HomeMy WebLinkAbout2007-11-08 Minutes Newcastle DBIA Meeting —Thursday, November 8, 2007
�T Newcastle Historical Room 10:00 a.m.
Present: Dwight Hickson, Lorraine Forget, Martha & Mark Hendrikx, Karen
Bastas, Valentine Lovekin, Anthony Turnball, Brenda Metcalf, Tenzin Gyaltsan,
Councillor Gard Robinson
Regrets: Jane Black, Jay Summers, John Albi, Joan Kimball
Chair Valentine called the meeting to order and the minutes of the October
meeting were approved on motion by K.Bastas, seconded by A.Turnball.
CARRIED
A financial report was distributed showing equity of$13,001.27.
Reports:
Downtown Safety_&„06cor: AnthonyTurnball & Tenzin Gyaltsan
Discussion was held re: Christmas lights and garlands.
D.Hickson moved and K.Bastas seconded that Heart to Heart supply the
garlands this year as per the rotation. CARRIED.
T.Gyaltsan moved that we budget this expenditure at $350. Seconded by
K.Bastas. CARRIED.
The decision was made to have lights on the hall and the tree. Gord will
ask the Hall Board for approval to place lights on the hall.
Moore Electric will install them next week.
The motion was made to offer Amos Langley $400, per month (a $100.
increase) to extend the sidewalk snow removal to Arthur Street. Motion by
D.Hlckson. Seconded:A.Turnball. CARRIED.
Tenzin will write a letter to Amos. Rona supplies the salt & sand and bills the BIA
accordingly. More flower baskets will be discussed when lamp posts and
brackets are installed to the east end of the BIA boundaries.
When looking at the West End Development money consideration needs
to be made to the fact that Newcastle BIA's tax levy in 2007 was $21,500.
Orono's was $6000.
Advertising: Dwight Hickson
A flyer will be sent out advertising the Tree Lighting — Nov 23, Breakfast
with Santa — Nov. 24 and Santa Claus Parade— Nov 25.
There will also be a %z page ad in the Clarington This Week along with a Thank
You ad in December. Advertising in the December issue will be discounted for
any who took part in ads in 2007. The next advertising will be Easter 2008.
Discussion took place re: Toronto Star advertising. Suggestion was made to
place therm in the Saturday issue if we decide to continue with this proposal.
2008 advertising budget will have a bit of an increase.
ven s: Karen Bastas
Friday, November 2�- Tree°Lighting:
Santa will arrive by horse and buggy at 6p,m. Coffee, Hot Chocolate &
Timbits provide by Tim Norton's. Photos with Santa $5. Twenty - $5. BIA bucks
will be given out and can be redeemed at any business from November 23 to
December 1.
Sat rda ovem er 24 — Breakfast with Santa
Tickets available at Massey House, Village Card & Gift, Steamers,
Curves. Adults $5. Kids $3. under 2 free. Serving at the hall from 9 a.m. till noon.
Live Kids entertainment.
Sunday,_November 25, Sant @_Claus„Parade— Martha Hendrikx reporting.
Permits are ready for fireworks and road closing. The closing times will be
distributed to all businesses and residents affected.
There are over 100 entries so far. Help is needed for marshalling and
button sales. Register with Martha by Nov. 16t". Street marshalls will be provided
with reflective vests. The BIA banner will be carried at the first of the parade.
Rona has been asked to construct the Santa float. The parade committee
has a vision for this. Santa on this float only and set up higher so he can be seen
and for safety purposes. There is a safety concern about horses drawing this
float. Dwight suggested the final pit stop be at Newcastle Public School. The
committee will look into this.
Mark spoke to a letter that was received by Valentine, addressed to the
BIA from the parade committee-- Martha Hendrikx and Joan Kimball. The letter
was received and discussion held on improving communication between the BIA
and the committee advertising,budget, financial discrepancies in the 2005 and
2006 records. Martha indicated the budget for the parade is approximately
$6000.
D.Hlckson moved that the BIA ratify the executive decision to sponsor the
2007 Newcastle Santa Claus parade. Seconded-A.Turnball. CARRIED
Gord Robinson asked the committee for a list of volunteers so it can be
submitted to the Municipality for insurance purposes.
The Linen Cupboard, Diva's Den, David Alexander and Village Card & Gift Shop
are sponsoring a Men's Night—'November 30th at their stores.
Other Busin ss:
We have a quote from Bloomfield for the hanging flower baskets for 2008.
Tenzin and Anthony will get two other quotes and bring a recommendation forth
for the December meeting,
Valentine spoke on committee accountability. We need a plan of action whereby
the BIA makes comment and sends the committees to put things in place for their
events/activities.
Action Sheets for the committees could include:
1. Name of Event/Activity
2. Time/Place
( 3. Committee Structure
- 4. Budget
5. Financial Commitment from the BIA
6. Municipal Approval
7. Volunteer Requirements
8. Publicity Requirements
9. Profits expected
10.Other
We will need to put a Finance Committee in place ASAP.
Karen will lay the Remembrance Day wreath for the BIA on November 11th at the
cenotaph.
Proposed ACM meeting date--January 10, 2008.
All unfinished business is tabled until our December meeting.
Valentine declared the meeting adjourned.
Next Meeting: Thursday, December 13th at 10:00 a.m. in the Historical Room.
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