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HomeMy WebLinkAbout09/09/2013 General Purpose and Administration Committee Minutes September 9, 2013 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, September 9, 2013 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Purchasing Manager, J. Barber arrived at 2:53 p.m. Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST Councillor Novak declared a pecuniary interest in Addendum to Report COD-019-13 regarding the Contract Awards During Council Recess. ANNOUNCEMENTS Councillor Traill announced Fred's Auto Body 30th Anniversary on Saturday, September 14, 2013 at 163 Baseline Road, Bowmanville. - 1 - General Purpose and Administration Committee Minutes September 9, 2013 Councillor Woo announced the following: • Orono resident, Barb Ponomareff, is displaying her paintings in the Clarington Public Library's Art Space on the Mezzanine until mid-November, in an exhibition entitled Small Things: Each one, another turn of the kaleidoscope". • Congratulations to Volunteer Firefighter, District Chief Don Holmes on his retirement after 36 years of service to Municipality of Clarington. • "The Snug", in Newcastle, was named Trip Advisor's "#1 Irish Pub in Ontario". • Shore Line Clean Up of the Port of Newcastle Marina Bluffs on Saturday, September 21, 2013 at 9:00 a.m. Councillor Hooper announced the following events: • Annual Terry Fox Run on Saturday, September 14, 2013 starting at 8:00 a.m. • Hampton Community BBQ Saturday, September 14, 2013 at 4:00 p.m. • Bowmanville Creek Anglers Association Grand Opening of the Accessibility Trail at the Bowmanville Creek on Monday, September 16, 2013. • Clarington Older Adults Association's 15th Anniversary Celebration on Wednesday, September 11, 2013. • Doors Open Ceremony in Tyrone and was presented a plaque, on behalf of the Municipality for the Municipality's support of Doors Open. • Former Clarington resident, Pete Walker, of KX96, was presented with a Programmer's Award. • Boots & Hearts Music Festival was nominated for Event of the Year at Canadian Country Music Awards. Councillor Neal announced the Heritage Harvest Event, in support of Clarington Museums and Archives, on Saturday, September 28, 2013 at 5:30 p.m. by Tooley Mill. Councillor Novak announced the following: • Region of Durham's Traffic Notice regarding Line Painting on Tuesday, September 10, 2013 or Wednesday, September 11, 2013 on Liberty Street from King Street to Concession Street. • Durham Savour the Season from September 11, 2013 to September 22, 2013. • Annual Terry Fox Run on Saturday, September 14, 2013 starting at 8:00 a.m. Councillor Partner announced the following upcoming events: • 15th Annual Orono Chili Cook-Off & Pie Auction on Saturday, September 21, 2013. • Oktoberfest Food Fest at the Newcastle Community Hall on Sunday, September 29, 2013. - 2 - General Purpose and Administration Committee Minutes September 9, 2013 Mayor Foster announced the following: • 161St Orono Agricultural Fair September 5-7, 2013. • Durham Economic Development Partnership — Discover Durham Realtor Event on Tuesday, September 10, 2013 in Pickering. • Clarington Older Adults Association's Annual Fundraising Golf Tournament on Wednesday, September 11, 2013. • Ontario's Long Term Energy Plan Public Meeting at the Best Western on September 12, 2013 in Oshawa. • Durham Region Mayor's Gala on Friday, September 13, 2013 at the Ajax Convention Centre. • Paws and Hearts Event on Saturday, September 14, 2013 at 1970 Concession Road 9, in support of TAGS and Guardians Supporting Animal Wellness. • Annual Terry Fox Run on Saturday, September 14, 2013 starting at 8:00 a.m. MINUTES Resolution #GPA-406-13 Moved by Councillor Woo, seconded by Councillor Novak THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on June 24, 2013, be approved. CARRIED Councillor Woo chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Application to Amend the Zoning By-law 84-63 Applicant: Republic Live Inc. Report: PSD-045-13 Anne Taylor Scott, Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. Susan Lloyd Swail, Principal, Planit Connections Consulting Services, spoke in opposition to the application. She made a verbal presentation to accompany a PowerPoint presentation. Ms. Swail reviewed her understanding of the proposed use, the relevant portions of the Oak Ridges Moraine Conservation Plan (ORMCP), and the definition of an unserviced campground which does not conform with the uses outlined in the application. She also noted that the application does not conform with the Clarington Official Plan. Ms. Swail suggested that the 2015 review of the ORMCP would be an appropriate time for the Municipality to provide input for changes. - 3 - General Purpose and Administration Committee Minutes September 9, 2013 Ken Kerrigan, local resident, spoke in opposition to the application. He stated that the application was for a temporary use, but in reality it is not a temporary use. Mr. Kerrigan explained that the event was already too large and will impact the Oak Ridges Moraine. He stated that the by-law should be aligned with existing agricultural uses and should conform to decent behaviour. Mr. Kerrigan provided other examples, of a temporary use application, within the province. He noted that Republic Live has not addressed the use after the three years, yet Republic Live has an agreement with Canadian Tire Motorsports Park (CTMP) to run the Festival for 15 years. Mr. Kerrigan stated that he is disappointed with CTMP and the Municipality of Clarington for its continued misuse of properties on the moraine. Leslie Kerrigan, local resident, spoke in opposition to the application. She made a verbal presentation to accompany a PowerPoint presentation. Ms. Kerrigan provided the Committee with her definition of camping as compared to the density of camping that took place at the Boots & Hearts Musical Festival. She informed the Committee that washroom facilities were provided, but not always used. Ms. Kerrigan displayed photos showing garbage on the site. She noted that dangerous activities, such as mud- bogging, took place during the Festival which harmed the soils of the moraine. In conclusion, Ms. Kerrigan stated that these activities are not conducive to the spirit of the Oak Ridges Moraine Act and the concept of camping. She urged the Committee to deny the zoning by-law application. Justin Oliver, local resident, spoke in opposition to the application. He expressed concerns regarding the concert, traffic, drinking, and garbage. Mr. Oliver informed the Committee that his family picked up the garbage on the street after the Festival. He stated that the police officers stationed at his property shone lights into his house all weekend. Mr. Oliver added that he felt like his family was held hostage in their own home. He was particularly concerned with the traffic delays. Mr. Oliver noted that he is not against the event in the community, but that he feels that some respect must be paid to local residents with regard to traffic and drinking issues. He confirmed that a system of special identification for the local residents, in order to get in and out of their homes, would have mitigated the traffic situation. Carolyn Molinari, CM Planning, representing Fourteen Estates, local property owner, spoke in support of the application. She stated that this application is an opportunity to enhance an important tourism node in Clarington. Ms. Molinari quoted a section from a letter submitted to the Planning Services Department, by Fourteen Estates. She added that the proposed use is well suited to the property. Ms. Molinari stated that there is considerable demand for camping without impacting the agricultural use of the land. - 4 - General Purpose and Administration Committee Minutes September 9, 2013 Kevin Anyan, local business owner, spoke in support of the application. Mr. Anyan noted that the vision statement of the Oak Ridges Moraine Act (Statement #3) includes references to sustainable tourism development, to which he believes this application conforms. Valerie Cranmer, representing Republic Live, spoke in support of the application. Ms. Cranmer informed the Committee that the applicant submitted an application for a temporary use by-law to indicate that there is a commitment, by Republic Live, to make the appropriate planning applications and to identify the lands to be used for camping. She added that a temporary use by-law was applied for in order to develop a longer term Official Plan Amendment, which, in her estimation, would take approximately two years. Ms. Cranmer noted that it was only recently that the Planning Services Department confirmed that an Official Plan Amendment application would definitely be required. She addressed the question of conformity by noting that the proposed camping conforms to the provincial policy statement within the context of recreational and tourism context. Ms. Cranmer noted that the property is only used for two weeks and there is no agricultural impact. She added that she attended the site on the Tuesday following the event and witnessed people cleaning the camping property. Ms. Cranmer noted that the use on private property is similar in use to those on public property. She informed the Committee that the application conforms to the Region of Durham's Official Plan. Ms. Cranmer noted that she will be meeting with the Planning Services Department regarding the Official Plan Amendment application. (b) Subject: Application for a Draft Approved Plan of Subdivision and Application to Amend the Zoning By-law 84-63 Applicant: Claret Investments Ltd. & 1361189 Ont. Ltd. Report: PSD-046-13 Anne Taylor Scott, Planner, made a verbal and PowerPoint presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. William Manson, Project Manager, representing the applicant, stated that he was in support of the recommendations contained in Report PSD-046-13 and that he was present to answer questions from the Committee. - 5 - General Purpose and Administration Committee Minutes September 9, 2013 RECESS Resolution #GPA-407-13 Moved by Mayor Foster, seconded by Councillor Hooper THAT the Committee recess for 15 minutes. CARRIED The meeting reconvened at 11:17 a.m. with Mayor Foster in the Chair. DELEGATIONS DELEGATION OF FRED BRUMWELL REGARDING REPORT EGD-030-13, TRUDEAU WALKWAY Fred Brumwell indicated to the Municipal Clerk's Department, prior to the meeting, that he was unable to attend the meeting. ALTER THE AGENDA Resolution #GPA-408-12 Moved by Councillor Traill, seconded by Councillor Woo THAT the agenda be altered to consider the delegations of Tom Woods and Nik Papinikolas at this time. CARRIED TOM WOODS REGARDING REPORT EGD-030-13, TRUDEAU WALKWAY Tom Woods was present regarding Report EGD-030-13, concerning Trudeau Walkway. He noted that the Bowmanville High School recently had a break-in. Mr. Woods speculated on who would be cleaning the area as a result of the break-in. He stated that he is glad to see that the Municipality of Clarington is taking ownership of the problems with the Trudeau Walkway. Mr. Woods stated that there is talk of creating an `Watchdog Group" to oversee the actions to be taken to improve the walkway. On behalf of the Trudeau Walkway Association, Mr. Woods thanked the Municipality of Clarington for proposing the actions recommended in the Report. He asked whether the "No Loitering" signs would be erected in the walkway or nearer the street. Mr. Woods asked whether there has been an assurance of increased by-law enforcement and police presence. He was also concerned whether there would be a garbage receptacle within the walkway and who will maintain it. Mr. Woods suggested that the signs should be amended to reflect school times, not summer months and holidays. - 6 - General Purpose and Administration Committee Minutes September 9, 2013 NIK PAPINIKOLAS REGARDING REPORT EGD-030-13, TRUDEAU WALKWAY Mr. Woods indicated that Mr. Papinikolas was unable to attend the meeting. ALTER THE AGENDA Resolution #GPA-409-12 Moved by Councillor Traill, seconded by Councillor Partner THAT the agenda be altered to consider Report EGD-030-13, regarding Trudeau Walkway, at this time. CARRIED TRUDEAU WALKWAY Resolution #GPA-410-13 Moved by Councillor Woo, seconded by Councillor Traill THAT Report EGD-030-13 be received; THAT the Municipal Solicitor continue to work with the Kawartha Pine Ridge District School Board (KPRDSB) to finalize a legal and appropriate smoking area; THAT surveillance cameras be installed at either end of the walkway in compliance with all legislated requirements pertaining to surveillance; THAT a policy be developed around the Municipality's rationale and purpose of the surveillance system; THAT "No Loitering" signs be erected with specific reference to the Municipality's Nuisance By-Law; THAT public education be carried out in partnership with the School Board regarding nuisance and loitering; THAT the Municipality encourage increased presence in this area from Durham Region Police Services and Municipal Law Enforcement; THAT KPRDSB be requested to encourage a student volunteer program to keep the Trudeau Walkway clean; - 7 - General Purpose and Administration Committee Minutes September 9, 2013 THAT the Municipality's Operations Department provide an increased level of service/maintenance in this area; THAT a garbage receptacle be installed at the walkway; THAT a curb cut be provided in front of the walkway; THAT the Traffic By-Law be amended to prohibit parking on Trudeau Drive from 8:00 a.m. to 9:00 a.m. and from 2:00 p.m. to 3:00 p.m. Monday to Friday; and THAT the Traffic By-Law be amended to prohibit stopping within one metre of any driveway. CARRIED AS AMENDED (See following motions) Resolution #GPA-411-13 Moved by Councillor Hooper, seconded by Councillor Traill THAT the foregoing Resolution #GPA-410-13 be amended as follows: Paragraphs 7 and 8 be amended to delete the word "encouraged" and replace it with "provide". CARRIED Resolution #GPA-412-13 Moved by Councillor Traill, seconded by Councillor Neal THAT the foregoing Resolution #GPA-410-13 be amended by adding the following at the end: "THAT the area residents be notified, by mail, advising of the actions to be taken regarding the Trudeau Walkway." CARRIED The foregoing Resolution #GPA-410-13 was then put to a vote and carried as amended. DELEGATION OF SHIRLEY CRAGO REGARDING STREET NAME CHANGE REQUEST FOR CRAGO ROAD Shirley Crago's name was called, but she was not present. - 8 - General Purpose and Administration Committee Minutes September 9, 2013 DELEGATION OF KENNETH KERRIGAN REGARDING BOOTS & HEARTS MUSIC FESTIVAL Kenneth Kerrigan was present regarding the Boots & Hearts Music Festival. He provided the Committee with details of how the Festival impacted his family. Mr. Kerrigan informed the Committee that, during the Festival, the public was asking him to use his lawn to park. He added that the public had already started to park on their property when he discovered them. Mr. Kerrigan explained that he called the police who gave them the phone number for Republic Live and he was unable to reach someone in charge. He added that he eventually contacted Mr. McNevan and asked about the rumour that the public were told that they could park on adjacent properties. Mr. Kerrigan moved all their vehicles to the end of the driveway and posted "No Parking" signs to stop the parking problem. He added that the event has grown beyond the size of the park and suggested that the event needs to move to another location. DELEGATION OF LESLIE KERRIGAN REGARDING BOOTS & HEARTS MUSIC FESTIVAL Leslie Kerrigan was present regarding the Boots & Hearts Music Festival. She made a verbal presentation to accompany a PowerPoint presentation. Ms. Kerrigan provided the Committee with excerpts from Clarington This Week indicating that there were no major complaints regarding safety at the Festival. She provided the Committee with photos of"beer funnelling" which took place at the Festival. Ms. Kerrigan provided information regarding the dangers of beer funnelling. She provided the Committee with photos of mud-bogging and dangerous driving. Ms. Kerrigan explained her concerns regarding drinking at the Festival and raised concerns whether the activities were legal under the Special Event Licence regulations and the Liquor Licence Act. In conclusion, she stated that dangerous activities did occur at Boots and Hearts, such as camp fires, intoxication (and the encouragement thereof), and dangerous and possibly drunk driving. Ms. Kerrigan asked the Committee to consider her presentation when endorsing the Special Event Licence for the 2014 Festival. ALTER THE AGENDA Resolution #GPA-413-12 Moved by Councillor Woo, seconded by Councillor Novak THAT the agenda be altered to consider the delegation of Laura Kennedy at this time. CARRIED - 9 - General Purpose and Administration Committee Minutes September 9, 2013 DELEGATION OF LAURA KENNEDY, REPUBLIC LIVE, REGARDING BOOTS & HEARTS MUSIC FESTIVAL Laura Kennedy, Republic Live, was present regarding the Boots & Hearts Music Festival. She made a verbal presentation to accompany a PowerPoint presentation. Ms. Kennedy provided the Committee with the economic impact of live music, including the Ministry of Tourism & Culture's tourism strategy. She provided examples of local business investment. Ms. Kennedy explained that Boots & Hearts worked closely with Municipality of Clarington's Marketing and Tourism Division and engaged local residents and charities. She concluded that Boots & Hearts intends to continue to use local suppliers, partner with local organizations, support local charities and promote Clarington. DELEGATION OF SHANNON MCNEVAN, REPUBLIC LIVE, REGARDING BOOTS & HEARTS MUSIC FESTIVAL Shannon McNevan, Republic Live, was present regarding the Boots & Hearts Music Festival. Mr. McNevan stated that it was his wish is to continue the Festival but noted that it must continue to be a viable business. Therefore, he added that the Festival has to reach a critical mass (estimated between 30,000 and 35,000 attendees) in order to be a profitable business. Mr. McNevan highlighted the benefits to the local businesses. He noted that he is continuing to improve the Festival, but also noted that there are some issues beyond their control. Mr. McNevan acknowledged that the traffic issue needs to be addressed. He added that Republic Live had spoken with all the neighbours (except Mr. & Mrs. Kerrigan who had declined to speak with them) after the Festival. Mr. McNevan informed the Committee that they had engaged a volunteer group to deal with the garbage issue who ultimately were unable to fulfill their duties and, that in the future, they will hire a private company to manage the garbage. He asked the Committee to be patient with the Festival as they try to improve each year. Mr. McNevan asked the Municipality to assist with the traffic issue. He informed the Committee that there were 42 uniformed Durham Region Police officers and 150 private security officers on site. Mr. McNevan informed the Committee that there will be a further debriefing, this week, to improve the Festival. He acknowledged that the Festival grew by 1 1/ times over 2012 in 2013. Mr. McNevan informed the Committee that they lost 1100 campsites due to the rain on Friday. He asked the Committee whether they would support the Festival for 15 years. Brian Crow, Republic Live, was allowed to speak to the Committee, at this time, regarding waste management issues. He explained that a volunteer group, a karate club from Trenton, had been engaged to perform garbage cleanup throughout the event in exchange for the revenue from the empty liquor bottles/cans. Mr. Crow noted that the club had promised approximately 150 volunteers, but only provided seven volunteers. He explained that, once the garbage becomes unmanageable, it is difficult to get ahead of it during an event. - 10 - General Purpose and Administration Committee Minutes September 9, 2013 RECESS Resolution #GPA-414-13 Moved by Councillor Partner, seconded by Councillor Woo THAT the Committee recess for 45 minutes. CARRIED The meeting reconvened at 1:54 p.m. ALTER THE AGENDA Resolution #GPA-415-12 Moved by Councillor Woo, seconded by Councillor Hooper THAT the agenda be altered to consider the delegation of Gary Peters at this time. CARRIED DELEGATION OF GARY PETERS, BOWMANVILLE TAXI, REGARDING BOOTS & HEARTS MUSIC FESTIVAL Gary Peters, Bowmanville Taxi, was present regarding the Boots & Hearts Music Festival. Mr. Peters stated that he was in support of the Festival as it is a much needed boost to his taxi business. He informed the Committee that it increases hours for drivers, dispatchers and mechanics. Mr. Peters noted that the Festival allows Bowmanville Taxi to reach out to partners such as hotels. He noted that the morale of his employees was boosted during the Festival. Mr. Peters added that his company does as much as possible to ensure that the Festival experience is a good experience. On behalf of his company, he would like to thank Republic Live, for this and future festivals. Mr. Peters confirms that he has approximately 20-25 employees. He concluded by offering his company's assistance with the coordination of the Festival, in particular regarding traffic. DELEGATION OF BRIAN CROW, EXECUTIVE PRODUCER, REPUBLIC LIVE, REGARDING BOOTS & HEARTS MUSIC FESTIVAL Brian Crow, Executive Producer, Republic Live, had indicated to the Municipal Clerk's Department, prior to the meeting, that he would not be speaking. - 11 - General Purpose and Administration Committee Minutes September 9, 2013 DELEGATION OF CHRIS PATERSON, REPUBLIC LIVE, REGARDING BOOTS & HEARTS MUSIC FESTIVAL Chris Paterson, Republic Live, had indicated to the Municipal Clerk's Department, prior to the meeting, that he would not be speaking. DELEGATION OF ADAM BREITKREUZ, REPUBLIC LIVE, REGARDING BOOTS & HEARTS MUSIC FESTIVAL Adam Breitkreuz, Republic Live, had indicated to the Municipal Clerk's Department, prior to the meeting, that he would not be speaking. DELEGATION OF BRAD BLACK, BLACK'S WATER SUPPLY INC., REGARDING BOOTS & HEARTS MUSIC FESTIVAL Brad Black's name was called but he was not present. DELEGATION OF JUSTIN OLIVER REGARDING BOOTS & HEARTS MUSIC FESTIVAL Justin Oliver spoke earlier in the Public Meeting Section of the Agenda. DELEGATION OF BARBARA SARGINSON REGARDING BOOTS & HEARTS MUSIC FESTIVAL Barbara Sarginson's name was called but she was not present. DELEGATION OF KEVIN ANYAN, KING'S COURT CATERING, REGARDING BOOTS & HEARTS MUSIC FESTIVAL Kevin Anyan, King's Court Catering, was present regarding the Boots & Hearts Music Festival. He stated that he is in support of the Festival. Mr. Anyan explained that more than 50% of his business is done with CTMP. He provided background regarding his company. Mr. Anyan informed the Committee that he believes that the Festival is a boon to his business and the local economy. He acknowledged that there are growing pains, but stressed that Republic Live is committed to addressing the issues. Mr. Anyan noted that the Festival is unique in that it will lose money for several years before it reaches the break-even point. He provided the Committee with details on the impact of the Festival on his family, the Rotary Club and his company. Mr. Anyan noted that over 100 people were employed by his company during the Festival. He noted that most of the neighbours near the CTMP location have moved to the area since the venue was established and therefore should expect some disruptions. Mr. Anyan explained that the Festival needs to get bigger in order to survive. He explained that limiting the Festival will have a long term impact at CTMP and future events, therefore limiting - 12 - General Purpose and Administration Committee Minutes September 9, 2013 tourism investment. Mr. Anyan urged the Committee to support the application for the temporary use. DELEGATION OF ADRIANE VOGEL, PROMOTIONS MANAGER, KX96, REGARDING BOOTS & HEARTS MUSIC FESTIVAL Adriane Vogel, Promotions Manager, KX96, was present regarding the Boots & Hearts Music Festival. She stated that, on behalf of KX96, she was in support of the Festival. Ms. Vogel outlined the benefits of the Festival. She explained that KX96's fans were excited to have the Festival in Clarington. Ms. Vogel stated that Republic Live must be applauded for an outstanding concert. She added that KX96 is a partner of Republic Live. Ms. Vogel applauded the commitment, by Republic Live, for its support of young Canadian talent. She explained that the benefits include economic and growth of talent. DELEGATION OF AMY TERRILL, VICE PRESIDENT, MUSIC CANADA, REGARDING BOOTS & HEARTS MUSIC FESTIVAL Amy Terrill, Vice President, Music Canada, had indicated to the Municipal Clerk's Department that she was withdrawing her request to speak to the Committee. DELEGATIONS REGARDING THE BOOTS & HEARTS MUSIC FESTIVAL Resolution #GPA-416-13 Moved by Councillor Woo, seconded by Councillor Partner THAT the following delegations, regarding the Boots & Hearts Music Festival, be received with thanks: Kenneth Kerrigan Leslie Kerrigan Laura Kennedy Shannon McNevan Gary Peters Kevin Anyan Adriane Vogel CARRIED Councillor Woo chaired this portion of the meeting. - 13 - General Purpose and Administration Committee Minutes September 9, 2013 PRESENTATIONS FAYE LANGMAID, MANAGER OF SPECIAL PROJECTS, REGARDING REPORT PSD-049-13, OFFICIAL PLAN REVIEW, RELEASE OF THE COUNTRYSIDE DISCUSSION PAPER Faye Langmaid, Manager of Special Projects made a presentation regarding Report PSD-049-13, Official Plan Review, Release of The Countryside Discussion Paper. She made a verbal presentation to accompany a PowerPoint presentation. Ms. Langmaid explained the background and provided a status update of the Official Plan Review. She explained the role of rural areas. Ms. Langmaid noted that one of the proposed changes is to merge the prime agriculture and general agriculture land uses. She explained that agriculture-related accessory uses and secondary uses are allowed (although may require a zoning amendment) but non-agricultural related uses are not permitted on agriculture designated lands. Ms. Langmaid noted that the discussion paper deals with major recreational uses in agricultural areas including golf courses. She added that countryside residential subdivisions are no longer permitted but that minor hamlet rounding out may be approved as part of the Official Plan Review. Ms. Langmaid noted that urban/rural fringe and Whitebelt lands are addressed in the discussion paper. She added that it is the decision of the Region of Durham to extend urban boundary expansions. Ms. Langmaid illustrated, using the PowerPoint presentation, the growth areas in relation to agriculture lands and possible greenbelt expansion. She informed the Committee the next Public Information Session is scheduled for 6:30 p.m. on Wednesday, September 11, 2013 at the Tyrone Community Centre. PLANNING SERVICES DEPARTMENT AN APPLICATION FOR A TEMPORARY USE BY-LAW TO ALLOW CAMPING AND ANCILLARY USES APPLICANT: REPUBLIC LIVE INC. Resolution #GPA-417-13 Moved by Councillor Novak, seconded by Councillor Partner THAT Report PSD-045-13 be received; THAT the application for a temporary use by-law, submitted by Republic Live Inc., to allow camping and ancillary uses for a period of up to three (3) years continue to be processed and that a subsequent report be prepared; and - 14 - General Purpose and Administration Committee Minutes September 9, 2013 THAT all interested parties listed in Report PSD-045-13 and any delegations be advised of Council's decision. CARRIED AS AMENDED (See following motion) Resolution #GPA-418-13 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #GPA-417-13 be amended by adding the following after the second paragraph: "THAT a Traffic Management Plan, prepared by traffic professionals at the expense of the Applicant, be submitted by the Applicant, for consideration with the rezoning application." CARRIED The foregoing Resolution #GPA-417-13 was then put to a vote and carried as amended. APPLICATIONS TO AMEND A DRAFT APPROVED PLAN OF SUBDIVISION AND TO AMEND THE ZONING BY-LAW APPLICANT: CLARET INVESTMENTS LIMITED AND 1361189 ONTARIO LIMITED Resolution #GPA-419-13 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report PSD-046-13 be received; THAT the application for proposed Amendment to Draft Approved Plan of Subdivision 18T-94027, submitted by Claret Investments Limited and 1361189 Ontario Limited, continue to be processed including the preparation of a subsequent report; THAT the application for Zoning By-law Amendment ZBA 2013-0018, submitted by Claret Investments Limited and 1361189 Ontario Limited, to implement the proposed amendment to Draft Approved Plan of Subdivision 18T-94027 continue to be processed including the preparation of a subsequent report; and THAT all interested parties listed in PSD-046-13 and any delegations be advised of Council's decision. CARRIED - 15 - General Purpose and Administration Committee Minutes September 9, 2013 STREET NAMING POLICY AND THE REQUEST BY BOB OWEN TO RESERVE "ROY NICHOLS" AS A FUTURE STREET NAME FOR COURTICE Resolution #GPA-420-13 Moved by Councillor Neal, seconded by Councillor Novak THAT Report PSD-047-13 be received; THAT "Roy Nichols" be reserved as a future street name for Courtice; and THAT all interested parties listed in Report PSD-047-13 and any delegations be advised of Council's decision. CARRIED STREET NAME CHANGES IN COURTICE: REQUEST TO RENAME A PORTION OF SOLINA ROAD AND A PORTION OF OSBORNE ROAD TO CRAGO ROAD; REQUEST TO RENAME ENERGY DRIVE TO MCKNIGHT ENERGY DRIVE; PROPOSAL TO RENAME SOUTH SERVICE ROAD TO ENERGY DRIVE; PROPOSAL TO RENAME A PORTION OF COURTICE ROAD Resolution #GPA-421-13 Moved by Mayor Foster, seconded by Councillor Neal THAT Report PSD-048-13 be received; THAT Council request Ms. Crago to submit the fee for a Street Name Change; THAT staff be authorized to take appropriate actions under the Municipal Act, to advertise in the local newspapers for, and to hold, a Public Information Centre and a Public Meeting for the renaming of the portion of Solina Road south of Highway 401 to Crago Road; THAT staff be authorized to take appropriate actions under the Municipal Act, to advertise in the local newspapers for, and to hold, a Public Information Centre and a Public Meeting for the renaming of the portion of Osborne Road (extending east from Osborne Road to Solina Road) to Crago Road; THAT no action be taken on renaming Energy Drive to McKnight Energy Drive; - 16 - General Purpose and Administration Committee Minutes September 9, 2013 THAT staff be authorized to take appropriate actions under the Municipal Act, to advertise in the local newspapers for, and to hold, a Public Information Centre and a Public Meeting for the renaming of South Service Road east of Solina Road to Energy Drive; THAT staff be authorized to take appropriate actions under the Municipal Act, to advertise in the local newspapers for, and to hold, a Public Information Centre and a Public Meeting for the renaming of South Service Road west of Solina Road to an energy themed name; THAT staff be authorized to take appropriate actions under the Municipal Act, to advertise in the local newspapers for, and to hold, a Public Information Centre and a Public Meeting for the renaming of Courtice Road, south of the future Energy Drive to an alternate name, potentially with a waterfront theme; and THAT all interested parties listed in Report PSD-048-13 and any delegations be advised of Council's decision. MOTION LOST Resolution #GPA-422-13 Moved by Councillor Neal, seconded by Councillor Novak THAT Report PSD-048-13 be received; THAT Council waive the Street Name Change fee for Ms. Crago's request to rename a portion of Solina Road; THAT staff be authorized to take appropriate actions under the Municipal Act, to advertise in the local newspapers for, and to hold, a Public Information Centre and a Public Meeting for the renaming of the portion of Solina Road south of Highway 401 to Crago Road; THAT staff be authorized to take appropriate actions under the Municipal Act, to advertise in the local newspapers for, and to hold, a Public Information Centre and a Public Meeting for the renaming of the portion of Osborne Road (extending east from Osborne Road to Solina Road) to Crago Road; THAT no action be taken on renaming Energy Drive to McKnight Energy Drive; - 17 - General Purpose and Administration Committee Minutes September 9, 2013 THAT staff be authorized to take appropriate actions under the Municipal Act, to advertise in the local newspapers for, and to hold, a Public Information Centre and a Public Meeting for the renaming of South Service Road east of Solina Road to Energy Drive; THAT staff be authorized to take appropriate actions under the Municipal Act, to advertise in the local newspapers for, and to hold, a Public Information Centre and a Public Meeting for the renaming of South Service Road west of Solina Road to an energy themed name; THAT staff be authorized to take appropriate actions under the Municipal Act, to advertise in the local newspapers for, and to hold, a Public Information Centre and a Public Meeting for the renaming of Courtice Road, south of the future Energy Drive to an alternate name, potentially with a waterfront theme; and THAT all interested parties listed in Report PSD-048-13 and any delegations be advised of Council's decision. CARRIED OFFICIAL PLAN REVIEW RELEASE OF THE COUNTRYSIDE DISCUSSION PAPER Resolution #GPA-423-13 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report PSD-049-13 be received for information. CARRIED APPLICATION FOR REMOVAL OF HOLDING SYMBOL APPLICANT: VALIANT RENTAL INC. Resolution #GPA-424-13 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report PSD-050-13 be received; THAT the By-law attached to Report PSD-050-13, to remove the Holding (H) Symbol, be passed; THAT Council's decision and a copy of Report PSD-050-13 be forwarded to the Region of Durham and the Municipal Property Assessment Corporation (MPAC); and - 18 - General Purpose and Administration Committee Minutes September 9, 2013 THAT all interested parties listed in Report PSD-050-13 and any delegations be advised of Council's decision. CARRIED PROPOSED GENERAL AMENDMENT TO SIGN BY-LAW 2009-123 Resolution #GPA-425-13 Moved by Councillor Neal, seconded by Councillor Partner THAT Report PSD-051-13 be received; THAT the general amendment to the Municipality of Clarington Sign By-law 2009-123, be approved and that the By-law, contained in Attachment 1 to Report PSD-051-13, be passed; and THAT all interested parties listed in Report PSD-051-13 and any delegations be advised of Council's decision. CARRIED ESTABLISHMENT OF CAMP 30 TASK FORCE AND FOUNDATION Resolution #GPA-426-13 Moved by Mayor Foster, seconded by Councillor Hooper WHEREAS in April, 2013 the Federal Government notified Clarington that it had officially designated the lands of the former Prisoner of War Camp 30 and former Training School (the middle third) of the property at 2020 Lambs Road comprised of approximately 20 acres as a National Historic Site; AND WHEREAS the Municipality of Clarington in October, 2009 added six of the buildings at 2020 Lambs Road to the Municipal Register as structures with cultural heritage value; AND WHEREAS the commemoration of this nationally, provincially and locally significant heritage resource will only be possible through the combination of many people's efforts; AND WHEREAS the Municipality is willing to continue to work collaboratively with the Provincial and Federal governments, property owner and community advocacy groups having sought their input and commitment; - 19 - General Purpose and Administration Committee Minutes September 9, 2013 AND WHEREAS the responsibility for the safety, liability and access to the property lies with the owner; AND WHEREAS to have a sustainable redevelopment of the Camp 30 site a viable business plan, economic development strategy and vision will have to be developed in collaboration with the Architectural Conservancy of Ontario - Clarington Branch and all stakeholders; AND WHEREAS the Owner has offered the site to the Municipality in exchange for unspecified compensation, discussions on which are continuing between the Municipality and Owner; AND WHEREAS it would be desirable to have the ownership of the site transferred to an independent not-for-profit Foundation, who could avail themselves of all funding opportunities; AND WHEREAS the Community Development Council of Durham (CDCD) have offered to assist in the formation, drafting of by-laws and development of a constitution for a Foundation and Architectural Conservancy of Ontario Clarington have raised funds to help establish a Foundation; NOW THEREFORE BE IT RESOLVED THAT Council endorse the establishment of a Foundation for Camp 30 for the long term management of the Camp 30 lands; THAT Council endorse the creation of a Camp 30 Task Force with a mandate to secure the property, work with the Foundation on the development of the long term plan for the re-use of Camp 30; THAT the Owner be requested to improve security of the site in accordance with "Mothballing Procedures for Heritage Structures", and that applicable Provincial grants for such work be applied for by the Foundation; THAT a recruitment committee be established to recommend members to the Task Force and Foundation Establishment Committees, and that it be formed of the Owner, the Mayor, local MPP, local MP, or their designates, Architectural Conservancy of Ontario and a representative from the Clarington Museums and Archives; and FURTHER THAT the Planning Services Department be assigned to assist the Foundation and Task Force and to incorporate in its 2014 budget sufficient funds for studies to assess the structural requirements and to develop a long term plan for Camp 30. CARRIED (See following motion) - 20 - General Purpose and Administration Committee Minutes September 9, 2013 Resolution #GPA-427-13 Moved by Councillor Traill, seconded by Councillor Neal THAT the foregoing Resolution #GPA-426-13 be amended by adding the Ward 3 Local and Regional Councillors on the Recruitment Committee to Paragraph 13. MOTION LOST The foregoing Resolution #GPA-426-13 was then put to a vote and carried. CLOSED SESSION Resolution #GPA-428-13 Moved by Mayor Foster, seconded by Councillor Novak THAT in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a proposed or pending acquisition of land by the Municipality. CARRIED RISE AND REPORT The meeting resumed in open session at 4:06 p.m. with Councillor Woo in the Chair. Councillor Woo advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and one resolution was passed to provide direction to staff. RECESS Resolution #GPA-429-13 Moved by Mayor Foster, seconded by Councillor Novak THAT the Committee recess for 15 minutes. CARRIED The meeting reconvened at 4:22 p.m. with Councillor Novak in the Chair. - 21 - General Purpose and Administration Committee Minutes September 9, 2013 ENGINEERING SERVICES DEPARTMENT TRUDEAU WALKWAY Report EGD-030-13 was considered earlier in the meeting, during the Delegation Section of the Agenda. SPEED HUMP INSTALLATION AND WARRANT ANALYSIS Resolution #GPA-430-13 Moved by Councillor Woo, seconded by Councillor Traill THAT Report EGD-031-13 be received; and THAT Council endorse the Speed Hump Installation and Warrant Analysis. CARRIED AS AMENDED (See following motions) Resolution #GPA-431-13 Moved by Councillor Traill, seconded by Councillor Woo THAT the foregoing Resolution #GPA-430-13 be amended by adding the following to the end of paragraph two: "as amended to include: Within the Requisites Section of the Speed Hump Warrant, Attachment 2 to Report EGD-031-13: • Delete the words "all warrants" and insert the words "majority of warrants". MOTION WITHDRAWN - 22 - General Purpose and Administration Committee Minutes September 9, 2013 Resolution #GPA-432-13 Moved by Councillor Traill, seconded by Councillor Woo THAT the foregoing Resolution #GPA-430-13 be amended by adding the following to the end of paragraph two: "as amended to delete the following sentence in the Requisites Section of the Speed Hump Warrant, Attachment 2 to Report EGD-031-13: "The street has an urban cross section with sidewalks on at least one side of the street." MOTION LOST Resolution #GPA-433-13 Moved by Councillor Traill, seconded by Councillor Woo THAT the foregoing Resolution #GPA-430-13 be amended by adding the following to the end of paragraph two: "as amended to include: Within the Requisites Section of the Speed Hump Warrant, Attachment 2 to Report EGD-031-13: • Replace the words "requisites" and "warrants" with the word "guidelines"; and • Replace the word "must" with the word "should" at the end of section. MOTION WITHDRAWN Resolution #GPA-434-13 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #GPA-430-13 be amended by adding the following to the end of paragraph two: "as amended to delete the following sentence, within the Requisites Section of the Speed Hump Warrant, Attachment 2 to Report EGD-031-13: "All warrants in Part (A) must be met in order for the request to proceed." CARRIED - 23 - General Purpose and Administration Committee Minutes September 9, 2013 The foregoing Resolution #GPA-430-13 was then put to a vote and carried as amended. OPERATIONS DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Hooper chaired this portion of the meeting. EMERGENCY AND FIRE SERVICES DEPARTMENT SECOND QUARTER ACTIVITY REPORT— 2013 Resolution #GPA-435-13 Moved by Councillor Novak, seconded by Councillor Neal THAT Report ESD-006-13 be received for information. CARRIED COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Traill chaired this portion of the meeting. CLERK'S DEPARTMENT APPOINTMENT OF ANIMAL SERVICES OFFICER— DUNCAN ANDERSON Resolution #GPA-436-13 Moved by Councillor Hooper, seconded by Councillor Partner THAT Report CLD-024-13 be received; and THAT the By-law appointing Duncan Anderson as an Animal Services Officer, attached to Report CLD-024-13, be passed. CARRIED Mayor Foster chaired this portion of the meeting. - 24 - General Purpose and Administration Committee Minutes September 9, 2013 CORPORATE SERVICES DEPARTMENT CONTRACT AWARDS DURING COUNCIL RECESS Councillor Novak declared a pecuniary interest in Report COD-019-13 as she has a family member who works for one of the companies noted in the Report. Councillor Novak left the room and refrained from discussion and voting on this matter. Resolution #GPA-437-13 Moved by Councillor Woo, seconded by Councillor Neal THAT Report COD-019-13 be received for information. CARRIED Councillor Novak returned the meeting at 5:19 p.m. CL2013-13 2013 DEVELOPMENT OF PORT DARLINGTON WATERFRONT PARK AT EAST BEACH Resolution #GPA-438-13 Moved by Councillor Traill, seconded by Councillor Woo THAT Report COD-020-13 be received; THAT Drain Bros. Excavating Ltd., Lakefield, Ontario, with a total bid in the amount of $2,906,853,23 (net of H.S.T. Rebate), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2013-13 be awarded the contract for Development of Port Darlington Waterfront Park at East Beach, as required by the Municipality of Clarington, Engineering Department; THAT the funds required in the amount of $3,685,600.00 (which includes $2,906,853,23 for construction, tendering, design, contract administration, material testing, contingencies and net HST) be drawn from the following Engineering Department Capital Accounts: Port Darlington Waterfront Park 110-32-325-83406-7401 .................................................................. $370007000.00 Pavement Rehabilitation 110-32-330-83212-7401 .................................................................... $1007000.00 Region of Durham Contribution 110-X-X-X-1010.................................................................................. $1557600.00 - 25 - General Purpose and Administration Committee Minutes September 9, 2013 Additional Funding Required Roads and Related Development Charges Reserve Fund................. $110,000.00 Unexpended Funds from Horsey Street Construction 11-32-330-83274-7401 ....................................................................... $320,000.00 Total Funding................................................................................... $3,685,600.00 THAT the use of additional funds from Roads and Related Development Charges and Unexpended Funds From Horsey Street, be approved; THAT all unexpended funds from the 2008 Concession Road 8 (110-32-330-83337-7401) and Concession Road 7 (110-32-330-83339-7401) improvements, which are now complete, be transferred to the Pavement Rehabilitation account (110-32-330-83212-7401) for this and other road rehabilitation works; and THAT the Mayor and Clerk be authorized to execute the necessary agreement. CARRIED FINANCE DEPARTMENT 2013/2014 INSURANCE PROGRAM Resolution #GPA-439-13 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report FND-010-13 be received; and THAT the general insurance placement, in conjunction with the other member municipalities of the Durham Municipal Insurance Pool, with the Frank Cowan Company for an integrated pooling arrangement that includes integrated insurance coverages and common self retention deductible levels for the period July 1, 2013 to June 30, 2014, at an approximate cost to Clarington of $994,937 be confirmed. CARRIED TAX AREA ACCESSIBILITY IMPROVEMENTS Resolution #GPA-440-13 Moved by Councillor Partner, seconded by Councillor Woo THAT Report FND-011-13 be received; THAT renovations to the Tax Area in the Finance Department be approved at an approximate cost of $175,000; and - 26 - General Purpose and Administration Committee Minutes September 9, 2013 THAT the accessibility renovations be financed from the following sources: General Municipal Reserve Fund- $100,000 General Capital Reserve- $50,000 (new); and General Capital Reserve- $25,000 (already committed). CARRIED FINANCIAL UPDATE AS AT JUNE 30, 2013 Resolution #GPA-441-13 Moved by Councillor Neal, seconded by Councillor Hooper THAT Report FND-012-13 be received for information. CARRIED ACCEPTING CREDIT CARD PAYMENTS FOR CEMETERY RELATED FEES Resolution #GPA-442-13 Moved by Councillor Partner, seconded by Councillor Novak THAT Report FND-013-13 be received; and THAT Council authorizes an exception to the restricted use of credit cards as a payment method to allow the Municipal Clerk's Department to accept credit card payments to a maximum of $5,000 for cemetery fees to accommodate for legislative changes. CARRIED SOLICITOR'S DEPARTMENT GOVERNANCE ISSUES IN "REPORT OF THE MISSISSAUGA JUDICIAL INQUIRY - UPDATING THE ETHICAL INFRASTRUCTURE" Resolution #GPA-443-13 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report LGL-005-13 be received for information. CARRIED - 27 - General Purpose and Administration Committee Minutes September 9, 2013 UPDATED SUBDIVISION AGREEMENT Resolution #GPA-444-13 Moved by Councillor Woo, seconded by Councillor Partner THAT Report LGL-006-13 be received; THAT Council authorize Staff to use the updated subdivision agreement, attached to Report LGL-006-13 as Attachment 1, as a standard agreement for all future plans of subdivision; THAT the Municipal Solicitor be authorized to make minor changes to the standard subdivision agreement as the need arises; and THAT Council approve the fees referenced in Sections 4.3, 4.47 4.6 and 4.8 of the updated subdivision agreement. CARRIED CODE OF CONDUCT— INVESTIGATION AND ENFORCEMENT Resolution #GPA-445-13 Moved by Councillor Traill, seconded by Councillor Partner THAT Staff be directed to develop a new Code of Conduct which includes all the elements of the Code of Conduct as outlined in the Model Form of Code of Conduct created for the Municipal Integrity Commissioner's Association, Attachment 2 to Report LGL-007-13. REFERRED TO STAFF See following motion Resolution #GPA-446-13 Moved by Councillor Neal, seconded by Councillor Hooper THAT foregoing resolution #GPA-445-13 be referred back to Staff for a further report on what portions of the Model Code of Conduct are already covered within the Municipality of Clarington By-laws. CARRIED - 28 - General Purpose and Administration Committee Minutes September 9, 2013 POSSIBLE AMENDMENT TO FORTIFICATION BY-LAW 2011-091 Resolution #GPA-447-13 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report LGL-008-13 be received for information. CARRIED CHIEF ADMINISTRATIVE OFFICER CUSTOMER SERVICE SURVEY: RESULTS Resolution #GPA-448-13 Moved by Councillor Novak, seconded by Councillor Woo THAT Report CAO-008-13 be received for information. CARRIED MUNICIPALITY OF CLARINGTON'S COMMENTS ON THE REVIEW OF ONTARIO'S LONG TERM ENERGY PLAN (LTEP) Resolution #GPA-449-13 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report CAO-009-13 be received; and THAT the submission as set out in Report CAO-009-13 be approved as the Municipality's comments on the review of Ontario's long term energy plan. CARRIED UNFINISHED BUSINESS There were no items considered under this section of the Agenda. - 29 - General Purpose and Administration Committee Minutes September 9, 2013 OTHER BUSINESS MINUTES OF MAYOR'S MEETING Resolution #GPA-450-13 Moved by Councillor Neal, seconded by Councillor Partner THAT minutes be taken of the "Mayor's Meeting", being the meetings held with the Mayor and Department Heads, and THAT these minutes be distributed to all Members of Council. MOTION LOST ECONOMIC IMPACT OF NASCAR Resolution #GPA-451-13 Moved by Councillor Traill, seconded by Councillor Partner THAT Clarington will work with Canadian Tire Motorsport Park and the Clarington Board of Trade to develop a study of the economic impact of NASCAR on Clarington. CARRIED COMMUNICATIONS CORRESPONDENCE FROM SUSAN LLOYD SWAIL, PRINCIPAL, PLANIT CONNECTIONS CONSULTING SERVICES, RICK RONDEAU, FOURTEEN ESTATES LIMITED, AND RICK JAMES, PRESIDENT, JAMES PRINTING AND SIGNS REGARDING THE PUBLIC MEETING (AGENDA ITEM 5(A)), CONCERNING AN APPLICATION FOR A TEMPORARY USE BY-LAW TO ALLOW CAMPING AND ANCILLARY USES, REPORT PSD-045-13 Resolution #GPA-452-13 Moved by Councillor Hooper, seconded by Councillor Novak THAT the correspondence from Susan Lloyd Swail, Principal, Planit Connections Consulting Services, Rick Rondeau, Fourteen Estates Limited, and Rick James, President, James Printing and Signs regarding the Public Meeting (Agenda Item 5(a)), concerning an Application for a Temporary Use By-Law to Allow Camping and Ancillary Uses, Report PSD-045-13, be referred to the Director of Planning Services to be considered as part of the application review process. CARRIED - 30 - General Purpose and Administration Committee Minutes September 9, 2013 CONFIDENTIAL REPORTS There were no items considered under this section of the Agenda. ADJOURNMENT Resolution #GPA-453-13 Moved by Councillor Partner, seconded by Councillor Neal THAT the meeting adjourn at 6:16 p.m. CARRIED A� R 1br-PUTY LERK ' - 31 -