HomeMy WebLinkAboutOPD-011-13 Cladiwa REPORT
OPERATIONS DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: June 24, 2013 Resolution : - °1 By-law :
Report#: OPD-011-13 File#:
Subject: WINTER BUDGET REPORT
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report OPD-011-13 be received for information.
Submitted by: j ' vaY t '` Reviewed by:
Ffeiierick Horvath, Franklin Wu,
Director of Operations Chief Administrative Officer
FH/kr
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
REPORT NO.: OPD®011®13 PAGE 2
1. BACKGROUND
1.1 As of June 7, 2013, from January 1St to June 7 t the Operations Department
incurred 3,374.5 hours of total overtime for winter maintenance activities. The
following is a comparison of overtime costs for the same period over five years:
Year Over Time Double Lieu Time Total Hrs Cost
Hrs Time Hrs Hrs
2009 1,420.5 1,109.0 999.5 3,529.0 $168,463.24
2010 750.5 335.5 799.5 1,885.5 $82,306.63
2011 2,204.5 1,213.0 1,211.5 4,629.0 $217,242.00
2012 1,589.0 357.5 1,022.0 2,968.5 $128,255.47
20131 1,985.01 412.01 977.51 3,374.5 $162,142.10
1.2 During the first four month period the Operations Department provided 39
responses, which included 28 snow clearing; 6 freezing rain/ice; and 5 for
drifting/cleanup. Please note in the following table the total number of our
responses for the 2013 winter season compared to the previous five years:
YEAR JAN FEB MAR APR TOTAL
2008 19 27 18 0 64
2009 28 13 1 2 44
2010 12 16 0 0 28
2011 19 17 8 0 44
2012 18 13 1 0 32
2013 14 17 6 2 39
Spring clean up of winter sand was completed by June 7 th
2. BUDGET
2.1 For 2013 Council approved a winter maintenance budget of$1,842,569; plus
$165,000 for sidewalks and parking lots and a Senior Snow Clearing contract of
$50,000.
REPORT NO.: OPD-011-13 PAGE 3
2.2 Winter Maintenance:
As of June 7th, 2013, the following table illustrates the expenditures incurred.
Winter Control 2013 Budget 2013 Actual Variance'
Winter Mtce $1,525,100 $1,158,394 $366,706
Winter Mtce $317,469 $306,228 $11,241
Other
Total 1 $1,842,569 $1,464,622 1 $377,947
There were 4 (four) snow removal operations between January and March of
2013 compared to zero (0) snow removal operations for the same period in
2012.
The variance of the 2013 winter annual maintenance budget to actual up to June
7t" of$377,947 includes an estimated sand/salt end of season inventory value of
$130,341.60.
2.3 Sidewalk Snow Clearing Contract:
The total budget for this program for 2013 is $165,000 with an actual expenditure
of$93,278 as of May 31 Sc
2.4 2012 - 2013 Senior Citizens and Physically Disabled Sidewalk Program:
The total budget for this program for 2013 is $50,000 with an actual expenditure
of$30,006 as of May 31St, based on the 241 registrants received.
Below is a table of call-out statistics for this program from January 2011 to April
2013:
January February March April November December Total
2011 8 12 3 0 0 7 30
2012 8 5 1 0 1 0 1 5 1 19
2013 4 11 4 0 n/a n/a 19
REPORT NO.: OPD-011-13 PAGE 4
2.5 2012 - 2013 Senior Citizens and Physically Disabled Sidewalk Program
Statistics:
Area 2012-2013 Season
New Returning Total
Bowmanville 21 93 114
Burketon 0 1 1
Courtice 24 54 78
Enniskillen 0 2 2
Hampton 0 3 3
Newcastle 9 20 29
Newtonville 0 4 4
Orono 1 9 10
Totals 55 186 241
3. CONCURRENCE - Not applicable
4. CONCLUSION
4.1 The current surplus reflected in this report is based on year to date actual. Final
annual results will therefore be impacted by November and December 2013
winter conditions. Staff will continue to provide storm updates to you throughout
the fall and winter and will report to Council in early 2014 on the costs of the
2013 winter maintenance program.
CONFORMITY WITH STRATEGIC PLAN — Not Applicable
Staff Contact: Fred Horvath, Director of Operations
List of Interested Parties: None