HomeMy WebLinkAbout2012-04-12 Minutes Newcastle BIA MINUTES April 12, 2012
www.vil lageofnewcastle.ca
Attendance: Krista Klawitter, Ann Harley, Debbie Bedbrook, Steve Lawrence, Jeanie Barrett, Catherine
Peterson, Diane Stephenson, Karen Bastas, Debbie Miller,Valentine Lovekin, Councilor Wendy Partner
Regrets: Lorraine Forget
1. Attendance taken.
2. Meeting called to order at 9:30 a.m.
3. March minutes approved by Steve and seconded by Jeanie.
4. Business Arising from Minutes: n/a
5. Treasurer report: that there is currently a balance of$35,000.00 after receipt of the funds
from the Municipality
6. Committee Reports:
Banners will go up at the end of May There are new Canada banners and the Newcastle
Banner has the website on it.
Christmas wreaths are still available for sale
Advertising: report from Catherine Peterson
Donna Wood the webmaster has freshened up the website. All advertisements in the future
must have the website on it. Jen Cooke's idea of the Globe and Mail tourist advertising deal
was accepted. A Harley said she understood it had been cancelled - Not enough participation
need 10 only had 5. It was suggested by S. Lawrence that window decals indicating BIA
membership should have the website on it and everyone should have one.
Catherine suggested that the magnets had done a good job, but Deb Bedbrook said she still
had plenty of magnets.
The pictures from the Easter Bunny breakfast are already up on the website.
Jeanie Barrett has been providing photos of the landscaping project progress for the website
Catherine reported that they need a blogger for the website. She had tried Alan Kirby and
Myno Vandyke was suggested.
Deb Bedbrook asked about the little quarter page that Bowmanville has in every retail outlet,
listing all the major events of the year. Catherine Peterson explained the website will cover
that. However for visitors from say Port Hope who have come over for lunch it would be
great if they could take a little list away with them. Theresa was requested to ask Jen Cook
about possibly printing a little calendar for Newcastle. Also can we have a bundle of the
visitor guide books to hand out from our retail outlets.
Special Events;
Breakfast with the Easter Bunny- A report from Marnl given by Theresa there were over 300
served. The cost of the food was $70.00 and with funds received the advertising costs were
paid, the event broke even.
Councilors Wendy Partner, Ron Hooper and Mayor Adrian Foster all helped and a special thank
you to Emily Buckely for being a great Easter Bunny.
Diane Stephenson reported on plans for the Fall Festival (copy of her report is to be
submitted separately). Her committee has had its first meeting. They are looking for a Home
Town Harvest theme for this year and are talking about asking business to decorate in that
vein. They are going to be looking for prizes for best harvest dressed home, Prizes for some of
the many events they are considering. They are hoping to have a fiddle contest.
They are going to ask all the local restaurants to provide a booth to make a food court.
Planning lots of kids games and events with everything being geared towards the family,
Catherine was Inquiring about the yellow signs that people used to put in their business
windows to advertise Fall festival, apparently there are only a few left according to Karen
Bastas. Also Karen noted that there are some 4 x 8 signs in the storage unit that she had
been unaware of that could be useful
Clarington Tourism Marketing Board: Ann Harley is the representative. April 11 was the first
meeting Ann had attended of the new group (previously the Clarington Marketing
Minds) They will be applying to be a Board of Council and receive permanent funding to fulfill
their mandate. They state their mandate is to "work cooperatively to promote Clarington as a
'top of the mind` tourism destination. The Board is also intended to oversee the development
of tourism locally by helping to strengthen the overall visitor experience through marketing
and product development"
They intend to do this by coordinating the following objectives:
Liaise with Clarington Council and the Communications &Tourism Office
Establish and maintain an inventory of the Clarington tourism product
Facilitate and advise Clarington council and staff in the development and implementation of a
comprehensive Tourism Strategic Plan - including both long-term and short-term objectives
Identify emerging tourism trends/niche markets and conditions that are
integrate/complementary to comprehensive Tourism Strategic Plan
Facilitate the development and implementation of an annual Tourism Marketing Plan -
including joint advertising and packages in consultation and cooperation with the industry
partners.
Research and coordinate applications for tourism grants on behalf of the Clarington Tourism
Marketing Board and Tourism Clarington.
Ann Harley reported that Oshawa Art Association Studio tour is May S and 6 and the show at
the lake will be July 7&8.
Volunteers Motion by Theresa, seconded by Steve Lawrence and voted by all to nominate
Karen Bastas for the Municipal Volunteer award for the many years of service she has
voluntarily given to this community.
7. CIP Report: The most current meeting is Thursday April 26th at 7:00 pm in the Newcastle
Community Hall Council Chambers. The Students will present their report of their completed
study of the main street. All welcome and there will be refreshments.
8. Horticultural Society Report: Jeanie Barrett reported that she is continuing to photograph the
progress of the landscaping.They have reached their funding for this stage, but will still be
looking for funding for the benches, arbours and trash receptacles. They netted $11,000 from
Hotel California. They will have their annual daffodil lunch on the 18t`. All welcome, cost is
$12.00. It will be possible to sponsor the benches - the price for such sponsorship to be
determined.
9. Next Meeting May 10, 2012 at 9:30a.m.
10. Meeting Adjourned motioned by A. Harley, Seconded by C. Peterson