HomeMy WebLinkAbout2007-12-13 Minutes NEWCASTLE BIA MEETING THURSDAY, DECEMBER 13, 2007
.. 10:00 a.m. Historical Room, Town Hall
Attending: V.Lovekin, D,Hickson, G.Robinson, B.Metcalf, K.Bastas,J.Summers,
A.Turnball, L.Forget, G.Lewis,J.Black
Regrets: J.Albi,J,Kimball, T.Gyaltsan, L.Kennedy
Peter & Louise Koslik are moving to Niagara-on-the-Lake.
1. Call to order by the president, V.Lovekin.
2. Guests: From the Municipality :MaryAnn Maye (Revenue Coordinator)
Maureen Wiles-Fost (Tax Collector)
They described how the tax levies are collected for the BIA and how to request the new
boundaries for our organization. Assessments are public knowledge and the fees are based
on the information from MPAC(Municipal Property Assessment Corporation of Ontario).
The fees are collected from the property owners based on assessed property value.
They welcome any questions or concerns about property and taxes.
3. Business Arising from the previous Minutes:
No BIA bucks were redeemed from the Santa events.
�f . ,.AGM/Dinner set for Mon. Jan.21, at the Massey House at 6:00 p.m.
Amos Langley and C.Trim are invited guests. Deadline for replies is Jan.16.
A list is still needed of all BIA, items for storage.
Budget to be discussed/compiled at the next executive meeting.
4. Correspondence:
-Thank-you letter from the Scouts regarding donation.
-Bills for ads and fireworks permit for Santa Parade
-Audit accounting for 2006 from the Municipality.
-Christmas greetings from the Mayor.
5. Financial Report: B. Metcalf: Balance: $7177.16.
The BIA is well within its budget.
Motion to Accept: J. Black Seconded: K.Bastas CARRIED
6. President's Report: V. Lovekin
The decision for the division of funds from the West End development with Orono
was due Dec. 31St. A letter will be sent to D.Crorne and the mayor requesting an extension
to Jan. 31, 2008.
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7. Committee Reports:
Advertising: D.Hickson
The Dec, flyer was shown. Thank-you to all businesses for participating.
Still within the budget for the year for ads.
Every month will be a newsletter with ads.
Upcoming events for 2008 will be advertised.
The next are the Easter Bunny Events-March 22.
Will follow up on unpaid accounts.
More communication with the Chamber would be beneficial to all,
Urban Planning:A. Turnball
Snow Removal: A discussion regarding insurance for Amos was tabled until the next
meeting to allow for the investigation of insurance fees.
Quotes were discussed from Rekkers and Bloomfield for the flower baskets,
Motion:A.Turnball Seconded: G.Lewis: Rekkers supply the baskets for 2008 at a cost
of $35 per basket. CARRIED
A letter will be sent to Bloomfield for baskets for 2009.
Anthony will contact Rekkers.
Special Events: K.Bastas
The Tree Lighting and the Breakfast with Santa events in the Town Hall were
very successful and well attended. Money was raised for a needy local family through
the raffle of an animated Christmas Bear.
Next Event is the Easter Bunny Breakfast in March.
Santa Claus Parade:
Very successful with fireworks and over 100 participants.
There are outstanding funds to be deposited from the Town and for button sales,
A full report with financial statements is expected at the next meeting from the
Parade committee.
All special events must complete an Action Plan in 2009 outlining plans, dates, road
closures and financial implications before the BIA can approve any funding and
expenditures.
8. Adjournment: Motion: A.Turnball Seconded: L.Forget CARRIED 12:15 p.m.