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HomeMy WebLinkAbout2012-09-11 Minutes i BOARD OF MANAGEMENT BOWMANVILLE BUSINESS IMPROVEMENT AREA r Minutes of a regular meeting of the Board of Management held at 6:30 p. m. on Tuesday, September 11, 2012 in Committee Room 1-C in the Bowmanville Library. Present: Gilpin, (Barbara) Patterson, (Rick) Patterson, (Sheila)Hall, (John) Wileboer, (Lori)Allin Members: Lucas, Hooper, Holmes, Rezazada, Mulder, Seaton, Barry Absent: Johnston The meeting was called to order by the Chairman, who then recognized that there were no delegations present. Moved by Hooper, seconded by Mulder, THAT the Minutes of the previous meeting be adopted as circulated. "CARRIED" Correspondence was received from CFIB.ca, RBC Royal Bank, The Visual Arts Centre, Jennifer Kerswill, Mark Sullivan, Downtown Oshawa BIA, and Municipality of Clarington, Moved by Seaton, seconded by Holmes, THAT the correspondence be received and filed. "CARRIED" Page 2 The Treasurer presented his report as follows: Current Account $ 7,380.60 GIC #1- 60,449.86 GIC #2 5,000.00 Total $72,830.46 J Next Gilpin circulated a copy of the Schedule of Remuneration 2012 for the Board's information and review. There were no questions. Moved by Holmes, seconded by Hooper, THAT the Treasurer's Report be adopted as presented. "CARRIED" Reports: f Council Liaison: Hooper reported that he had received notice from the CFIB that they were, again, hosting "Small Business Saturday" on Saturday, October 20, 2012. Events: Mulder stated that the committee was ready for the Apple Festival and Craft Sale scheduled for Saturday,.October 13. Membership Relations: Barry reported that floral tributes have been sent to the following new businesses: Clarington Board of Trade, GIG'S Music, Coffee and Cake, and the Nails Spa. Streetscape: Gilpin reported that there was only enough money in the budget for watering the plants in the Downtown until Friday, September 14, and that the funding for waste management would probably run out by the middle of October. He recommended that the Board approve an additional $2,000--$700 for watering and $1,300 for the extension of the waste control. June Binnington's hours have reduced to three days a week. Page 3 Moved by Mulder, seconded by Rezazada THAT $700 be approved for the continued watering of the plants in the Downtown. "CARRIED" Communications: Holmes reported that, based on information she had received from members at large concerning the Board's decision to NOT CLOSE King Street on the evening of the Christmas Moonlight Magic event, she decided, as Chairman of Communications, to survey the merchants on this matter. She said that the survey results showed that 53 of the 56 members surveyed wanted the street CLOSED for the event, and some were even prepared to attend the next monthly Board meeting to voice their objections to the street closing not happening. Moved by Holmes, seconded by Mulder, THAT Downtown Bowmanville be CLOSED to vehicle traffic, fiom 5:30 p. m. until 11 p. m. for the Annual Christmas Moonlight Magic event, on Friday, December 7, 2012. "CARRIED" Publications: No report. Board of Trade: Barry introduced Sheila Hall, Manager of the Clarington Board of Trade, who expressed her pleasure at having the Board of Trade office in Historic Downtown Bowmanville. She went on to outline the various roles of the Board which are liaison, growth and education, to work to attract new businesses to Clarington, to co-operate with Regional initiatives and to improve existing businesses in the Municipality. Website: Rezazada reported that she had met with Angela Becz who told her that she would do whatever we needed done, including giving her the website password so that she could put business coupons on v,r"ry,,.bowmanville.com. However, Rezazada said that when she attempted to put a coupon on for' her own business, she was unsuccessful. In conclusion, she.said she and Becz will work together to clean the website. Page 4 Under `BUSINESS ARISING" from the previous meeting, Hooper reported that Todd Tremeer is presently working to restore the three identified murals in the Downtown. Patterson reported that he and Hooper had presented a plaque to Dennis Sullivan of Sully's Barber Shop to recognize his 50 years of barbering in Downtown Bowmanville. Under "NEW BUSINESS", Holmes reported on correspondence she had had with Archibal's Orchards concerning the new fee being charged to growers to attend the annual Apple Festival. She proposed that an adjustment be made to the fee, as a goodwill gesture, to recognize the fact that the apple crop will be down due to this year's weather. It was decided not to reduce the fee, but to review the matter again next year. Moved by Seaton, seconded by Barry, THAT the Meeting be adjourned. "CARRIED" The next meeting is scheduled for Tuesday, October 9, 2012 in Committee Room 1-C in the Bowmanville Library at 6;30 p. m. Historic Downtown Bowmanvilie Schedule of Remunerations* 2012- Secretary's Honorarium $2,500 Treasurer's Honorarium 3,500 General Manager's Expense Allowance 400 Events Co-ordinators' Honorarium 1500 Events Facilitators' (2) Honorarium 6,000 Maple Festival & Summer Fest Craft Vendor Co-ordinator's Honorarium 1,000 Apple Festival Craft Vendor Co-ordinator's Honorarium 1,000 Editor of Bowmanville Downtowner Honorarium 1,950 Office Rent (to include light, heat, water, office equip- ment, telephone, taxes etc.) 5,700 ' The Secretary-Treasurer "shall determine the timing and manner of the payment" of all of the above. Monies paid for music at all events is normally set at $400 for a four hour performance, but not to the exclusion of other arrangements that may be negotiated.