue using
their street addresses, but would be required to use "Courtice" ,
with an LIE postal code designation.
Mail continuing to bear the old addresses and postal codes after
the change is implemented , may be delayed for one day as a result
of redirection.
All new developments would 1-o addressed Courtice as they are
built.
In regards to Canada Post Corporation's Postal Code Directory,
Courtice will continue to be listed under Bowmanvil.le , but all
addresses will be identified under. a Courtice sub-heading
( see example attached) .
The current fee for redirection of mail to a new postal address
is $10 .00 for a four month period_ Canada Post Corporation would
expect that this fees would be assumed by either the customer
or the Town, who have requested the change be made .
Approximately 4220 customer- would be required to complete the
Redirection of Mail" request , at an approximate cost of $40 ,000 .
Canada Post, would not expect, compensation for any other
operational costs that it may incur as a result of the request.
`? 99 0 �
. 4.
R'rc�p-wae�A-_t szrLPJ-a xa
Canada Post receives Town of Newcastle council resolution,
indicating responsibility for the change and confirming Courtice
municipal boundaries.
Town of Newcastle provides Canada Pont with list of streets
lc)cat.ed within the proposed boundaries with street address
ranges identified and instructs staff to provide municipal
addresses to the Canada Post as required.
Canada Post Corporation provides Newcastle with new postal
addresses for all residents within the proposed C:ourtice
boundaries.
Town of Newcastle notifies all residents of their new mailing
address, effective date and redirection of mail procedures.
T illy ?
Nine Months:
Canada Post Corporation requires approximately nine months from
the date the council resolution is received to implement the
required operational changes.
Seven Months:
Canada Post will require that the Town provide information
regarding municipal street addresses within two months after the
council resolution has been received, or seven months prior to
implementation.
Five Months:
Canada Post will. provide the Town of Newcastle with a complete
list of new postal codes, for the purpose of customer
notification, five months prior to implementation.
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