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HomeMy WebLinkAbout2012-01-10 Minutes r BOARD OF MANAGEMENT BOWMANVILLE- BUSINESS IMPROVEMENT AREA Minutes of a regular meeting of the Board of Management held at 6:30 p. M. on Tuesday, January 10, 2012 in Committee Room 1-C in the Bowmanville Library. Present: Gilpin, Patterson Members: Lucas, Hooper, Holmes, Seaton, Johnston, Barry Absent: Mulder The meeting was called to order by the Chairman, who then recognized that there were no delegations present. Moved by Hooper, seconded by Holmes, THAT the Minutes of the previous meeting be adopted as circulated. "CARRIED" Correspondence was received from Canadian Corps of Commissionaires; Mayor Adrian Foster and Council; Nancy M. Taylor, Director of Finance/Treasurer, C.Anne Oreentree, Deputy Clerk; and Marketing Minds. Moved by Seaton, seconded by Johnston, THAT the correspondence be received and filed. "CARRIED" The Treasurer presented his Financial Report for 2011. A copy is attached to these Minutes. Moved by Hooper, seconded by Seaton, THAT the Treasurer's Report be adopted as presented. "CARRIED" Page 2 Next Gilpin presented the Proposed Budget for 2012. He noted that the Cash Surplus carried forward from 2010 was now spent and that the balance remaining in the Current Account of$229.97 was part of the interest earned in 2011. He also explained that the increase in the Capital Works budget item was for the Maintenance Agreement with Classic Displays for the new Snow Flake lighting in the Downtown. He concluded his presentation by noting that the Budget increase for 2012 was $2.8%. A copy of the Proposed Budget for 2012 is attached. Moved by Seaton, seconded by Johnston, That the Proposed Budget for 2012 be accepted and circulated to the membership at large. It will be tabled again at the February meeting for review and-the final vote. "CARRIED" Reports: Council Liaison: Hooper reported that a bicycle shelter will be installed in the west parking lot of the Bowmanville Courthouse building on Church Street, and will take up four parking spaces. Events: No report. Membership Relations: Barry reported that two new businesses have opened in the Downtown--Heritage and Bualai Restaurant. Strectscape: Johnston reported that the Bowmanville Horticultural Society wish to install four rectangular planters on the sidewalk in the Downtown. Gilpin advised that they will need to first obtain permission from the Municipality. Communications: No report. Publications: No report. Board of Trade: No report. Page 3 Website: No report. There was no "BUSINESS .ARISING" from the previous meeting, Under "NEW BUSINESS", Seaton reported that there would be only one "What a Girl Wants" evening in 2012 and that it would be held in November. Moved by Seaton, seconded by Hooper, THAT the Snow Flake lighting be removed from the lamp posts in the Downtown by the end of February. "CARRIED" Discussion of Christmas downtown took place and Seaton suggested that in 2012 that the store hours be Monday to Wednesday-40 till 6, Thursday and Friday—10 till 8, Saturday--9 till S and Sunday--11 till 4, beginning with the Moonlight Magic evening. Moved by Seaton, seconded by Barry, THAT only Temperance Street north and south be closed for the Moonlight Magic Tree Lighting event, King Street will remain open. "CARRIED" Gilpin requested direction from the Board regarding the paying of the CBS invoice for services in 2012. Moved by Johnston, seconded by Seaton, THAT the CBS invoice for $1,000 for services in 2012 be paid. "CARRIED" Patterson asked about the Board's Policy for the placing of cross-street banners on the banner poles by non-BIA. businesses, as the Bowmanville Zoo had displayed a banner in the Downtown during December 2011. Page 4 Gilpin responded that it was the Policy of the Bowmanville BIA that anyone using the banner poles first obtain permission from the Bowmanville BIA and then provide written proof of a $1,000,000 liability insurance policy covering damage to the poles and/or injury or damage to any third parties. Moved by Seaton, seconded by Johnston, THAT the Meeting be adjourned. "CARRIED" The next meeting is scheduled for Wednesday, February 15, at Bella Donna's Cafe at 6:30 p. m. HISTORIC DOWNTOWN BOWMANVILLB Financial Report for 2011.(Unaudited) and Budget for 2012 Proposed Budget Actual Budget 2011 2011 2012 Administration $ 39,500 $ 38,922.71. $ 39,000.00 Events 663000 665040.69 66,000.00 (1) Special Promotion 6,000 5,467.61 5,500.00 (2) Streetscape (net) 165-000 18,174.44 16,000.00 (3) Capital Works 9,000 8,597.64 11,000.00 (4) Contingency Fund 00 00.00 0.00 Publications 9.500 9,653.95 9,500.00 (5) Website Maintenance 1,500 1,000.00 1,500.00 (6) Totals $147,500 $147,857.04 $148,500.00 Less: Cash surplus 3,000 00.00 Net Budget $144,500 $148,500.00 (7) _. Cash on Hand: December 31, 2010 Cash on Hand: December 31, 2011 Petty Cash $ 200.00 Petty Cash $ 200.00 Current Account 35085.12 Current Account 229.97 (8) Contingency Fund 5,000.00 Contingency Fund 5,000.00 Cash Surplus $ 8,285.12 Cash Surplus $ 5,429.97 (1) Includes saving of $1,600 resulting fi-om cancellation of Easter Egg Hunt in 2012. (2) To fund promotions not connected to an event and not to include news- paper advertising. (3)Assumes sharing (50150) of cost of labour for street maintenance with Municipality. (4) Increase reflects annual cost for maintenance contract for Snow Flake Winter Lighting, of$4;943.12, including HST. (5) If to be included in Clarington Promoter. ca then will require an increase of$500 for a total item cost of $10,000 (6) Includes anticipated cost related to up-grades to www.bowmanville.com (7) Represents a 2.8% increase in the BIA tax levy in 2012. (8) Includes interest earned in the amount of$531.36.