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HomeMy WebLinkAbout2007-03 Minutes f U4 ORONO BIA MEETING MARCH 2007 MEMBERS PRESENT: Diane Scott Mary Anne Gary Amin Gard Robinson Marg Karen Yvonne Meeting called at 8:10 Minutes read by the secretary -the following amendments were made to the existing minutes: 1) in reference to overnight and weekend parking it should be mentioned that bylaw officers have been in attendance checking on this situation 2) the motion to leave the amount given to the jamboree at$400.00 was made by Diane not Gary Motion to pass the minutes as read and including the above amendments was made by Diane and seconded by Karen. Upon questioning a brief recount was made by Gary of monies spent by the BIA. Some of the expenditures mentioned were: -the Chili Cook Off -$3 800.00 spent on the refurbishing of Christmas lights and wreaths (which was not viewed by some members as a complete success) -the Easter Egg Hunt -and the repayment of a pre-existing loan The treasurer reported a balance of$180.00 in our BIA account -official submission of the financial report was delayed due to missing bank statements for February and March and missing receipts -situation was cleared up and the financial report is to be sent in immediately Account balance is lower than expected because : -a double withdrawal of the loan payment was made during the month of March -and the premature cashing of the jamboree cheque Money in the GIC account now stands at$7 640.61 and is currently collecting interest at a rate of 2%. Karen was not able to attend the BOC meeting so no report was given. Concerning the Easter Egg Hunt on April 7`h -Yvonne will not be here at this time so Mary Anne will help organize this event and acquire permission to use the library grounds -Yvonne has agreed to contact Clarke High School for volunteers -Mang will put a notice in the paper promoting this event -Gard Robinson agreed to contact the municipality to do a pre-hunt clean-up The discussion concerning the recycling bins was tabled until the next meeting so that Fred Horvath can be in attendance to hear BIA concerns and recommendations. Motion made by Yvonne Seconded by Karen There are still complaints by local business people concerning dogs being walked or tied up and leaving some remains behind forcing local businesses to do the clean-up -upon discussion it was decided that nothing could be done about it outside of catching these people in the act and reminding them of their responsibilities as pet owners Scott attended the meeting about Orono's upcoming birthday and a calendar of events has been arranged for the Friday, Saturday and Sunday of the July long weekend: -tables are to be set up at the Town Hail displaying photographs and artifacts belonging to the older village families and these will remain set up for the duration of the celebration -on Friday there will be a gala dinner -on Saturday there's to be a special breakfast, parade and a picnic in the park with games, swimming and other events Bev Oda is to be in attendance -there will also be a craft display and bake sale at the Town Hall -on Sunday there is a breakfast at the Rebeckha Lodge and a religious service to be held at the Bandstand -also scheduled is a walking tour of the village, historic films and band performances followed by a dance, a barbeque and sunset fireworks -Scott has a more detailed list of these events and their proposed times -some concerns were mentioned by members about the physical requirements relating to these events such as acquiring park permission, parade rope closures etc, -however, there are apparently various committees and sub-committees looking into these details -banners advertising Orono's 175'h Anniversary are available through Marg -Scott has agreed to inform the marketing committee about these banners -a suggestion was made that they could be attached to street poles or possibly on the bottom of the highway signs The question of associate members was brought up again -a suggestion was made to put an ad in the paper or to advertise on the BIA's website encouraging people to come to the meetings and thus provide the BIA with a larger pool of volunteers to draw from -associate members pay a joining fee of$25.00, but are not allowed to vote— a practice that discourages people from joining S 1 Z -in response to this, mention was made that perhaps we could change this rule within the internal context of our own BIA -this idea remained a suggestion no actual motion was made Concerning BIA membership -there was some question as to who is actually on the list of contributing members -Gary agreed to talk to Laura Robinson about who is paying and who's not and to make sure the list is accurate and up to date Concerning The Rutherford Walkway: -Bill MacLean has volunteered to do the planting around the sign -cord Robinson agreed to have 5 yards of soil dropped off for the planting -Scott brought up the point that Faye Langmaid should be notified that the new oak tree is too close to the sign and should be moved -it was also brought up that money from the Rutherford account might be used to widen the pathway and that perhaps chipstone could be used to pave the path -these suggestions are to be brought up at the next meeting so they can be addressed by Fred Horvath who is more aware of the options available and any attachments that may exist to the money in this account A meeting was held to discuss the distribution of the $200 000.00 received from the Westend Development -this money is to be used to enhance both the villages of Orono and Newcastle -Marg and Gary attended on behalf of the Orono BIA -an 80120 split in Newcastle's favour was suggested by Mr. Lovekin , but nothing definite was settled except an agreement to determine the square footage of each downtown area -this information would be one of the negotiating tools used to determine the distribution of funds -no further date has been set for future meetings between the two villages -it was brought up at our meeting that the existing advantages held by Newcastle and Orono's lack thereof should also be taken into consideration when determining the percentage cut -it was also brought up that Tenzin Gylastin originally voted against the proposal so his businesses should not be included as part of Newcastle's downtown square footage -cord Robinson suggested that his vote should be recorded in the Newcastle BIA minutes and if it is this could be used in Orono's favour -members felt that Orono was operating at a disadvantage and needed additional advice and influence to protect our interests during these negotiations -cord Robinson stated that Faye Langmaid was willing to sit in on the negotiations if asked Meeting adjourned at 9:35 Next meeting to be held on April 23�d at 6:30