HomeMy WebLinkAbout2011-10-18 Minutes BOARD OF MANAGEMENT
BOWMANVILLE BUSMESS IMPROVEMENT AREA
Minutes of a regular meeting of the Board of Management held at 6:30P. m.
on Tuesday, October 18, 2011 at Bella Donna's Coffee Shop.
Present: Gilpin, (Rick) Patterson
Members: Lucas, Holmes, Hooper, Seaton, Johnston, Barr
Absent: Mulder
The meeting was called to order by the Chairman, who then recognized
Rick Patterson as Mulder's substitute at the meeting.
Moved by Hooper, seconded by Holmes,
THAT the Minutes of the previous meeting be adopted as circulated.
"C_,FR D"
The correspondence received since the last meeting was not available.
The Treasurer presented his report as follows:
Current Account $ 4,283.00
Money Market Fund #1 20,000.00
Money Market Fund #2 5,373.00
Total $ 29,656.00
Moved by Hooper, seconded by Seaton,
THAT the Treasurer's Report be adopted as presented. "CAIRFED"
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Reports:
Council Liaison: No report.
Events: Lucas reported for Mulder that the Apple Festival and Craft Sale
was a success in spite of the windy wet weather.
Membership Relations: No report.
Streetscape: Gilpin reported for Johnston that the hanging flower baskets
have been removed. Hooper observed that the lamp post banners should
also be taken down,
Communications: Holmes reported that the September Newsletter and the
current issue of the Bowmanville Downtowner had been delivered to the
members.
Publications: No report.
Board of Trade: No report.
Website: No report.
Under `BUSINESS ARISING" from the previous meeting, Hooper reported
that the Website up-dates were still a work in progress. He went on to note
that the parking lot metering device was yet to be re-activated as it was still
missing a part.
It was decided by consensus that the Christmas issue of the Bowmanville
Downtowner would be an inclusion in the Clarington Promoter.ca, and not a
insertion, at the usual cost. The Downtowner will show photos of previous
Moonlight Magic events on the front page, instead of the usual write-up
about the coming Moonlight Magic evening.
Gilpin outlined the steps he went through to secure funding and to order the
new downtown lamp post lighting from Classic Displays. He further stated
that Classic Displays could not guarantee the lights would be up in time for
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the Santa Claus Parade.
The placement of LED lights in the trees in the Downtown was again
revisited and Hooper volunteered to investigate the purchase of these
Christmas lights from Canadian Tire. The question of who would install
them was not resolved.
Under "NEW BUSINESS", Gilpin outlined a proposal to secure rental space
for the Bowmanville BINs assets within the Downtown.
Moved by Seaton, seconded by Patterson.
THAT storage of the BINs assets be relocated to the rear of 22 King Street
West beginning in 2012 for the same cost as that paid to Baseline Storage in
2011.
"CARRIED"
Gilpin then volunteered to relinquish his position as General Manager,
turning this role over to Rick Patterson and his wife, Barbara.
Moved by Holmes, seconded by Barry,
THAT Rick Patterson, assisted by his wife, Barbara, be hired as General
Manager, effective January 1, 2012 with the duties and responsibilities as
outlined in the General Manager's job description, and be awarded the
current annual expense allowance for their services.
"CARRIED"
Seaton reported that the "What a Girl Wants" evening, to be held on
Wednesday, November 16, from 5 until 10 p. m., had 26 businesses
involved.
Next it was reported that the "Ride for our Troops" organization wishes to
return to Bowmanville in 2012. Concern was expressed as to their
expectations regarding the funding involved, noting that the Bowmanville
BIA's budget was not able to accommodate this added cost. They
anticipate at total of 7,500 riders on the day.
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Gilpin reported that he had been contacted by the Municipality of
Clarington's Tourism Department regarding advertising in the Clarington
Visitors' Guide for 2012. A full-page colour advertisement would be the
same cost as last year, $1,095. This includes the basic listing, an enhanced
listing, the logo and a write-up. Each year, 80,000 copies of the Guide are
distributed along the 401 corridor, in addition to other selected sites.
It was agreed by consensus that with these added benefits, that this should
be approved. Hooper agreed to up-date the Events Calendar for 2012, and
to send a finalized copy (using the visual rendering which hicluded the girl
with the shopping bag) to the Towism Department,
Moved by cooper; sucondcd by Parry,
III A__ the Meeting be adjourned. i�1�7 E—ED"
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The next meeting is scheduled for Tuesday oven-lber 8; 2. 11, in
Committee Room 1-A in the Powmanville Town Hall at 6;30 p. rr_