HomeMy WebLinkAboutCSD-007-13 Cladtwn REPORT
COMMUNITY SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: June 10, 2013 Resolution#: 6 ",.1, B Y-law#: N/A
-- -/
Report#: CSD-007-13 File#:
Subject: CLARINGTON OLDER ADULT ASSOCIATION - ALTERNATE HOME
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CSD-007-13 be received;
2. THAT the Terms of Reference for the Beech Avenue Community Liaison
Committee be approved (Attachment 1 to Report CSD-007-13);
3. THAT Council provide direction with regard to an alternate home for the
Clarington Older Adult Association; and
4. THAT all interested parties listed in Report CSD-007-13 be advised of Council's
decision.
Submitted by: Reviewed by:
gJ eh P. Caruana Franklin Wu,
irector, Community Chief Administrative Officer
Services
JPC/sm
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
REPORT NO.: CSD-007-13 PAGE 2
1.0 BACKGROUND
1.1 As Council is aware, some time ago the Clarington Older Adult Association
raised concerns about a lack of adequate on-site parking at 26 Beech Avenue.
1.2 On June 25, 2012 Council received report Addendum #1 to CSD-006-12 and
subsequently at the July 3, 2012 Council meeting Council passed Resolution #C-
230-12:
"WHEREAS Rathskamory was the estate Dr. George Humphrey Low built in 1843 that
was subsequently occupied by Dr. James W. McLaughlin, brother of Robert
McLaughlin, and since 1998 has been repurposed with a significant addition and it is
now known as the Clarington Beech Centre;
WHEREAS the Municipality of Clarington has designated Beech Avenue in
Bowmanville, including the Clarington Beech Centre, the Lion's Parkette and the tennis
courts managed by the Bowmanville Tennis Club and adjacent green space as a
Heritage Conservation District under Part V of the Ontario Heritage Act;
WHEREAS the Central Neighbourhood of Bowmanville is deficient in parkland relative
to the Municipality's park standards, set out in the Municipality's Official Plan;
WHEREAS Council determines that it is important to retain the Lion's Parkette, the
tennis courts and the green space adjacent to the grounds of the Clarington Beech
Centre as part of the neighbourhood character landscape elements identified for the
Beech Avenue Heritage Conservation District;
WHEREAS maintaining the green space, the tennis courts, and the Lion's Parkette at
Rathskamory is the will of Council and fulfills both the heritage preservation and
recreational objectives of the Municipality; and
WHEREAS Council acknowledges the work of the Clarington Older Adult Association
and recognizes the challenges of constraints at the Clarington Beech Centre;
NOW THEREFORE BE IT RESOLVED THAT Addendum #1 to Report CSD-006-12 be
received;
THAT Report CSD-006-12 be received;
THAT By-law 2019-106 be amended by adding the following to Section 1:
a) Capacity
THAT the overall capacity of the Clarington Beech Centre be 500 persons.';
THAT the activities taking place at the Clarington Beech Centre be limited to programs
and social activities of the Clarington Older Adult Centre Board and regular meetings of
the Lions Club of Bowmanville; and
Oddfellows/Rebekkahs & Encampment
REPORT NO.: CSD-007-13 PAGE 3
Tops
® CUPE Local 225
® All other rentals of significance to be determined by the Clarington Older Adult
Centre;
THAT a review of the rentals shall be undertaken within the year;
THAT there will be no increase to Beech Centre on-site parking, with a continued use of
on-street parking,
THAT Council endorse the establishment of a Beech Centre Community Liaison
Committee and that the matter be referred back to staff to develop a terms of reference
and report back;
THAT$1000 for signage and line painting be funded from the Municipal Capital Works
Reserve Fund,
THA T Staff report back on an alternative home, being another facility outside of the
Clarington Beech Centre; and
THA T all interested parties listed in Addendum #1 to Report CSD-006-12 be advised of
Council's decision."
1.3 The purpose of this report is to address the action items of Council Resolution
#C-230-12 including:
• Review of rentals of significance at the Beech Centre
Establishment of a Beech Avenue Community Liaison Committee and
Terms of Reference
• Signage and line painting at 26 Beech Avenue
• An Alternative Home for the Clarington Older Adult Association
2.0 REVIEW OF RENTALS
2.1 Staff will continue to work with the COAA to obtain the necessary information and
will report back to Council on the rental history of the Beech Centre over the past
year in the fall.
3.0 ESTABLISHMENT OF A BEECH AVENUE COMMUNITY LIAISON
COMMITTEE AND TERMS OF REFERENCE
3.1 The establishment of a Beech Avenue Community Liaison Committee would
assist with communication between the various groups for whatever period of
time the Clarington Older Adult Association continues to operate the centre on
Beech Avenue.
REPORT NO.: CSD-007-13 PAGE 4
3.2 Staff have developed a Terms of Reference (Attachment 1) for Council's
approval. Once approved, staff will contact the Bowmanville Tennis Club, the
Resident/Community Coalition and the Clarington Older Adult Centre Board to
share the Terms of Reference and solicit representation from each organization.
4.0 SIGNAGE AND LINE PAINTING (26 BEECH AVENUE)
4.1 In the fall of 2012 two (2) additional accessible parking spaces were added to the
east parking area facing Beech Avenue. Associated line painting and signage
were completed as a part of this work.
5.0 AN ALTERNATE HOME FOR THE CLARINGTON OLDER ADULT
ASSOCIATION
5.1 Staff have undertaken a process to identify sites for consideration for the
development of an alternate home for the Clarington Older Adult Centre which is
currently located at 26 Beech Avenue.
5.2 This section of the report will present sites which could reasonably accommodate
an older adult centre. It is important to note that this exercise looked exclusively
at re-location of the existing centre with some possibility for expansion.
5.3 Throughout this process staff has obtained information and provided updates to
the Clarington Older Adult Centre Board as required or requested.
5.4 Site Selection Criteria
5.4.1 In order to objectively evaluate sites, the following criteria have been developed
against which the sites were rated. The COAA was provided the opportunity for
input on items for inclusion for the site evaluation criteria. These comments were
taken into consideration when finalizing the criteria. The criteria listed below
purposefully do not include building condition or land purchase price, as in both
of these cases it becomes difficult to measure these equally on all sites. Building
condition and price (where available) have been provided as "Additional
Information" and can be found at the bottom of the rating sheet (Attachment 2)
for Council's consideration.
i) Property Size (+/_ 3 acres)
The current site at 26 Beech Avenue is approximately 2.1 acres (excluding
the tennis courts and Lion's Parkette). In order to relocate a facility of
similar size with additional parking and room for future growth, a site would
need to be a minimum of 3 acres in size.
REPORT NO.: CSD-007-13 PAGE 5
ii) Street Frontage
This criteria recognizes the value of street frontage. I.e. two (2) street fronts
would be considered ideal from a prominence/visibility perspective as well
as traffic and transportation.
iii) Site Encumbrances
This criteria identifies encumbrances such as existing buildings/facilities, as
well as environmental designations.
iv) Proximity to Existing Services
This criteria rated the availability of existing waterfsewer, hydra, natural gas,
cable and telephone.
v) Site Grading/Topography
This criteria rated sites on existing grading. Sites with higher scores would
require very little grading while lower scores would likely require significant
cut and fill.
vi) Proximity to Residential Development
This criteria recognizes the importance of sites that are close to residential
developments. Like the Beech Centre, a new location would ideally be
located within walking distance to residential.
vii) Proximity to Amenities
This criteria examined sites in proximity to other amenities that would be
desirable for older adults, such as groceries, retail and personal services.
viii) Proximity to Public Transit
This criteria reviewed sites in relation to current GO and Durham Region
Transit Routes.
ix) Vehicular Access to Facility
This criteria looked at ease of site entrances/exits onto the local road
network.
x) Pedestrian Friendly
This criteria evaluated sites that provided sidewalks to and from the sites
connecting them to local neighbourhoods.
5.5 Sites Submitted for Consideration
5.5.1 In order for staff to determine available sites a number of agencies were
contacted and asked to submit a response form for any and all available sites.
The following agencies were contacted:
1. Kawartha Pine Ridge District School Board
2. Peterborough Victoria Northumberland Clarington Catholic School Board
REPORT NO.: CSD-007-13 PAGE 6
3. Knox Christian School
4. Durham Christian High School
5. Clarington Board of Trade
6. Region of Durham
7. Municipality of Clarington, Planning Department
8. Durham Christian Homes
5.5.2 The chart below summarizes responses received by agency:
Agency Property Address
Kawartha Pine Ridge District Currently no surplus properties in Clarington
School Board
Peterborough Victoria Currently no surplus properties in Clarington
Northumberland Clarington
Catholic School Board
Knox Christian School No Response
Durham Christian High School No Response
Clarington Board of Trade 1, 205 Base Line Rd, Bowmanville
2. 1540 Hwy 2, Courtice
3. Church (212, 208, 204,198,194) and Wellington
(151, 139) Streets, Bowmanville (Various
properties)
4. 70 & 105 Port Darlington Road South,
Bowmanville
5, 2401 King Street East, Bowmanville
6. 240 Simpson Avenue, Unit D, Bowmanville
7. 1030 Trulls Road, Courtice
8. 45 King Avenue West, Newcastle
9. 40 Britton Court, Bowmanville
Region of Durham Currently no surplus properties in Clarington
Municipality of Clarington, 1. 25 Bennett Road, Bowmanville
Planning Department 2. 2020 Lambs Road, Rowmanville
3. Concession Rd 3 & Liberty Street, Bowmanville
4. South Courtice Arena/Community Park
5, Courtice Community Complex
6. South Bowmanville Community Park/Clarington
Fields
7. Newcastle & District Recreation Complex
8. Garnet B. Rickard Recreation Complex
9. Court House/Firehall, Bowmanville
10, Existing Newcastle Fire Hall, Newcastle
Durham Christian Homes Verbal communication was exchanged but a formal
res onse was not received
REPORT NO.: CSD-007-13 PAGE 7
5.5.3 While the formal response from the Kawartha Pine Ridge School Board (KPR)
indicated that they currently do not have any surplus properties in Clarington, it is
known that a new school is currently under construction (Duke of Cambridge)
and will be opening in September 2013. It is also anticipated that Ontario Street
Public School will be closing at the end of June and not reopening in September
as a public school. At this time the KPR Board has not made any decisions with
regard to this property. We have been advised that there may be more
information available toward the end of this year.
5.6 Sites Not Recommended for Council Consideration
5.6.1 Staff completed a preliminary review of all sites and have concluded that the
following sites should not be considered due to size (well under the three acres
that has been identified as required) or location (located within an industrial area
which would not be conducive for an older adult centre):
Agency Property Address Rationale
Clarington 1. 1540 Hwy 2, Courtice 1. Site too small (1.7 acres)
Board of 2. 2401 King Street East, Bowmanville 2. Site too small (10,000 sq ft)
Trade 3. 240 Simpson Avenue, Unit D, Bowmanville 3. Industrial site
4. 1030 Trulls Road, Courtice 4. Industrial site
5. 45 King Avenue West, Newcastle 5. Site too small (200'X96')
6. 40 Britton Court, Bowmanville 6. Industrial site
Municipality 1. Garnet B. Rickard Recreation Complex 1. Site built out
of Clarington 2. Court House/Firehall, Bowmanville 2. Site too small
3. Existing Newcastle Fire Hall, Newcastle 3. Site too small
5.7 Sites Recommended for Council Consideration
5.7.1 A staff committee has reviewed all other sites against the criteria identified. Each
site, with criteria scores and additional information for each site recommended for
Council's consideration can be found in Attachment 2. An overview of each site
identifying ownership, location, purchase price and area (acreage) is also
provided for Council's information (Attachment 3). Sites are listed in no particular
order.
REPORT NO.: CSD-007-13 PAGE 8
i) 205 Baseline Road West, Bowmanville (Rona)
This site is 9.26 acres with a large paved parking area which could easily
accommodate the required parking needs, tour buses and a kiss n' ride
function. In addition there is ample space to accommodate exterior
programming opportunities. However, it should be noted that the noise from
Hwy 401 is significant and could prove to be disruptive. Access to the
Bowmanville Valley walking trail is close by with access on the north side of
Baseline Road.
The 77,190 sq. ft. building on site would require significant modifications to
meet the needs of the COAA. In addition, consideration would have to be
given to finding an appropriate use for a portion of the space as 77,000 sq.
ft, is well beyond the space requirements of the COAA today and likely well
into the future.
Currently public transit is available on Waverly Road, as are basic retail
amenities (gas bar/convenience storelfast food).
(Rating 38150 76%)
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REPORT NO.: CSD-007-13 PAGE 9
ii) 2121208/204/198/194 Church Street & 1511139 Wellington Street,
Bowmanville
This is a slightly smaller site at 2.7 acres; however there are several positive
attributes that warrant consideration. With frontage on Church Street,
Wellington Street and Scogog Street, the property is located in a very
walkable neighbourhood and close to the trail system of Bowmanville Valley
and the amenities of downtown Bowmanville.
There are several older buildings/homes on the properties that would likely
require demolition to provide the opportunity to design an appropriate
facility, parking and outdoor program space.
Although there is not a bus stop at site, public transit is available on King
Street.
(Rating 45150 = 90%)
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REPORT NO.: CSD-007-13 PAGE 10
iii) 70 & 105 Port Darlington Road South (Port Darlington Marina)
This 11 acre site includes two parcels of land, on opposite sides of Port
Darlington Road. The property could easily accommodate parking needs,
tour buses and a kiss n' ride function as well as provide the opportunity to
design outdoor program space. There are several buildings on the property
that would require extensive modification or possibly demolition to
accommodate the needs of the COAA. The site has access from the north
via Port Darlington Road and east visa East Beach Road to Bennett Road,
although there is no access to public transit.
Proximity to residential and retail amenities is extremely limited with this
site.
(Rating 24150 48%)
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REPORT NO.. CSD-007-13 PAGE 11
iv} 25 Bennett Road, Bowmanville
This 22.18 acre site, located to the west of the Wilmot Creek community at
the foot of Bennett Road, is undeveloped. The site is currently owned by
the Municipality, purchased for a future District Park. Currently access to
the site is limited to Bennett Road, which is unpaved. The site is presently
serviced by well and septic.
Currently there is one home at the southern end of the site. This site is quite
far removed from any local amenities as well as public transit.
(25150 = 48%)
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REPORT NO.: CSD-007-13 PAGE 12
v) 2020 Lambs Road, Bowmanville
This16.95 acre site is currently designated as a future Community Park site.
This site has frontage on two streets and is a level site with no existing
buildings. Present services are limited to municipal water and septic. The
area is separated from residential development by Soper Creek, and at this
time not accessible to public transit, retail amenities or sidewalks.
(33150 66%)
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REPORT NO.; CSD-007-13 PAGE 13
vi) Concession Road 3 and Liberty Street, Bowmanville
This 38.06 acre site is a forecasted Community Park site with its current use
being farmland. The site does have a fairly significant slope, and the size of
the site is much larger than what would be required for an older adult
centre, which would allow for future development of other community
infrastructure. The site has excellent frontage on two roads and is adjacent
to residential development on the south side, which has access to services
required on site. The location does not presently have access to public
transit.
(Rating 35150 = 70%)
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REPORT NO.; CSD-007-13 PAGE 14
vii) South Courtice Arena/Community Park
South Courtice Community Park is a 25.6 acre site which presently includes
the South Courtice Arena and one outdoor soccer field with the design of an
outdoor artificial field underway. The site is planned for expansion of both
indoor and outdoor recreation facilities. The indoor expansion was planned
to include two additional ice pads.
An older adult centre could be accommodated on this site with adequate
parking, access for tour buses and outdoor programming. However, this
would require a review of the future expansion plan for indoor facilities.
Public transit is presently available on Prestonvale Road.
(Rating 38150 = 76%)
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REPORT NO.: CSD-007-13 PAGE 15
viii) Courtice Community Complex
The Courtice Community Complex is a 20.3 acre site with direct access to
the Millennium Trail. This site currently has room for expansion to the west
of the existing building, however this would require the closing of the
outdoor soccer field immediately behind the building.
An older adult centre could be accommodated on this site with adequate
parking, access for tour buses and outdoor programming. At this time there
are no current plans for expansion of indoor recreation at this location.
Public transit is presently available on Courtice Road, although the length of
the walk in from the road would be significant for some older adults. As with
any sites currently being considered it may be possible to negotiate a transit
stop in front of the building.
(Rating 44150 W &S%)
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REPORT NO.: CSD-007-13 PAGE 16
ix) South Bowmanville Community Park/Clarington Fields
This is a large parcel of land (59.45 acres) which currently includes an
indoor soccer field, outdoor lacrosse bowl, baseball fields, football field and
a number of temporary outdoor soccer fields, with future plans for
expansion of both indoor and outdoor recreation facilities.
An older adult centre could be accommodated on the site with adequate
parking, access to tour buses and outdoor programming potential; however
this would require a review of the overall expansion plan for indoor facilities.
Public transit is currently available on Baseline Road/West Side Drive.
(Rating 38/50 = 76%)
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REPORT NO.: CSD-007-13 PAGE 17
x) Newcastle & District Recreation Complex
The Newcastle & District Recreation Complex site is a 46.39 acre site which
currently has a pool, gymnasium and program/meeting rooms. Currently
there are no outdoor facilities in place. The site was originally designed for
expansion of both indoor and outdoor recreation facilities including two
additional ice pads.
An older adult centre could be accommodated on this site with adequate
parking, access for tour buses and outdoor program space; however this
would require a review of the overall expansion plan for indoor and outdoor
facilities. There is currently a public transit stop in front of the building.
(Rating 42150 = 84%)
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REPORT NO.: CSD-00713 PAGE 18
xi) 116 Ontario Street, Bowmanville (Ontario Street Public School)
Although this property is not presently deemed surplus by the Kawartha
Pine Ridge District School Board there is speculation that it may be surplus
in the near future. For that reason staff have included a review of this site
for comparison purposes.
This 3.0 acre site is situated within an established residential area and
relatively close to the retail amenities of Liberty Street and downtown
Bowmanville. Adequate parking, tour bus access, a kiss n' ride function and
outdoor programming could potentially be accommodated with the removal
of the portables. Public transit is available on Liberty Street.
As this site is located in very close proximity to an established residential
neighborhood it is possible that there could be similar community concerns
with the re-development of this site that have been experienced on Beech
Avenue.
(Rating 44/50 88%)
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REPORT NO.. CSD„00713 PAGE 19
6.0 COMMENTS
6.1 Not unlike other municipalities in the Province, the number of older adults in
Clarington is expected to increase steadily over the next 18 years. In 2031 it is
anticipated that Clarington will be home to approximately 41,220 adults 50+
years, which represents a 56% increase over 2011. This information is derived
from the Official Plan Review, Clarington Community Forecast Update 2012,
prepared by Hemson Consulting Ltd. for the Planning Services Department.
6.2 In planning for the needs of any demographic it is important to ensure a long-
term planning framework is in place to assist in responding to the current and
future recreation needs.
6.3 The decision to acquire new land and/or construct a new community facility
requires significant additional research to ensure that what is ultimately built
meets the needs of the community today and well into the future. Prior to moving
forward it would be prudent for Council to consider retaining a consultant to
undertake an Older Adult Strategy that takes an in depth look at;
• future growth needs and markets served within the older adult
demographic
• industry trends and current demands for new services/gap identification
• assessing existing facilities and service delivery models
development of a long term older adult facility development plan
6.4 All individuals listed as interested parties in this report have been contacted and
advised of the date this report will be coming forward to the General Purpose &
Administration Committee, as well as how to obtain a copy of this report and
appear as a delegation.
7.0 CONCURRENCE — Not Applicable
CONFORMITY WITH STRATEGIC PLAN — Not Applicable
Staff Contact: Joseph Caruana, Director of Community Services
Attachments:
Attachment 1 - Terms of Reference for Beech Avenue Community Liaison Committee
Attachment 2 - Site Evaluation Rating Form
Attachment 3 - Summary of Evaluated Sites
List of interested parties to be advised of Council's decision:
Stephen Coles, President, Clarington Older Adult Association
Cathie Ward, Vice President, Clarington Older Adult Association
Jim Boate, 2 nd Vice President, Clarington Older Adult Association
REPORT NO.; CSD-007-13 PAGE 20
Norma Evans, Secretary, Clarington Older Adult Association
Malcolm McCombe, Director, Clarington Older Adult Centre Board
Angie Darlison, Executive Director, Clarington Older Adult Association
Kern Majid, President, Bowmanville Tennis Club
Rod McArthur, Member, Bowmanville Tennis Club
Ellen Logan, Member, Bowmanville Tennis Club
Stephen Brickell, Member, ResidentlCommunity Coalition
Roland Kuijpers, Member, Resident/Community Coalition
Bill Humber, Member, Resident/Community Coalition
Laurie Cook, Member, Resident/Community Coalition
Dr. Timothy James, Member, Bowmanville Tennis Club
Lois Richards, Member, Clarington Older Adult Association and Bowmanville Tennis
Club
Attachment 1 to Report CSD-007-13
TERMS OF REFERENCE
BEECH AVENUE
COMMUNITY LIASION COMMITTEE
BACKGROUND
Beech Avenue is home to the Clarington Older Adult Association (COAA), the
Bowmanville Tennis Club (BTC) and a number of private residences. While the BTC
and the COAA have called 26 Beech Avenue their respective homes for many years,
this arrangement/location has created, at times, an acrimonious relationship between
the three (3) groups.
At this time, a process is underway to identify a potential new home for the COAA;
however it is anticipated that any re-location of the COAA may take several years to
come to fruition. During the spring of 2012 individuals representing the three (3) groups
did meet on several occasions to discuss the issue of parking. During the last meeting
of this group (June `12) there was consensus from those in attendance that there would
be a benefit to ongoing meetings and discussion between the groups. The
establishment of this Committee would also support the COAA`s strategic priority to be
a "Respected Community Partner" as this Liaison Committee would assist in building a
harmonious relationship between the parties for whatever duration the groups co-exist
on Beech Avenue.
MANDATE AND SCOPE OF ACTIVITIES
The Committee will work cooperatively amongst members to build on an improved
relationship and create an opportunity for open respectful dialogue between the
neighbourhood residents, the BTC and the COAA.
The Committee will share information and discuss issues of mutual interest. The
discussion will focus on finding viable win/win solutions to identified issues, which
recognize the interests of the neighbourhood, BTC and COAA.
MEMBERSHIP
The Committee shall be comprised.of representatives/members as follows:
-two members plus one alternate from the Bowmanville Tennis Club
-two members plus one alternate from the Clarington Older Adult Association
-two members plus one alternate from the Resident/Community Coalition
Attachment 1 to Report CSD-007-13
STAFF RESOURCES
The Community Services Department will provide a staff advisor to the Committee to
assist with:
-preparing and forwarding meeting materials to members;
-professional advice on matters within the mandate of the Committee;
-Generally, Committee members are selected to be able to carry out the mandate
of the Committee. Staff resources are provided only to assist the Committee in
undertaking their mandate. Additional requests of resource staff, such as original
research or organization of events shall be at the discretion of the Department
Head and within staff, time and budget constraints.
The Committee will meet quarterly but can meet more frequently should there be a need
to address a specific issue.
CHAIR AND VICE-CHAIR
The Committee shall select a Chair and Vice-Chair from among its membership. The
Chair and Vice-Chair will rotate on an annual basis or as determined by the committee.
The Community Services Liaison will act as Chair of the Committee for the initial
meeting until a Chair and Vice—Chair is selected.
The Chair shall provide leadership to the Committee, ensure that the Committee
carries out its mandate, and act as the primary liaison between the Committee
and Staff. The Chair shall set the agenda for each meeting in consultation with
the staff liaison.
If the Chair is temporarily absent, the Vice-Chair shall assume the position and
responsibilities of the Chair in the interim.
RESPONSIBILITIES AND OBLIGATIONS OF MEMBERS
All Committee members shall abide by the Terms of Reference for the
Committee as approved by Council. Members must also be willing to commit the
time required, as well as be open-minded to various opinions, perspectives and
solutions.
The Committee or its members shall not issue petitions, resolutions or position
papers on behalf of the Committee, unless specifically authorized by Council
resolution.
Members unable to attend a Committee meeting shall notify the staff liaison at
Attachment 9 to Report CSD-007-1 3
least 24 hours in advance (wherever possible). Members unable to attend a meeting
can send the designated alternate in their place.
Members who wish to resign shall notify the Chair and staff liaison in writing of their
decision. The staff liaison will contact the respective organization for a new
representative.
QUORUM AND VOTING
In order for this liaison committee to be successful any decision.or action needs to be
arrived at by open dialogue and consensus building. Discussions will focus on
increasing understanding and perspective on issues in the hope that solutions can be
mutually agreed upon at the organizational level. All decisions/action must be reached
by consensus as voting will not take place. Major issues where consensus cannot be
reached will be escalated to the staff/Council level.
MEETINGS
Committee meetings shall generally be held at a Municipality of Clarington
building/facility, although meetings may occasionally be held elsewhere in the
Municipality of Clarington if deemed necessary or appropriate by the Chair or the staff
liaison. Committee meetings shall generally occur quarterly; however, the Chair may
schedule additional meetings or cancel meetings at his/her discretion and after
consulting with the staff liaison. Meeting minutes will be recorded by a committee
member on a rotating basis.
REPORTING AND COMMUNICATIONS
The minutes of all Committee meetings shall be reviewed by the staff liaison
and forwarded to Council for information. The Chair shall appear at a Council meeting
each year to provide an annual update.
Attachment 2 to Report CSD-007-13
COAA ALTERNATE HOME-Site Evaluation Criteria and Rating
Rating:Unsatisfactory=0;Poor=1;Fair=2;Good=3;Excellent=5
Max
Rona
292 Church
P.D.Marina
25 Bennett
Lambs Rd
one 31Libe
SCA
CCC
larington FM04
NDRC
Ontario Stree
Score
Rating
Rating
Rating
Rating
Rating
Rating
Rating
Rating
Rating
Rating
Rating
Physical Site:
Property size(min.3 acres,exterior program
opportunities(Inca.walking trails),adequate parking
and direct access to facilitV,kiss n'ride bus access
5
5
5
5
5
5
5
5
5
5
5
5
Street frontage(2 sides)
5
3
5
3
3
5
5
3
3
5
5
5
Site encumbrances(ie.environmental
desi nationsfbuildin s
5
5
2
2
5
5
5
3
3
3
3
3
Proximity to existing services(watedsewer,hydro,
natural gas,cable telephone)
5
5
5
5
0
2
3
5
5
5
s
5
Site gradingitopography
5
5
5
5
5
5
3
3
5
5
5
5
Proximity to residential development
5
3
5
1
3
3
3
3
5
3
3
5
Proximity to amenities(retail,groceries,personal
services
5
2
5
0
0
1
2
1
3
2
:.
3
Proximity to public transit
5
2
3
0
1
1
2
5
5
2
5
3
Vehicular access to facility
5
5
5
2
1
5
5
5
5
5
5
5
Pedestrian friendly(sidewalks)
5
3
5
1
1
1
2
5
5
3
5
5
TOTAL
50
38
1 45
1 24
24
33
35
38
44
38
42
44
PERCENTAGE
1 100
1 76%
90%
48%
48%
66%
7(rio
76%
8891.
76%
S4%
88%
Additional Information: NOTES NOTES NOTES NOTES NOTES NOTES NOTES NOTES NOTES NOTES NOTES
Buildings on Site
One
lvlul8ple
Multiple
One
0
0
Ore
One
One
One
One
Approximate Year Constructed
2008
Unknown
Unknown
Unknown
NIA
NIA
2003
1997
2005
2008
Unknown
Condition
New
Older
Older
Older
NIA
NIA
Excellent
Excellent
Excellent
Excellent
Older
Square Footage
77,190
NIA
20,000
2,690
NIA
NIA
77,000
47,000
28,500
$1,900
1 21,592
Number of Storeys
One
Various
Two
Two
NIA
NIA
Two
One
One
One
One
Purchase Price
$10.75 million
$2.7 million
$3 million
Municipal
Not available
Not Available
Municipal
Municipal
Municipal
Municipal
Not Available
Utilities:
Natural Gas
Yes
Yes
I Yes
I Close proximity
Yes
Close proximity
Yes
I Yes I
Yes
I Yes
Yes
Municipal water
Yes
Yes
Yes
Well
I Yes
Close proximity
Yes
Yes
Yes
Yes
Yes
Sewers
Yes
Yes
Yes
Septic
I Close proximity
Close proximity
Yes
Yes
Yes
Yes
Yes
Attachment 3 to Report CSD-007-13
SUMMARY OF EVALUATED SITES
Name
Owner
Location
Purchase
Table Land
EP Area
Total Area
Price
(Acres)
(Acres)
(Acres)
i
Rona Site
Private
205 Baseline Road West,
$10.75
9.26
0
9.26
Bowmanville
million
ii
212 Church Street
Private
212,208, 204, 198, 194 Church
$2.7 million
2.70
0
2.70
Street& 139, 151 Wellington
Street, Bowmanville
iii
Port Darlington
Private
70&105 Port Darlington Road
$3 million
5.07
5.93
11.0
Marina
South
iv
Bennett Road District
Municipality of
25 Bennett Road, Bowmanville
Municipal
19.34
2.84
22.18
Park
Clarington
ownership
v
Designated
Private
2020 Lambs Road, Bowmanville
Not
14.75
2.20
16.95
Community Park
available
vi
Designated
Private
Concession Road 3 and Liberty
Not
13.71
24.35
38.06
Community Park
Street, Bowmanville
available
vii
South Courtice Arena
Municipality of
1595 Prestonvale Road, Courtice
Municipal
2S.6
0
25.6
/Community Park
Clarington
ownership
viii
Courtice Community
Municipality of
2950 Courtice Road,Courtice
Municipal
9.09
11.21
20.3
Complex
Clarington
ownership
ix
South Bowmanville
Municipality of
917 Green Road, Bowmanville
Municipal
58.02
1.43
59.45
Community Park/
Clarington
ownership
Clarington Fields
x
Newcastle& District
Municipality of
1780 Rudell Road, Newcastle
Municipal
21.27
25.12
46.39
Recreation Complex
Clarington
ownership
Xi
Ontario Street Public
Kawartha Pine Ridge
116 Ontario Street, Bowmanville
Not
3.0
3.0
School
District School Board
available