HomeMy WebLinkAbout2013-01-08 Minutes _ BOARD OF MANAGEMENT
BOWMANVILLE BUSINESS IMPROVEMENT AREA
Minutes of a regular meeting of the Board of Management held at 6:30 p. m.
on Tuesday, January 8, 2013 in Committee Room 1-C in the Bowmanville
Library.
Present: Gilpin, Patterson
Members: Lucas, Rezazada, Holmes, Hooper, Barry
Absent: Johnston, Mulder
The meeting was called to order by the Chairman, who then recognized that
there were no delegations present.
Moved by Holmes, seconded by Rezazada,
THAT the Minutes of the previous meeting be adopted as circulated.
"CARRIED"
Correspondence was received from Canadian Corps of Commissionaires,
CBS Group, OBIAA, Tina Barrie, Municipality of Clarington (3).
Moved by Hooper, seconded by Rezazada.,
THAT the correspondence be received and filed. "CARRIED"
The Treasurer presented his Annual Financial Report for 2012. A copy is
attached.
Moved by Hooper, seconded by Holmes,
THAT the Treasurer's Report be adopted as presented. "CARRIED"
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Next Gilpin presented a Draft Budget for 2013. Discussion followed.
Moved by Barry, seconded by Rezazada,
THAT the amended Draft Budget be the Approved Budget for 2013. A copy
is attached.
"CARRIED"
In conclusion, Gilpin explained that because the Royal Bank of Canada,
Bowmanville Branch, have moved their operation out of the Bowmanville
Business Improvement Area, and because it has been the Board's practice to
purchase goods and services from businesses within the designated area,
that the Historic Downtown Bowmanville's Current Account be transferred
to the Bowmanville Branch of the Bank of Montreal.
Moved by Barry, seconded by Hooper,
THAT the Treasurer be directed to open a Current Account bank account at t
the Bowmanville Branch of the Bank of Montreal, with the signing
authority being the Treasurer (Garth Gilpin) and one of either the Chairman
of the Board of Management (Edgar Lucas) or one other member (Justin
Barry),
AND that the Treasurer be further directed to close the Current Account
bank account at the Bowmanville branch of the Royal Bank of Canada when
it is determined that all cheques written have been cashed and all bank
charges have been paid to the end of 2012,
AND that any remaining balance in this account be transferred to the
Current Account of the Bowmanville Branch of the Bank of Montreal.
"CARRIED"
Reports:
Council Liaison: No report.
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Events: No report.
Membership Relations: No report.
Streetscape: No report.
Communications: No report.
Publications: No report.
Board of Trade: Barry reported that the Clarington Board of Trade is happy
to now be located in Historic Downtown Bowmanville:
Website: Rezazada reported that the Christmas Moonlight Magic video,
prepared by Geek Girl Media is now on the www.bownianyille.com website.
Under `BUSINESS ARISING" from the previous meeting, Gilpin inquired
as to when he would be receiving the invoice from Geek Girl Media.
Rezazada stated that it would be available on Thursday, January 10 at her
business.
Rezazda reported that the video of the Christmas Moonlight Magic (2012)
event has been on our website since early December.
Hooper reported that he had not responded to Anyan's letter on behalf of the
Bowmanville Rotary Club concerning the purchase of an outdoor stage
because they had not been successful in obtaining the grant funding needed.
Under "NEW BUSINESS", Hooper reported that Heritage Week in
Clarington would take place during the week of February 18. Stores and
businesses in downtown Bowmanville are expected to put displays in their
windows related to downtown Bowmanville history or family history.
Patterson noted that if a new lamp post banner is to be purchased that a
committee is needed to created a new design and arrange for them to be
made•
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The following volunteered to be on the banner design committee: Lucas,
Hooper, Patterson and Holmes.
Next Barry suggested that because of the public's positive response to the
bagging of the parking meters during the two weeks at Christmas time, that
one additional week be chosen to bag the meters as a goodwill gesture.
Move by Barry, seconded by Rezazada,
THAT Len Creamer, the Chief By-law Officer, be asked to investigate the
possibility of bagging the parking meters in Historic Downtown
Bowmanville for a week (selected by the Board of Management) in 2013 (in
addition to the current two weeks at Christmas time) as a way of saying
"Thank you" for shopping in Downtown Bowmanville.
"CARRIED"
Moved by Barry, seconded by'Holmes,
THAT
Moved by Hooper, seconded by Barry,
THAT the Meeting be adjourned. "CARRIED"
The next meeting is scheduled for Tuesday, February 12, 2013 in Committee
Room 1-C in the Bowmanville Library at 6:30 p. m.
Historic Downtown Bowmanville
Financial Report
January 1 to November 13, 2012
Budget Actual
2012 to Date
Administration $395000.00 $39,148.91
Events 661,000.00 445335.32
Special Promotion 5,500.00 674.03 (l)
Streetscape 16,000.00 16,787.98 (2)
Capital Works 11.,000.00 11,099.28
Contingency Fund 00.00 00.00
Publications 9,500.00 59090.20 (3)
Website Maintenance 1,500.00 1,000.00
Totals $148,500.00 $118,135.72
(1) Plus display advertisement for 2012 Clarington Visitors Guide,
,plus printing of Coming Events P-O-P flyers.
(2) Includes $700 for watering of plants until the end of September,
approved by motion at September meeting.
(3) Plus Christmas Issue of Bowmanville Downtowner, $3,112.
On band to date: Current Account $305542.36
MM #1 00.00
MM 42 (Contingency) 5,632.96
$36,175.32