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arington
Leading the Way
REPORT #1
REPORT TO COUNCIL MEETING OF JUNE 3, 2013
SUBJECT: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING
OF MONDAY, MAY 27, 2013
RECOMMENDATIONS:
1. RECEIVE FOR INFORMATION
(a) EGD-018-13 Monthly Report on Building Permit Activity for April, 2013
(b) CLD-018-13 Public Web Access to Council/Committee Agendas, Minutes,
and Reports
2. AN APPLICATION TO CREATE FOUR (4) RESIDENTIAL LOTS ALONG THE
WEST SIDE OF HARRY GAY DRIVE
APPLICANT: 2055797 ONTARIO INC.
THAT Report PSD-036-13 be received;
THAT the application to amend the Zoning By-law 84-63 submitted by 2055979
Ontario Inc. be approved, and that the draft Zoning By-law Amendment, as
contained in Attachment 2 to Report PSD-036-13 be passed;
THAT the Durham Regional Planning Department and Municipal Property
Assessment Corporation be forwarded a copy of Report PSD-036-13 and Council's
decision;
THAT, once all conditions contained in the related consent applications and as
outlined in the Clarington Official Plan with respect to the removal of the (H)
Holding Symbol are satisfied, the By-law authorizing the removal of the (H) Holding
Symbol be forwarded to Council for approval; and
THAT all interested parties listed in Report PSD-036-13 and any delegations be
advised of Council's decision.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
Report #1 - 2 - June 3, 2013
3. PROPOSED GENERAL AMENDMENT TO SIGN BY-LAW 2009-123
THAT Report PSD-037-13 be received;
THAT the Amendments to the Municipality of Clarington Sign By-law 2009-123 as
per Attachment 3 to Report PSD-037-13 be approved; and
THAT all interested parties listed in Report PSD-037-13 and any delegations be
advised of Council's decision.
4. RAILWAY LEVEL CROSSING REVIEW
THAT Report EGD-015-13 be received;
THAT, in the interest of public safety, the Municipality, in cooperation with the
Canadian Pacific Railway, proceed with applications to Transport Canada under
the Grade Crossing Improvement Program for funding of the top 2 priority level
crossings being at CP Mile No. 168.55 - Holt Road north of Baseline Road and CP
Mile No. 168.22 - Baseline Road west of Holt Road;
THAT, in the interest of public safety, the Municipality, in cooperation with the
Canadian Pacific Railway, Canadian National Railway and Transport Canada,
proceed with the completion of a detailed safety assessments of the level crossings
at the CP Mile No. 164.22 (Scugog St.) and the CN Mile No. 287.26 (Cobbledick
Road);
THAT staff continue to monitor the remaining 9 level crossings and report back to
Council at such time that additional improvements to any of the level crossings are
recommended for future application to the Grade Crossing Improvement Program
for funding;
THAT staff develop a maintenance policy for level crossings that address adequate
notification by the railway authority and the Municipality of Clarington, provides a
minimum standard for restoration of disturbed road approaches and provides a
minimum turnaround time for repair of deteriorated level crossing surfaces between
the rails; and
THAT a copy of Report EGD-015-13 and Council's decision be forwarded to the
interested parties listed in Report EGD-015-13 as well as Canadian Pacific
Railway, Canadian National Railway and Transport Canada.
Report #1 - 3 - June 3, 2013
5. HIGHWAY#2 FLORAL DISPLAY
THAT Report OPD-009-13 be approved; and
THAT all interested parties listed in Report OPD-009-13 be advised of Council's
decision.
6. JUNE IS RECREATION AND PARKS MONTH
THAT Report CSD-006-13 be received; and
THAT the month of June be proclaimed Recreation and Parks Month in the
Municipality of Clarington.
7. REQUEST FOR REPORT— RENAMING SPLASH FACILITY
THAT Staff be directed to prepare a report regarding the possibility of renaming of
the "splash facility" in memory of Mr. Al Strike,
8. APPOINTMENT OF ANIMAL SERVICES OFFICERS
THAT Report CLD-017-13 be received;
THAT the by-law appointing Liane Furman as an Animal Services Officer, attached
to Report CLD-017-13, be passed; and
THAT the by-law appointing Camille Scannell as an Animal Services Officer,
attached to Report CLD-017-13, be passed.
9. APPOINTMENT OF PARKING ENFORCEMENT OFFICER
THAT Report CLD-019-13 be received; and
THAT the by-law appointing Ms. Lynnda Bell as a Parking Enforcement Officer,
attached to Report CLD-019-13, be passed.
10. BUSINESS CARDS
THAT Report COD-16-13 be received;
THAT the current standard template remain in place with the exception for Council
Members who may include whatever contact information that Councillor so desires,
including:
• a personal home/cell phone number;
• personal email;
• home address;
Report #1 - 4 - June 3, 2013
• a personal photo;
• social media;
• blogs;
• websites; and
• name and title in another language
provided the resource is exclusively devoted to the furtherance of that Councillor's
Office and duties as a public representative.
11. ANNUAL STATEMENT FOR THE DEVELOPMENT CHARGES RESERVE FUND
FOR THE YEAR ENDED DECEMBER 31, 2012
THAT Report FND-009-13 be received; and
THAT a copy of Report FND-009-13 be forwarded to the Ministry of Municipal
Affairs and Housing.
12. REQUEST FOR A REPORT— "VALUE FOR SERVICE" AUDIT
THAT Staff be directed to prepare a report to the General Purpose and
Administration Committee before summer recess on how a "Value Added Service"
audit can be performed with a view to questioning if certain services can be
subcontracted.
13. REQUEST FOR PROPOSAL RFP2013-4, ARCHITECTURAL SERVICES —
CLARINGTON FITNESS CENTRE RENOVATIONS
THAT Report COD-015-13 be received;
THAT Addendum #1 to Report COD-015-13 be received;
THAT Barry*Bryan & Associates, Ontario, with a total bid in the amount of
$201,942.72 (net of H.S.T. Rebate), being the highest ranked proposal meeting all
terms, conditions and specifications of RFP2013-4 be awarded the contract for the
provision of Architectural Services for the Renovation of Clarington Fitness Centre,
as required by the Municipality of Clarington, Community Services Department; and
THAT the funds required in the amount of $201,942.72 (which includes
Architectural design, specifications for tender, contract administration and
disbursements and net HST rebate) be drawn from the Community Services
Department Capital Account #110-42-421-84203-7401.
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