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HomeMy WebLinkAbout2013-06-25 Minutes MINUTES ORONO ARENA COMMUNITY CENTRE BOARD June 25, 2013 Present: John Witheridge Willie Woo Elaine Dillon Wendy Partner Laverne Boyd Gord Lowery(for walk about) Gail McKenzie Rory Woods (invited Guest) Regrets: Jackie Moore and Gord Lowery for meeting portion. Call to order by Chairperson at 6:27 pm,following walkabout of the facility at 6:00 pm of the arena,conducted by Peter Maartense and accompanied by members of the Orono Amateur Athletic Association. No outstanding problems were noted and we were shown the new electrical panel recently installed to operate the ice making equipment. No anticipated major repairs required were identified. Some of the rubber mats in dressing rooms will be re-glued down.The arena is clean and well maintained,with problems, if any,identified and dealt with in a timely fashion. The board moved to the meeting room. Gail McKenzie was appointed as acting secretary in Jackie's absence. Agenda: presented by: John Witheridge Moved to accept: Wendy Partner Seconded: Laverne Boyd Passed Minute from April 23 meeting: presented via email by Jackie Moore Motion to accept as received: Willie Woo Seconded: Elaine Dillon Passed Business arising from walkabout: Gord Lowery had mentioned that in future they would like to see a second water heater installed as often hockey teams complain that they run out of hot water while showering. This will be considered by the Orono Amateur Athletic Society as time and finances permit. Motion by: Wendy Partner to offer congratulations to the arena manager, Peter Maartense, and his staff on the exceptional cleanliness of the arena and that it is well kept and maintained. Other arenas in the area could take note of this. Orono's is the Gold Standard. Seconded by: Gail McKenzie Passed Financial Report(Orono Arena and Community Centre) presented by: Rory Woods Rory graciously gave us a better understanding of the workings of the report. In future,we should concentrate on the"Comparative Income Statement"which shows us the previous year and the present calendar year to date. Since the fiscal year of the arena is primarily September to April,which is the skating year,the balances do not always appear correct.The balance sheet is better understood by the accounting world and is simply a financial position. The Net Income noted to May 31,2013,year to date is$19,762.18. The new electrical panel added approximately $35,000 to the expenses incurred with a $15.000 fundraising effort to assist to pay for it. Willie Woo asked that since we were discussing finances,could he now give us some insight into the Grant application process. This was intended to be heard under new business. He gave us a handout produced by Skip Crosby,Community Service Coordinator for Clarington,regarding"grant information". The intent of the grant is to assist new groups with seed money and this should not be built into operating budgets as there is no guarantee that funds will be available in the long term. Council continues to encourage groups to investigate other opportunities for financial support. Our Municipal Council is trying to accomplish due diligence and are to be commended for this. Some discussion ensued and appreciation was given for this information. Business Arising from the Minutes: 1. Previously we had discussed that the name of the Fair Board needed to be changed in the by-laws to reflect a change from Durham Central Agricultural Society to Orono Agricultural Society. John Witheridge reports that he indeed investigated this and that it is not necessary as there is an understanding in the municipality that the name change will not affect the by-law function. 2. Discussion of financial reporting was done with the financial report. 3. Discussion of Protocols: Wendy had investigated the questions which arose from this at the previous meeting. (She will email us those answers,these should be included with the minutes for future reference) There was no further discussion arising from this. New Business: None further arising. Motion to adjourn at 7:28 pm Next Meeting: October 22,2013 at 7:OOpm.