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HomeMy WebLinkAbout2010-01-12 Minutes =ry .BOARD OF MANAGEMENT BOWMANVILLE BUSINESS IMPROVEMENT AREA Minutes of a regular meeting of the Board of Management held at 6:30 p. m, on Tuesday, January 12, 2010, in Committee Room 1-C at the Bowmanville Library. Present: Gilpin, (Rick) Patterson Members: Lucas,Hooper, Pedder, Patterson, Seaton .Absent. Allis, Barry,Vella The Chairman called the meeting to order and recognized that there were no delegations present. He then noted that the Board meeting scheduled for November .10, 2009 had to be cancelled because of the lack of a quorum. However, it was noted that Lou Devuons had made a presentation on-the motorcycle ride in support of Our Troops, planned for early June, 2010 and that Angela Becz had presented changes to the website. It was then agreed that Pedder would liaise with Becz regarding future updates to the website. Moved by Hooper, seconded by Pedder; THAT the Minutes of the previous meeting (September) be adopted as circulated. "CARRIED" Correspondence was received from The Salvation Army, Infoclarington.com, John O'Toole MPP, Municipality of Clarington and OBIAA, Moved by Patterson, seconded by Pedder, THAT the correspondence be:received and filed. "CARRIED" Page 2 :: The Treasurer presented his yearend report which is attached to these Minutes Moved by Seaton, seconded by Hooper, THAT the Treasurer's Report be adopted as presented. "CARRIED" Next the Treasurer presented a Proposed Budget for 2010. Discussion followed at which it was agreed that due to the cost of providing flowers ($3,000) and the increased cost of the watering ($6,800), the Bowmanville BIA could not afford to fund the hanging flower baskets or the planters in the Downtown this year. Moved by Pedder, seconded by Seaton, THAT the Proposed Budget for 2010 in the amount of$140,500 (an increase of 2.9%) be approved and circulated to the membership. "CARRIED" The Treasurer noted that the Proposed Budget (2010) would be tabled again at the February Meeting for review and then finalized by motion to become the Approved Budget for 2010. Reports Council Liaison: Hooper reported that the Monday to Friday 9 a m. to 6 p. m. notice has now been installed on the parking meters to inform shoppers when they are required to pay for parking (and when they are not). He then stated that Inspector Ostler of the Durham Regional Police, is now in oharge of 16 Division. Events: No report, Membership Relations: No report. Streetscape: No report. i I Page 3 Communications: Patterson reported that the "Coming Events in 2010" flyers have now been distributed to the businesses in the Downtown. Publications: Seaton reported that she had received a good response to her request for "What's New in Our Downtown" for the Christmas issue of the Bowmanville Downtowner. Board of Trade: No report Security/Alert: Lucas stated that he had contacted Vella about both lists, Website: Pedder reported that he.plans to canvass the Downtown soon to determine up-dates for the website. "BUSINESS ARISING" ' fiom the previous meeting was addressed in` ,' Hooper's earlier report. Under "NEW BUSINESS", it was decided not to renew the Bowmanville BIA's membership in OBIAA in 2010. Moved by Patterson, seconded by Pedder, THAT the Meeting be adjourned. "CARRIED" The next meeting is scheduled for Tuesday, February 9, 2010 in Committee Room 1-C in the Bowmanville Library at 6:30 p. m. I i HISTORIC DOWNTOWN BOWMANVILLE `4 Financial Report for 2009(Unaudited)and Budget Budget Actual Proposed Budget 2009 2009 2010 Administration $ 41,500 $ 41,697.63 $ 44,500.00(1) Events 69,000- 63,236.40 655000,00 Special Promotion 21000 3,121,55 6,000.00 (2) Strectscape (net) 9,000 15,075.54 6,000.00 (3) Capital Works 15,000 12,019.51 12,000.00 Contingency Fund 00 00.00 0.00 Publications 9.000 8,255,72 9,000.00 Website Maintenance x,000 809.27 1,,000.00 Totals $1465500 $144,215.62 $143,500.00 Less: Cash surplus _ 10,000 31000.00, Net Budget $136,500 f° $140,500.00 (4) Cash on Hand: December 31, 2008 Cash on Hand: December 31, 2009 Petty Cash $ 200.00 Petty Cash $ 200.00 Current Account 10,150.93 Current Account 3,064.26 Contingency Fund 5,000.00 Contingency Fund 5,000.00 Cash Surplus $15,350.93 Cash Surplus $ 8,264.26 (1) Increase to recognize motion passed in 2007 to increase Adminis- -tration budget annually by a fixed amount. . (2) Increase to fund advertising abopt the Downtown,NOT related to a Special Event. (3) Decrease due to decision NOT to have hanging flower baskets or planters in the Downtown (estimated to cost$10,000). (4) Represents a 2.9% increase in the tax levy in 2010.