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HomeMy WebLinkAbout06/10/2013 General Purpose and Administration Committee Minutes June 10, 2013 Minutes of a meeting of the General Purpose and Administration Committee held on Monday, June 10, 2013 at 9:30 a.m. in the Council Chambers. ROLL CALL Present Were: Mayor A. Foster Councillor R. Hooper Councillor M. Novak Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella (until 5:07 p.m.) Director of Community Services, J. Caruana (until 5:07 p.m.) Director of Planning Services, D. Crome Director of Operations, F. Horvath (until 5:07 p.m.) Director of Finance/Treasurer, N. Taylor (until 5:07 p.m.) Director of Emergency & Fire Services, G. Weir (until 5:07 p.m.) Municipal Clerk, P, Barrie Committee Coordinator, J. Gallagher (until 4:17 p.m.) Mayor Foster chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no disclosures of pecuniary interest stated at this meeting. ANNOUNCEMENTS Councillor Traill announced the Samuel Wilmot Nature Area will be holding the annual Birds of Prey Event on Saturday, June 15, 2013 at 10:00 a.m. in the Toronto St. Parking Lot. Councillor Woo announced the following upcoming events: • The Heart & Stroke Big Bike Event today, June 10, 2013 between 11:00 a.m. and 7:00 p.m. at the Kelsey's Restaurant in Bowmanville. • Clarington Day on Sunday, June 16, 2013 at the Courtice Flea Market. - 1 - General Purpose and Administration Committee Minutes June 10, 2013 Councillor Hooper announced the following events: • Doors Open Clarington on June 8, 2013. • Rockin' Rotary Ribfest, June 7 to 9, 2013, at the Garnet B. Rickard Recreation Complex. Councillor Hooper announced the following upcoming events: • Annual Historic Downtown Bowmanville Business Improvement Area's Summerfest and Rick Patterson Memorial Car Show between June 20, 2013 and June 22, 2013 in Downtown Bowmanville. • Rotary Park's Concert in the Park series starting on Thursday, June 13, 2013 at 7:00 p.m. • Official Groundbreaking Ceremony of the Durham Regional Police Service - Clarington Police Complex on Monday, June 10, 2013 at 2:00 p.m. at 2210 Bloor Street. • Clarington Master Fire Plan Public Meeting on Tuesday, June 11, 2013 at 7:00 p.m. at the Council Chambers. Councillor Novak announced the following events: • Doors Open Clarington on June 8, 2013. • Rockin' Rotary Ribfest, June 7 to 9, 2013, at the Garnet B. Rickard Recreation Complex. Councillor Novak announced the following upcoming events: • Official Groundbreaking Ceremony of the Durham Regional Police Service - Clarington Police Complex on Monday, June 10, 2013 at 2:00 p.m. at 2210 Bloor Street, Courtice. • Clarington Day on Sunday, June 16, 2013 at the Courtice Flea Market. • Official Launch of the Durham Region Transit PULSE Bus Rapid Transit Service on Friday, June 14, 2013. • Enbridge Open House - Line 9 Reversal Project on Wednesday, June 19 between 5:00 p.m. and 7:30 p.m. at the Clarington Beech Centre. Councillor Partner announced the following upcoming events: • Girls Night Out on Thursday, June 13th between 6:00 p.m. and 10:00 p.m. in downtown Orono. • Orono Horticultural Society Celebration of the Construction and Completion of the Living Wall at the Clarke Museum in Kirby on Friday, June 14, 2013 at 5:00 p.m. - 2 - General Purpose and Administration Committee Minutes June 10, 2013 • Giant Yard Sale on Saturday, June 15, 2013 at the Kendal Community Centre. • Legends of the Autobahn on Saturday, June 15, 2013 and Sunday, June 16, 2013 at the Canadian Tire Motorsport Park. Mayor Foster announced the success of the Rockin' Rotary Ribfest, June 7 to 9, 2013, at the Garnet B. Rickard Recreation Complex. Mayor Foster announced the following upcoming events: • Official Groundbreaking Ceremony of the Durham Regional Police Service - Clarington Police Complex on Monday, June 10, 2013 at 2:00 p.m. at 2210 Bloor Street, Courtice. • Holy Trinity Catholic Secondary School in Courtice 10th Anniversary Celebration today, Monday, June 10, 2013 at 5:00 p.m. • Pathfinders Awards at Faith United Church tonight, Monday, June 10, 2013 at 6:30 p.m. • St. Marys Cement 7th Annual Open House on Saturday June 15, 2013 between 10:00 a.m. and 2:00 p.m. • Safe Communities Advisory Committee Cleanup of Bowmanville Valley Lands on Saturday, June 15, 2013 between 9:00 a.m. and noon. • Clarington Museums and Archives' Puppet Show on Saturday, June 15, 2013 between noon and 2:00 p.m. MINUTES Resolution #GPA-340-13 Moved by Councillor Woo, seconded by Councillor Hooper THAT the minutes of the regular meeting of the General Purpose and Administration Committee held on May 27, 2013, be approved. CARRIED PUBLIC MEETING There were no public meetings held. - 3 - General Purpose and Administration Committee Minutes June 10, 2013 DELEGATIONS DELEGATION OF TOM WOODS REGARDING REPORT EGD-020-13, TRUDEAU WALKWAY Tom Woods was present to share his concerns regarding Report EGD-020-13, Trudeau Walkway. Mr. Woods stated that he is concerned that not all interested parties received notification of Report EGD-020-13. He referred to the email, dated June 8, 2013, from Eric Guenette, who had researched other walkways around Bowmanville. Mr. Woods added that Mr. Guenette has concluded that the Trudeau walkway has more issues than the other walkways. He urged that Report EGD-020-13 be re-evaluated to contain the opinions of the 100 persons who asked for the walkway to be closed. Mr. Woods asked that the report be deferred until everyone is notified properly. He asked that any signs to be installed should include times for enforcement. Mr. Woods stated that the Trudeau Drive Walkway is not a school drop off zone and should not be used as such. He stated that he feels that the opinions of 100 petitioners have been stifled. Mr. Woods urged Council to close the walkway. He relayed an area incident which took place on Saturday, May 4, 2013 where a neighbour was verbally and physically assaulted by someone who was allegedly intoxicated. DELEGATION OF NIK PAPANIKOLAS REGARDING REPORT EGD-020-13, TRUDEAU WALKWAY Nik Papanikolas was present regarding Report EGD-020-13, Trudeau Walkway. Mr. Papanikolas stated that he had attended all of the meetings but yet did not receive an email notification regarding Report EGD-020-13. He stated that he found out about the report from Mr. Tom Woods. Mr. Papanikolas questioned the partial distribution of the report and placement on an agenda before complete notification. He stated that he believes that the report is biased. Mr. Papanikolas is concerned that the report failed to recommend the closure of the walkway despite a petition from 100 residents requesting the closure. He is concerned about the omission, in the report, of a petition to keep the walkway open. Mr. Papanikolas urged that all the information is necessary for Council to make a fair and equitable decision. He noted that the report is missing an examination of the relocation of the walkway to the east; costs associated with the recommendations, including the costs (and revenue) as a result of additional enforcement; cost of video surveillance; and cost savings for closure. Mr. Papanikolas noted that the report indicated that if the walkway was moved it may be moving a problem instead of eliminating the problem. - 4 - General Purpose and Administration Committee Minutes June 10, 2013 Resolution #GPA-341-13 Moved by Councillor Traill, seconded by Councillor Partner THAT the delegation of Mr. Papanikolas be extended for an additional five minutes. CARRIED Mr. Papanikolas is concerned with the statement in the report that it would take a further year to close the walkway, which he termed as "fear mongering". He asked that the Committee consider the privacy and threat-risk assessment surrounding the implementation of a video surveillance program and to ensure the individual's privacy is protected. Mr. Papanikolas read an excerpt from the Ontario Privacy Commissioner guidelines related to video surveillance. He added that he found it disturbing that video surveillance was at the top of the report and that he believes the cost of this measure is not accurately reflected in the report. RECESS Resolution #GPA-342-13 Moved by Councillor Traill, seconded by Councillor Hooper THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 11:05 a.m. ALTER THE AGENDA Resolution #GPA-343-12 Moved by Councillor Traill, seconded by Councillor Neal THAT the agenda be altered to consider Report EGD-020-13 at this time. CARRIED - 5 - General Purpose and Administration Committee Minutes June 10, 2013 ENGINEERING SERVICES DEPARTMENT TRUDEAU WALKWAY Resolution #GPA-344-13 Moved by Councillor Traill, seconded by Councillor Woo THAT Report EGD-020-13, regarding Trudeau Walkway, be referred back to Staff, until the General Purpose and Administration Committee meeting of September 9, 2013, for Staff's best efforts to address: • All issues raised during the delegation of Mr. Nik Papanikolas • The nine issues contained in the email correspondence, dated June 8, 2013, from Mr. Eric Guenette • The issues and concerns raised during the delegation of Mr. Tom Woods; and THAT the Municipal Solicitor be directed to address the privacy implications, legal and cost wise, of video surveillance on the Trudeau Drive Walkway. CARRIED PRESENTATIONS There were no presentations. Councillor Woo chaired this portion of the meeting. PLANNING SERVICES DEPARTMENT INFORMATION FOR NEW HOME BUYERS Resolution #GPA-345-13 Moved by Councillor Novak, seconded by Councillor Hooper THAT Report PSD-030-13 be received; THAT the revised New Home Sales Facilities Policy (Attachment 2 of Report PSD-030-13) be approved; and THAT all interested parties listed in Report PSD-030-13 and any delegations be advised of Council's decision. CARRIED LATER IN THE MEETING (See following motion) - 6 - General Purpose and Administration Committee Minutes June 10, 2013 Resolution #GPA-346-13 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #GPA-345-13 be amended by adding the following after the second paragraph: "THAT the notice, referred to in paragraph 1.1 of Report PSD-030-13 relating to train noise, be provided to any purchasers of houses within 500m of a railway as a separate document." MOTION LOST The foregoing Resolution #GPA-345-13 was then put to a vote and carried. AN APPLICATION TO CREATE A COMMON ELEMENT CONDOMINIUM AND REMOVAL OF HOLDING SYMBOL APPLICANT: PORT OF NEWCASTLE EAST LANDS Resolution #GPA-347-13 Moved by Councillor Partner, seconded by Councillor Neal THAT Report PSD-038-13 be received; THAT the request to deem the subject application exempt from Section 51 (Public Meeting) of the Planning Act be considered appropriate in the circumstances as authorized by Section 9(7) of the Condominium Act; THAT the application for proposed Plan of Condominium C-C-2013-0001 submitted by Port of Newcastle East Lands be supported; THAT the application to remove the Holding (H) symbol be approved, and the By-law attached to Report PSD-038-13 to remove the Holding (H) symbol for the subject lands be passed upon execution of the condominium agreement; THAT the Durham Regional Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-038-13 and Council's decision; and THAT all interested parties listed in Report PSD-038-13 and any delegations be advised of Council's decision. CARRIED AS AMENDED LATER IN THE MEETING (See following motion) - 7 - General Purpose and Administration Committee Minutes June 10, 2013 Resolution #GPA-348-13 Moved by Councillor Neal, seconded by Councillor Traill THAT the foregoing Resolution #GPA-347-13 be amended by adding the following as the fourth paragraph: "THAT, following installation of Regional services, the condominiums be disbanded at the developer's cost; and THAT the land be conveyed to the adjacent property owners at no cost." CARRIED The foregoing Resolution #GPA-347-13 was then put to a vote and carried as amended. DESIGNATED HERITAGE PROPERTY ALTERATION THE WALBRIDGE HOUSE 483 KING AVENUE EAST, NEWCASTLE APPLICANT: BRIAN AND AUDREY JOSE Resolution #GPA-349-13 Moved by Councillor Partner, seconded by Councillor Hooper THAT Report PSD-039-13 be received; THAT permission be granted for works to stabilize the foundation and structure on the property identified as 483 King Avenue East, Newcastle, in accordance with Section 33(4) of the Ontario Heritage Act, R.S.O. 1990, Chapter 0.18; THAT the Director of Planning Services be authorized, on behalf of Council, to permit further alterations to the property identified as 483 King Avenue East, Newcastle, in accordance with Section 33(15) of the Ontario Heritage Act, R.S.O. 19907 Chapter 0.18; and THAT the Ontario Heritage Trust, the Clarington Heritage Committee, the property owner, and all interested parties listed in Report PSD-039-13 be advised of Council's decision. CARRIED - 8 - General Purpose and Administration Committee Minutes June 10, 2013 RECESS Resolution #GPA-350-13 Moved by Councillor Partner, seconded by Councillor Traill THAT the Committee recess for lunch for two hours. CARRIED The meeting reconvened at 2:43 p.m. with Councillor Novak in the Chair. ENGINEERING SERVICES DEPARTMENT - Continued COURTICE ROAD SIDEWALKS — MOYSE DRIVE TO NASH ROAD Resolution #GPA-351-13 Moved by Mayor Foster, seconded by Councillor Neal THAT Report EGD-019-13 be received; THAT the proposal for the construction of sidewalk on the east side of Courtice Road from Moyse Drive to Nash Road be approved; THAT construction of the recommended sidewalk be completed in 2013; THAT funding in the amount of $75,000 for the works be allocated from the Development Charges Roads and Related Reserve Fund; and THAT, upon completion of the sidewalk works, the crossing guard at Moyse Drive and Courtice road be relocated to the intersection of Nash Road and Courtice Road. CARRIED TRUDEAU WALKWAY Report EGD-020-13 was considered earlier in the meeting. (See Page 6) Councillor Partner chaired this portion of the meeting. - 9 - General Purpose and Administration Committee Minutes June 10, 2013 OPERATIONS DEPARTMENT CEMETERY BY-LAW AMENDMENT Resolution #GPA-352-13 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report OPD-010-13 be received; THAT the Cemetery By-law amendment as outlined in the proposed draft by-law (Attachment 1 to Report OPD-010-13) be approved; THAT the costs be expensed against the Operating Budget Account for Cemetery Maintenance, resulting in an over expenditure in 2013; and THAT Council recognizes that this cost be included in future annual budgets. CARRIED EMERGENCY AND FIRE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. Councillor Neal chaired this portion of the meeting. COMMUNITY SERVICES DEPARTMENT CLARINGTON OLDER ADULT ASSOCIATION —ALTERNATE HOME Resolution #GPA-353-13 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report CSD-007-13 be received; THAT the Terms of Reference for the Beech Avenue Community Liaison Committee be approved (Attachment 1 to Report CSD-007-13); and THAT all interested parties listed in Report CSD-007-13 be advised of Council's decision. CARRIED - 10 - General Purpose and Administration Committee Minutes June 10, 2013 SALE OF HOCKEY ARTIFACTS Resolution #GPA-354-13 Moved by Mayor Foster, seconded by Councillor Partner THAT Report CSD-008-13 be received; THAT the Purchasing By-law be waived for the sale of hockey artifacts; THAT staff be authorized to sell the approximately 1,300 hockey artifacts to Mr. Garry Meyer and Mr. Mike Wigston for the amount of $50,000; THAT the funds received through the sale of the artifacts be deposited into the C.S. Capital Reserve Account; THAT the Municipality of Clarington be responsible for shipping costs of the Hockey Artifacts to Edmonton, Alberta; and THAT Mr. Garry Meyer and Mr. Mike Wigston be advised of Council's decision. CARRIED SCHEDULE OF RATES AND FEES 2013/14 - 2014/15 Resolution #GPA-355-13 Moved by Councillor Woo, seconded by Councillor Hooper THAT Report CSD-009-13 be received; and THAT Attachment 1 of Report CSD-009-13 Schedule of Rates and Fees for the two (2) year period, September 1, 2013 to August 31, 2015 be approved. CARRIED Councillor Traill chaired this portion of the meeting. - 11 - General Purpose and Administration Committee Minutes June 10, 2013 CLERK'S DEPARTMENT APPOINTMENTS TO CLARINGTON HERITAGE COMMITTEE AND ABANDONED CEMETERIES BOARD Resolution #GPA-356-13 Moved by Councillor Hooper, seconded by Councillor Novak THAT Report CLD-020-13 be received; THAT the resignation of Andrew Kozak be received, with regret, and that he be thanked for his contribution to the Clarington Heritage Committee; THAT Joseph Earle be appointed to the Clarington Heritage Committee for a term concurrent with the term of Council; THAT Kim Vaneyk be appointed to the Abandoned Cemeteries Board for a term concurrent with the term of Council; and THAT all interested parties listed in Report CLD-020-13 be advised of Council's decision. CARRIED NAMING OF NEW NEWCASTLE FIRE STATION Resolution #GPA-357-13 Moved by Councillor Woo, seconded by Councillor Partner THAT Report CLD-021-13 be received; THAT the name of the new fire station at 3333 Durham Highway 2 in Newcastle be "Alfred Alldread Newcastle Fire Station"; and THAT all interested parties listed in Report CLD-021-13 be advised of Council's decision. CARRIED - 12 - General Purpose and Administration Committee Minutes June 10, 2013 REGULATING THE USE OF MUNICIPAL BOULEVARDS Resolution #GPA-358-13 Moved by Councillor Hooper, seconded by Mayor Foster THAT Report CLD-022-13 be received; and THAT the by-law attached to Report CLD-022-13, A By-Law To Regulate The Use of Municipal Boulevards, be approved. CARRIED AS AMENDED LATER IN THE MEETING (See following motions) Resolution #GPA-359-13 Moved by Councillor Neal, seconded by Councillor Partner THAT Report CLD-022-13 be tabled until the matter of parking on boulevards is addressed. MOTION LOST Resolution #GPA-360-13 Moved by Councillor Partner, seconded by Councillor Woo THAT the foregoing Resolution #GPA-358-13 be amended by adding the following: THAT the by-law be amended by adding the word "vegetables" to the end of the definition of"vegetation". CARRIED The foregoing Resolution #GPA-358-13 was then put to a vote and carried as amended. Mayor Foster chaired this portion of the meeting. CORPORATE SERVICES DEPARTMENT There were no reports to be considered under this section of the Agenda. - 13 - General Purpose and Administration Committee Minutes June 10, 2013 FINANCE DEPARTMENT There were no reports to be considered under this section of the Agenda. SOLICITOR'S DEPARTMENT The Solicitor's Department report was considered under the Confidential Reports section, later in the meeting. (See Page 19) CHIEF ADMINISTRATIVE OFFICER The Chief Administrative Officer's report was considered under the Unfinished Business section, later in the meeting. (See following) UNFINISHED BUSINESS INTEGRITY COMMISSIONER Resolution #GPA-361-13 Moved by Councillor Novak, seconded by Councillor Hooper THAT Addendum to Report CAO-005-13 be received for information. CARRIED LATER IN THE MEETING (See following motion) Resolution #GPA-362-13 Moved by Councillor Traill, seconded by Councillor Neal THAT the foregoing Resolution #GPA-361-13 be amended by adding the following at the end: "THAT the Staff be directed to prepare a report to address the following questions arising from particular sections of Addendum to Report CAO-005-13: Part A: 3.1 "Hence, it is feasible to retain the services of an Integrity Commissioner used by another Municipality" -What would this process look like? - 14 - General Purpose and Administration Committee Minutes June 10, 2013 -How much do the other Municipalities' Integrity Commissioners charge? • Pickering • Toronto • Port Hope • Markham 3.3 "....we recommend funds be set aside in the 2014 budget. At a minimum, $25,000 hopefully is sufficient to cover three (3) complaints annually." -How much have the four (4) other Municipalities spent on complaints in a calendar year, i.e. 2012? -Why set aside funds when we do not know that there will be any complaints? -Why use an OHSA complaint as basis for an Integrity Commissioner complaint? There are far fewer procedural steps outlined in Code of Conduct than under OHSA. 3.5 "Hence, the number of complaints received by any municipality in a given year would not be helpful to assist Council to estimate the number of complaints that will be anticipated in Clarington." -This statement is conjecture. Knowing how many complaints have been lodged in the four (4) Municipalities who have Integrity Commissioners — 3 of which are larger than Clarington —would provide important data to members of Council regarding costs and frequency. -Council specifically requested this data. Please provide the data regarding the number of complaints that Municipalities with Integrity Commissioners have had in a calendar year and the approximate cost of investigating these complaints, including the fees charged by the four (4) Municipalities so that members of Clarington Council can make an informed decision. 4.2 "Due to the infrequent nature in the use of an Integrity Commissioner.....the only option available would be to obtain services through contracting a third party.....In fact, this is common practice in municipalities that have an Integrity Commissioner." -Please provide the details regarding the "common practice in (four) municipalities that have an Integrity Commissioner. This is the information that Council requested. - 15 - General Purpose and Administration Committee Minutes June 10, 2013 -Who does each of the four Municipalities use as an Integrity Commissioner? -Do these Municipalities have a "roster" as proposed in Addendum to Report CAO-005-13? 4.4 "Matters to be Considered in the RFP" -a) and b) — See Above. What are the required qualifications for the Municipalities who use Integrity Commissioners? Please provide the details regarding who these Municipalities are using, the fees they charge (i.e. the hourly rate for the Integrity Commissioners for Port Hope, Markham and Toronto, and the salary for the Pickering Integrity Commissioner) and what the protocol is for filing complaints with these Integrity Commissioners. MOTION LOST The foregoing Resolution #GPA-361-13 was then put to a vote and carried. RECESS Resolution #GPA-363-13 Moved by Councillor Partner, seconded by Councillor Neal THAT the Committee recess for 10 minutes. CARRIED The meeting reconvened at 4:25 p.m. OTHER BUSINESS REVIEW OF CLARINGTON'S FIREWORKS BY-LAW 92-160 Resolution #GPA-364-13 Moved by Councillor Traill, Seconded by Councillor Partner WHEREAS Clarington's Fireworks By-law 92-160 is very short and is not as comprehensive as many other Ontario Municipalities; AND WHEREAS Clarington's Fireworks By-law has not been updated since 1992; - 16 - General Purpose and Administration Committee Minutes June 10, 2013 AND WHEREAS fireworks have changed significantly in composition, size, manufacture, height and loudness over the years; AND WHEREAS the safety of Clarington residents is of paramount importance; AND WHEREAS the Municipality should take steps to enhance the safety of all Clarington residents by ensuring that our by-laws are up-to-date and comprehensive, particularly with respect to private, i.e. residential use of fireworks; NOW THEREFORE BE IT RESOLVED: THAT Staff undertake a review and update of Municipal By-law 92-160 exclusively with respect to private use of fireworks by private individuals; THAT Staff look to the Fireworks By-laws of the City of London; the City of Ottawa; the City of Hamilton and the City of Windsor in updating and developing new provisions in the Clarington By-law; and that Staff incorporate provisions from these By-laws as necessary; THAT the following concerns, provisions and issues be considered and addressed by Staff in drafting the new By-law; a. Providing a list of Prohibited Fireworks. This may be achieved by contacting other Municipalities with lists and fireworks manufacturers in order to obtain information regarding: i. Noise Levels ii. Height iii. Assessment of "danger" level iv. Country of Manufacture v. Debris from firework (i.e. does the firework spray "confetti"; leave excessive debris, etc.) b. Setbacks from adjoining properties; vehicles and structures in residential neighbourhoods; c. Prohibition of deployment of fireworks on urban and residential streets, roadways, and sidewalks; d. Prohibition of"firecrackers"; e. Implementation of a 10:00 p.m. curfew for fireworks on "school nights" - 17 - General Purpose and Administration Committee Minutes June 10, 2013 f. Preparation of a scheme of graduated fines for violations of the various provisions of the By-law, including description of enforcement mechanisms and the preparation of a scheme of fines for the parents/guardians of youth found to be illegally setting off fireworks; g. Protocols for the safe storage, handling and ignition of fireworks including: i. Mandating the presence of a fire extinguisher and water source; ii. Guidelines for the safe storage, handling and ignition of fireworks; h. Providing an application and permitting process to allow for the deployment of fireworks in specifically, Municipally-approved locations; and i. Amendment of the number of days to set off fireworks to "two" days before/after Victoria Day and Canada Day, unless Canada Day falls on a Wednesday, in which case "three" days is permissible. THAT the aforementioned concerns, provisions and issues do not comprise an exclusive list, and that Staff be permitted to address any other issues, concerns or considerations in drafting the new By-law; THAT By-law Enforcement, KPRDSB, Emergency and Fire Services, Durham Regional Police, and MPP John O'Toole be notified and invited to provide input into the development of the new By-law; and THAT Staff use its discretion to determine an appropriate method of inviting public input on the above issues and proposals and solicit that public input. CARRIED VERIDIAN AGENDA AND FINANCIAL STATEMENTS Resolution #GPA-365-13 Moved by Councillor Traill, seconded by Councillor Partner THAT Clarington Council request provision of the draft Veridian agenda and financial statements at least one week prior to the Annual General Meeting. CARRIED - 18 - General Purpose and Administration Committee Minutes June 10, 2013 Resolution #GPA-366-13 Moved by Councillor Traill, seconded by Councillor Partner THAT the foregoing Resolution #GPA-365-13, with respect to the distribution of the draft Veridian agenda and financial statements, be distributed to all four shareholder municipalities. CARRIED COMMUNICATIONS There were no items considered under this section of the Agenda. CONFIDENTIAL REPORTS BONNYDON LIMITED APPEALS TO ONTARIO MUNICIPAL BOARD PLAN OF SUBDIVISION AND REZONING DURHAM HIGHWAY 2, COURTICE Resolution #GPA-367-13 Moved by Councillor Woo, seconded by Councillor Hooper THAT the recommendations contained in Confidential Report LGL-004-13, regarding Bonnydon Limited appeals to the Ontario Municipal Board Plan of Subdivision and Rezoning Durham Highway 2, Courtice, be approved. CARRIED LATER IN THE MEETING (See following motion) CLOSED SESSION Resolution #GPA-368-13 Moved by Councillor Neal, seconded by Councillor Woo THAT, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a report from the Municipal Solicitor regarding Bonnydon Limited appeals to the Ontario Municipal Board Plan of Subdivision and Rezoning Durham Highway 2, Courtice, a matter that deals with advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED - 19 - i i i General Purpose and Administration Committee Minutes June 10, 2013 RISE AND REPORT The meeting resumed in open session at 5:21 p.m. with Mayor Foster in the Chair. Mayor Foster advised that one item was discussed in "closed" session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. The foregoing Resolution #GPA-367-13 was then put to a vote and carried. ADJOURNMENT Resolution #GPA-369-13 Moved by Councillor Partner, seconded by Councillor Woo THAT the meeting adjourn at 5:22 p.m. CARRIED MAYO R MON Lt CLERK f - 20 -