Loading...
HomeMy WebLinkAbout2010-10-14 Minutes NEWCASTLE BIA MINUTES October 14, 2010 u Attendance: Debbie Miller, Catherine Peterson, Valentine Lovekin, Judith Clapperton, Karen Bastas, Greg Lewis, Theresa Vanhaverbeke, Jackie Foxall, Jay and Cindy Summers, Bob McCaw Regrets: Jane Black 1. Call to Order by Vice President Karen Bastas at 6:29 p.m. 2. Motion to Accept September Minutes: J. Foxall; Seconded: C.Peterson CARRIED 3. Treasurer's Report:Jackie reported that the current balance is $5804.02. She has bills to pay totalling approximately$3000 so approximately$5000 left. Motion to accept Treasurer's Report: C.Peterson; Seconded:J. Clapperton. CARRIED 4. Committee Reports: Urban Plannin :Troy Foster has put forward a quote to clear snow this winter for$3800 for 4 months which he said was Nov.15-Mar.11. A discussion was had regarding timing and it was felt that the dates should be December 15{to March 31St but that perhaps he would be willing to clear snow outside that time if he was awarded the contract. Karen will ask him both questions. The Municipality is to contribute$800 toward snow clearing. A letter Is to be sent to the Municipality requesting said $800. Motion to L accept Troy as snow contractor for 2010/2011 and to send letter to Municipality requesting$800 moved by T. Vanhaverbeke; Seconded by K. Bastas. Karen said that she would ask the Municipality for a watering budget for the flowers for next year. ?? Karen: was this the $800?? It was suggested that there should be a shelter or at least a bench for people waiting for GO Transit at the corner of North St. and King Ave. Theresa agreed to contact GO to see if they would be willing to provide. A question was asked about entry signs to Newcastle. Theresa said that the CIP Committee is working on a presentation to both the BIA and the Chamber to redo the entry signs and in particular the brown, worn out service club signs. She will report at the next BIA meeting. A question was asked whether we saved any money by putting up the banners in. February (when the wreaths came down) considering the damage costs to the banners totalling over $700. Theresa agreed to look into it and report back. The Horticultural Society wants a letter from the BIA supporting their new landscaping plan for the Community Hall and Millennium Parkette. They are currently applying for a Trillium Grant and need community support. Valentine and Jane to work on said letter and deliver next week to Jeany from Historical Society. Motion: T.Vanhaverbeke; Seconded: V. Lovekin Advertisin : Gina Gallagher submitted her resignation as the Advertising Committee sighting lack of time due to work/family/restaurant commitments. J. Clapperton, C. Peterson and D. Miller agreed to step in as joint chairs of the Advertising Committee to finish out 2010. They will use the Think Tank meetings as a vehicle to discuss Advertising and one of the three will report at each BIA meeting. Special Events: K. Bastas reported that the Fall Festival was a success and had$8483.90 in income and $11,559.57 in expenses for a total cost of$3075.67. The budget for the event was$4000.00 so it was under budget. 186 tickets were sold for the evening Elvis event. Santa Maus Parade: The parade will be Sunday November 21s at 5:30pm. The new committee consists of Karen Bastas (Chair and Treasurer), Phillip Palmer, Sharon & Dave Staples, Cindy Baird, Jane Black, Wendy Westwood, Alan Kirby and Gus Bastas. All donation cheques are to be made payable to "The Municipality of Clarington". There will be a banner carried in the parade by the Hendrix children "In Memory of Mark Hendrix". 5. Chamber News: Greg Lewis reported that the Business Development Bank of Canada did a great presentation in September. The next networking session is Tuesday October 26th at the Linen Cupboard from 5:30-7:30. All welcome. Next meeting of the executive (all welcome) is Monday Nov 15t at 6:30 upstairs at the Community Hall. 6. Remembrance Day: It was agreed that Dwight Hickson would purchase a wreath on behalf of the BIA for the Remembrance Day service at the cenotaph. 7. Election of BIA Board Members:The BIA Board of Directors term coincides with the Local Council term. Therefore, a new executive needs to be elected at the AGM in January 2011. There are 8 positions on the Board including Chair, Vice Chair, Secretary, Treasurer and 4 members at large. The positions of Secretary and Treasurer may be filled by non-BIA members. Anyone interested in renewing their position on the Board should email their interest to Jane Black before the November 11th meeting. Anyone interested in joining the Board should also email their intentions to Jane or let everyone know at the November meeting where it will be discussed. Election will be at the January AGM. 8. January 2011 AGM: An invitation is to go out to all BIA Restaurants inviting bids/proposals to host the AGM in January. Tenders to be submitted by November 10th. Tenders should outline a proposed menu and should be within 5% of last year's cost of $20/person. 9. The next meeting is Thurs. Nov 11th at 9:00 a.m. in the Chamber room upstairs at the Community Hall. Karen will confirm availability with Gabrielle from the Hall Board. Meeting was adjourned at 8:00 p.m.