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HomeMy WebLinkAbout06/24/2013 General Purpose and Administration Committee Minutes June 24, 2013 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, June 24, 2013 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo (until 5:40 p.m.) Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Municipal Clerk, P. Barrie Director of Engineering Services, T. Cannella (until 4:48 p.m.) Director of Community Services, J. Caruana Director of Planning Services, D. Crome Deputy Treasurer, L. Gordon Director of Operations, F. Horvath (until 5:25 p.m.) Director of Emergency & Fire Services, G. Weir Deputy Clerk, A. Greentree Committee Coordinator, J. Gallagher (until 4:49 p.m.) Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Novak announced that the Regional Property Tax Update Brochures were mailed Wednesday, June 19 and Friday, June 21, 2013. Councillor Novak announced the following upcoming events: • Durham Art of Transition Creative Awards on Tuesday, June 25, 2013 at the Regent Theatre in Oshawa. - 1 - General Purpose and Administration Committee Minutes June 24, 2013 • Metrolinx Public Meeting on Thursday, June 27, 2013, 6:30 p.m. to 8:30 p.m., at the Abilities Centre in Whitby. • Big Brothers Big Sisters of Clarington's 17th Annual Golf for Kids' Sake Tournament on Thursday, June 27, 2013 at the Newcastle Golf Course. Councillor Partner announced the following upcoming events: • Kendal Salad and Strawberry Supper on Thursday, June 27, 2013 at 6:00 p.m. • Orono Horticultural Society's June Flower Show on Thursday, June 27, 2013, 7:30 p.m. to 9:30 p.m., at the Orono United Church. • Buttercup Hollow Day on Saturday, June 29, 2013 with various events between 11:00 a.m. and midnight, in downtown Orono. • On-line donations for "In the Face of the Angel" will be accepted until Sunday, June 30, 2013. Councillor Woo announced that he participated in the 5th Annual "Walk a Mile in Her Shoes" event on Saturday, June 22, 2013. Councillor Woo announced the following upcoming events: • 2013 Siren's for Life Kick-off & Blood Donor Clinic on Wednesday, June 26, 2013, 2:00 p.m. to 7:30 p.m., at the Garnet B. Rickard Recreation Complex. • Canada Day Celebration in Newcastle at 5:00 p.m. Councillor Hooper announced the following: • The Clarington Public Library July to August 2013 Library Guide is available at the following website www.clarington-library.on.ca/calendar. • The new Emergency Planning Guide, produced by the Marketing & Communications Department and the Emergency & Fire Services Department. • The 5th Annual "Walk a Mile in Her Shoes" event on Saturday, June 22, 2013. • The 6th Annual Firehouse Youth Centre Great Balls of Fire Golf Tournament on Friday, August 16, 2013 at the Cider House Golf Course. Mayor Foster announced the following: • Clarington Museums and Archives' Children at Play exhibit, showing over 100 years of toys and games, is currently open at the Sarah Jane Williams Heritage Centre. • Hotel California, Original Tribute to the Eagles, on Thursday, June 27, 2013 at Rotary Park, as part of the Concerts in the Park Series. - 2 - General Purpose and Administration Committee Minutes June 24, 2013 • Canada Day Celebrations to be held as follows: Clarington Museums and Archives at 10:30 a.m.; Newcastle Business Improvement Association in downtown Newcastle in the evening; Port of Newcastle; Wilmot Creek parade; and Garnet B. Rickard Recreation Complex. • Ontario Heritage Trust's 2013 Recognition Programs nominations are due to the Planning Services Department by Friday, August 23, 2013, with further details available on the Municipality of Clarington website, www.clarington.net. MINUTES Resolution #GPA-370-13 Moved by Councillor Hooper, seconded by Councillor Novak THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on June 10, 2013, be approved. CARRIED Councillor Woo chaired this portion of the meeting. PUBLIC MEETING (a) Subject: Application to Amend the Zoning By-law 84-63 Applicant: Stephen Krezanowski Report: PSD-040-13 Anne Taylor Scott, Planner II, made a verbal and PowerPoint presentation to the Committee regarding the application. No one spoke in opposition to or in support of the application. Stephan Krezanowski was present to answer questions from the Committee. He explained the background for the request for the zoning by-law amendment. Mayor Foster chaired this portion of the meeting. DELEGATIONS DELEGATION OF MICHAEL HACKENBERGER, CO-OWNER, BOWMANVILLE ZOO, REGARDING NOISE COMPLAINTS AND GIRAFFES Michael Hackenberger, Co-Owner, Bowmanville Zoo, was present regarding noise complaints and giraffes. He made a verbal presentation to accompany two short videos. Mr. Hackenberger explained that the Bowmanville Zoo has recently acquired two sub- adult male giraffes, which are housed in the front part of the Zoo. He explained that the - 3 - General Purpose and Administration Committee Minutes June 24, 2013 Zoo is endeavouring to acclimate the giraffes to their new home. Mr. Hackenberger explained that giraffes are unsettled by loud and unexpected noises. He noted that they are slowly becoming accustomed to the road noise. Mr. Hackenberger explained that the animal rights groups are targeting zoos with elephants, including the Bowmanville Zoo, regarding the Zoo's elephant, Limba. He stated that the animal rights groups have gathered at the front of the Zoo and are using mega horns, which can trigger a flight response on the part of the giraffes, which may cause them injury. Mr. Hackenberger asked the Committee for an exemption to the Noise By-law 2007-071 to prohibit the use of any sound amplification equipment within 150 m of the front entrance of the Bowmanville Zoo. Resolution #GPA-371-13 Moved by Councillor Woo, seconded by Councillor Partner THAT the request, from the Bowmanville Zoo, for an exemption to the Noise By-law 2007-071, be referred to Staff to prepare a report regarding an amendment to By-law 2007-071 to prohibit the use of any sound amplification equipment 150m buffer from the front entrance of the Bowmanville Zoo and Orono Jungle Cat World Wildlife Park. CARRIED DELEGATION OF KENNETH KERRIGAN REGARDING REPORT CAO-007-13, BOOTS & HEARTS MUSIC FESTIVAL 2013 CANADIAN TIRE MOTORSPORT PARK Kenneth Kerrigan was present regarding Report CAO-007-13, Boots & Hearts Music Festival 2013 Canadian Tire Motorsport Park. He made a verbal presentation to accompany a PowerPoint presentation. Mr. Kerrigan explained that he has lived on the property between Canadian Tire Motorsport Park and the proposed off-site camping area for approximately five years. He noted that he is a supporter of Canadian Tire Motorsport Park and believes that Canadian Tire Motorsport Park is a great neighbour. Mr. Kerrigan explained that he is a supporter of the Boots & Hearts Music Festival, but is concerned about the proposed off-site camping area. He noted that there was no notification of the proposed off-site camping area. Mr. Kerrigan provided the Committee with photos of the area near his home, including the proposed off-site camping area. He explained the issues, risks and objections including: the timing of the planning of the proposed off-site camping area, isolation and safety concerns, lack of environmental assessment, no curfew, alcohol permitted, access of campers, and restricted personal access. Mr. Kerrigan concluded by stating that this application would infringe on his property rights and endanger his personal health and safety, compromise his well water, and should not be permitted. - 4 - General Purpose and Administration Committee Minutes June 24, 2013 Resolution #GPA-372-13 Moved by Councillor Partner, seconded by Councillor Traill THAT the delegation of Mr. Kerrigan be extended for an additional five minutes. CARRIED Mr. Kerrigan continued with his presentation by stating that he is concerned that there will be problems at the August event and there is a concern that there will be similar events in the future. He added that his family is extremely nervous about concert goers trespassing and causing personal/property damage. Mr. Kerrigan noted that his family expects that the security alarms will be set off several times during the weekend event. DELEGATION OF LESLIE KERRIGAN REGARDING REPORT CAO-007-13, BOOTS & HEARTS MUSIC FESTIVAL 2013 CANADIAN TIRE MOTORSPORT PARK Leslie Kerrigan was present regarding Report CAO-007-13, Boots & Hearts Music Festival 2013 Canadian Tire Motorsport Park. Ms. Kerrigan informed the Committee that the proposed off-site camping area is in the aquifer range. She noted that By-law 2005-109, the Municipality of Clarington's Zoning By-law for Lands within the Oak Ridges Moraine, does not allow camping on the moraine. Mrs. Kerrigan made several references to specific sections of the By-law as they relate to the use of the land for the Boots & Hearts Music Festival, in particular: the high number of people expected, access to emergency services, public nuisance, regulating, licensing, permits, minimum standards, pressures of growth, agriculture, and the protection of the environment. She stated that she wants her children and grandchildren to enjoy the beauty of the moraine. Mrs. Kerrigan urged government, corporations and property owners to provide stewardship of the moraine. She urged the Committee to stop the proposed off-site camping areas. Resolution #GPA-373-13 Moved by Councillor Traill, seconded by Councillor Partner THAT the delegation of Mrs. Kerrigan be extended for an additional five minutes. CARRIED Mrs. Kerrigan continued by noting that healthy communities, growth management and strategic development must all be considered with any proposals on the moraine. - 5 - General Purpose and Administration Committee Minutes June 24, 2013 DELEGATION OF JARETT HEBERT REGARDING REPORT CAO-007-13, BOOTS & HEARTS MUSIC FESTIVAL 2013 CANADIAN TIRE MOTORSPORT PARK Prior to the meeting, Jarett Hebert indicated to the Municipal Clerk's Department that he was postponing his delegation until the July 2, 2013 Council meeting. DELEGATION OF TRICIA HEBERT REGARDING REPORT CAO-007-13, BOOTS & HEARTS MUSIC FESTIVAL 2013 CANADIAN TIRE MOTORSPORT PARK Prior to the meeting, Tricia Hebert indicated to the Municipal Clerk's Department that she was postponing her delegation until the July 2, 2013 Council meeting. RECESS Resolution #GPA-374-13 Moved by Councillor Traill, seconded by Councillor Partner THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 11:46 a.m. DELEGATION OF BRIAN CROW, ADAM BREITKREUZ, SHANNON MCNEVAN, CHRIS PATERSON, REPUBLIC LIVE, REGARDING REPORT CAO-007-13' BOOTS & HEARTS MUSIC FESTIVAL 2013 CANADIAN TIRE MOTORSPORT PARK Shannon McNevan, Founder of Republic Live, was present and spoke on behalf of the other delegates from Republic Live, regarding Report CAO-007-13, Boots & Hearts Music Festival 2013 Canadian Tire Motorsport Park. Shannon McNevan, founder of Republic Live, explained the background of Boots & Hearts Music Festival. He noted that corporate sponsors were reluctant to invest last year, but were eager to invest this year. Mr. McNevan explained that this was a local initiative. He explained the success of the Festival, which was based on the support of the Municipality. Mr. McNevan noted that, if something goes wrong, there will be no future festivals; therefore Republic Live is invested in solving problems. He announced that Republic Live can accommodate the campers within the boundaries of the Park, for the tickets currently sold. Mr. McNevan added that Republic Live is formally withdrawing the rezoning application for the proposed off-site camping areas (referred to as Parcels 2 and 3 in Report CAO-007-13). He added that he plans to work with everyone, within the correct processes, for the next step to grow the festival. Mr. McNevan asked the forgiveness of the neighbours. He clarified that the plan for the off-site camping accommodation was never for 40,000 people, it was for 7,500 people. - 6 - General Purpose and Administration Committee Minutes June 24, 2013 DELEGATION OF SHIRLEY CRAGO REGARDING CLARINGTON ENERGY PARK Shirley Crago was present regarding Clarington Energy Park. Ms. Crago provided the Committee with background on the origins of Durham Region, in particular, the origins of her property near Solina Road and Osborne Road. She explained that it is difficult for strangers to find the south end of Solina Road. Ms. Crago asked that the south end of Solina Road be renamed to Crago Road. She also asked that the east-west section of Osborne Road be included with the renaming of Solina Road. Ms. Crago noted that hers is the only property affected by the renaming. She noted that the road from her driveway west was called Lovers Lane when Mrs. Crago purchased her property. She informed the Committee that she and her husband requested that Lovers Lane be closed. Mrs. Crago stated that she tried to cooperate with Hardco when they installed water and sewer lines by allowing fences to be temporarily removed, however, they were never re-erected. She added that a snow plow cannot clear the road without hitting a fence in this area. Mrs. Crago stated that the Police had stopped patrolling the road due to pot holes. She stated that part of the road is on her property. Mrs. Crago requested that the fence be replaced and that the drainage be corrected. Resolution #GPA-375-13 Moved by Councillor Neal, seconded by Councillor Novak THAT Staff engage in discussion with the interested parties related to Mrs. Crago's concerns and respond in the form of a memo to Members of Council. CARRIED DELEGATION OF GEORGE FRANKLIN REGARDING REPORT PSD-044-13, NOISE FENCE FOR LOTS ON WEST SIDE OF VIVIAN DRIVE George Franklin was present regarding Report PSD-044-13, Noise Fence for Lots on West Side of Vivian Drive. He explained that he has lived in the Homestead subdivision for two years. Mr. Franklin noted that the traffic has doubled in the two years he has lived in the house. He noted that backyard BBQs and entertaining are not enjoyable due to the traffic noise. Mr. Franklin explained that the developer and the Municipality had agreed to build a chain link fence and to plant cedar trees. He noted that the owners of the 13 lots adjacent to Trulls Road expected that there would be a noise barrier erected. Mr. Franklin quoted Section 2.3 of Report PSD-044-13. He stated that he had assumed that a noise and traffic study had taken place in the beginning of the development. He added that the extension of Highway 407 to Harmony Road will only increase the noise levels. Mr. Franklin asked that Council revisit the idea of a traffic and noise assessment to assist the residents with the difficulty caused by noise. He added that he is concerned with speeding traffic in the area as well. He confirmed that he is not asking that anything be erected at this time. - 7 - General Purpose and Administration Committee Minutes June 24, 2013 Resolution #GPA-376-13 Moved by Councillor Neal, seconded by Councillor Novak THAT Staff be directed to: • Perform noise measurements in Mr. Franklin's back yard, next to Mr. Franklin's patio door, • Undertake a Traffic count on Trulls Road, and • Coordinate, with Durham Region Police Service, the installation of a temporary radar sign on Trulls Road. CARRIED CAROLYN MOLINARI, PLANNER, CM PLANNING INC., ON BEHALF OF FOURTEEN ESTATES LTD., REGARDING REPORT EGD-023-13, PROPOSAL TO CLOSE AND CONVEY TWO ADJOINING RIGHT-OF-WAYS SITUATED IN LOT 17 CONCESSION 2, FORMER TOWNSHIP OF DARLINGTON (HAMPTON) Carolyn Molinari was present but withdrew her delegation stating that she was in agreement with the recommendations contained in Report EGD-023-13. RECESS Resolution #GPA-377-13 Moved by Councillor Traill, seconded by Councillor Partner THAT the Committee recess for one hour. CARRIED The meeting reconvened at 1:50 p.m. with Councillor Woo in the Chair. PRESENTATIONS PRESENTATION OF NICOLE GRANZOTTO, PLANNER, AND CARLOS SALAZAR, MANAGER COMMUNITY PLANNING & DESIGN, REGARDING REPORT PSD-043-13, OFFICIAL PLAN REVIEW GROWTH MANAGEMENT AND DRAFT LAND BUDGET Nicole Granzotto, Planner, was presenting regarding Report PSD-043-13, Official Plan Review Growth Management and Draft Land Budget. Ms. Granzotto made a verbal presentation to accompany a PowerPoint presentation. She explained that the proposal outlined in Report PSD-043-13 addresses growing planning challenges, the Provincial Growth Plan policies, through compact oriented development. Ms. Granzotto explained that the land budget analysis forms the basis of the Official Plan policies. She reviewed population forecasts in general and within the designated Greenfield and built-up areas - 8 - General Purpose and Administration Committee Minutes June 24, 2013 in Clarington. Ms. Granzotto explained that the land budget is a tool used to plan the population growth within the built-up areas. She explained the current supply of gross developable land. Ms. Granzotto noted that secondary plan policies and phasing will need to be developed to manage growth. She concluded by explaining the challenges. Ms. Granzotto and Carlos Salazar, Manager of Community Planning & Design, were present to answer questions of the Committee. PLANNING SERVICES DEPARTMENT ALTER THE AGENDA Resolution #GPA-378-12 Moved by Mayor Foster, seconded by Councillor Novak THAT the agenda be altered to consider the Report PSD-043-13, regarding Official Plan Review Growth Management and Draft Land Budget, at this time. CARRIED OFFICIAL PLAN REVIEW GROWTH MANAGEMENT AND DRAFT LAND BUDGET Resolution #GPA-379-13 Moved by Mayor Foster, seconded by Councillor Novak THAT Report PSD-043-13 be received; and THAT all interested parties listed in Report PSD-043-13 be notified of Council's decision and advised that Report PSD-043-13 is available online at www.clarington.net/ourplan. CARRIED AN APPLICATION TO AMEND THE ZONING BY-LAW TO ALLOW FOR THE SEVERANCE OF AN EXISTING SINGLE DETACHED DWELLING FROM LANDS TO BE RETAINED FOR FUTURE DEVELOPMENT APPLICANT: STEVE KREZANOWSKI Resolution #GPA-380-13 Moved by Councillor Novak, seconded by Mayor Foster THAT Report PSD-040-13 be received; - 9 - General Purpose and Administration Committee Minutes June 24, 2013 THAT the application to amend Zoning By-law 84-63, submitted by Stephen Krezanowski for the future severance of an existing residential dwelling continue to be processed and that a subsequent report be prepared; and THAT all interested parties listed in Report PSD-040-13 and any delegations be advised of Council's decision. CARRIED POLICIES FOR TELECOMMUNICATIONS ANTENNA AND TOWERS Resolution #GPA-381-13 Moved by Councillor Neal, seconded by Councillor Partner THAT Report PSD-041-13 be received; THAT the revised policy, attached to Report PSD-041-13, be approved; and THAT the Federation of Canadian Municipalities and Industry Canada and any other parties listed in Report PSD-041-13 be advised of Council's decision. CARRIED DESIGNATED HERITAGE PROPERTY MINOR ALTERATIONS Resolution #GPA-382-13 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report PSD-042-13 be received; THAT the Director of Planning Services be authorized to approve minor alterations to designated heritage properties in consultation with the Clarington Heritage Committee, in accordance with Section 33(15) of the Ontario Heritage Act, R.S.O. 19907 c. 0.18; and THAT the Ontario Heritage Trust, the Clarington Heritage Committee, and all interested parties listed in Report PSD-042-13 be advised of Council's decision. CARRIED - 10 - General Purpose and Administration Committee Minutes June 24, 2013 NOISE FENCE FOR LOTS ON WEST SIDE OF VIVIAN DRIVE Resolution #GPA-383-13 Moved by Councillor Novak, seconded by Councillor Neal THAT Report PSD-044-13 be received; THAT Engineering Services Staff review the proposed tree planting program contained in our 2013 Trulls Road Reconstruction Project in an effort to enhance the vegetative buffer plantings between the rear yards on Vivian Drive and Trulls Road; and THAT all interested parties listed in Report PSD-044-13 and any delegations be advised of Council's decision. CARRIED Councillor Novak chaired this portion of the meeting. ENGINEERING SERVICES DEPARTMENT MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR MAY, 2013 Resolution #GPA-384-13 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report EGD-021-13 be received for information. CARRIED COST RECOVERY FOR ENTRANCE INSTALLATIONS Resolution #GPA-385-13 Moved by Councillor Neal, seconded by Mayor Foster THAT Report EGD-022-13 be received; THAT Council pass the by-law attached to Report EGD-022-13 to amend Schedule 'A' of By-Law 2006-105 (being a by-law to regulate the construction of driveway entrances upon highways under the jurisdiction of the Municipality of Clarington) to address cost recovery for the construction of entrances in the Municipality; and - 11 - General Purpose and Administration Committee Minutes June 24, 2013 THAT all interested parties listed in Report EGD-022-13 be advised of Council's decision. CARRIED PROPOSAL TO CLOSE AND CONVEY TWO ADJOINING RIGHT-OF-WAYS SITUATED IN LOT 17, CONCESSION 2, FORMER TOWNSHIP OF DARLINGTON (HAMPTON) Resolution #GPA-386-13 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report EGD-023-13 be received; THAT Council approve, in principle, the closure and conveyance of two adjoining unopen right-of-ways being two lanes created by Plan H50066 and Plan H50067 situated in Lot 17, Concession 2, former Darlington Township (Hampton); THAT the applicant pay all advertising, legal, appraisal and land costs associated with this transaction; and THAT 562503 Ontario Limited and Honey Harbour Estates Ltd. be advised of Council's decision. CARRIED PROPOSAL TO CLOSE AND CONVEY A PORTION OF A ROAD ALLOWANCE (MCKNIGHT ROAD) SITUATED BETWEEN LOTS 26 & 27, CONCESSION 1, FORMER TOWNSHIP OF DARLINGTON Resolution #GPA-387-13 Moved by Mayor Foster, seconded by Councillor Woo THAT Report EGD-024-13 be received; THAT Council approve, in principle, the closure and conveyance of McKnight Road from the south side of Courtice Court to the south end at Highway 401; THAT the applicant pay all advertising, legal, appraisal and land costs associated with this transaction; and THAT Waste Management of Canada Corporation be advised of Council's decision. CARRIED - 12 - General Purpose and Administration Committee Minutes June 24, 2013 ENGINEERING SERVICES PROJECTS UPDATE Resolution #GPA-388-13 Moved by Mayor Foster, seconded by Councillor Hooper THAT Report EGD-025-13 be received for information. CARRIED CONNECTING TO THE TRUNK SEWER IN COURTICE Resolution #GPA-389-13 Moved by Councillor Neal, seconded by Councillor Partner THAT correspondence be issued to the Region of Durham to request the specifics of the Region of Durham's plan for local servicing of both residential and non-residential lands in the Courtice areas with Sanitary Sewer in conjunction with the trunk sanitary sewer. CARRIED Councillor Partner chaired this portion of the meeting. OPERATIONS DEPARTMENT WINTER BUDGET REPORT Resolution #GPA-390-13 Moved by Councillor Hooper, seconded by Councillor Neal THAT Report OPD-011-13 be received for information. CARRIED Councillor Hooper chaired this portion of the meeting. - 13 - General Purpose and Administration Committee Minutes June 24, 2013 EMERGENCY AND FIRE SERVICES DEPARTMENT EMERGENCY AND FIRE SERVICES — 2012 ANNUAL REPORT Resolution #GPA-391-13 Moved by Councillor Novak, seconded by Mayor Foster THAT Report ESD-005-13 be received for information. CARRIED COMMUNITY SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. RECESS Resolution #GPA-392-13 Moved by Mayor Foster, seconded by Councillor Partner THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 3:54 p.m., without Councillor Woo, and with Councillor Traill in the Chair. CLERK'S DEPARTMENT APPOINTMENT TO THE SUSTAINABLE CLARINGTON COMMUNITY ADVISORY COMMITTEE Resolution #GPA-393-13 Moved by Mayor Foster, seconded by Councillor Hooper THAT Kira Nowick (Rigelhof) be appointed to the Sustainable Clarington Community Advisory Committee as a youth representative for a term concurrent with the term of Council. CARRIED - 14 - General Purpose and Administration Committee Minutes June 24, 2013 APPOINTMENTS TO NEWCASTLE ARENA BOARD Resolution #GPA-394-13 Moved by Councillor Partner, seconded by Mayor Foster THAT Report CLD-023-13 be received; THAT the resignation of Jo-Anne Raymond be received, with regret, and that she be thanked for her contribution to the Newcastle Arena Board; THAT Shea-Lea Latchford be appointed to the Newcastle Arena Board for a term concurrent with the term of Council; and THAT all interested parties listed in Report CLD-023-13 be advised of Council's decision. CARRIED Councillor Woo returned to the meeting at 3:58 p.m. Mayor Foster chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT TENDER CL2013-08, 2013 SURFACE ASPHALT, VARIOUS LOCATIONS Resolution #GPA-395-13 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report COD-017-13 be received; THAT Coco Paving Inc., Oshawa, Ontario, with a total bid in the amount of $519,328.41 (net of H.S.T. Rebate), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2013-08 be awarded the contract for 2013 Surface Asphalt, Various Locations, as required by the Municipality of Clarington, Engineering Department; and - 15 - General Purpose and Administration Committee Minutes June 24, 2013 THAT the funds required in the amount of $581,000.00 (which includes $519,328.39 for construction, material testing, contingencies and net HST) be drawn from the following Engineering Department 2013 Capital Accounts: Surface Asphalt Accounts: 110-32-330-83408-7401 $129,000 110-32-330-83296-7401 $183,000 110-32-330-83298-7401 $107,000 110-32-330-83332-7401 $89,000 110-32-330-83409-7401 $20,000 110-32-330-83331-7401 $22,000 110-32-330-83236-7401 $31,000 Total Funding $581,000 CARRIED FIRE HALL #4 — COMMUNICATIONS TOWER CO-LOCATION AGREEMENT Resolution #GPA-396-13 Moved by Councillor Neal, seconded by Councillor Novak THAT Report COD-018-13 be received; THAT a lease (co-location) agreement between the Municipality of Clarington and Bell Mobility for the installation and co-location of a communications tower at Fire Hall #4 Trulls Road, Courtice, be approved, subject to an agreement acceptable of the Municipal Solicitor; THAT the funds required for the removal of the current antenna if necessary be taken from account # 110-16-162-81610-7401- and THAT the Mayor and Clerk be authorized to execute the necessary agreement. CARRIED FINANCE DEPARTMENT There were no reports to be considered under this section of the Agenda. SOLICITOR'S DEPARTMENT The Solicitor's Department report was considered under the Confidential Reports section, later in the meeting. - 16 - General Purpose and Administration Committee Minutes June 24, 2013 CHIEF ADMINISTRATIVE OFFICER "VALUE ADDED SERVICE" AUDIT Resolution #GPA-397-13 Moved by Councillor Neal, seconded by Councillor Traill THAT Staff be directed to undertake a review, internally (i.e. no consultants) the cost savings that could be realized by contracting cleaning services at the Municipal Administrative Centre. MOTION LOST Resolution #GPA-398-13 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report CAO-006-13 be received for information. CARRIED BOOTS & HEARTS MUSIC FESTIVAL 2013 CANADIAN TIRE MOTORSPORT PARK ALTER THE AGENDA Resolution #GPA-399-12 Moved by Councillor Traill, seconded by Councillor Neal THAT the agenda be altered to consider the matter of Report CAO-007-13 later in the meeting, in Closed Session. CARRIED UNFINISHED BUSINESS There were no items to be considered under this section of the Agenda. - 17 - General Purpose and Administration Committee Minutes June 24, 2013 OTHER BUSINESS PROPOSED AMENDMENT TO THE FORTIFICATION BY-LAW REGARDING VIDEO SURVEILLANCE Resolution #GPA-400-13 Moved by Councillor Traill, seconded by Councillor Neal THAT Section 9(2)(c) of the Fortification By-law 2011-091 be amended regarding video surveillance equipment, to amend the wording such that any video surveillance equipment, in a residential property, is not directed towards the adjacent homeowner's property. MOTION WITHDRAWN Resolution #GPA-401-13 Moved by Councillor Neal, seconded by Councillor Traill THAT the matter of an amendment to the Section 9(2)(c) of the Fortification By-law 2011-091, respecting video surveillance equipment which would prevent homeowner's from using video surveillance equipment to capture images of neighbouring properties, be referred to Staff for a report. CARRIED MARRIAGE CEREMONY— OCTOBER 26, 2013 Resolution #GPA-402-13 Moved by Councillor Neal, seconded by Councillor Woo WHEREAS on December 13, 2004, Council passed By-law 2004-253 to "opt in" to providing civil marriage services; AND WHEREAS the authority to provide the civil marriage services extended to those services held Monday to Friday in the Municipal Administrative Centre only; AND WHEREAS the fee for civil marriages was set at $250 to cover the cost of staff time and use of the Municipal Administrative Centre; AND WHEREAS the Deputy Clerk has received a request to perform a civil marriage service outside of the parameters set by By-law 2004-253; - 18 - General Purpose and Administration Committee Minutes June 24, 2013 NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE MUNICIPALITY OF CLARINGTON THAT the Deputy Clerk be authorized to perform a civil marriage service on October 26, 2013, at Deer Creek Golf and Banquet Facility, 2700 Audley Road North, Ajax, Ontario; THAT the $250 fee be waived in this instance; and THAT the appropriate by-law be forwarded to Council. CARRIED COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS VERBAL REPORT FROM MUNICIPAL SOLICITOR REGARDING ONTARIO MUNICIPAL BOARD (OMB) APPEALS — PRESTONVALE HEIGHTS LIMITED CLOSED SESSION Resolution #GPA-403-12 Moved by Councillor Hooper, seconded by Councillor Partner THAT, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing: • Prestonvale Heights Limited OMB Appeals, a matter that deals with litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; and • Report CAO-007-13, regarding Boots & Hearts Music Festival 2013, a matter that deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED RISE AND REPORT The meeting resumed in open session at 5:40 p.m. with Mayor Foster in the Chair. Mayor Foster advised that two items were discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and one resolution was passed. - 19 - General Purpose and Administration Committee Minutes June 24, 2013 CONFIDENTIAL VERBAL REPORT OF THE MUNICIPAL SOLICITOR REGARDING PRESTONVALE HEIGHTS LIMITED OMB APPEALS Resolution #GPA-404-13 Moved by Councillor Neal, seconded by Councillor Hooper THAT the confidential verbal report of the Municipal Solicitor, regarding Prestonvale Heights Limited OMB Appeals, be received for information. CARRIED ADJOURNMENT Resolution #GPA-405-13 Moved by Councillor Partner, seconded by Councillor Traill THAT the meeting adjourn at 5:41 p.m. CARRIED MAYO R VEPUTYCLI#Rk- - 20 -