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Home My WebLink AboutCLD-020-13 Clarftwn REPORT MUNICIPAL CLERK'S Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: June 10, 2013 Resolution#: - -13 By-law#: N/A Report#: CLD-020-13 File#: C12.HE C12.AB Subject: APPOINTMENTS TO CLARINGTON HERITAGE COMMITTEE AND ABANDONED CEMETERIES BOARD RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CLD-020-13 be received; 2. THAT the resignation of Andrew Kozak be received, with regret, and that he be thanked for his contribution to the Clarington Heritage Committee; 3. THAT be appointed to the Clarington Heritage Committee for a term concurrent with the term of Council; 4. THAT be appointed to the Abandoned Cemeteries Board for a term concurrent with the term of Council; and 5. THAT all interested parties listed in Report CLD-020-13 be advised of Council's decision. Submitted b ` - ,-/ � � y Reviewed by: " P4ftik8arr'e, CMO Franklin Wu, Municipal"Clerk Chief Administrative Officer PLBAeg CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 REPORT NO.: CLD-020-13 PAGE 2 1. BACKGROUND 1.1 Clarington Heritage Committee The Clarington Heritage Committee (CHC) is a volunteer advisory committee established by the Municipality of Clarington Council in accordance with the provisions of the Ontario Heritage Act. The goal of the CHC is to assist the Municipality of Clarington in its efforts to identify, review, discuss and make recommendations to Council on properties and issues of cultural heritage value or interest. Committee members are ultimately responsible to the Municipality of Clarington Council and are bound by By-law 2006.079, appointing the CHC, and the Terms of Reference. The following is an excerpt of the Terms of Reference, as established in Report PSD-039-06, regarding appointments to the CHC: 4.1 The Clarington Heritage Committee shall consist of a minimum of five (5) voluntary members who are appointed by Council for the term of Council. The Council may, by resolution, replace members as members resign or as members are deemed to be inactive. Council may appoint from time to time such new members as considered desirable or as recommended by the Committee. The maximum number of members is set at twelve (12). 4.2 The Committee is to consist of members that possess the expertise, experience and willingness to devote the necessary time to the Committee. The Municipality will seek to obtain the following as members: • A municipal Council liaison • A representative from the Newcastle Village and District Historical Society • A representative from the Clarington Museum and Archives; if staff, an ex-officio member • An architectural historian • A building and design specialist • Area residents from each of the municipal wards that are experienced in heritage conservation matters 4.3 Openings for membership shall be publicly advertised. All residents and any nominated representative of an organization involved in cultural heritage issues are invited to apply. Applicants will submit the required application form to the Municipality of Clarington Clerks Department. Applicants shall possess knowledge of cultural heritage issues within Clarington. Applicants may also possess relevant heritage conservation experience, technical training in a heritage planning field, and/or current involvement in cultural heritage community activities. REPORT NO.: CLD-020-13 PAGE 3 1.2 Abandoned Cemeteries Board The purpose of the Abandoned Cemeteries Board is to care for the abandoned cemeteries in the Municipality of Clarington. The composition of the Board is as follows: 7 community members + 1 Council representative The frequency of meetings is 'as required', typically once per year. Beyond the one regular meeting, other meetings consist of "hands on" work involved in taking care of the cemeteries. The term of appointment will be concurrent with the term of Council. 2. CURRENT SITUATION 2.1 Clarington Heritage Committee - Resignation of Andrew Kozak Andrew Kozak was appointed to the CHC in January, 2011, as a Ward 2 representative. The Municipal Clerk's Department received his resignation on May 21, 2013. Following Council's appointments in 2011, all unsuccessful candidates were advised that their applications would remain on file for consideration should a vacancy occur on the CHC. Accordingly, the Municipal Clerk's Department contacted previous applicants (and any additional applications received since the appointments were made) to the CHC to determine whether they wish to put forward their name for consideration. The following members are currently appointed to the CHC: Tracey Ali (Ward 3) Tenzin Gyaltson (Ward 3/Building Design Specialist) Colin Maitland (Ward 4) Karin Murphy (Ward 4) David Reesor (Ward 3) Angela Tibbles (Ward 3) Allan Kirby (Ward 4) Representing the Newcastle Village & District Historical Society Bonnie Seto (Ward 3) Representing the Clarington Museums and Archives Councillor Hooper (Municipal Council Liaison) REPORT NO.: CLD-020-13 PAGE 4 At the time of writing of this report, the following have confirmed with the Municipal Clerk's Department that they wish to be considered for appointment to the CHC: • Joseph Earle, Ward 2 • Matthew Howlett, Ward 2 • Victor Suppan, Ward 1 • Todd Taylor, Ward 2 Applications for the above-named applicants have been circulated under separate cover (Attachment 1) as they contain personal information about these applicants. 2.2 Abandoned Cemeteries Board — Removal of Bryan Ransom Bryan Ransom was appointed to the Abandoned Cemeteries Board in January, 2011. On May 22, 2013, the Municipal Clerk notified Mr. Ransom that he had missed three consecutive meetings without regrets and, as per the Council Committee Protocol and a resolution from the Abandoned Cemeteries Board on May 21, 2013, was being removed from the Board. Following Council's appointments in 2011, ali unsuccessful candidates were advised that their applications would remain on file for consideration should a vacancy occur on the Abandoned Cemeteries Board. Accordingly, the Municipal Clerk's Department contacted previous applicants (and any additional applications received since the appointments were made) to the Abandoned Cemeteries Board to determine whether they wish to put forward their name for consideration. At the time of writing of this report, the following have confirmed with the Municipal Clerk's Department that they wish to be considered for appointment to the Abandoned Cemeteries Board: • Scott Kimmerer • Todd Taylor • Kim Vaneyk Applications for the above-named applicants have been circulated under separate cover (Attachment 2) as they contain personal information about these applicants. 3. CONCURRENCE: Not Applicable 4. CONCLUSION It is respectfully recommended that Andrew Kozak be thanked for his contribution to the Clarington Heritage Committee. REPORT NO.: CLD-020-13 PAGE 5 In order to fulfill the requirements of the Terms of Reference, it is recommended that one of the following be appointed to the Clarington Heritage Committee, for a term concurrent with the term of Council: • Joseph Earle • Matthew Howlett • Victor Suppan • Todd Taylor' NOTE: Todd Taylor is currently appointed to the Committee of Adjustment In order to fulfill the duties of the Abandoned Cemeteries Board, it is recommended that one of the following be appointed to the Abandoned Cemeteries Board, for a term concurrent with the term of Council: • Scott Kimmerer • Todd Taylor • Kim Vaneyk CONFORMITY WITH STRATEGIC PLAN -- Not Applicable Staff Contact: Patti L. Barrie, Municipal Clerk Confidential Attachments (Distributed ,Separately): Attachment 1: Clarington Heritage Committee Application S2 Attachment 2: Abandoned Cemeteries Board Application S2 NOTE 2: Todd Taylor applied to both, with the same application. Also Kim Vaneyk had previously applied to both with the same application form, but, as of the writing of this report, has only indicated that she would like her name to be considered for the Abandoned Cemeteries Board. List of interested parties to be advised of Council's decision: Andrew Kozak Joseph Earle Matthew Howlett Victor Suppan Scott Kimmerer Todd Taylor Kim Vaneyk John Bate, Chair, Abandoned Cemeteries Board David Reesor, Chair, Clarington Heritage Committee CONFIDENTIAL REPORTS -/GPA o COUNCIL 4 REPORT NO, at)- 000- IS DATE OF (REPORT -- iDe 1 � w�