HomeMy WebLinkAbout2008-02-12 Minutes i
(r ' BOARD OF MANAGEMENT
BOWMANVILLE BUSINESS IMPROVEMENT AREA
Minutes of a regular meeting of the Board of Management held at 6:30 p. m.
on Tuesday, February 12, 2008 Committee Room 1-C in the Bowmanville
Library.
Present: Gilpin, (Rick)Patterson
Members: Lucas, Allin, Barry, Patterson, Hawkins, Turner, Seaton, Hooper
Absent: Becz
The Meeting was called to order by Allin, in the absence of the Chair. The
Chairman arrived soon after and took over the meeting. He then recognized
that there were no delegations present.
Moved by Hawkins, seconded by Barry,
THAT the Minutes of the previous meeting be adopted as circulated.
"CARRIED"
The correspondence was received from the OBIAA, Bowmanville Santa
Claus Parade Committee, and the Municipality of Clarington.
Moved by Barry, seconded by Hawkins,
THAT the correspondence be received and filed. "CARRIED"
Next the Treasurer presented his report a follows:
Current Account $29,305.22
GIC 14,882.54
COF 5,120.55
Total $49,308.31
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Moved by Seaton, seconded by Turner,
THAT the Treasurer's Report be adopted as presented "CARRIED"
DIRECTOR REPORTS:
Council Liaison: No report.
Events: Allin reported that the Events Committee had decided that only the
Easter Bunny would be the focus in the Downtown on Saturday, March 22,
2008.
Membership Relations: No report.
Streetscape: Turner reported that Rekker's Garden Gallery had written to
her indicating that they would no longer be able to water the flowering
plants in the Downtown. Hooper stated that he would determine the costs
involved and report this information to Fred Horvath. Turner said that she
would investigate alternative sources.
Communications: No report.
Publications: No report.
Website: No report.
Board of Trade: Hawkins reported that the Board of Trade is hosting a
workshop on "Work-Life Balance", to be held on Wednesday, February 13,
2008.
Under "BUSINESS ARISING", Hooper reported that some of the
Downtown benches have been removed to have new wood installed, and that
he would inquire further as to the bench which was broken.
Lucas stated that he had spoken to Swan Signs and that they are developing
new "Welcome" signage for the Downtown.
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Next Hooper reported that larger print and a new message on the Downtown
parking meters is being looked into by Len Creamer, On the question of
bagging the meters for one week each month, Creamer has said "no".
Hooper reported that the Sesquicentennial Committee will be providing
banners for the lamp posts this year.
Gilpin reported that he and Hooper had met with Roly Combes and the
Treasury staff to discuss the Sesquicentennial Committee's financial records
submission for audit in 2009.
Under "NEW BUSINESS", Gilpin asked if it was the Board's intention to
continue to be a member of the OBIAA.
Moved by Allin, and seconded by Hooper,
THAT the Bowmanville BIA renew its membership in the OBIAA for 2008
and that Gilpin be directed to forward the annual fee of$125.00.
"CARRIED"
Hooper announced that the snow drifts in the Downtown would be removed
on Thursday or Friday of this week. It was brought to his attention that the
sidewalk in front of the 20 King Street East parking lot has not been cleared,
and is a hazard to pedestrian traffic. Hooper said that he would report this to
the Works Department.
Hooper tabled a copy of "This Month" which has a circulation by mail of
18,000 homes in Clarington, and in which the BIA could place a display
advertisement for $800 per month. Lucas then tabled an offer from the
Toronto Daily Star for a one page display advertisement, which would
appear in 14 issues at cost of$1,979.06, less any advertising funds that could
be raised from selling part of the page to Downtown businesses. This page
would appear in those editions which are circulated to Pickering, Ajax,
Uxbridge, Oshawa, Whitby, Clarington and Scugog.
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Moved by Seaton, seconded by Turner,
THAT a full-page advertisement be placed in the Toronto Daily Star four
times during 2008, advertising an event in the Downtown for one-half of the
page at a cost of $1,000, and that the balance of the half page space
remaining be sold to individual businesses which are Iocated in Downtown
Bowmanville, at a cost of$900, for a total per page cost of$1,900.
"CARRIED"
Lucas stated that he would investigate to see if this proposal is feasible.
Next Allin reported that additional funds were requested by the Events
Committee to improve the quality of the entertainment at the August
Moonlight Madness and Busker Festival.
Moved by Allin, seconded by Hawkins,
THAT $8,000 be used from the balance of the surplus from 2007 and that `
the annual BIA levy for 2008 be increased by $5,000 to provide at total of
$13,000, to be shared equally between the newly approved Special
Advertising proposal and the Events budget.
"CARRIED"
As the above motion will result in a 4.1% increase in the 2008 Budget, an
up-dated Proposed Budget is attached is attached to these Minutes.
Moved by Hooper, seconded by Patterson,
THAT the Meeting be adjourned. "CARRIED"
The next meeting is scheduled for Tuesday, March 11, 2008 in Committee
Room 1-C at 6:30 p. m. in the Bowmanville Library.
J
HISTORIC DOWNTOWN BOWMANVILLE
Financial Report for 2007 (Unaudited) and Budget
Budget Actual Proposed Budget
2007 2007 2008
Administration $ 33,000 $ 34,745.08 (1) $ 40,000.00
Events 67,800 605882.68 76,500.00
Special Promotion 2,000 1,560.88 2,000.00
Special Advertising 62500.00
Streetscape (net) 10,000 8,359.35 9,000.00
Capital Works 15,000 15,623.31(1) 15,000.00
Contingency Fund 00 00.00 0.00
Loan Installment 4,000 4,000.00 0.00
Publications 9.000 8,873.07 9,000.00
Website Maintenance _ 2,0_00 2,109.19 2,000.00
Totals $142,800 $136,153.56 $160,000.00
Less: Portion of 2007 Surplus 26,000.00
Budgeted Amount for 2008 $1341000.00 (2)
On hand, December 31, 2006: On hand December 31, 2007:
Petty Cash $ 200.00 Petty Cash $ 200.00
Current Account 161-331.51 Current Account 11,254.59
GIC 6,341.11 GIC 14,834.04
Contingency Fund 3,091.26 Contingency Fund 5,103.56
Total $251,963.88 Total $31,392.19 (3)
(1) See itemized details below.
(2) This is an increase of 4.1%.
(3) Includes interest earned in the amount of$2,635.28
Itemized Capital Works Expenses: Itemized Administration Expenses:
Classic Displays $ 5,928.00 Events Staff $17,000.00
Storage Rent 3,410.00 Operational Costs 8,663.16
Signage 1,562.30 Secretary-Treasurer 51o000.00
Canopes & Bags 1,504.80 Presentations 1,910.43
Pole Repairs 1027.61 Wine & Cheese Party 11,100.11
Garland & Lights 901.13 Annual Meeting 946.38
Miscellaneous 531.22 OBIAA Membership 125.00
Supplies 356.15
Banners _302.10
{ Total $15,623.31 Total $34,745.08