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Home My WebLink About2012-12-10 MinutesCLARINGTQN HERITAGE COMMITTEE MEMBERS PRESENT: Allan Kirby Angela Tibbles Tracey Ali Bonnie Seto Minutes of Meeting December 10th, 2012 David Reesor Ruth Goff (Ex- officio) REGRETS: Councillor Hooper, Karin Murphy MEMBERS ABSENT: Tenzin Gyaltsan, Andrew.. Kozak, STAFF: Faye Langmaid, Kristy Kilbourne. Kim Vaneyk (Ex- officio) and Prior to the meeting getting underway, Jenni provideda tour of the Knox family home including detail on the architectural features and cultural . history of the building. This information will be used. as part of the designation.' Following the meeting Jenni provided a tour of the onginaL,VanNest home and barns on VanNest Road, the Knox family recently acquired the buildings on this farm and may be interested in designating them as well as the home farm buildings. 12.31 Moved by Tracey Ali, seconded by Allan Kirby THAT the actions from the November 20th, 2012 meeting be confirmed as there was no quorum. "CARRIED" 1 1 -1 BUSINESS ARISING 407 Salvage Strategy Kristy reviewed the 407 Salvage approaches of other municipalities in Durham (Attachment #1) and went over the proposed strategy for Clarington (Attachment #2) which was prepared based on the discussion at the November meeting and circulated to the Committee. A draft resolution to Council for extending the prepared -at the Committee's request. The Comm resolution until after they hear from the MTO at th Toll House Myno Van Dyke gave a detailed committee at the November men meeting, it has been confirmed the particular stretch of Highway 2 whi waiting to hear back from staff at suggested that the, Toll "House oug and Ontario as it is one of the last Recognizing that the h_ 05.6'se may rn purposes, the Committee passed tr 12.32 Moved by Allar THAT Clarington Council be r to jhe Municipal Regist( MTO's _„ relocation timeline has been ittee decided to hold off on passing the e January meeting. )resentation on 1he Toll House in Newcastle to the sting. Further to the discussion at the November t part of the house is'on the road allowance and the :re the house is located is a Regional Road. Faye is the Region as; to: future plans for the road. It was ht to be .protected for'its cultural value to Newcastle known toll houses and is still in its original location. ;ed to be moved off the road allowance for practical e following resolution. tirby, seconded by David Reesor 'nested to add 521 King Avenue East, Newcastle and the Region of Durham be informed of the of the Clarington Heritage Committee. ' Deferral of other business arising items to January meeting. REPORTS from OTHER COMMITTEES—' Deferral to January meeting. Orono CIP Replacement Member — Angela and Faye will speak with Colin to see if he would be willing to fill this position as he is a resident of Orono. W FINANCIAL REPORT Opening balance $4,431.78 October 26 Interest (4 cents /month) 0.04 Close $4,431.82 November Faye provided the financial report. Angela provided an overview of her meeting with the Finance Department and the details around bringing the Committee's finances within the Municipality. This would eliminate the need for the Treasurer function. 12.33 Moved by Bonnie Seto, seconded by Allan Kirby THAT the Clarington Heritage Committee's finances be_moved within the Municipality to be taken care of by the Finance Department. "CARRIED" 12.34 Moved by Bonnie Seto; seconded by Allan Kirby THAT-the ClaringtonHeritage Committee currently has Karina Isert, Karin Murphy and `Isabel Little as signing officers on the Committee's bank account; however, 'having received the resignation of Karina Isert as Treasurer the Committee has determined that it will turn the remaining funds in its bank account over to the Municipality to be managed as a reserve for the committee's use. The Clarington Heritage Committee authorizes the appointment of Karin Murphy and Angela Tibb'les, Chairperson as signing officers and further the Committee authorizes the closure of BMO Bank Account # 0307 8081- 748 in the name of Clarington Heritage Committee, based on the signatures of Karin Murphy and Angela Tibbles. Once the funds are moved within the Municipality, the Committee should be requesting an annual budget which will be included in the budget documents. An annual budget will provide the committee with the ability to spend funding much as it has in the past, by 9 resolution at a meeting. The operational process would be a cheque requisition from Planning to Finance based on the committee's resolution and the budget. If additional funds are necessary for an unforeseen expense a resolution from Council would be required to release the funds from the reserve. For the 2013 Budget it was suggested that the categories of membership; conferences /workshops and education and miscellaneous be used. From the past years the values of $100, $200 and $200 respectively would appear to suffice. After some discussion, it was suggested that the memberships budget of $100.00 remain the same as proposed, that the education budget be increased to $500.00 and, that the miscellaneous budget be increased to $300,00ti If the funds are not used then they revert back to the reserve for use in future vears. 12.35 CORRESPOND Colin Maitland_ Faye and Angela PROJECT REPC NEW BUSINESS. s � , mittee on December 3`d. As of yet, January meeting Angela informed the`Committee that a letter will be going out to all designated heritage property owners prior to Heritage Week, thanking them for the dedication to heritage and informing them of the Heritage Week events. Angela welcomed Kim Vaneyk to the committee as an ex- officio member. A Thank You card for Karina Isert was circulated; in addition, the Mayor's office has a certificate that will be given to Karina for her years of dedication to the heritage issues of Clarington. 0 Allan Kirby moved the meeting be adjourned. Next meeting: January 15th, 2013, 7:00 p.m., at Clarington Municipal Offices, Room 1C, Winston Wong and Darlene Proudfoot from MTO will be updating the Committee on the CHER documents for Clarington Attachments Attachment #1 — Durham Municipalities - 407 Salvage Chart Attachment #2 — Proposed 407 Salvage Strategy for Claring 5 407 Salvage Chart — Durham Municipalities Lead Partnerships MTO Have identified the Working with MTC and heritage resources that are Municipalities to be reused, relocated and /or demolished Pickering No salvage program established. A'ax No heritage- buildings on the path, < Whitby Informal. A few volunteers Town from the Heritage salva( Committee visited the sites V des and helped document and . owne inventory any salvageable :,, relocE items. Time commitment gener was at least 5 -days. . Oshawa Established la sub = Habit, (for further committee. Spent Resto details see considerable time visiting minutes from the sites for inventory and CHC October documentation of Meeting) salvageable items arid, vistas and views. mall le to all Part 1' gnated prope s. MTO adver f on sales to t al: public. it for Humanit e Storage Vone provided City Council provided a storage facility for a period of one year for salvaged items Attachment 1 Commemoration Intention to reuse some materials in Community entrances that are part of Community Value Plans. No plans for creating a digital archives of views /vistas or cultural aspects of the homes /structures being displaced. No plans currently. to through Ajax. No plans. Looking into possibility of developing a heritage garden with plantings from the various properties as well as some displays using salvaged materials for City facilities. F Proposed Strategy for Clarington 407 Salvage 7 Lead and Partnerships Strategy Storage Commemoration Clarington Clarington Heritage See attached chart. None proposed. - CHC to work with the Committee, Clarington - CHC to recommend Museum, possibly with Museum, Municipality that Council urgeMTO funding from MTO, to of Clarington to advertise relocation create an interactive sales to the general virtual museum which public asap'to allow will showcase the for sufficient time for stories of people who relocation to take -. lived in the heritage place. properties through - Municipality to multimedia such as circulate notice of images, infographics, salvage; to all Part:IV video, podcasts, etc. and V designated Designated property owners. Properties - Museum to - 5415 Soling Rd. — accompany members Adaptive reuse of the` CHC to site (Transit station) visits to see if there 7086 Old Kirby School are.any period pieces — vista /view impact they would like to 1909 Bloor St — salvage for any of possibility for their buildings or relocation ` unique items. 7 Heritage struCTure tO remain in place and be adaptively reused in the 407 project (e.g. Asa transit sto j lei9tage structure to be displaced ........ .... . . I dition -of Structure Good NITO to advertise :relocation with reasonable Limp frames for interested : parties to find, acqujreland and arrange for relocation TATO to provide fieuaanciaf 6racerrti7ra Purchase and Mocation Muftrapalit'y to conceder financial incentive: e_g. Development charees Not purchased Gang kbnn of Structure FairlPoor, MTQ to :pru-Me finand-al incentive for heritage aloc- mentatiu;Vi:om emoratian �e.� �eartcrasl rssuseuznj Saiwage of items by' f�4C{7:for. Community aluePlan SAIVa a o€ items for other heritage barildings by hAu�eurrr Part IV V designated zerkage property oavners Sat-ge of items bpi the general public-an, rl a ganizatiomsuch as. gaba tat #or Humanity Dernolitjon Attachment 2 i