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REPORT#1
REPORT TO COUNCIL MEETING OF JULY 2, 2013
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, JUNE 24, 2013
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) EGD-021-13 Monthly Report on Building Permit Activity for May, 2013
(b) EGD-025-13 Engineering Services Projects Update
(c) OPD-011-13 Winter Budget Report
(d) ESD-005-13 Emergency and Fire Services — 2012 Annual Report
(e) CAO-006-13 "Value Added Service" Audit
(f) Confidential Confidential Verbal Report of the Municipal Solicitor
Verbal Report Regarding Prestonvale Heights Limited OMB Appeals
2. DELEGATION OF SHIRLEY CRAGO REGARDING CLARINGTON ENERGY
PARK
THAT Staff engage in discussion with the interested parties related to Mrs. Crago's
concerns and respond in the form of a memo to Members of Council.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
Report #1 - 2 - July 2, 2013
3. DELEGATION OF GEORGE FRANKLIN REGARDING REPORT PSD-044-13,
NOISE FENCE FOR LOTS ON WEST SIDE OF VIVIAN DRIVE
THAT Staff be directed to:
• Perform noise measurements in Mr. Franklin's back yard, next to Mr.
Franklin's patio door,
• Undertake a Traffic count on Trulls Road, and
• Coordinate, with Durham Region Police Service, the installation of a
temporary radar sign on Trulls Road.
4. OFFICIAL PLAN REVIEW
GROWTH MANAGEMENT AND DRAFT LAND BUDGET
THAT Report PSD-043-13 be received; and
THAT all interested parties listed in Report PSD-043-13 be notified of Council's
decision and advised that Report PSD-043-13 is available online at
www.clarington.net/ourplan.
5. AN APPLICATION TO AMEND THE ZONING BY-LAW TO ALLOW FOR THE
SEVERANCE OF AN EXISTING SINGLE DETACHED DWELLING FROM LANDS
TO BE RETAINED FOR FUTURE DEVELOPMENT
APPLICANT: STEVE KREZANOWSKI
THAT Report PSD-040-13 be received;
THAT the application to amend Zoning By-law 84-63, submitted by Stephen
Krezanowski for the future severance of an existing residential dwelling continue to
be processed and that a subsequent report be prepared; and
THAT all interested parties listed in Report PSD-040-13 and any delegations be
advised of Council's decision.
6. POLICIES FOR TELECOMMUNICATIONS ANTENNA AND TOWERS
THAT Report PSD-041-13 be received;
THAT the revised policy, attached to Report PSD-041-13, be approved; and
THAT the Federation of Canadian Municipalities and Industry Canada and any
other parties listed in Report PSD-041-13 be advised of Council's decision.
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Report #1 - 3 - July 2, 2013
7. DESIGNATED HERITAGE PROPERTY MINOR ALTERATIONS
THAT Report PSD-042-13 be received;
THAT the Director of Planning Services be authorized to approve minor alterations
to designated heritage properties in consultation with the Clarington Heritage
Committee, in accordance with Section 33(15) of the Ontario Heritage Act, R.S.O.
1990, c. 0.18; and
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THAT the Ontario Heritage Trust, the Clarington Heritage Committee, and all
interested parties listed in Report PSD-042-13 be advised of Council's decision.
8. NOISE FENCE FOR LOTS ON WEST SIDE OF VIVIAN DRIVE
THAT Report PSD-044-13 be received;
THAT Engineering Services Staff review the proposed tree planting program
contained in our 2013 Trulls Road Reconstruction Project in an effort to enhance
the vegetative buffer plantings between the rear yards on Vivian Drive and Trulls
Road; and
THAT all interested parties listed in Report PSD-044-13 and any delegations be
advised of Council's decision.
9. COST RECOVERY FOR ENTRANCE INSTALLATIONS
THAT Report EGD-022-13 be received;
THAT Council pass the by-law attached to Report EGD-022-13 to amend
Schedule `A' of By-Law 2006-105 (being a by-law to regulate the construction of
driveway entrances upon highways under the jurisdiction of the Municipality of
Clarington) to address cost recovery for the construction of entrances in the
Municipality; and
THAT all interested parties listed in Report EGD-022-13 be advised of Council's
decision.
10. PROPOSAL TO CLOSE AND CONVEY TWO ADJOINING RIGHT-OF-WAYS
SITUATED IN LOT 17, CONCESSION 2, FORMER TOWNSHIP OF
DARLINGTON (HAMPTON)
THAT Report EGD-023-13 be received;
THAT Council approve, in principle, the closure and conveyance of two adjoining
unopen right-of-ways being two lanes created by Plan H50066 and Plan H50067
situated in Lot 17, Concession 2, former Darlington Township (Hampton);
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Report #1 - 4 - July 2, 2013
THAT the applicant pay all advertising, legal, appraisal and land costs associated
with this transaction; and
THAT 562503 Ontario Limited and Honey Harbour Estates Ltd. be advised of
Council's decision.
11. PROPOSAL TO CLOSE AND CONVEY A PORTION OF A ROAD ALLOWANCE
(MCKNIGHT ROAD) SITUATED BETWEEN LOTS 26 & 27, CONCESSION 1,
FORMER TOWNSHIP OF DARLINGTON
THAT Report EGD-024-13 be received;
THAT Council approve, in principle, the closure and conveyance of McKnight Road
from the south side of Courtice Court to the south end at Highway 401;
THAT the applicant pay all advertising, legal, appraisal and land costs associated
with this transaction; and
THAT Waste Management of Canada Corporation be advised of Council's
decision.
12. CONNECTING TO THE TRUNK SEWER IN COURTICE
THAT correspondence be issued to the Region of Durham to request the specifics
of the Region of Durham's plan for local servicing of both residential and non-
residential lands in the Courtice areas with Sanitary Sewer in conjunction with the
trunk sanitary sewer.
13. APPOINTMENT TO THE SUSTAINABLE CAARINGTON COMMUNITY
ADVISORY COMMITTEE
THAT Kira Nowick (Rigelhof) be appointed to the Sustainable Clarington
Community Advisory Committee as a youth representative for a term concurrent
with the term of Council.
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14. APPOINTMENTS TO NEWCASTLE ARENA BOARD
THAT Report CLD-023-13 be received;
THAT the resignation of Jo-Anne Raymond be received, with regret, and that she
be thanked for her contribution to the Newcastle Arena Board;
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THAT Shea-Lea Latchford be appointed to the Newcastle Arena Board for a term
concurrent with the term of Council; and
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Report #1 - 5 - July 2, 2013
THAT all interested parties listed in Report CLD-023-13 be advised of Council's
decision.
15. TENDER CL2013-08, 2013 SURFACE ASPHALT, VARIOUS LOCATIONS
THAT Report COD-017-13 be received;
THAT Coco Paving Inc., Oshawa, Ontario, with a total bid in the amount of
$519,328.41 (net of H.S.T. Rebate), being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL2013-08 be awarded the contract
for 2013 Surface Asphalt, Various Locations, as required by the Municipality of
Clarington, Engineering Department; and
THAT the funds required in the amount of$581,000.00 (which includes
$519,328.39 for construction, material testing, contingencies and net HST) be
drawn from the following Engineering Department 2013 Capital Accounts:
Surface Asphalt Accounts:
110-32-330-83408-7401 $129,000
110-32-330-83296-7401 $183,000
110-32-330-83298-7401 $107,000
110-32-330-83332-7401 $89,000
110-32-330-83409-7401 $20,000
110-32-330-83331-7401 $22,000
110-32-330-83236-7401 $31,000
Total Funding $581,000
16. FIRE HALL #4— COMMUNICATIONS TOWER CO-LOCATION AGREEMENT
THAT Report COD-018-13 be received;
THAT a lease (co-location) agreement between the Municipality of Clarington and
Bell Mobility for the installation and co-location of a communications tower at Fire
Hall #4 Trulls Road, Courtice, be approved, subject to an agreement acceptable of
the Municipal Solicitor;
THAT the funds required for the removal of the current antenna if necessary be
taken from account # 110-16-162-81610-7401; and
THAT the Mayor and Clerk be authorized to execute the necessary agreement.
17. MARRIAGE CEREMONY— OCTOBER 26, 2013
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WHEREAS on December 13, 2004, Council passed By-law 2004-253 to "opt in" to j
providing civil marriage services; j
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Report #1 - 6 - July 2, 2013
AND WHEREAS the authority to provide the civil marriage services extended to
those services held Monday to Friday in the Municipal Administrative Centre only;
AND WHEREAS the fee for civil marriages was set at $250 to cover the cost of
staff time and use of the Municipal Administrative Centre;
AND WHEREAS the Deputy Clerk has received a request to perform a civil
marriage service outside of the parameters set by By-law 2004-253;
NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE
MUNICIPALITY OF CLARINGTON THAT the Deputy Clerk be authorized to
perform a civil marriage service on October 26, 2013, at Deer Creek Golf and
Banquet Facility, 2700 Audley Road North, Ajax, Ontario;
THAT the $250 fee be waived in this instance; and
THAT the appropriate by-law be forwarded to Council.
18. CONFIDENTIAL VERBAL REPORT OF THE MUNICIPAL SOLICITOR
REGARDING PRESTONVALE HEIGHTS LIMITED OMB APPEALS
THAT the confidential verbal report of the Municipal Solicitor, regarding Prestonvale
Heights Limited OMB Appeals, be received for information.
19. REPORT CAO-007-13, REGARDING BOOTS & HEARTS MUSIC FESTIVAL
2013
THAT Resolution #CGPA-13-13, passed in Closed Session regarding
Report CAO-007-13, Regarding Boots & Hearts Music Festival 2013, be ratified.
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