HomeMy WebLinkAbout2010-11-09 Minutes Minutes of a regular meeting of the Board of Management held at 6:30 p. m.
on Tuesday, November 9, 2010 in Committee 1?ootn 1 C in the B owmanville
Library.
Present: Gilpin, (Len) Creamer
Members: Lucas, Barry, Hooper, Holmes, Vella, Seaton
Absent: Allin, Patterson, Pedder
The meeting was called to order by the Chairman, who then recognized the
following delegation: Len Creamer, the Municipality of Clarington's Chief
Bylaw Enforcement Officer, who said he was present to respond to the letter
from the Board concerning the flaw in the program in the parking lot
meters, which permitted all-day parking for only $1.05. He stated that it
was hard to determine which cars were in violation of the two hours free
parking. Further he reported that the parking lots were operating at only
25% of potential revenue and, as a result, the cost of operating the Bylaw
Office was being funded from regular revenue, and no surplus was being
created for the purchase of future parking lots. Next he reported that the
meters in the parking lots were being recalibrated. To solve the revenue
short-fall problem he said that he would be recommending to Council that
the two hours free parking be eliminated and that the rate be set at $.50 per
hour. He concluded his report by stating that, effective January 2011, that
parking fines would be increased. The Chairman thanked Creamer for his
report and stated that they would review his recommendations under "New.
Business".
Moved by Barry, seconded by Hooper,
THAT the Minutes of the previous meeting be adopted as circulated.
Page 2
Correspondence was received from Travel Tourism Office, Classic Displays,
Municipal Treasurer, and The Visual Arts Centre.
Moved by Barry, seconded by Vella,
THAT the correspondence be received and filed. "CA.RRUED"
The Treasurer presented his Interim Financial Report dated November 9,
2010. A copy is attached to the Minutes.
Moved by Holmes, seconded by Barry,
THAT the Treasurer's Report be adopted as presented. "CARRIED"
Reports:
Council Liaison: Hooper reported that the Royal Bank is relocating out of
the downtown core. A meeting is scheduled between the Board and the
Royal Bank.
Events: Lucas reported that the planning for Christmas is going well.
Seaton stated that Ladies Night would take place on Thursday, November
18 from 5 until 10 p. m.
Membership Relations: No report.
Streetscape: Gilpin reported for Pedder that Binnington would continue
doing street cleaning until the Santa Claus Parade,
Communications: No report.
Publications: Seaton stated that she had supplied some product pictures for
the Christmas issue of the Bowmanville Downtowner.
Board of Trade: No report.
Security/Alert: No report.
Page 3
Website: Gilpin reported that Becz would be attending the February
meeting.
Under `BUSINESS ARISING' from the previous meeting, Lucas reported
that Janet Lange had completed the painting for Mr. Mulder, and that
arrangements would be made for its presentation.
Under "NEW BUSINESS", Gilpin reported that Holmes would be
substituting for Patterson for the near future.
Seaton and Vella described their plans for the up-coming Ladies Night.
Moved by Vella, seconded by Seaton,
THAT the Board grant $1,000 towards the cost of the Ladies Night, to be
held on Thursday,November 18, 2010.
"CARIRMD"
The Board reviewed Creamer's recommendation regarding the cancelling of
the two hours flee parking on the off-street lots, and making the charge $.50
per hour. They then endorsed his proposal as, currently under the existing
system, there is often little or no parking space for downtown shoppers.
Next Gilpin explained that, because there is a newly elected Council, the
Board will be required to be re-appointed. He then asked who planned to
continue on the Board and six of the members confirmed. As a result, this
will leave two positions open to be filled from the membership at large.
Anyone interested in sitting on the Board should contact Garth Gilpin,_the
Secreta -Treasurer at 905-623-2997.
Moved by Seaton, seconded by Holmes,
THAT the Meeting be adjourned.
"CARRIED"
The next meeting is scheduled for Tuesday, January 11, 2011 in Committee
Room 1-C in the Bowmanville Library at 6:30 p. m.
Historic Downtown Bowmnnvillo
Financial Report
January 1 to November 9, 2010
Totals $143,500.00
Less: . Surplus 3,000.00
Net Budget $140,500.00 $121,665.24
(1) Estimated rebate from Municipality $4,600 ( $1,400)
On hand: Current Account $119823.00
MM #1 10,000.00
MM #2 (Contingency) 5,000.00
$26,823.00
Budget
Actual
2010
to Date
Administration
$44,500.00
$44,465.67
Events ,
659000.00
53,597.15
Special Promotion
6;000.00
31,680.90
Streetscape
6,000.00
85,209.26 (1)
Capital Works
1200.00
45410.69
Contingency Fund
00.00
00.00
Publications
9,000.00
6,113,78
Website Maintenance
1,000._00
. 1,187.79
Totals $143,500.00
Less: . Surplus 3,000.00
Net Budget $140,500.00 $121,665.24
(1) Estimated rebate from Municipality $4,600 ( $1,400)
On hand: Current Account $119823.00
MM #1 10,000.00
MM #2 (Contingency) 5,000.00
$26,823.00