HomeMy WebLinkAbout05/27/2013w, `e
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GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE: May 27, 2013
TIME: 9:30 A.M.
PLACE: COUNCIL CHAMBERS
1. MEETING CALLED TO ORDER
2. DISCLOSURES OF PECUNIARY INTEREST
3. ANNOUNCEMENTS
4. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)
(a) Minutes of a Regular Meeting of May 6, 2013 4 -1
5. PUBLIC MEETINGS
No Public Meetings
6. DELEGATIONS (Draft List at Time of Publication — To be Replaced with Final 6 -1
List)
(a) John Carr Regarding Migrating Issue of Grass
7. PRESENTATIONS
No Presentations
8. PLANNING SERVICES
DEPARTMENT
(a) PSD- 036 -13
An Application to Create Four (4) Residential Lots Along
8 -1
the West Side of Harry Gay Drive
Applicant: 2055797 Ontario Inc.
(b) PSD- 037 -13
Proposed General Amendment to Sign By -law 2009 -123
8 -13
9. ENGINEERING SERVICES DEPARTMENT
(a) EGD- 015 -13
Railway Level Crossing Review
9 -1
(b) EGD -018 -13
Monthly Report on Building Permit Activity for April, 2013
9 -17
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 -623 -3379
G.P. & A. Agenda - 2 - May 27, 2013
10. OPERATIONS DEPARTMENT
(a) OPD- 009 -13 Highway Two Floral Display 10 -1
11. EMERGENCY AND FIRE SERVICES DEPARTMENT
No Reports
12. COMMUNITY SERVICES DEPARTMENT
(a) CSD- 006 -13 June is Recreation Month 12 -1
13. MUNICIPAL CLERK'S DEPARTMENT
(a) CLD- 017 -13 Appointment of Animal Services Officers 13 -1
(b) CLD- 018 -13 Public Web Access to Council /Committee Agendas, 13 -5
Minutes, and Reports
(c) CLD- 019 -13 Appointment of Parking Enforcement Officer 13 -8
14. CORPORATE SERVICES DEPARTMENT
(a) COD - 016 -13 Business Cards
15. FINANCE DEPARTMENT
RW
(a) FND- 009 -13 Annual Statement for the Development Charges Reserve 15 -1
Fund for the year ended December 31, 2012
16. SOLICITOR'S DEPARTMENT
No Reports
17. CHIEF ADMINISTRATIVE OFFICE
No Reports
18. UNFINISHED BUSINESS
(a) Addendum 1 Request for Proposal RFP2013 -4, Architectural Services — 18 -1
to Clarington Fitness Centre Renovation
COD - 015 -13
19. OTHER BUSINESS
20. COMMUNICATIONS
None
21. CONFIDENTIAL REPORTS
No Reports
22. ADJOURNMENT
Leading flte iYuy
General Purpose and Administration Committee
Minutes
May 6, 2013
Minutes of a meeting of the General Purpose and Administration Committee held on
Monday, May 6, 2013 at 9:30 a.m. in the Council Chambers.
ROMPKITIR
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Present Were: Mayor A. Foster
Councillor R. Hooper
Councillor M. Novak
Councillor W. Partner
Councillor C. Traill
Councillor W. Woo
Absent: Councillor J. Neal
Also Present: Chief Administrative Officer, F. Wu
Municipal Solicitor, A. Allison (until 10:50 a.m.)
Deputy Fire Chief, M. Berney
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Director of Finance/Treasurer, N. Taylor
Deputy Clerk, A. Greentree
Committee Coordinator, J. Gallagher
Mayor Foster chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
Councillor Novak declared a pecuniary interest in Report COD - 015 -13 regarding the
Request for Proposal RFP2013 -4, Architectural Services — Clarington Fitness Centre
Renovation.
ANNOUNCEMENTS
Councillor Woo announced the following upcoming events:
National Nursing Week is May 6 to May 12, 2013
McHappy Day on Wednesday, May 8, 2013.
BIG 3 -on -3 Road Hockey Tournament on Saturday, May 12, 2013 from 9:00 a.m.
to 5:00 a.m, on Clarington Blvd. north of Stevens Road.
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General Purpose and Administration Committee
Minutes
May 6, 2013
® Mother's Day on Sunday, May 12, 2013
Councillor Hooper attended the following events:
Annual Historic Downtown Bowmanville Maple Festival and All That Jazz on
Saturday, May 4, 2013.
Clarington Older Adult Association Volunteer Appreciation Day on Thursday,
May 2, 2013
Dr. Ross Tilley Public School held a YMCA Strong Kids Walk a thon on
Thursday, May 2, 2013.
Councillor Novak announced the following upcoming events:
• Durham Region Transit is hosting "How to Improve Public Transit in Durham
Region" meeting today, May 6, 2013, at the South Courtice Arena.
• Durham Region Police Service will be hosting a meeting, "Discuss Children's
Safety" on Tuesday, May 7, 2013 at 7:00 p.m. at Mother Teresa Catholic School,
78 Glenabbey Drive, Courtice.
• Official Groundbreaking Ceremony for the new Oshawa North Paramedic
Response Station on Wednesday, May 8, 2013 at 10:00 a.m, at 1260 Wilson
Road North, Oshawa.
• Public Information Session on the National Heritage Discussion Paper — Parks,
Open Space and Trails on Wednesday, May 8, 2013 from 6:30 p.m. to 8:30 p.m.
at Faith United Church.
• Durham Environmental Advisory Committee Awards on Thursday, May 9, 2013
at 6:30 p.m.
• World No Tobacco Day on Friday, May 31- 2013 at Durham Region.
• Region of Durham will be celebrating National Public Works Week (taking place
from May 19 to May 25) with a tour of the Courtice Water Pollution Control Plant,
located at 100 Osborne Rd. in Clarington on May 25 from 10:00 a.m. to 3:00 p.m.
Councillor Partner attended the Ontario Association of Fire Chiefs Annual Conference
this weekend. Councillor Partner announced the following upcoming events:
® School Crossing Guard Appreciation Day is today, May 6, 2013.
® Public Information Session on the National Heritage Discussion Paper — Parks,
Open Space and Trails on Tuesday, May 7, 2013 from 6:30 p.m. to 8:30 p.m. at
the Orono Arena.
® The Newcastle No Frills will be holding an event in support of the Clarington East
Food Bank on Saturday, May 11, 2013 from 9:00 a.m. to 3:00 p.m.
® "World Ovarian Cancer" Day on Wednesday, May 8, 2013.
® 3rd Annual "In the Face of an Angel" Golf for Ovarian Cancer Research on
Sunday, May 26, 2013 at the Cider House Golf Course.
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General Purpose and Administration Committee
Minutes
May 6, 2013
Councillor Traill announced the Bethesda House Annual Dinner and Auction on May 16,
2013 at the Clarington Beech Centre.
Mayor Foster attended the following events:
5k and 10k "Bowmanville Mandarin Multiple Sclerosis Walk" on Sunday, May 5,
2013 at the Bowmanville High School.
Grand Opening of Street Smart Defensive Arts on Saturday, May 4, 2013 on
Trulls Road,
Mayor Foster announced the following upcoming events:
• Holy Trinity Secondary School in Courtice will be performing the play, "You Can't
Take it With You ", May 8 through May 10, 2013.
• The Clarington Green Gaels won third place in the 20t" Ales Hrebesky Memorial
International Lacrosse Tournament in the Czech Republic.
• The Durham Economic Prosperity Committee of the Greater Oshawa Chamber
of Commerce, in co- operation with Covanta Energy will host a breakfast on
Thursday, May 9, 2013 at 7:30 a.m. at Octaviens in Oshawa with keynote
speaker Joey Neuhoff, Vice President of Business Development for Covanta
Energy Corporation.
• Eldad United Church Community Yard and Bake Sale on Saturday, May 11,
2013 at the Solina Community Hall.
Resolution #GPA- 306 -13
Moved by Councillor Hooper, seconded by Councillor Woo
THAT the minutes of the regular meeting of the General Purpose and Administration
Committee held on April 22, 2013, be approved.
CARRIED
Councillor Woo chaired this portion of the meeting.
1211 :11 rem N
(a) Subject: Application to Amend the Zoning By -law 84 -63
Applicant: 2055979 Ontario Inc.
Report: PSD- 032 -13
Brandon Weiler, Planner 1, made a verbal and PowerPoint presentation to the
Committee regarding the application.
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General Purpose and. Administration Committee
Minutes
May 6, 2013
No one spoke in opposition to or in support of the application.
Ryan Hoy, on behalf of the applicant, was present to explain that the applicant has
permission from Central Lake Ontario Conservation Authority to remove the trees on the
subject lands.
Mayor Foster chaired this portion of the meeting.
There were no delegations.
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Pam Lancaster, Stewardship Technician, was present regarding the Clean Water
Healthy Land Financial Assistance Program Annual Report ( CWHLFAP). She made a
verbal presentation to accompany a PowerPoint presentation. Ms. Lancaster reminded
the Committee of the goals of the Clean Water Healthy Land Financial Assistance
Program. She further explained the mechanics of the financial assistance program,
including the funding amounts and caps. Ms. Lancaster explained that a review
committee is in place to evaluate the projects and approve funding. She noted the
accomplishments of the program by explaining the funding levels from 2007 to 2012 as
well as the general categories of funded items such as well management, community
projects, tree planning, habitat enhancement, and stream /woodlot fencing. Ms.
Lancaster informed the Committee of the details of the various 2012 projects and the
2013 projects currently funded. She explained the benefits of the CWHLFAP on the
natural environment. Ms. Lancaster explained the Trees for Rural Roads program, a
Municipality of Clarington program, which has a goal of planting trees along municipal
road allowances on private property to increase natural heritage and aesthetic value.
Resolution #GPA- 307 -13
Moved by Councillor Partner, seconded by Councillor Woo
THAT the presentation of Pam Lancaster, Stewardship Technician, regarding the Clean
Water Healthy Land Financial Assistance Program Annual Report be received with
thanks.
Councillor Woo chaired this portion of the meeting.
IME
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General Purpose and Administration Committee
Minutes
May 6, 2013
APPLICATION AN TO CREATE - RESIDENTIAL • T ALONG . _ .1t'
SIDE OF HARRY GAY DRIVE
APPLIC4NT: 2055979 ONTARIO INC.
Resolution #GPA- 308 -13
Moved by Councillor Novak, seconded by Mayor Foster
THAT Report PSD- 032 -13 be received;
THAT the application to amend the Zoning By -law 84 -63 submitted by 2055979 Ontario
Inc. continue to be processed, including the preparation of a subsequent report; and
THAT all- interested parties listed in Report PSD- 032 -13 and any delegations be advised
of Council's decision.
CARRIED
PROPOSED PLAN OF • • O
PERMIT 18 RESIDENTIAL UNITS
APPLICANTS: WILLIAM DANIELL, ELIZABETH DANIELL AND GREEN MIARTIK
HOLDINGS
Resolution #GPA- 309 -13
Moved by Councillor Hooper, seconded by Councillor Novak
THAT Report PSD - 03313 be received;
THAT the application for Draft Plan of Subdivision, submitted by William Daniell,
Elizabeth Daniell and Green Martin Holdings Ltd. to permit 18 residential units be
supported, subject to the conditions contained in Attachment 4 to Report PSD -033 -13;
THAT the Zoning By -law Amendment application submitted by William Daniell,
Elizabeth Daniell and Green Martin Holdings Ltd. be approved as contained in
Attachment 5 to Report PSD- 033 -13;
THAT once all conditions contained in the Official Plan and Zoning By -law with respect
to the removal of the (H) Holding Symbol are satisfied, the By -law authorizing the
removal of the (H) Holding Symbol be forwarded to Council for approval;
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General Purpose and Administration Committee
Minutes
May 6, 2013
THAT the By -law authorizing the entering into a Subdivision Agreement between the
Owner of Draft Plan of Subdivision S -C- 2009 -0002 and the Municipality of Clarington be
approved as contained in Attachment 6 to Report PSD- 033 -13;
THAT the Region of Durham Planning Department and Municipal Property Assessment
Corporation be forwarded a copy of Report PSD- 033 -13 and Council's decision; and
THAT all interested parties listed in Report PSD- 033 -13 and any delegation be advised
of Council's decision.
CARRIED
AN NO, U1,19,10MR1
Resolution #GPA -310 -13
Moved by Councillor Partner, seconded by Mayor Foster
THAT Report PSD- 034 -13 be received;
THAT Council endorse the expenditure of funds from the Port Granby Reserve Fund, up
to a maximum of $10,000, to retain the Ganaraska Region Conservation Authority to
undertake the Management Plan for the Port Granby Ecological Reserve;
THAT Council's decision and a copy of Report PSD- 034 -13 be forwarded to the
Ganaraska Region Conservation Authority, the Municipality of Port Hope, Erin O'Toole,
M.P., Natural Resources Canada, the Port Hope Area Initiative Management Office, and
the South East Clarington Ratepayers Association; and
THAT all interested parties listed in Report PSD- 034 -13 and any delegations be advised
of Council's decision.
CARRIED'
There were no reports to be considered under this section of the Agenda.
There were no reports to be considered under this section of the Agenda.
There were no reports to be considered under this section of the Agenda.
,_
General Purpose and Administration Committee
Minutes
May 6, 2013
There were no reports to be considered under this section of the Agenda.
Councillor Trail[ chaired this portion of the meeting.
6 . -
APPOINTMENT OF MUNICIPAL LAW ENFORCEMENT OFFICER — SUMMER
STUDEUT
Resolution #GPA- 311 -13
Moved by Councillor Hooper, seconded by Mayor Foster
THAT Report CLD- 016 -13 be received; and
THAT the by -law appointing Mr. Eric Baird as a Municipal Law Enforcement Officer,
attached to Report CLD- 016 -13, be passed.
CARRIED
Mayor Foster chaired this portion of the meeting.
Resolution #GPA- 312 -13
Moved by Councillor Partner, seconded by Councillor Woo
THAT Report COD - 014 -13 be received;
THAT Coco Paving Incorporated, Bowmanville, Ontario, with a total bid in the amount of
$1,624,957.94 (net of H.S.T. Rebate), being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL2013 -10 be awarded the contract for
2013 Pavement Rehabilitation - Various Locations, as required by the Municipality of
Clarington, Engineering Department;
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General Purpose and Administration Committee
Minutes
May 6, 2013
THAT the funds required in the amount of $1,950,000.00 (which includes $1',624,957.94
for construction, tendering, design, contract administration, material testing,
contingencies and net HST) be drawn from the following Engineering Department
Capital Accounts:
110 -32- 330 - 83212 -7401 (2013) $1,762,512.00
110 -32- 330 - 83212 -7401 (2011 UECF) $34,199.33
110 -32- 330 - 83212 -7401 (2009 UECF) $153,288.67
Total funds required $1,950,000.00
; and
THAT the Mayor and Clerk be authorized to execute the necessary agreement.
CARRIED
•
Councillor Novak declared a pecuniary interested in Report COD - 015 -13 as she has a
family member who works for one of the companies noted in the Report. Councillor
Novak left the room and refrained from discussion and voting on this matter.
Resolution #GPA- 313 -13
Moved by Councillor Traill, seconded by Councillor Woo
THAT Report COD - 015 -13 be received;
THAT Barry *Bryan & Associates, Ontario, with a total bid in the amount of $201,942.72
(net of H.S.T. Rebate),* being the highest ranked proposal meeting all terms, conditions
and specifications of RFP2013 -4 be awarded the contract for the provision of
Architectural Services for the Renovation of Clarington Fitness Centre, as required by
the Municipality of Clarington, Community Services Department;
THAT the funds required in the amount of $201,942.72 (which includes Architectural
design, specifications for tender, contract administration and disbursements and net
HST rebate) be drawn from the following Community Services Department Capital
Account:
Account:
110 -42 -421- 84203 -7401
$201,942.72
General Purpose and Administration Committee
Minutes
May 6, 2013
Resolution #GPA- 314 -13
Moved by Councillor Traill, seconded by Councillor Partner
THAT Report COD - 015 -13 regarding the Request for Proposal RFP2013 -4,
Architectural Services — Clarington Fitness Centre Renovation be referred back to Staff
for a report providing the evaluations, criteria and ranking for consideration .at the
May 27, 2013 General Purpose and Committee meeting.
CARRIED
Councillor Novak returned to the meeting at 10:53 a.m.
17l'r/Tr[azlli7: - ��
Resolution #GPA- 315 -13
Moved by Councillor Novak, seconded by Councillor Hooper
THAT Report FND- 008 -13 be received for information.
CARRIED
There were no reports to be considered under this section of the Agenda.
Resolution #GPA- 316 -13
Moved by Councillor Novak, seconded by Councillor Woo
THAT Report CAO- 004 -13 be received for information.
CARRIED
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General Purpose and Administration Committee
Minutes
May 6, 2013
1�� ��ci�i�L�i ►Yl!il ���'[7i r�7
Resolution #GPA- 317 -13
Moved by Councillor Traill, seconded by Councillor Partner
THAT Report CAO- 005 -13, regarding an Integrity Commissioner, be referred back to
Staff for more information, as per instructions previously given regarding the feasibility
of retaining the services of another municipality's Integrity Commissioner; and
THAT the report include the following information: opportunity, details pertaining to the
Integrity Commissioners; associated costs and fee structures; details of other situations
where municipality's are sharing an Integrity Commissioner; and the number of
complaints that have been investigated using a municipality's Integrity Commissioner.
MOTION LOST
LATER IN THE MEETING
Resolution #GPA - 318 -13
Moved by Councillor Hooper, seconded by Councillor Novak
THAT the Rules of Procedure be suspended to allow Members of Committee to speak
to the matter of the foregoing Resolution #GPA- 317 -13 a second time.
CARRIED
The foregoing Resolution #GPA- 317 -13 was then put to a vote and Lost.
Resolution #GPA- xxx -13
Moved by Councillor Traill, seconded by Councillor Partner
THAT Report CAO- 005 -13, regarding an Integrity Commissioner be tabled to the
General Purpose and Administration Committee meeting of May 27, 2013.
MOTION LOST
Resolution #GPA- 319 -13
Moved by Councillor Woo, seconded by Councillor Traill
THAT Report CAO- 005 -13, regarding an Integrity Commissioner, be referred back to
Staff for more information, as per instructions previously given regarding the feasibility
of retaining the services of an Integrity Commissioner including the services of another
municipality's Integrity Commissioner; and
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General Purpose and Administration Committee
Minutes
May 6, 2013
THAT the report include the following information: opportunity, details pertaining to the
integrity commissioners; associated costs and fee structures; details of other situations
where municipality's are sharing an Integrity Commissioner; and the number of
complaints that have been investigated using a municipality's Integrity Commissioner.
CARRIED
i 10 1 i . r : 1
There were no items to be considered under this section of the Agenda.
Resolution #GPA- 320 -13
Moved by Councillor Novak, seconded by Councillor Partner
THAT Clarington Council request Hydro One and the Province of Ontario to conduct a
Part II Order (a bump up) for the proposed Hydro One transformer station in the
Northeast quadrant Concession 7 and Townline Road, Municipality of Clarington.
CARRIED
COMMUNICATIONS
There were no items considered under this section of the Agenda.
KOJI,10 I-91:4 61" 410 N AQ91V �J
There were no items considered under this section of the Agenda.
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General Purpose and Administration Committee
Minutes
May 6, 2013
,Y Mf
Resolution #GPA- 321 -13
Moved by Councillor Partner, seconded by Councillor Woo
THAT the meeting adjourn at 11:57 a.m.
CARRIED
MAYOR
Ham
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DEPUTY CLERK
DRAFT LIST
OF DELEGATIONS
GPA Meeting: May 27, 2013
(a) John Carr Regarding Migrating Issue of Grass
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1AA
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Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: May 27, .2013 Resolution: By -law:
sport #: PSD- 036 -13 File #: ZBA2013 -0005
Subject: A APPLICATION CREATE RESIDENTIAL _ ALONG !!-:
WEST SIDE OF HARRY GAY DRIVE
APPLICANT: 2055797 ONTARIO INC.
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PSD -036 -13 be received;
2. THAT the application to amend the Zoning By -law 84 -63 submitted by 2055979 Ontario
Inc. be approved, and that the draft Zoning By -law Amendment, as contained in
Attachment 2 to Report PSD- 036 -13 be passed;
3. THAT the Durham Regional Planning Department and Municipal Property Assessment
Corporation be forwarded a copy of Report PSD- 036 -13 and Council's decision;
4. THAT, once all conditions contained in the related consent applications and as outlined
in the Clarington Official Plan with respect to the removal of the (H) Holding Symbol are
satisfied, the By -law authorizing the removal of the (H) Holding Symbol be forwarded to
Council for approval; and
5. THAT all interested parties listed in Report PSD- 036 -13 and any delegations be advised
of Council's decision.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379
REPORT NO.: PSD-036-13 --PAGE 2
Submitted by4a d J. Cro e, MCIP, P
it ctor of P anning Services
BW /CP /df
14 May 2013
Reviewed by:
Franklin Wu,
Chief Administrative Officer
REPORT NO.: D
1.1 Applicant: 2055979 Ontario Inc.
1.2 Agent: Ken Hoy, Stonefield Homes
1.3 Proposal: To permit the re- zoning of a portion of the lands located at the east limits
of 3233 & 3191 Courtice Road from Agricultural "A" to "Holding Urban
Residential Exception (H)R2 -18" to allow for the completion of four
residential lots that were partially created through subdivision and are
shown in Plan 40M -2364, identified as Blocks 96 -99, and to remove the
(H) Holding Symbol from the lands once all conditions contained in the
related consent applications have been met.
1.4 Area: 0.26 hectares (0.64 acres)
1.5 Location: The lands subject to this application are located on the west side of Harry
Gay Drive south of the George Reynolds Drive extension.
2.1 In February 2013, 2055979 Ontario Inc. applied to amend the Zoning By -law to allow
four residential lots to be created and, to remove a holding symbol on the lands to allow
development to occur.
2.2 In 2007, a plan of subdivision created the existing residential lots along Harry Gay Drive
and George Reynolds Drive. In addition to the existing residential lots, Blocks 96 to 99
inclusive were created fronting on the west side of Harry Gay Drive. The blocks were
zoned (H)R2 -18. The intent was to allow for the future creation of four residential lots
when additional lands to the west could be acquired and to ensure development could
occur without any negative impacts.
2.3 In February 2013, the applicant submitted consent applications (LD2013 -073 to
LD2013 -077 inclusive) to the Durham Region Land Division Committee. On April 15tH
the Committee granted conditional approvals to convey lands from 3233 & 3191
Courtice Road to meld with Blocks 96 -99 to allow the creation of four, 12.0 metre
frontage lots, fronting on the west side of Harry Gay Drive. The lands being conveyed
to Blocks 96 -99 are currently zoned Agricultural "A ".
2.4 During the review of the original draft plan of subdivision, approved in 1997, an
Environmental Impact Study was prepared which supported the creation of the lotting
pattern, including the four lots subject to this application. During the review of the
Hancock Neighbourhood Design Plan amendment, staff, CLOC and the EIS consultant
reconfirmed that four residential lots will not negatively impact any Natural Heritage
Feature including the Provincially Significant Wetland (PSW) to the west of the subject
lands.
REPORT • -1
3.1 The subject lands are located at the south -west intersection of Harry Gay Drive and
future extension of George Reynolds Drive to the west. The lands are currently vacant.
In the previous months trees, which occupied mainly the lands being conveyed to
Blocks 96 -99, have been removed with the approval of CLOCA and the Region of
Durham.
Aerial Photo of the subject lands
3.2 The surrounding uses are as follows:
North - Vacant lands designated Green Space and containing the future
extension of George Reynolds Drive
South - Single Dwelling Residential properties
East - Harry Gay Park
West - Horse track and lands designated Green Space
REPORT ri : PSD-036-13 PAGE 5
- Hancock I
Neighbourhood
7 Natural Heritage „-
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Functional Natural Heritage System
- - -i WIL ERTHO ( I Targeted Natural Heritage System
EJ Wetlands
— Streams
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NASH ROAD
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Proposed Lots within the Natural Heritage Features Schedule of
the Hancock Neighbourhood Design Plan Approved 2013
4. PROVINCIAL POLICY
4.1 Provincial Policy Statement
The Provincial Policy Statement promotes the efficient use of land that minimizes land
consumption and the development of land within settlement areas that is compatible
with the existing character of the neighbourhood and makes efficient use of existing
infrastructure. Natural features, surface water and ground water features shall be
protected.
The application conforms with the Provincial Policy Statement.
:_
REPORT NO.: r ._
4.2 Provincial Growth Plan
The policies of the Provincial Growth Plan promote the creation of compact, complete
communities that are transit - supportive and pedestrian - friendly. Part of the intent of
the Growth Plan is to manage growth in a manner that will optimize existing
infrastructure.
This application conforms with the policies of the Provincial Growth Plan.
111111111119 1 Y. a c .
5.1 Durham Regional Official Plan
The Durham Regional Official Plan designates the lands as "Living Areas ", which shall
be used predominately for housing purposes. The proposed rezoning application is
completing four residential lots within an existing residential area.
This proposal conforms with the Durham Regional Official Plan.
5.2 Clarinqton Official Plan
The Clarington Official Plan designates the subject lands Urban Residential — Low
Density. The lands are located within the Hancock Neighbourhood. The lots that will
be created as a result of the conditionally approved consent applications are
consistent with the lots shown in the Hancock Neighbourhood Design Plan (NDP) that
was recently revised and approved on April 17, 2013.
The Clarington Official Plan recognizes the importance of natural heritage features
and promotes the protection of natural heritage features and functions from
incomputable development. Prior to development adjacent to a natural heritage
feature an Environmental Impact Study (EIS) is required to determine potential impact,
if any, the proposed development may have on the natural heritage feature, as well as
mitigative measures. An EIS was conducted and submitted with the subdivision
application that created the existing residential lots and Blocks 96 -99 along Harry Gay
Drive. The four proposed lots, including the lands zoned "Agricultural (A)" were
considered in the EIS during the review of the existing subdivision. No issues were
identified with the development of the four lots. The EIS completed in support of the
NDP did not identify any issues with the creation of the proposed four lots.
This application conforms to the Clarington Official Plan.
6.1 Zoning By -law 84 -63 zones Blocks 96 -99 as "Holding - Urban Residential Exception
(H)R2 -18 ". The Holding Symbol was placed on Blocks 96 -99 to ensure no
development occurred on the lands prior to additional lands being acquired and
ensuring development could occur without negative impacts.
REPORT NO.: PSD-036-13 —PAGE 7
6.2 The lands that are being conveyed to Blocks 96 -99 as a result of the conditionally
approved consent applications are zoned Agricultural "A" in Zoning By -law 84 -63.
These portions of the new lots require rezoning to match the current "((H) R2 -28)"
zoning of Blocks 96 -99.
7.1 Public notice was given by mail, 30 days prior to the public meeting, to each
landowner within 120 metres of the subject site and two public meeting notice signs
were installed on the properties — one fronting on Harry Gay Drive and one fronting on
Courtice Road. No one, other than the applicant, spoke at the Public Meeting.
7.2 One resident contacted the Planning Services Department identifying the following
concerns:
• Was told the lands were zoned green space and that no houses could be built
on the subject lands.
• Paid a premium to be located adjacent to green space where no houses were
proposed.
• Meetings are held during the day when people are at work.
• Paid to have a fence installed that a neighbour will now be able to use without
being compensated for.
• The subdivision was labelled "Woodlands of Upper Courtice" but trees are
being removed to accommodate houses.
These comments are addressed in Section 9.
8.1 The Region of Durham Planning Department has no objections to the proposal.
8.2 The Central Lake Ontario Conservation Authority has no objection to the proposal but
has indicated that removal of vegetation should be completed outside of bird breeding
season which is typically between May 1St and July 31St
1 iii,
9.1 The proposed Zoning By -law Amendment conforms with all applicable Provincial
policy, the policies of both the Durham Region Official Plan and the Clarington Official
Plan, as well as the recently approved Hancock Neighbourhood Design Plan.
9.2 The Engineering Services Department has confirmed that they have no objection to
the approval of this application.
9.3 Blocks 96 -99 were created when the existing residential lots along Harry Gay Drive
were registered in 2007. An Environmental Impact Study was submitted and reviewed
for potential impact on the adjacent natural heritage features and it was determined
that the development, including these four lots, would not negatively impact the natural
heritage features on the adjacent lands. In addition, through the update of the
Hancock Neighbourhood Design Plan, undertaken in consultation with an
environmental consultant and CLOCA, the proposed four residential lots were not
identified to require additional review for any potential impact on the natural heritage
features and the Provincially Significant Wetland on the adjacent lands to the west.
9.4 As part of the conditional Land Division Committee approvals, the applicant is required
to adhere to conditions similar to those of the subdivision agreement which created
the existing lots on Harry Gay Drive in 2007; including creating a package for future
homeowners on the impact of living in the vicinity of a sensitive natural area. The
trees on portions of the lots were cleared following conditional approval of the consent
applications. Clearing of the trees and vegetation on the lands was completed
approximately a month ago with permission from CLOCA and the Region of Durham
in order to avoid clearing vegetation during bird breeding season commencing May 1.
Municipal staff was advised of the clearing prior to it commencing.
9.5 Prior to draft approving the original subdivision application creating Harry Day Drive
and George Reynolds Drive, the Municipality had approved a Neighbourhood Design
Plan (NDP) for the Hancock Neighbourhood. The four proposed lots were identified
south of George Reynolds as part of the NDP. At the time of Draft Approval four
blocks were created providing what would form part of the four lots identified in the
NDP. The four blocks together with additional lands, which the new owner has
recently secured, now allows the completion of the four lots on the west side of Harry
Gay Drive up to George Reynolds. Although staff cannot confirm what information
was provided to the objecting neighbor about the subject lands, information on the
configuration of the development and the future surrounding land uses, including the
four lots was available from the Municipality when the existing lots on Harry Gay Drive
were created. Since the original subdivision was created, the NDP for the Hancock
Neighbourhood has been revised. During the revision to the NDP staff conducted
Public Information Centers (PIC's) and provided newspaper and mailed notices to the
area residents. The four proposed lots were not identified as a concern at that time.
The Region of Durham did not receive any objections to the approval of the consents.
The current rezoning has been submitted to address one of the conditions of approval.
9.6 The Land Division Committee conditional approvals were granted in April. The
conditions are required to be completed before the lands are conveyed to Blocks 96-
99. It is recommended that the lands being conveyed to Blocks 96 -99 be zoned the
same as the Blocks are currently zoned, including the Holding provision. Once the
conditions of the Land Division Committee are complete and the lands are conveyed a
by -law will be brought forward to Council authorizing the removal of the Holding. This
will ensure that the Holding provision will not be removed prematurely, before
development of the lands is appropriate.
M.
REPORT • PSD-036-13 .z
11.1 In order to allow for the development of four residential lots that are consistent with the
Hancock Neighbourhood Design Plan it is necessary that the subject lands be
rezoned to Holding Urban Residential Exception "(H)R2 -18 ". Once the conditions of
the Consent applications are completed the removal of the Holding provision on the
lands will take place.
11.2 Based on the comments in this report, it is recommended that the rezoning application
submitted by 2055979 Ontario Inc. be approved, and that the'draft Zoning By -law
Amendment, as contained in Attachment 2 to Report PSD- 036 -13, be passed.
11.3 The property taxes on the subject lands are current and up to date.
CONFORMITY WITH STRATEGIC PLAN —
The recommendations contained in this report conform to the general intent of the following
priorities of the Strategic Plan:
Promoting economic development
X Maintaining financial stability
Connecting Clarington
Promoting green initiatives
X Investing in infrastructure
Showcasing our community
Not in conformity with Strategic Plan
Staff Contact: Brandon Weiler, Planner 1
Attachments:
Attachment 1 - Key Map
Attachment 2 - Zoning By -law Amendment
List of interested parties to be advised of Council's decision:
Ken Hoy
Wilson and Linda Reid
Joseph Caiata
Alex Irvine
Durham Regional Planning Department
Municipal Property Assessment Corporation
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Attachment 2
To Report PSD- 036 -13
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY -LAW NO. 2013-
being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for
the Corporation of the former Town of Newcastle
WHEREAS the Council' of the Corporation of the Municipality of Clarington deems it
advisable to amend By -law 84 -63, as amended, of the Corporation of the Municipality of
Clarington for ZBA 2013 -0005;
NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the
Municipality of Clarington enacts as follows:
1. Schedule "4" to By -law 84 -63, as amended, is hereby further amended by
changing the zone designation from "Agricultural (A) Zone" to "Holding Urban
Residential Exception ((H)R2 -18) Zone" as illustrated on the attached Schedule
"A" hereto.
2. Schedule "A" attached hereto shall form part of this By -law.
3. This By -law shall come into effect on the date of the passing hereof, subject to
the provisions of Sections 34 and 36 of the Planning Act.
BY -LAW passed in open session this day of 2013.
Adrian Foster, Mayor
Patti L. Barrie, Municipal Clerk
ME
This is Schedule to By-law 2013-
passed this day of 9 2013 A.D.
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MI Zoning Change From "A" To "(1-1)R2 -18"
Adrian Foster, Mayor
GEORGE REYNOLDS DRIVE
Patti L. Barrie, Municipal Clerk
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FCourtflce IBA 2013 -0005
HASHNOAD SCHEDULE4
8 -12 1
(En'01 CEO,
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Meeting: GENERAL PURPOSE ARID ADMINISTRATION COMMITTEE
Date: May 27, 2013 Resolution #: By-law #:
Report#: PSD- 037 -13 Pile #: PLN 8.13
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PSD- 037 -13 be received;
2. THAT the Amendments to the Municipality of Clarington Sign By -law 2009 -123 as per
Attachment 3 to Report PSD- 037 -13 be approved; and
3. THAT all interested parties listed in.Report PSD- 037 -13 and any delegations be
advised of Council's decision.
Submitted byPay Reviewed by:
. - ro , MCIP, r of PI nning Services
KK/FL /sn
13 May 2013
Franklin Wu,
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379
8 -13
1.1 The Clarington Sign By -law 2009 -123 came into effect on January 1, 2010. The
preparation of the new Sign By -law was the result of an extensive public and
stakeholder input process that included visual preference studies and examined specific
areas of the Municipality that have special regulations such as the downtowns.
1.2 The Sign By -law is viewed as a living document subject to amendment when necessary
much the same as the Zoning By -laws. As such, Planning Services staff have amended
the by -law to address implementation issues as they have arisen. Individuals can
request an amendment in response to site specific issues.
1.3 Planning Services Staff has recently undertaken a review of the Sign By -law in
response to Clarington Council's approval of Official Plan Amendment (OPA) No. 77
and the Courtice Main Street Secondary Plan.
1.4 Section 5A.4.7 of the Urban Design Guidelines in OPA 77 relates to signage and
indicates that signage is recognized as an integral component of good community
design and image.
Section 5A.4.7 further stipulates that signage shall:
a) be designed and scaled to complement the built urban form and character, and will
not dominate the streetscape;
b) be incorporated into the building wherever possible;
c) not unduly detract from the overall visual attractiveness of the built environment; and
d) contribute to promote the image of special character areas such as historic
downtowns.
1.5 The purpose of this report is to recommend an amendment to the Sign By -law of
Schedules 1 and 2 as well as some housekeeping changes to definitions and wording.
Schedule 1 defines the Heritage Resource Areas and Schedule 2 defines the Courtice
West Shopping District. The proposed amendment will improve consistency, better
reflect development types in the specific areas, as well as provide for more clarity.
2.1.1 Regulations for signage within Heritage Resource Areas of the Municipality were
introduced in the preceding Sign By -law 97 -157. These include guidelines for signage
materials and lighting. Signs within the heritage resource areas are not permitted to
conceal significant architectural features and their design is to be in keeping with the
heritage nature of the old commercial downtown cores. These regulations serve to
protect Clarington's community identity.
2.1.2 The Newcastle Heritage Resource Area as currently defined in Schedule "1" includes
the entire area of'the Newcastle Village Secondary Plan plus it extends to the east to
include five residential properties including the Walbridge House; essentially it is the
Community Improvement Plan (CIP) boundary.
8 -14
REPORT NO.: PS®- 037 -13 PAGE 3
2.1.3 The Newcastle Village Secondary Plan identifies two types of development contained
within the area which are the historic downtown and more recent development to the
east of the historic downtown.
2.1.4 Staff has reviewed the two types of development in this area and have determined that
the area with more recent development begins at Newcastle Memorial Park on the
north side of King Avenue and Foodland on the south side then extends eastward.
This area has longer blocks and contains a number of auto - oriented amenities
including a car wash, commercial plaza, and fuel stations. Buildings in the area are
spaced farther apart and set back further from the property line. This area is also
surrounded by newer residential development.
k�
FIGURE
— Streetscape along eastern portion of King Avenue in Newcastle
2:1.5 The eastern area of Schedule "1" in the Sign By -law contains relatively few built
heritage resources in comparison to the historic downtown to the west. The eastern
area contains seven (7) heritage properties: four (4) properties of merit, one (1)
primary property, one (1) secondary property, and one (1) designated property, the
Walbridge House, on the eastern boundary of the area.
2.2 Comments
2.2.1 The eastern portion of the Newcastle Heritage Resource Area is not reflective of the
older commercial downtown cores designated as Heritage Resource Areas in the Sign
By -law. The heritage resource buildings are predominantly not commercial buildings.
For the most part sites would redevelop with new buildings.
8 -15
REPORT NO.: PSD- 037 -13 PAGE 4
2.2.2 It is recommended that the eastern portion of the Newcastle Heritage Resource Area as
currently defined in Schedule "1" of the Sign By -law be deleted such that all the
regulations of the Sign By -law would apply except for the Heritage Resource Area
restrictions. Commercial developments in this area will have more options for signage;
thus it will limit the number of exceptions that might otherwise be sought as
development occurs.
2.2.3 At a recent Newcastle CIP Implementation Group meeting the proposal was discussed
with the group and they supported the recommended change.
2.3 Courtice West Shopping District
2.3.1 The Courtice West Shopping District is defined in Schedule "2" to Sign By -law 2009-
123 and is located along Durham Highway 2 in Courtice between Townline Road in the
west and just beyond Darlington Boulevard in the east.
2.3.2 Upon Regional Council approval, the Courtice Main Street Secondary Plan will replace
the Courtice West Shopping District Secondary Plan in the Clarington Official Plan.
The boundaries of the West Gateway Precinct in the Courtice Main Street Secondary
Plan extend farther eastward than those of the Courtice West Shopping District to
encompass existing commercial development at Centrefield Drive and Durham
Highway 2.
2.3.3 A primary intent of the Sign By -law for this district is to limit the erection of monolith/
pylon signs as there is an abundance of this type'of signage along this stretch of the
Durham Highway 2 corridor (Figure 2). The restriction serves to encourage other types
of signage such as ground signs (Figure 3) to diversify the streetscape in this area.
FIGURE 2 — Monolith /pylon signs along Highway 2 in Courtice
Film
REPORT NO.: PSD- 037 -13 PAGE 5
FIGURE 3 — Example of other types of signage along Highway 2 in Courtice
2.4 Comments
2.4.1 The recently approved Courtice Main Street Secondary Plan necessitates an update to
the description of the area in the Sign By -law. Expansion of the area defined currently in
Schedule "2" (Attachment 2) will include other commercial and mid -rise residential lands
on the Highway 2 Corridor.
2.4.2 Staff recommend that Schedule "2" of the By -law be amended to reflect the boundaries
of the Courtice West Gateway urban design precinct identified in the Courtice Main
Street Secondary Plan and that all references to the " Courtice West Shopping District
(CWSD)" be replaced with " Courtice West Gateway (CWG) ".
2.4.3 Replacement of existing monolith /pylon signs in the Courtice West Gateway may be
considered on a site by site basis. However, the provisions of the Sign By -law are
meant to encourage diversification of the signage along this stretch of Highway 2. In
these instances, property owners can apply for an exception by amendment to the by-
law; they will be considered on a site specific basis using the Urban Design Guidelines
and justification provided by the applicant.
2.5 Sign Height
2.5.1 A housekeeping amendment is proposed to ensure that sign height is interpreted and
measured consistently. There is a definition for "Finished Grade" which should be
cross- referenced in the definition of sign height. In Section 7.11, Table 4, on Maximum
Sign Height, wherever the word height appears it should be qualified as sign height.
8 -17
REPORT NO.: PSD-037-13 PAGE 6
2.6 Comments
2.6.1 It is recommended that appropriate revisions be made as noted in Attachment 3 to
provide clarity for the measurement of sign height.
4.1 Staff are recommending the changes outlined in this report to the Newcastle Heritage
Resource Area, the Courtice West Shopping District, and the provisions regarding sign
height.
4.2 Staff have provided the necessary by -law in Attachment 3 to amend the Sign By -law
2009 -123 to facilitate the changes outlined in this report.
ONFORMITY WITH STRATEGIC PLAN — Not Applicable
Staff Contact: Faye Langmaid and Kristy Kilbourne
Attachments:
Attachment 1 - Schedule 1 for Newcastle (existing and proposed)
Attachment 2 - Schedule 2 for Courtice (existing and proposed)
Attachment 3 - Proposed Sign By -law Amendment
List of interested parties to be advised of Council's decision:
Biddle & Associates Limited, c/o Robbie Larocque
2117412 Ontario Ltd., c/o Durham Property Management
Airco Investments Ltd.
W E Roth Construction Ltd.
The TDL Group Ltd.
Newcastle CIP Implementation Group, c/o Faye Langmaid
� WEST
Sign By-Law Schedule i for Newcastle Village
Heritage Resource Area
EXISTING
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Attachment 1
To Report PSD -037 -1
KING AVENUE EAST
8 -19
Attachment 2
8 -20
To Report PSD- 037 -13
Sign By -Law Schedule 2 for
Courtice West Gateway
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Attachment 3
To Report PSD- 037 -13
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY -LAW NO. 2013-
being a by -law to amend Sign By -law 2009 -123 as amended of the
Municipality of Clarington
WHEREAS Section 11 of the Municipal Act, 2001, Chapter 25, as amended, provides
for the amendment of By -laws regulating or prohibiting the erection of signs;
AND WEREAS the Council of the Corporation of the Municipality of Clarington deems it
advisable to amend By -law 2009 -123, the Corporation of the Municipality of Clarington;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the
Municipality of Clarington enacts as follows:
1. Section 2 — INTERPRETATION OF BY -LAW, definitions, is hereby amended as
follows:
" COURTICE WEST SHOPPING DISTRICT (CWSD) means the area identified in
Schedule 2 contained in and forming part of this By -law"
will be replaced with:
" COURTICE WEST GATEWAY (CWG) means the area identified in Schedule 2
contained in and forming part of this By -law "; and
"SIGN, HEIGHT means the vertical distance from the ground on which the sign is
erected to the highest physical point of the sign"
Will be replaced with:
"SIGN, HEIGHT means the vertical distance from the finished grade on which the
sign is erected to the highest physical point of the sign"
2. All other references in the "Courtice West Shopping District (CWDS)" are hereby
replaced with "Courtice West Gateway (CWG) ".
3. Existing Schedule "1" HERITAGE RESOURCE AREAS is hereby deleted and
replaced as contained in Schedule A.
4. Existing Schedule "2" COURTICE WEST SHOPPING DISTRICT is hereby
deleted and replaced as contained in Schedule B.
5. Section 7 — ALLOWED SIGNS is hereby amended as shown in Schedule C
BY -LAW passed in open session this _ day of _, 2013.
Adrian Foster, Mayor
Patti L. Barrie, Municipal Clerk
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TO BY -LAW NO. 2013-
7.11 MAXIMUM SIGN HEIGHT
The maximum sign height shall comply with Table 4 — Maximum Sign Height.
* Maximum sign height for residential ground signs is 1.0 metre.
+ = ADDED BY BY -LAW 2010 -015
8 -24
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Billboard Sign
7.5 m
Community Theme Sign
1.8 m
Election Sign'
1.0 m in Residential Zones
3.0 m in all other zones
Ground Sign
3.0 m*
Inflatable Sign
2.7 m
Menu /Pre -menu Board Sign
2.5 m
Mobile Election Sign'
2.0 m .
Mobile Sign
2.0 m
Monolith/Pylon Sign
7.5 m
Multi -Unit Residential Sin
1.8 m
Portable Sin
1.25 m
Promotional Construction
7.5 m
Subdivision Development Sin
7.5 m
* Maximum sign height for residential ground signs is 1.0 metre.
+ = ADDED BY BY -LAW 2010 -015
8 -24
Cladogton, REPORT
ENGINEERING SERVICES DEPARTMENT
C 11I -firl -1100F
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
THAT Report EGD- 015 -13 be received;
2. THAT in the interest of public safety, the Municipality, in cooperation with the
Canadian Pacific Railway proceed with applications to Transport Canada under
the Grade Crossing Improvement Program for funding of the top '2 priority level
crossings being at CP Mile No. 168.55 - Holt Road north of Baseline Road and
CP Mile No. 168.22 - Baseline Road west of Holt Road;
3. THAT in the interest of public safety, the Municipality, in cooperation with the
Canadian Pacific Railway, Canadian National Railway and Transport Canada,
proceed with the completion of a detailed safety assessments of the level
crossings at the CP Mile No. 164.22 (Scugog St.) and the CN Mile No. 287.26
(Cobbledick Road);
4. THAT staff continue to monitor the remaining 9 level crossings and report back to
Council at such time that additional improvements to any of the level crossings
are recommended for future application to the Grade Crossing Improvement
Program for funding;
5. THAT staff develop a maintenance policy for level crossings that address
adequate notification by the railway authority and the Municipality of Clarington,
provides a minimum standard for restoration of disturbed road approaches and
provides a minimum turnaround time for repair of deteriorated level crossing
surfaces between the rails; and
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905 - 623 -3379
9 -1
W471 91 1 =444 11
6. THAT a copy of this report and Council's decision be forwarded to the interested
parties listed in report EGD- 015 -13 as well as Canadian Pacific Railway,
Canadian National Railway and Transport Canada.
f✓�i sue)
Reviewed by:
Submitted by:
A.S. Cannella, C.E.T. Franklin Wu,
Director of Engineering Chief Administrative Officer
Services
ASC /RA/dv
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379
fflmml�;,e t
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As part of Resolution #GPA- 255 -12 related to EGD- 013 -12, Council requested:
"THAT Staff investigate and report back on installing gates at Prestonvale
Road and Baseline Road immediately to the east of Rundle Road; and
THAT Staff investigate safety upgrades at all other railway crossings in
Clarington. "
As requested Staff have completed a review of all railway level crossings within the
Municipality that intersect with roads under Clarington's jurisdiction. An exception
to this are those level crossings on the Canadian Pacific Railway's Havelock
Subdivision Line running along the northern extreme through Burketon due to the
low traffic volumes, infrequent train volumes and the lower train speeds along this
line.
2. BACKGROUND
The Municipality is serviced with two main railway lines. The Canadian Pacific
Railway (CP) provides two (2) railway subdivision lines, the Belleville Subdivision
Line running along the lakeshore and the Havelock Subdivision Line running along
the northern extreme through Burketon. The Canadian National Railway (CN) has
the Kingston Subdivision Line running along the lakeshore. The different types of
road /railway crossing for each railway are identified on Attachment 1. The level
crossings reviewed as part of this report are summarized in gable 1 below.
The Belleville Subdivision of CP carries roughly 21 freight trains daily through the
Municipality of Clarington with an average operating speed of 100 km /hr (60 miles
per hour) on 34 km of single track. The Kingston Subdivision of CN carries roughly
46 trains 22 high speed Via Trains and 24 freight trains at up to speeds of 160
km /hr (100 miles per hour) on 31 km of double track.
Currently railway operations in Canada are governed by the Railway Safety Act to
"promote and provide the safety of the public and personnel, and the protections of
property and the environment."
9 -3
Fable 9 — Level Crossings in Clarington
NMI
MILE
NO.
CN/
CP
1
STREET NAME
LIMIT
LIMIT
EXISTING WARNING SYSTEM
149,86
CP
East Townline Rd
Lakeshore Rd
Conc Rd 1
Flashing Lights and Bells
152.9
CP
Lakeshore Rd
808m E of Jaynes Rd
1208m E of Jaynes Rd
Flashing Lights and Bells
155.66
CP
Lakeshore Rd
Riley Rd
Stephenson Rd
Flashing Lights and Bells
158.07
CP
Arthur St
North End Newcastle
Conc Rd 3
Flashing Lights and Bells
160.82
CP
Concession St E
Bragg Rd
Darlington Clarke
Townline
Flashing Lights and Bells
162.38
CP
Lambs Rd
Concession St E
CPR Crossing
Flashing Lights and Bells
162.92
CP
Mearns Av
Flaxman Av
Sprucewood Cr
Gates, Flashing Lights and Bells
164.22
CP
Scugog St
King St
Odell St
Gates, Flashing Lights and Bells
165.98
CP
Maple Grove Rd
Baseline Rd
Bloor St
Flashing Lights and Bells
166.55
CP
Holt Rd
Baseline Rd
Bloor St
Flashing Lights and Bells
166.92
CP
Baseline Rd
Rundle Rd
Holt Rd
Flashing Lights and Bells
167.08
CP
Rundle Rd
Baseline Rd
Hwy. 401
Cross Bucks Signage
168.22
CP
Baseline Rd
Courtice Rd
Hancock Rd
Gates, Flashing Lights and Bells
169.31
CP
Trulls Rd
Baseline Rd
Bloor St
Gates, Flashing Lights and Bells
170.07
CP
Prestonvale Rd
Baseline Rd
1100m N of Baseline
Rd
Flashing Lights and Bells
278.54
CN
East Townline Rd
Lakeshore Rd
Conc Rd 1
Gates, Flashing Lights and Bells
281.6
CN
Lakeshore Rd
808m E of Jaynes Rd
1208m E of Jaynes Rd
Gates, Flashing Lights and Bells
285.05
CN
Riley Rd
Lakeshore Rd
Metcalf St
Gates, Flashing Lights and Bells
285.38
CN
Metcalf St
Mill St S
Riley Rd
Gates, Flashing Lights and Bells
286.75
CN
Toronto St
1184m W of Amos St
41m N of Milligan St
Gates, Flashing Lights and Bells
287.26
CN
Cobbledick Rd
Highway 2
Service Rd
Gates, Flashing Lights and Bells
289.08
CN
Bennett Rd
South Service Rd
50m S of Wilmot Creek
Drive
Gates, Flashing Lights and Bells
290.44
CN
Port Darlington Rd
West Beach Rd
Lake Rd
Gates, Flashing Lights and Bells
296.22
CN
Darlington Park Rd
Courtice Rd
West End (Darlington
Prov Park
Gates, Flashing Lights and Bells
NMI
;Zip . 21 z,� 11-
With the exception of the CP crossing of Rundle Road, each of the at grade
crossing is protected by a warning system consisting of either flashing lights and
bells or flashing lights, bells and gates. Due to the high speed of the CN line and
the fact that it is a double track, all 9 level crossings on this line that intersect with a
public open road allowance have flashing lights, bells and gates. Along the CP
line, 4 level crossings that intersect with Clarington roads have flashing lights, bells
and gates, 1 location has a cross buck warning provided and the remaining 10
have flashing lights and bells.
Currently all level crossings in Clarington comply with the Railway Safety Act,
1985. Since this time there have been no significant changes at these crossings
other, than growth in the Municipality resulting in an increased Daily Exposure
Index (Number of Vehicles X Trains per Day). This recent growth resulted in an
upgrade at the Mearns Avenue Level Crossing in 2008.
It is important to note that Transport Canada is in the process of reviewing their,
Draft Canadian Railway — Roadway Grade Crossing Standards, January 2012
(CRRGCS) with stakeholders and it is anticipated that these standards will Come
Into Force (CIF) sometime in, 2015. Based on feedback from Transport Canada
there will likely be some revisions to the proposed Standards prior to them being
finalized. Additionally it is expected that proponents will have roughly 5 years from
CIF, of the Standard to comply. Currently the Draft Railway /Roadway Grade
Crossings — Technical Standards and Inspection, Testing and Maintenance
Reports, 2002 (RTD -10) guidelines are used to assist with determining
requirements for warning systems at level grade crossings undergoing
modifications such as a change in train speeds, road reconstruction and additional
tracks. It should be noted that no additional funding is currently proposed for these
changes and it is expected that applications will be processed through Transport
Canada's Grade Crossing Improvement Program. Staff anticipate an increased
demand on this program.
9 -5
The purpose of the review was to look at current conditions and to identify general
safety and operational issues through site inspections at all 24 at -grade crossings
and provide recommendations for improvements that are feasible. The goal of the
review was to propose and prioritize mitigative measures and provide
recommendations for further specialized safety assessment where required.
The scope of the review included:
Physical inspection of each crossing including approaches, physical layout,
etc.
0 Creating a list of deficiencies that could reasonably be corrected and, where
possible, recommendations on correcting them.
® Determining crossings locations where a more specialized Safety Crossing
Assessment is required. in consultation with Transport Canada and the
applicable Railway authority.
The review was prepared using the Manual of Uniform Traffic Control Devices
(MUTCD) for ' Canada , and with current Transport Canada regulations (CRRGCS /
RTD -10) as a guideline assuming modifications at the level crossings will be
required at some time in the future either to deal with railway expansion, speed
changes or general growth in the Municipality and under the following
considerations:
o All the information was obtained at the site during the time of the inspection.
0 Potential vehicle and pedestrian sightline concerns
0 Design vehicle used: tractor trailer (tractor with 16.15m trailer).
0 Use of 160 km /hr (100mph) maximum train speed on the Kingston
Subdivision as per CN time table.
0 Use of 100 km /hr (60 mph) maximum train speed on the Belleville Subdivision
as per CP time table.
0 46 CN average daily trains information was provided by CN.
REPORT NO.: EOD- 015 -13 PAGE 7
21 CP average daily trains information was provided by CP.
All of these considerations fall under one fundamental objective: Consider the safety
of the crossing users at the existing conditions.
The following is a summary of the most common issues found at the crossings:
• Need of pavement markings such as "No passing lines" and "Stop bars" on
road approaches or the repainting of stop bars as per standards.
• Requirement for additional advance warning signs on road approaches
• A high number of the crossings (12) show a transition surface (between
tracks and road) that is in poor condition or showing signs of wear that should
be brought to the attention of the Railways. CP has replaced most of the
crossing surfaces but not all of the CN crossings provide a, smooth transition
surface for drivers.
Based on visual observations sightlines were adequate, but being that this is
a screening study, real sightlines should only be obtained as part of a more
detailed safety review (assessment).
® 2 out of the 11 CP level crossings meet our screening criteria for
consideration of upgrading the crossings with gates based on current cross -
product (number of daily trains X Average Annual Daily Traffic (AADT))
exceeding 50,000 also referred to as an exposure index.
All of the minor recommended safety improvements noted above such as the
improved signage and road paint will be addressed with the $75,000, approved in the
2013 Engineering Services Capital Budget for Railway Level Crossing,
Improvements.
The Operations Department also assist with efforts to improve the level crossings
through their annual level crossing surface improvements in which they work with
~
M O- 4 - 1 i
y
the rail authorities to improve the driving surface across the crossings. Typically
they are able to complete one location annually.
On the more complicated crossing surface improvement projects Engineering
Services provides design, approval and administration assistance to ensure the
Municipality's needs are addressed. Over the last few years Operations and
Engineering staff have noticed that there have been some challenges in dealing with
the railway and the maintenance of the level crossings. These challenges have
been notification of rail work, restoration of disturbed road approaches and timely
maintenance of the crossing surface. It is recommended that Engineering Services
develop a level crossing policy that addresses the above challenges with the
following:
® Notification of Railworks - rail authority to provide a minimum of 2 weeks
notice from time of proposed works unless it is emergency repair.
® Notification of Road Works — the Municipality to provide a minimum of 4
weeks' notice of road improvements at a level crossing unless it is emergency
repair. This is a longer period due to limited availability of rail flagging staff.
® Develop minimum standard for restoration of road approaches disturbed as a
result of railway works.
Develop a minimum standard for response time for replacement of
deteriorated crossing surface between the track rails.
This policy will provide Operations, Engineering Services, the Railway Authority and
the public a clear understanding what is expected at the level crossings as it relates
to regular maintenance.
In addition to the to the above noted recommendations for improvements staff
identified two specific crossings requiring a more detailed safety review to address
the unique nature of the crossings and potential users:
,., - O EGD-015-13 PAGE ,:.
The two lane asphalt road crosses four tracks. Although the asphalt on the
approaches is in fair condition, the crossing surface does not provide a smooth
driving surface due to several issues such as:
Asphalt is deteriorating at crossing.
Crossing surface (wood) is bouncing as cars pass over it.
A possible foundation and /or drainage problem is suspected. Some planks (wood)
need to be replaced.
The crossing in general is in poor condition. This situation is exacerbated by the fact
that the crossing main users are seniors from the Wilmot Creek retirement
community on the South side of the crossing. During the visit it was observed that
the users take extra precautions to drive through the crossing, extending the time
required to cross. This could represent a safety concern for the drivers and for the
Railway.
This crossing requires a further, more detailed assessment. It is estimated that a
detailed safety assessment will cost $16,000 to complete at this location.
The crossing is single tracked with a travelled two lane paved asphalt road and a
rubberized crossing treatment, with an intersection (Wellington St) located 6 metres
from the track on the SE quadrant.
The crossing offers a very unique configuration that presents challenges for
vehicles, pedestrians and cyclists. The angle of the crossing is skewed making the
site even more constrained. Although removal of the Wellington Street intersection
with Scugog Street would be the best solution, it is not feasible. As a result of the
unique configuration the crossing has been provided with multiple protective
measures by the Municipality and the Railway as follows:
REPORT NO.: EGO- 015 -13 PAGE 10
• Stop sign is provided at the intersection for drivers from Wellington St.
• Additional lights have been provided oriented towards all approaches.
• Cantilever has been installed on the South approach to provide enough
warning time for drivers as the sightlines are restricted on the SE Quadrant
due to the acute angle.
The crossings itself is in fair condition.
This crossing requires a further, more detailed assessment to address
improvements for all users. It is estimated that a detailed safety assessment will
cost $18,000 to complete at this location.
6. TRANSPORT CANADA'S GRADE CROSSING IMPROVEMENT PROGRAM
(GCIP)
Considering that the major level crossing improvements identified in the review will
improve safety, it is recommended that Staff proceed with completing the necessary
work to allow Clarington to apply for 50 percent funding of costs associated with the
safety improvements through Transport Canada's Grade Crossing Improvement
Program (GCIP) at the 2 top priority locations that meet our screening criteria for
consideration of upgrading the crossing to add gates. These locations are:
CP Mile No. 166.55 - Holt Road north of Baseline Road; and
CP Mile No. 168.22 - Baseline Road west of Holt Road
The Grade Crossing Improvement Program (GCIP), funded under Section 12 of the
Railway Safety Act (RSA), provides a contribution of up to 50 percent of the cost of a
crossing improvement project. The maximum contribution to a recipient for a single
project is limited to $550,000.
Contributions cover the cost of safety improvements only and do not include future
maintenance costs. Responsibility for remaining costs must be negotiated by the
involved authorities (usually railway companies and municipalities). If the authorities
MW
cannot reach agreement, they may ask the Canadian Transportation Agency to
make a determination. The typical cost sharing arrangement between the
municipality and the railway ranges from 12.5% to 50% for the Municipality and 50%
to 87.5% for the railway depending on funding arrangements.
In September /October, once all the projects have been prioritized by Transport
Canada, a list of recommended projects is sent to the Minister for approval. Once
the projects are approved by the Minister (usually around the end of April), Transport
Canada sends a notification to the applicant. At this time, Transport Canada will ask
the recipient to provide an approximate start date and completion date for the project
that correspond with the construction season for the following year. It is important to
note that no work can proceed on a project being considered for funding until after
the application has been submitted. It is recommended that the Municipality, in
conjunction with the railway, submit an application for funding in the current year and
wait for the funding announcement in April and budget for the work in the following
year if funding is approved.
It should be noted that the application remains in the annual process until it becomes
a high enough priority to be approved for funding. If the railway or Municipality
decides to move the project forward, it can do so, provided they fund 100% of the
project. Should their funding application be approved after the work is.started or
complete they will be reimbursed by Transport Canada. This was the approach that
was taken with the Means Avenue level crossing.
Due to the limited amount of available funds in a given year, the applications
received under the Grade Crossing Improvement Program are prioritized by
Transport Canada Staff and the funds are allocated based on the seriousness of the
safety problem and the potential for avoiding fatalities, injuries and damage.
The following factors are used by Transport Canada in prioritizing, and in assessing
a grade crossing for funding:
® Number of trains (annual daily average)
® Number of vehicles (annual daily average)
9 -11'
• Maximum train speed
• Maximum road speed
• Current level of protection
• Multiple track crossings
• Width of the travelled portion of the roadway
• Angle of crossing
• A history of accidents
Other key factors that could also be looked at include:
® Proximity of adjacent intersection
Proximity of adjacent switch
® Interconnection with traffic signals
• Severely restricted sightlines
• Inconsistent warning times
• Curved or angled approach that impedes the view of approaching trains
• Driver behavior
• Driver confusion
• Driver distractions
• Driver expectations
• Type of roadway
• Type of traffic
• Proximity of recreational facilities, schools, industries etc.
• Overall visibility of the crossing area /lights /signs
I
9 -12
,iIKI
Table 2 below provides a priority listing of the 11 level crossings where gates (drop
arm) improvements for the CP line are recommended based on the exposure index.
Table 2 —Priority -istin
O
0
°-
CID
MILE
NO.
URBAN
OR
RURAL
STREET NAME
ROAD
SPEED
LIMIT
AVG.
DAILY
TRAINS
(A )
AADT
(B
EXPOSURE
INDEX
A)X B = C)
1
166.55
RURAL
Holt Rd.
60
21
3270
68,670
2
166.92
RURAL
Baseline Rd.
70
21
2801
58,821
3
160.82
RURAL
Concession St. East
70
21
2177
45,717
4
165.98
RURAL
Maple Grove Rd.
70
21
1656
34,776
5
170.07
RURAL
Prestonvale Rd.
60
21
1582
33,222
6
158.07
URBAN
Arthur St.
70
21
1032
21,672
7
162.38
RURAL
Lambs Rd.
60
21
459
9,639
8
149.86
RURAL
East Townline Rd.
50
21
319
6,699
9
152.9
RURAL
Lakeshore Rd.
60
21
215
4,515
10
155.66
RURAL
Lakeshore Rd.
50
21
167
3,507
11
167.08
RURAL
Rundle Rd.
50
21
24
504
An estimate of cost per improvement ranges from roughly $250,000 to $350,000 but
a more detailed estimate will be developed during the application process. Should
Staff resources not be available it is estimated that the application process will cost
roughly $5,000.00 per location.
As can be seen in Table 2, the Baseline Road level crossing east of Rundle Road
does meet our exposure index screening criteria for consideration of the addition of
gates while the crossing at Prestonvale Road did not. In order for Prestonvale to
meet, the exposure index screening criteria there would need to be 50% increase in
.road traffic volume from the current 1582 vehicles per day to roughly 2380 vehicles
per day. We anticipate small increases in traffic over the short term with larger
increases expected once the remaining lands in south Courtice adjacent to
Prestonvale Road develops. Staff will continue to monitor all of these crossings.
9 -13
7. CONCURRENCE — Not applicable
go Z I _ _ Wil
Based on the review of the 11 non -gated rail level crossings it is recommended that
staff begin the process of reviewing the top 2 level crossing priorities with Transport
Canada and Canadian Pacific Railway in order that applications can be made to the
GCIP for funding. Additionally it is recommended that the CP level crossing at
Scugog Street and the CN level crossing at Cobbledick Road be advanced to a
more detailed review in consultation with the railway authorities and Transport
Canada in order to determine options to mitigate some of the concerns identified in
the level crossing review exercise. Funding for the top 2 priority safety
improvements and the 2 detailed Safety Audits should be considered during the
preparation of the 2014 Capital Budget,
Staff will continue to monitor the remaining level crossings on an ongoing basis
using their screening criteria of exposure index exceeding 50,000 for consideration
of the addition of gates. Staff will update road traffic count information annually at
the following 3 locations as the exposure index for these crossings is approaching
50,.000:
® Concession Street East — west of Regional Road 42
Maple Grove Road — North of Baseline Road
® Prestonvale Road — North of Baseline Road
At such time that there are any planned changes to any of the remaining 9 locations or
should the screening criteria be met, Staff should proceed to engage Transport Canada
and Canadian Pacific Railway to initiate the process to upgrade the crossing with gates
and to submit application for funding under the Grade Crossing Improvement Program.
The work that the Municipality has undertaken as part of this level crossing review will
be of great assistance in prioritizing future safety improvements that may be mandated
under future legislation as is proposed by the Draft Canadian Railway Roadway
Grade Crossing Standards, January 2012 (CRRGCS).
9 -14
CONFORMITY WITH STRATEGIC
The recommendations contained in this report conform to the general intent of the
following priorities of the Strategic Plan:
Promoting economic development
X Maintaining financial stability
Connecting Clarington
Promoting green initiatives
X Investing in infrastructure
Showcasing our community
Not in conformity with Strategic Plan
Staff Contact: Ron Albright, Manager, Infrastructure and Capital Works
Attachments:
Attachment 1 - Rail Crossings in Clarington
List of interested parties to be advised of Council's decision:
Canadian Pacific Railway
Canadian National Railway
Transport Canada
Mrs. Anita Oliveira
9 -15
i
4
Meeting GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: May 27, 2013 Resolution #: By-law
Report EGD -018 -13 File #:
WKUTWZMN
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report EGD- 018 -13 be received for information.
Submitted by:
A. S. Cannella; C.E.T.
Director of Engineering Services
ASC /bb
Reviewed by
Franklin Wu
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -1824
9 -17
REPORT NO.: EGD- 018-13 PAGE 2
1.1 With respect to the Building Permit Activity for the month of APRIL 2013, Staff wish to
highlight the following statistics for the information of Committee and Council.
i= -' �M
2013 1 2012
BUILDING
CATEGORY
2013
2012
NUMBER OF
PERMITS
BUILDING
CATEGORY
NUMBER OF
PERMITS
VALUE OF
CONSTRUCTION
NUMBER OF
PERMITS
VALUE OF
CONSTRUCTION
% CHANGE OF
VALUE 2013 -2012
Residential
71
$7,161,417
108
$28,654,130
-75.0%
Industrial
3
$3,909,556
2
$2,315,860.
68.8%
Government
0
$0
0
$0
N/A
Commercial
5
$478,080
7
$2,738,300
-82.5%
Institutional
1
$10,000
1
$3,358,625
-99.7%
Agricultural
2
$70,000
2
$230,000
-69.6%
Demolition
3
$0
15
$0
N/A
TOTAL
85
$11,629,053
135
$37,296,915
-68.8%
i= -' �M
2013 1 2012
BUILDING
CATEGORY
NUMBER OF
PERMITS
VALUE OF
CONSTRUCTION
NUMBER OF
PERMITS
VALUE OF
CONSTRUCTION
% CHANGE OF
VALUE 2013 -2012
Residential
214
$31,691,462
239
$56,032,992
-43.4%
Industrial
10
$9,454,090
3
$4,315,860
119.1%
Government
0
$0
2
$25,442
N/A
Commercial
19
$12,589,880
11
$2,956,900
325.8%
Institutional
6
$80,000
3
$3,411,625
-97.7%
Agricultural
2
$70,000
7
$389,978
-82.1%
Demolition
19
$0
32
$0
N/A
TOTAL
270
$53,885,432
297
$67,132,797
-19.7%
9 -18
F: 7-4 , r1 IF V "? Ii ='
1.2 With respect to building permit activities (over $250,000) and large residential building permit
activities, the details are provided as follows:
Owner / Applicant Construction Type Location Value
ROCKET LUMBER Alterations to Factory 29 Cigas Road, Courtice $ 276,386
HOLDINGS LIMITED
REGIONAL MUNICIPALITY Interior Alt for Boiler 72 Osborne Road, Courtice $2,000,000
OF DURHAM Encl Area
REGIONAL MUNICIPALITY Stack Foundation 72 Osborne Road, Courtice $1,633,170
OF DURHAM
ADRA CANADA Interior Alterations to 20 Robert Street West, Newcastle $ 350,000
Office
9 °19 1
REPORT NO.: EGD- 018 -13 PAGE 4
The following is a comparison of the types of dwelling units issued for the month of "APRIL" and
"YEAR TO DATE ".
Dwelling Unit Type "APRIL" 2013
3
Apartment
/ 9% 6
Single
Detached
19%
10
Semi-
Detached
13 --
31%
Townhouse
41% 1 Single Detached 6
-f Semi- Detached 10
0 Townhouse 13
1 Apartment3
Dwelling Unit Type "YEAR TO DATE 2013"
23
6
Apartment
$50,00
Town house
6%
2%
$35,00 111
$30,00
MENE■ ■
$25,00 0 111
-■ ■■ ■
$20,00 111
-■ ■■ ■
$15,00 p 1101,
F
$10,00 111
IN ■�
t
f
40
■ s IN
x
Single
Detached
41%
50.1
Semi-
Detached
51%
' W Single Detached 40
'A Semi - Detached 50
o Townhouse 23
' Apartment6
The following is a historical comparison of the building permits issued for the month of "APRIL"
and "YEAR TO DATE" for a three year period.
Historical Data for Month of
"APRIL"
$50,00
$45,00
$40,00 111
$35,00 111
$30,00
MENE■ ■
$25,00 0 111
-■ ■■ ■
$20,00 111
-■ ■■ ■
$15,00 p 1101,
■ ■
- ■■
$10,00 111
IN ■�
$5,00 111
■ s IN
9 -20
Historical Data "YEAR TO DATE"
$100,000,000
$90,000,000
$80,000,000
$70,000,000
$60,000,000
$50,000,000
$40,000,000
$30,000,000
$20,000,000
$10,000,000
-
$0
2013 2012 2011
Value $53,885,432 $67,132,797 $58,947,344
■■ ■
■
-
$0
2013 2012 2011
Value $53,885,432 $67,132,797 $58,947,344
REPORT O.: EGD-018-13 PAGE 5
- 21 Mel -
2013
2013
2012
April
Year to Date
April
Year to Date
PERMIT FEES
$76,708
$344,750
$263,265
$476,896
40
66
140
INSPECTION* SERVICES
10
50
10
10
2013
2012
April
Year to Date
April
19
Year to Date
Building Inspections
592
2,177
708
1
2,298
Plumbing & Heating Inspections
831
TOTAL
2,871
676
119
2,749
Pool Enclosure Inspections
6
172
8
2
2
TOTAL
1,429
5,056
1,386
5,049
- 21 Mel -
9 -21
2013
2012
April
Year to Date
April
Year to Date
Single Detached
6
40
66
140
Semi- Detached
10
50
10
10
Townhouse
13
23
14
19
Apartments
3
6
1
3
TOTAL
32
119
91
172
9 -21
REPORT O: EGD-018-13 PA
YEAR:
I 01 of
2012
2011
2010
2009
2008
2007
2006
2005
2004
2003
AREA
A ril
P )
Bowmanville
62
291
360
282
98
340
451
609
307
587
468
Courtice
28
179
312
236
113
134
82
126
241
173
180
Newcastle
26
34
165
37
24
60
77
84
202
191
123
Wilmot Creek
0
2
5
8
9
30
16
15
15
25
29
Orono
1
1
1
1
0
2
1
1
1
2
0
Darlington
1
6
5
8
6
10
6
7
14
15
13
Clarke
1
10
8
6
11
5
11
12
13
10
16
Burketon
0
0
0
1
0
0
0
0
1
1
1
Enfield
0
0
0
0
0
0
0
0
0
0
0
Enniskillen
0
3
0
3
2
0
0
1
1
1
0
Hampton
0
1
1
0
0
0
0
1
0
0
3
Haydon
0
0
0
0
0
0
0
0
0
0
0
Kendal
0
0
0
1
1
0
1
0
0
1
0
Kirby
0
0
0
1
0
0
0
0
0
0
0
Leskard
0
0
0
0
0
0
0
0
0
0
0
Maple Grove
0
0
0
0
0
0
0
0
0
0
1
Mitchell Corners
0
1
1
0
0
0
1
0
0
1
0
Newtonville
0
6
3
7
5
7
2
2
4
5
3
Solina
0
3
1
1
5
0
6
3
3
3
3
Tyrone
0
0
1
1
0
5
0
0
0
0
3
TOTALS
119
537
863
593
274
593
655
861
802
1,015
843
REPORT RHO.: EGD- 013 -13 PAGE 7
CONFORMITY WITH STRATEGIC PLAN - Not Applicable
Staff Contact: Rick Pigeon, Chief Building Official
9 -23
Clarhgton_
OPERATIONS
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: May 27, 2013 Resolution #e By -law #o
Reporre OPD- 009 -13 File:
RECOMMENDATIONS:
It is respectfully' recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report OPD -009 -13 be approved; and
2. THAT all interested parties listed in Report OPD- 009 -13 be advised of Council's
decision.
Submitted by: Reviewed by:
Fre6 Horvath, Franklin Wu,
Director of Operations Chief Administrative Officer
BG /cv
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379
10 -1
REPORT NO.: OPD- 009 -13
1. BACKGROUND
PAGE 2
The Highway Two corridor entrance into Bowmanville, east of Regional Road 57,
has had a long history of providing signage for upcoming events and an annual
flower display in three beds on the north-side, providing some colour to enhance and
showcase this entrance into the downtown Bowmanville BIA. The garden beds
present an opportunity to showcase our community and work with community
partners which is one of the priorities in Council's Strategic Plan.
2. Big Brothers Big Sisters of Clarington
The Operations Department has been approached by the Big Brothers Big Sisters of
Clarington organization to assist in the development of a Centennial garden project.
The preferred location (picture below) was the Highway Two location entering
Bowmanville. The Big Brothers Big Sisters organization has submitted a letter of
request (Attachment 1) and a proposed design (Attachment 2) for Council approval.
3. COMMENTS
The three beds were originally planted and maintained by the Bowmanville
Horticultural Society. The Municipality assumed the maintenance from the
Horticultural Society in 2005 when they could no longer maintain them. The annual
cost of the three beds for materials, labour and equipment is approximately
$4500.00. Staff recommends the following procedure for future displays in the
central bed:
1. Requests will only be considered from recognized non - profit charitable
organizations contributing to the well being of National, Provincial, Municipal
residents and /or historical special events that are recognized as being World,
National, Provincial or local in nature that have a significant meaning or impact
on the local citizenry.
10 -2
*EPORT ':• O'D -11' PAGE 3
2. Requests submitted in future years must be received prior to February.
3. If there are multiple eligible requests in any one year, a report will be submitted' to
Council for a final decision.
4. The Municipality will supply annuals consistent with the previous year's display.
5. The successful requesting organization, will be asked to provide reimbursement
to the Municipality for specific material used in the message /logo, and any extra
costs such as for design or artwork.
6. The Municipality will be responsible for the installation, planting and maintenance
of the display for the successful organization.
4. CONCURRENCE — Not Applicable
The Operations Department appreciates and looks forward for the opportunity to
work with community partners to showcase their celebrations. Staff will review other
potential locations across the Municipality, to encourage civic horticultural displays.
CONFORMITY WITH STRATEGIC PLAN —
The recommendations contained in this report conform to the general intent of the
following priorities of the Strategic Plan:
Promoting economic development
Maintaining financial stability
Connecting Clarington
Promoting green initiatives
Investing in infrastructure
X Showcasing our community
Not in conformity with Strategic Plan
Staff Contact: Bob Genosko, Operations Supervisor
Attachments:
Attachment 1 - Big Brothers Big Sisters of Clarington request letter
Attachment 2 - Proposed design
List of interested parties to be advised of Council's decision:
Darlene Brown, Executive Director, Big Brothers Big Sisters of Clarington
10 -3
•
Big Brothers Big Sisters
of Clarington
Mr. Fred Horvath
Director of Operations
Municipality of Clarington
40 Temperance Ave
Bowmanville, ON
UC 3A6
Re: Big Brothers Big Sisters Centennial Garden Project
REPORT NO. OPD- 009 -13
ATTACHMENT 1
APR 0 2 2013
-i
A once -in -a- lifetime celebration has started across Canada, as 2013 marks the 100th Anniversary of Big.
Brothers Big Sisters in Canada. Not only.is this a rare occasion, it presents a rare opportunity to our agency;
the chance to leverage our longevity, ignite new interest in the movement and to Start Something BIG in
Clarington for the next 100 years. It is with this in mind that we are approaching the Municipality of
Clarington with a special request. We would like to make a mark in our community with a visual
representation of the Big Brothers Big Sisters movement, commemorating 100 years of serving our nation's
children.
We would like to engage the Municipality of Clarington in the development of a Centennial Garden which
would proudly display our logo and our years of service. We envision the Centennial Garden being
developed in the existing garden plots on the north side of Highway #2, just west of the train overpass and
just east of Highway #57. In this garden, we would like to have a bed of purple flowers surrounding a white
gravel based image of our logo complete with a similar layout highlighting the years of service. This could
be done in one of the three current plots (preferably the centre plot) or it could be spread out to
incorporate all three current plots (please see rough sketch attached.) It is our hope that this garden will
remain in existence year after year, until another such request is made.
It is our intention to work with the Municipality on this project, with our staff providing any necessary
support. We would like to have some of our Bigs and Littles involved in the development and the official
unveiling which we would orchestrate in conjunction with Municipal staff. We have met with Mr. Bob
Genosko of the Operations Department to present this idea, and at his suggestion we are forwarding this
request to you for official approval. We look forward to working with you and sharing this once -in -a-
lifetime milestone with the Municipality of Clarington.
Sincerely
Darlene Brown
Executive Director
Big Brothers Big Sisters of Clarington
905 - 623 -6646
�, 23 Scugog Street, Bowmanville, Ontario, L1C 3H7
cN:0i0317'o RROO 01 Phone:(905) 623 -6646 • Fax:(905) 623 -0704 • www.bigbrothersbigsisters.ca /clarington
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Clarftwn REPORT
COMMUNITY DF.,..PARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION
Date: May 27, 2013 Resolution #: By- lave #: N/A
Report #: CSD- 006 -13 File #:
Subiect: JUNE IS RECREATION AND PARKS MONTH
►111 `,�� •
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CSD- 006 -13 be received; and
2. THAT the month of June be proclaimed Recreation and Parks Month in the
Municipality of Clarington.
Submitted by:
.1, eph P. Caruana
director, Community
Services
JPC /SM
Reviewed by:
Franklin Wu,
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T- (905)623 -3379 F (905)623 -0830
12 -1
REPORT NO.: CSD -006 -13 PAGE 2
1.0 BACKGROUND
1.1 Each June,'hundreds of communities across Ontario celebrate Recreation and
Parks Month. June is Recreation and Parks Month was launched in 2005 as an
initiative of Parks and Recreation Ontario (PRO), Ontario Recreation Facilities
Association (ORFA) and Ontario Parks Association (OPA). Since that time the
Heart and Stroke Foundation, Ontario Public Health Association, Ontario Society
of Physical Activity Promoters in Public Health, Ontario Trails Council and the
Sport Alliance have also united their efforts to improve the quality of life by
promoting. the benefits that recreation and parks provide to communities and to
Ontario's citizens.
1.2 The goal of Recreation and Parks Month is to increase public awareness of the
value and benefits of recreation for individuals, families, neighbourhoods and
communities. It is an opportunity to celebrate the success of recreation and
parks in contributing to the quality of life in our communities across Ontario.
2.1 During the month of June, the Community Services Department will be
celebrating Recreation and Parks Month, encouraging families to get active
together. Regardless of how you define "recreation ", it is important to recognize
the benefits recreation provides.
2.2 To encourage greater community participation in local programs and events, the
Community Services Department is offering a variety of free or low -cost activities
in June to celebrate Recreation and Parks Month. Throughout the month of June
staff will be visiting local parks on a Neighbourhood Family Fitness Tour
(Attachment 1). The tour will reach out to residents in their neighbourhoods
providing fun, interactive activities that are low or no cost and require little or no
equipment.
2.3 The Neighbourhood Family Fitness Tour was first offered in Clarington during
June is Recreation and Parks Month in 2012. Community Services Department
Staff visited eight parks and offered free activities for 190 children and adults.
Parents and children participated in activities that encouraged families to get
active together. By encouraging activities such as running, jumping and
throwing, children have an opportunity to develop fundamental movement skills,
a term known as "physical literacy ".
3.0 PHYSICAL LITERACY AND HEALTHY DEVELOPMENT
3.1 Physical literacy is just as important as the ability to read and write. The most
important step toward developing physical literacy is mastering fundamental
movement skills. Physical literacy is the concept that children must learn how to
move properly when they are in preschool and elementary school. The idea
behind physical literacy is this: if we give children the opportunity to do the right
12 -2
.• • • 11.
physical activities at the right time in their development, more of them will enjoy
getting active and stay active.
3.2 Individuals who are physically literate move with competence and confidence in a
wide variety of physical activities in multiple environments that benefit the healthy
development of the whole person. These skills enable individuals to make
healthy, active choices that are both beneficial to and respectful of their whole
self, others and their environment.
3.3 Research has shown that being physically active later in life depends on an
individual's ability to feel confident in an activity, setting. That confidence most
often comes from having learned fundamental movement and sport skills, or
physical literacy, as a child. Research has also shown that without the
development of physical literacy, many children and youth withdraw from
physical activity and sport and turn to more inactive and / or unhealthy choices
during their leisure time.
3.4 For many valuable reasons such as a healthy person, a healthy family and a
healthy community, the promotion of being active in our parks, open spaces and
recreation facilities is an integral part in our support of Recreation and Parks
Month.
4.0 COMMENTS
4.1 The Proclamation (Attachment 2) has been developed by Parks and Recreation
Ontario (PRO). PRO is requesting municipal Councils show their support for
Recreation and Parks by proclaiming June as Recreation and Parks Month.
4.2 Recreation, through physical, social and artistic expression, provides
opportunities for individuals to improve their health and wellness, socialize and
interact with others, learn new skills, have fun and find balance in their lives. In
particular, physical activity and stress reduction are two health issues that
researchers identify as benefits of local parks and recreation to public health.
Attachment 1 — Neighbourhood Family Fitness Tour Postcard
Attachment 2 — June is Recreation and Parks Month Proclamation
12 -3
Attachment 1 to CSD- 006 -13
+J }J41 -✓`t � rr.1C11 jta;l\V �1PLAY Clafi 1bwn
ciff-W4011- -
The Mun(cipality of Clarington Community Services
Department Staff will tour various Clarington Parks throughout the
month of June to provide fun Ways to play and be active as a family
.. -- r..�e to nAt:ra"on & Parks Month!
in
7 -8:0
Wallbridge Park Glass St. S. (Newc4We Public School) Mon. June 3
Guildwood Park 190 Guildwood Dr., Bowmanville Thurs. June 6
Rosswell Park 132 RcssweM Dr., Counice
Mon. June 10
Pearce Farm Park 260 Shipway Ave. (Port of Newcastle) Thurs. June 13
Highland Park 41 George Reynolds Dr., Courtice i,
Mon. June 17 ,
1101--0"4110 Memorial Park 120 Liberty St. S., Bowrnanville Thurs. June 20 )
arUno Park 61 Princess St., Orono M
on. June 24
� 1 I
7
ttl\
L 1i
12 -4
RECREA.TIOM i X40.
dtop•in for
a to on1e
FREE fitness
FRIDAYS
EVERY
at the COurtice fitness
I training facility
jVESj)X
in June'•
EVERY FRlbgy
in !utter
uilildLV
• Fitness at the Courtice Fitness Training Facility
• Squash at the Clarington Fitness Centre - Bowmanville
(squash courts must be pre - booked)
• Group Fitness Classes at the Courtice Community Complex,
Newcastle & District Recreation Complex and the South Couriice Arena
(call for class schedule)
a &SRECAU1 ON
' - I s`
'i
Z6 for
Is or rvww citarfligton.n "at forth
Attachment 2 to Report CSD- 006 -13
k � `
WHEREAS, in the Municipality of Clarington, we are fortunate to have a variety of
recreation and parks systems providing countless recreational opportunities for residents
and visitors from around the world; and
WHEREAS, recreation enhances quality of life, balanced living and lifelong learning;
helps people live happier and longer; develops skills and positive self image in children
and youth; develops creativity; and builds healthy bodies and positive lifestyles; and
WHEREAS, recreational participation builds family unity and social capital; strengthens
volunteer and community development; enhances social interaction; creates community
pride and vitality; and promotes sensitivity and understanding to cultural diversity; and
WHEREAS, parks, open space and trails provide active and passive outdoor recreation
opportunities, help maintain clean air and water; and promotes stewardship of the natural
environment; and
WHEREAS, recreation, therapeutic recreation and leisure education are essential to the
rehabilitation of individuals who have become ill or disabled, or disadvantaged, or who
have demonstrated anti - social behavior; and
WHEREAS, the benefits provided by recreation programs, services and parks, and open
space, reduce healthcare and social service costs; serve to boost the economy, economic
renewal and sustainability; enhance property values; attract new business; increase
tourism; and curb employee absenteeism; and
WHEREAS, all levels of government, the voluntary sector and private enterprise
throughout the Province participate in the planning, development and operation of
recreation and parks program, services and facilities;
NOW THEREFORE, be it resolved that Ontario does hereby proclaim that June, which
witnesses the greening of Ontario and serves as a significant gateway to family activities,
has been designated as Recreation and Parks Month, which will annually recognize and
celebrate the benefits derived year round from quality public and private recreation and
parks resources at-the local, regional and provincial levels.
Therefore, the Mayor and Council of the Municipality of Clarington, in recognition of the
benefits and values of Recreation and Parks, do hereby designate the month of June as
Recreation and Parks Month.
12 -5
Clarington
CLERK'S DEPARTMEN!
Meeting: General Purpose and Administration Committee
Date: May 27, 2013 Resolution #: By -law #:
Report#: CLD- 017 -13 File #:
Subiect: APPOINTMENT OF ANIMAL SERVICES OFFICERS
It is respectfully recommended that Council approve the following:
1. THAT Report CLD- 017 -13 be received;
2. THAT the by -law appointing Liane Furman as an Animal Services Officer,
attached to Report CLD- 017 -13, be passed; and
3. THAT the by -law appointing Camille Scannell as an Animal Services Officer,
attached to Report CLD- 017 -13, be passed.
Submitted
PLB /CAG
Municipal Clerk
Reviewed by:
Franklin Wu,
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379
13 -1
REPORT NO.: CLD- 017 -13
19-1 W
The Animal Services Division has hired two new temporary part -time Animal Services
Officers to replace two officers who are on leave. /
Liane Furman has been with the Municipality since April 5, 2013 and Camille Scannell
started on May 13, 2013. Both officers will under -go in- service training coordinated by
the Deputy Clerk to familiarize them with municipal procedures and the by -laws for
which they will be responsible to enforce.
2. CONCURRENCE: Not Applicable
3. CONCLUSION:
In order for Liane Furman and Camille Scannell to be able to perform their duties as an
Animal Services Officer, it is necessary for an appointment by -law to be passed by
Council.
CONFORMITY WITH STRATEGIC PLAN - Not Applicable
Staff Contact: Anne Greentree, Deputy Clerk
Attachments:
1. By -law to appoint Liane Furman as an Animal Services Officer for the
Municipality of Clarington.
2. By -law to appoint Camille Scannell as an Animal Services Officer for the
Municipality of Clarington
13 -2
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY -LAW NO. 2013-
Being a By -law to appoint a Municipal Law Enforcement Officer
WHEREAS The Police Services Act R.S.O. 1990, c.10, Section 15(1), authorizes a
Council of any Municipality to appoint one or more Municipal Law Enforcement Officers,
who shall be Pease Officers for the purpose of enforcing the By -laws of the Municipality;
AND WHEREAS it is desirable to appoint Liane Furman as Municipal Law Enforcement
Officer by By -law for the sole purpose of enforcing all By -laws pertaining to Animal
Services;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the
Municipality of Clarington enacts as follows:
1. THAT Liane Furman is hereby appointed as Municipal Law Enforcement Officer
for the purpose of enforcing all By -laws pertaining to Animal Services.
2. THAT Liane Furman's appointment as a Municipal Law Enforcement Officer
shall remain in effect for the duration of her term of employment with the
Municipality of Clarington.
BY -LAW passed in open session this 3`d day of June, 2013.
Adrian Foster, Mayor
Patti L. Barrie, Municipal Clerk
13 -3
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY -LAW NO. 2013-
Being a By, -law to appoint a Municipal Law Enforcement Officer
WHEREAS The Police Services Act R.S.O. 1990, c.10, Section 15(1), authorizes a
Council of any Municipality to appoint one or more Municipal Law Enforcement Officers,
who shall be Pease Officers for the purpose of enforcing the By -laws of the Municipality;
AND WHEREAS it is desirable to appoint Camille Scannell as Municipal Law
Enforcement Officer by By -law for the sole purpose of enforcing all By -laws pertaining to
Animal Services;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the
Municipality of Clarington enacts as follows:
1. THAT Camille Scannell is hereby appointed as Municipal Law Enforcement
Officer for the purpose of enforcing all By -laws pertaining to Animal Services.
2. THAT Camille Scannell's appointment as a Municipal Law Enforcement Officer
shall remain in effect for the duration of her term of employment with the
Municipality of Clarington.
BY -LAW passed in open session this 3`d day of June, 2013.
Adrian Foster, Mayor
Patti L. Barrie, Municipal Clerk
13 -4
Clarington REPORT
CLERK'S DEPARTMENT
Meeting: General Purpose and Administration Committee
Date: May 27, 2013 Resolution #: By -law #:
Report#: CLD- 018 -13 File #:
Subject: PUBLIC WEB ACCESS TO COUNCIL /COMMITTEE AGENDAS, MINUTES,
AND REPORTS
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CLD- 018 -13 be received for information.
Submitted by:
PLB /CAG
M
arfie, CMO
I Clerk
LC
Reviewed by:
Franklin Wu,
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379
13 -5
im
•
13 -6
1.1 At its meeting held on April 29, 2013 Council passed Resolution #GPA- 242 -13:
THAT Staff report back on updating the municipal server to allow
more than the current maximum of 10 users to access the
agendas, minutes and reports on the municipal website.
1.2 The Municipality of Clarington has invested in Laserfiche which is a software
system used to manage our electronic document repository. This powerful
system is currently used to manage our records of historical value including
council and committee agendas and minutes, reports to committee and council,
Advisory Committee minutes, and our by -laws. Our repository for minutes and
by -laws includes records dating back to the 1800's. Since January of this year,
we have also added our council and Committee audio recording files (which can
be quite large files) to our Laserfiche repository.
1.3 Public access to these records is provided through a web portal called Weblink.
Until recently, our 10 concurrent licences proved to be sufficient.
1.4 Although it is difficult to predict access activity, staff believes that some of the
access traffic congestion is due to the file size of our meeting audio files. These
audio files are very large and given that they are not indexed by agenda item, our
listeners are required to listen to the whole of the file rather than simply jumping
to their desired agenda item discussion. Thus our listeners are tying up an
access licence for a longer period of time than would be if the audio files were
indexed.
1.5 As mentioned earlier, Laserfiche is a powerful system which we will continue to
expand to improve our internal processes as they.pertain to records and
information management. We are on a path of continual improvement which
includes an annual review of our Laserfiche System needs. Our 2013 Budget
included funds to be allocated to expanding our number of licences both for
internal and public access to our records.
1.6 In determining the appropriate number of licences staff considered the types of
records currently available to the public, the types of records planned to be
released to the public over the next year, and the number of staff accessing the
records through the web portal. As well, staff considered the vendor's input
based on best practices with similar sized organizations.
1.7 The 15 new licences (for a total of 25) were implemented during the week of May
6t" within budget. At the time of writing this report, staff has confirmed that there
have been no reported incidents of difficulty accessing our public records either
by members of the public or our staff.
REPORT NO.: CLD- 018 -13
.. .......:.... ..
1.8 Going forward, staff will continue to monitor access rates and should it be
concluded that our users are still experiencing on -going high levels of access
congestion, staff will consider alternatives for access to our meeting audio files.
2. CONCURRENCE:
2.1 This report has been reviewed by Rob Van Dyk, Manager of IT Services, who
concurs with the recommendation.
3. CONCLUSION:
Our public web access for Council /Committee meeting agendas, minutes and reports
was expanded to more than double the access licences. Staff will continue to monitor
our access traffic. Should on -going high levels of congestion prove to be an issue, staff
will take the necessary steps to address the matter.
CONFORMITY WITH STRATEGIC PLAN
Promoting economic development
Maintaining financial stability
X Connecting Clarington
X Promoting green initiatives
X Investing in infrastructure
Showcasing our community
Not in conformity with Strategic Plan
Staff Contact: Anne Greentree, Deputy Clerk
Attachments:
IONWEB
13 -7
REPORi
CLERK'S DEPARTMENA
Meeting: General Purpose and Administration Committee
Date: May 27, 2013 Resolution: By -law:
Report#: CLD- 019 -13 File #:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CLD- 019 -13 be received; and
2. THAT the by -law appointing Ms. Lynnda Bell as a Parking Enforcement Officer,
attached to Report CLD- 019 -13, be passed.
Submitted by:
PLB /LDC
Reviewed by:
D.ttt L' : 'arrie, CMO
Mun' ipal Clerk
Franklin Wu,
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379
IMP
REPORT NO.: CLD- 019 -13
The Municipal Law Enforcement Division has hired a new full -time Parking Enforcement
Officer to replace Alison Albrecht who recently left the Municipality.
The new officer, Lynnda Bell, commences her duties within the Division on June 3, 2013
with an in- service training course organized by the Manager of Municipal Law
Enforcement to familiarize her with municipal procedures and the by -laws that she will
be responsible for.
2. CONCURRENCE: Not Applicable
3. CONCLUSION:
In order for her to be able to perform her duties as an officer, it is necessary for an
appointment by -law to be passed by Council.
CONFORMITY WITH STRATEGIC PLAN — Not Applicable
STAFF CONTACT: Len Creamer, Manager, Municipal Law Enforcement
ATTACHMENTS
1. By -law to appoint Lynnda Bell as a Parking Enforcement Officer for the
Municipality of Clarington.
List of interested parties to be advised of Council's decision: None
13 -9
ATTACHMENT # TO
REPORT # '®&9 °/3
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY -LAW NO. 2013-
Being a By -law to appoint a Municipal Law Enforcement Officer
WHEREAS the Police Services Act R.S.O. 1990, c. 10, Section 15 (1),
authorizes a Council of any Municipality to appoint one or more Municipal Law
Enforcement Officers, who shall be Peace Officers for the purpose of enforcing
the By -laws of the Municipality; and
WHEREAS it is desirable to appoint Lynnda Bell as a Municipal Law
Enforcement Officer by By -law for the purpose of enforcing the By -laws of the
Municipality of Clarington as amended;
NOW, THEREFORE, the Council of the Corporation of the Municipality of
Clarington hereby enacts as follows:
1. THAT Lynnda Bell is hereby appointed as a Municipal Law Enforcement
Officer for the Municipality of Clarington.
2. THAT Lynnda Bell's appointment as a Municipal Law Enforcement
Officer shall remain in effect for the duration of her term of employment
with the Municipality of Clarington.
BY -LAW passed in open session this 3`d day of June, 2013.
Adrian Foster, Mayor
Patti L Barrie, Municipal Clerk
13 -10
-F
11
gzoxm � � g vg
i
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: May, 27, 2013 Resolution #: y -law:
Repo : COD - 016 -13 File #:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD -16 -13 be received for information; and
2. THAT the current standard template remain in place with the exception for
Council Members to include an additional line for either a personal home /cell
phone number, or personal email or home address.
Submitted by:
MM \JDB \sm
� C)
Marie Marano, H.B.Sc., AMCT,
Director of Corporate Services
Reviewed by. �'_ )_
Franklin Wu, MAOM
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 -623 -3379
14 -1
I'_
1.1 Approximately 10 years ago, the Municipality of Clarington went through a re-
branding process to create a corporate identity. The purpose of the branding
was to create a look that would increase public recognition and awareness as
well as to establish a consistent, positive corporate image.
1.2 Business cards are a piece of the Municipality's marketing strategy and
consistency is essential to ensure a consistent visual presentation.
1.3 A standard template for Business was developed as part of the Branding
Strategy for Municipal Employees to ensure compliance with the corporate
standards. The standard template can be found within the Brand Application
Guidelines. Attached for reference is a copy of the standard Business Card
Template (Attachment 1).
1.4 Requests have been received to include additional information on the Municipal
Business Cards including but not limited to photos, translations or second
language, personal website addresses, personal telephone numbers, personal
email addresses, etc.
2. COMMENTS
2.1 The printing of a personal photo would require a total redesign of the municipal
business card plus additional cost in colour reproduction. This is also a major
departure from the branding we have been using for all municipal employee
business cards and therefore is not recommended.
2.2 The printing of personal /business website information would be beyond the
intended purpose of a municipal business card which is to be used to facilitate
municipal business. Any deviation from this could risk violating municipal policy
regarding the use of municipal resources for personal purpose.
2.3 The printing on the reverse side of additional information such as translation in a
second language is problematic due to the fact that the business cards are mass
printed and embossed with the Clarington Logo. The embossing creates an
indentation on the back which inhibits the printing on the back of the card.
2.4 The municipal business card is intended to be used for identification and linkage
of the individual to the municipality plus information such as phone number and
address that constituents can contact the council members. We understand that
some council members prefer to be contacted through personal email address
and /or home phone /address as a means to create a 24/7 availability. This is
essentially a personal choice but nonetheless does not appear to pose any issue
with the current branding format nor would it create any issue with the current
policy. All that would be involved is an extra line to capture the information the
individual council member chooses.
14 -2
Not Applicable
•MI •`
4.1 For the purpose of maintaining the municipal brand and achieving consistency of
the appearance of the municipal business card, we suggest Council approve the
recommendations contained in this report.
CONFORMITY WITH STRATEGIC PLAN — Not Applicable
Staff Contact: Jerry D. Barber, Manager of Purchasing Services
Attachments:
Attachment 1 - Business Card Template
List of interested parties to be advised of Council's decision:
NONE
14 -3
Attachment 1 to Report COD- 016 -13
The Corporate stationary Business Cards
The following is the standard template to be used to comply
with corporate standards,
i 0.47"
t �
0.66"
Paper Stock:
Mill: DOMTAR
Grade: Plainfield Plus
Woight: 60%
Colour. Bright While
Finish: Smooth
0.18,
P ret if e d. Cooke, R.D.M.R., A.M.C.L(A)
ketin , Tourlsm & Communications Manager
1
41076m eranceStreet
Boma Ale, Ontario L1C 3A6
Tel. (905) 6 3379 Ext. 266
Fax (905) 6 0584
Email Cooke municipality.claringlon.on.ca
- ---- -- --- - --
1.31'
- ------------
-
1.38'
- -------------- --
113'
Clarington Logo:
Logo is a digital art rile and cannot be altered
Employee Name:
Arial Black, 6.519 pl., kerning 20 (left jusllged)
Employee Qualifications:
Arial Regular, 6.519 pl., kerning 20 (left justified)
Employee Position:
Arial Regular, 6.519 pt., kerning 20 (left justifed)
Address, City line, telephone, fax, email and web
Arial Regular, 6.5/9 pl., kerning 20 (left Justified)
6 pt, space be(ween the address and the communication numbers
Tel., Toll Free, Fax, Email & Web:
Arial Bold, 6.519 pl., kerning 20 (right justified)
14 -4 ---- . ----------- .... ----- - - - - -..................... ------ ------------- ......... ....... 1 - ------ - - - - -- - - - --
Date: May 27, 2013 Resolution #: By -law #:
Report#: FND- 009 -13 File #:
Subject: ANNUAL STATEMENT FOR THE DEVELOPMENT CHARGES RESERVE FUND FOR
THE YEAR ENDED DECEMBER 31, 2012
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report FND- 009 -13 be received; and
2. THAT a copy of this report be forwarded to the Ministry of Municipal Affairs and
Housing.
Submitted by:'. G �'�% Reviewed by:
ancy ay or, A,C A,CA Franklin Wu,
Director of Chief Administrative Officer
Finance/Treasurer
NT /R B /hj I
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379
15 -1
1.0 BACKGROUND
1.1 This report is provided in order to comply with Bill 98, "an Act to promote job
creation and increased municipal accountability while providing for the recovery
of development costs related to new growth ". Schedule "A" attached shows the
activity in the Development Charges Reserve Funds for the year ended
December 31, 2012.
1.2 For the year ended December 31, 2012, a total of 563 residential building permits
were issued. Approximately 831 units were anticipated for 2012 in the
development charge study review and update. Also, a total of 34 capital fund
and 16 revenue fund projects have been financed by the Development Charges
Reserve funds.
2.0 CONCURRENCE — not applicable
3.0 CONCLUSION
3.1 This is an information report provided to comply with legislative reporting
requirements.
CONFORMITY WITH STRATEGIC PLAN
The recommendations contained in this report conform to the general intent of the
following priorities of the Strategic Plan:
Promoting economic development
x Maintaining financial stability
Connecting Clarington
Promoting green initiatives
Investing in infrastructure
Showcasing our community
Not in conformity with Strategic Plan
Staff Contact: Nancy Taylor, Director of Finance/Treasurer
Attachments:
Schedule "A" - Development Charges Reserve Funds Statement
Schedule "B" — Capital Expenditures
Schedule "C" — Revenue Fund Expenses
Schedule "D" — Committed Amounts from Prior Years' Budgets /Council Approvals
15 -2
REPORT NO.: FND- 009 -13
List of interested parties to be advised of Council's decision:
Municipal Finance Branch
Ministry of Municipal Affairs and Housing
777 Bay Street, 13th floor
Toronto, Ontario
M5G 2E5
15 -3
cn
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MUNICIPALITY OF CLARINGTON
DEVELOPMENT CHARGES RESERVE FUNDS STATEMENT
FOR THE 2012 YEAR
* See Schedule B
** SeeScheduleC
* ** See Schedule D
* * ** 2013 Budget (includes 2012 debenture payments)
Note: brackets = funds available, no brackets = shortfall
Total Development Charges collected on behalf of the Region in 2012 $ 6,974,59450
Amounts outstanding as of December 31, 2012
Less: amounts paid to the Region 6,974,59450
Total Development Charges due to the Region at December 31, 2012 $
i-4- f/1
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580
581
582
583
584
585
586
587
GENERAL'
LIBRARY
FIRE PROTECTION
INDOOR
PARK DEV. &
OPERATIONS
ROADS AND
PARKING
TOTAL
GOVERNMENT
SERVICES
SERVICES
RECREATION
RELATED FACILITIES
RELATED
Balance as of December 31, 2011
(861,520)
(47,656)
3,198,883
(1,879,796 )
(1,965,590)
(10,082,849)
171,045)
18,207,339)
PLUS:
Development Charge Proceeds
(159,612)
(430,540)
(381,068)
(2,689,938)
(569,110)
(378,258)
(3,607,010)
(33,608)
(8,249,144)
Accrued Interest Apportionment
(10,826)
(2,590)
(37,259)
(25,315)
(20,717)
(23,826)
(134,785)
(2,288)
(257,606)
Transfer from Reserve Fund
-
-
-
(962,294)
-
-
-
-
(962,294)
Transferfrom Revenue Fund
SUBTOTAL
(170,438
(433,130)
418,327)
(3,677,547 )
(589,827)
402,084)
(3,741,795)
(35,896)
(9,469,044)
LESS:
Amount Transferredto Capital Fund *
-
-
598,548
-
886,203
264,934
1,759,544
-
3,509,229
Amount Transferredto Revenue Fund **
146,622
285,800
39
3,677,547
166,075
50,267
106,074
1,243
4,433,667
Repayment of Interim Financingfrom Reserve Funds
SUBTOTAL
146,622
285,800
598,587
3,677,547
1,052,278
315,201
1,865,618
1,243
7,942,896
Closing Balance as of December3l, 2012
(885,336)
(194,986)
(3,018,623)
-
1,417,345)
2,052,473)
(11,959,026)
205,698
(19,733,487)
Committed Amounts from Prior Years * *"
759,681
154,286
1,630,600
-
330,258
449,461
1 4,008,186
2,990
1 7,335,462
Available at December 31, 2012
(125,655)
(40,700)
(1,388,023)
-
(1,087,087)
(1,603,012)
(7,950,840)
(202,708)
(12,398,025)
Committed Amounts from 2013 Budget * " **
81,000
135,235
54,525
2,954,366
874,500
618,300
2,892,972
-
7,610,898
Balance remaining of Interim Financing from Reserve Funds
-
1,937,594
-
-
1,937,594
Balance Available for Future Needs
(44,P55)
94,535
(1,333,498)
4,891,960
(212,587)
(984,712)
(5,057,868)
(202,708)
(2,849,533)
* See Schedule B
** SeeScheduleC
* ** See Schedule D
* * ** 2013 Budget (includes 2012 debenture payments)
Note: brackets = funds available, no brackets = shortfall
Total Development Charges collected on behalf of the Region in 2012 $ 6,974,59450
Amounts outstanding as of December 31, 2012
Less: amounts paid to the Region 6,974,59450
Total Development Charges due to the Region at December 31, 2012 $
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MUNICIPALITY OF CLARINGTON
DEVELOPMENT CHARGES RESERVE FUND STATEMENT
FUR I Hl: LU1L YLAR
Total Expenses
D/C R/F
NON D/C R/F
CAPITAL EXPENSES
For 2012
FINANCING
FINANCING
DESCRIPTION
D/C - EMERGENCY SERVICES
Fire Protective Clothing
31,280
5,325
25,955
Tax Levy
Fire Pumper
593,223
593,223
624,503
598,548
25,955
D/C - PARK DEVELOPMENT & RELATED FACILITIES
Bowmanville Valley Bridge and Trail
249,080
220,572
24,508
Eng Prks Cap R/F
4,000
Developer Contribution
Port Darlington Waterfront Park
147,030
132,327
14,703
Eng Prks Cap R/F
Nelson Street Parkette
59,658
53,692
5,966
Eng Prks Cap R/F
Hancock Neighbour Park
416,591
374,932
41,659
Eng Prks Cap R/F
Rosswell Park- Parking Lot
116,311
104,680
11,631
Eng Pries Cap R/F
'
988,670
886,203
102,467
D/C - OPERATIONS
New Equipment- 2011 Roads
177,655
159,890
17,765
Mun Cap Wrks R/F
New Equipment- 2012 Roads
112,246
89,917
9,991
Mun Cap Wrks R/F
12,338
Operations Equip R/F
Operations- Depot 42 consulting - construction of pole barn /quonset but
16,808
15,127
1,681
Mun Cap Works R/F
306,709
264,934
41,775
D/C - ROADS AND RELATED
Road reconstruction- Longworth Ave Bridge
-
6,341
(6,341)
Developer Contribution
Road reconstruction - Mearns Avenue
11,234
9,998
1,236
Mun Cap Wrks R/F
Road reconstruction - Nash Road
110,716
104,952
5,764
Mun Cap Wrks R/F
Road reconstruction - Hunt Street
-
(850)
850
Tax Levy
Road reconstruction- Mill Street
1,337,941
1,026,212
300,000
Developer Contribution
11,729
Developer Contribution
Road reconstruction - Baldwin Street
-
7,787
(7,787)
Tax Levy
Road reconstruction - Clarington Blvd Road Oversizing
626
626
-
Road reconstruction -Green Road North- Baseline Road to Boswell Drive
9,784
9,784
-
Road reconstruction -St. George
-
58
(58)
Tax Levy.
Road reconstruction - Stevens Road
500
Soo
-
Roadreconstruction - Baseline Road& Spry Ave Traff Signal
42,066
3,018
39,048
Deve lope r contribution
Road reconstruct ion - Baseline Road- Structure
151
151
-
Roadrecon struction - Grady Drive (Foster Creek)
12,133
12,133
-
Road reconstruction -'Concession Road #3
4,234
3,345
889
Mun Cap Wrks R/F
Road reconstruction - Osbourne Road
121,421
42,544
9,194
Mun Cap Wrks R/F
69,683
Developer contribution
Road reconstruction - Green Road (North of Stevens Rd)
11,206
9,638
- 560
Tax Levy
448
Roads Cont'b R/F
560
Mun Cap Wrks R/F
Road reconstruction - North Scugog Court
35,518
31,611
3,907
Mun Cap Wrks R/F
Road reconstruction - Mill Street (Clark to Toronto Street)
127,561
118,632
8,929
Tax Levy .
Road reconstruction - West Scugog Lane (Surface Asphalt Scugog St to Bons Ave)
154,537
149,082
5,455
Mun Cap Wrks R/F
Sidewalk construction - Bons Ave to Hockley Ave (Scugog St)
36,877
32,083
4,794
Mun Cap Wrks R/F
Sidewalk construction - Jackman Rd to Longworth Ave (Scugog St)
55,554
55,554
-
Bowmanville Creek Erosion
11,896
7,970
3,926
Mun Cap Wrks R/F
Soper Creek Erosion Control
189,475
126,948
62,527
Mun Cap Wrks R/F
Brookhlll Tributary Nick Point Remedial Work
2,130
1,427
703
Mun Cap Wrks R/F
2,275,560
1,759,544
516,016
TOTAL CAPITAL EXPENSES
4,195,442
3,509,229
686,213
SUMMARY OF FINANCING:
598,548
D /C- Emergency Services R/F
886,203
D /C- Park Dev. & Related Facilities R/F
264,934
D /C- Operations R/F
1,759,544
D /C- Roads and Related R/F
128,392
Municipal Capital Works R/F
98,467
Engineering Parks Capital R/F
12,338
Operations Equip.R /F
448
Roads Contribution R/F
'
28,449
Tax Levy
418,119
Developer contribution
TOTAL FINANCING 4,195,442
3,509,229
686,213
15 -5
MUNICIPALITY OF CLARINGTON
DEVELOPMENT CHARGES RESERVE FUND STATEMENT
SCHEDULE "C"
to F N D- 009 -13
run
IM- 1Z Tcran
Total Expenses
D/C R/F
NON D/C R/F
REVENUE FUND EXPENSES
For 2012
FINANCING
FINANCING
DESCRIPTION
D/C - GENERAL GOV'T
Planning - Official Plan Review
122,945
110,651
4,610
Prof Fees Reserve
7,684
Mun Cap Wrks R/F
Legal- D/C Intervenor and OMB Hearing
17,189
15,470
1,719
Tax Levy
Operations- Stormwater Master Plan
22,280
20,485
1,795
Mun Cap Wrks R/F
D/C Refund
16
16
162,430
146,622
15,808
D/C - LIBRARY SERVICES
2012 Pending D/C Appeal
66,372
66,372
-
ContributlontowardsDebentureDebt - Newcastle Library
102,958
57,724
45,234
Tax Levy
Contribution towards Debenture Debt - Newcastle Library future balloon payment
161,704
161,704
331,034
285,800
45,234
D /C- EMERGENCY SERVICES
D/C Refund
39
39
39
39
D/C - INDOOR RECREATION
2012 Pending D/C Appeal
411,521
411,521
-
Region debenture reissuance costs - South Courtice Arena
21,800
21,800
Contribution towards Debenture Debt- Bowmanville Indoor Soccer
329,641
296,677
32,964
Debt Retirement R/F
Contribution towards Debenture Debt- Newcastle District Recreation Centre
1,758,798
1,758,798
-
Contribution towards Debenture Debt- South Courtice Arena
1,188,751
1,188,757
3,710,511
3,677,547
32,964
D/C - PARK DEVELOPMENT & RELATED FACILITIES
2012 Pending D/C Appeal
151,845
151,845
-
Parks Development- Consulting
15,811
14,230
895
Tax Levy
686
Professional Fees Reserve
167,656
166,075
1,581
D /C - OPERATIONS
2012 Pending D/C Appeal
9,229
9,229
-
D/C Refund
39
39
-
Operations - Small Equipment Purchases
29,044
16,558
4,040
Mun Cap Wrks R/F
8,446
Gen Cap Res
Operations- Stormwater Pond Maintenance - Small Equipment
27,637
24,441
3,196
Mun Cap Wrks R/F
65,949
15,682
D/C - ROADS AND RELATED
D/C Refund
535
]106,,"'074
-
Engineering Consulting - Studies
36,357.
-
Engineering Consulting - Design
138,364
69,182
Tax Levy
175,256
69,182
D /C - PARKING
2012 Pending D/C Appeal
1,239
1,239
-
D/C Refund
4
4
1,243
1,243
TOTAL REVENUE FUND EXPENSES
4,614,118
4,433,667
180,451
SUMMARY OF FINANCING:
146,622
D /C- General Goverment
'
285,800
D /C- Library Services
39
D /C- Emergency Services
3,677,547
D /C- Indoor Recreation
166,075
D/C -Park Development & Related Facilities
50,267
D /C - Operations
106,074
D /C- Roads and Related
1,243
D /C- Parking
16,715
Municipal Capital Works R/F
' 32,964
Debt Retirement R/F
8,446
Gen Cap Res
117,030
Tax Levy
5,296
Professional Fees Reserve
TOTAL FINANCING 4,614,118
4,433,667
180,451
15 -6
r �
MUNICIPALITY OF CLARINGTON
DEVELOPMENT CHARGES RESERVE FUND STATEMENT t®
p
® ®I
F
FOR THE 2012 YEAR
1 •
COMMITTED AMOUNTS FROM PRIOR YEARS' BUDGETS /COUNCIL APPROVALS
YEAR
PROJECT/ DESCRIPTION
AMOUNT
COMMITTED
RESERVE FUND:
D /C- GENERAL GOVERNMENT
2007 Operating
100 -50- 130 -10529 -7160
Plan - Official Plan Review
382,781
2011 Operating
100 -50 -130- 00000 -7160
Planning Consulting Studies
162,000
2008 Capital
110-3G-130-83801-7401
Operations - Master Plan
28,836
2012 Operating
100 -36- 386 -10210 -7160
Stormwater Master Plan
12,641
2011 Operating
100 -14- 130- 00000 -7161
D/C Intervenor and OMB Hearing
46,960
2011 Operating
100 -42 -130- 10085 -7160
Community Services- Strategic Plan Review
45,000
2011 Operating
2011 OPG- Commitment for future Payout Upon LEED Certification
13,963
2012 Operating
100 -28- 280- 00000 -7160
Fire - Master Plan
67,500
Total Commited:
759,681
RESERVE FUND:
D /C- LIBRARY SERVICES
2011 Operating
100 -62- 440 -10570 -7602
Library Collection- Purchase of Add'I Resources In all Formats
154,286
Total Commited:
154,286
RESERVE FUND:
D /C- EMERGENCY SERVICES
2010 Capital
110 -28- 370 - 82844 -7401
Newcastle Fire Station 42 Construction
1,044,977
2012 Capital
110 -28- 370 - 82844 -7401
Newcastle Fire Hall #2 -Admin Funds for relocation & Construction
446,037
2011 Operating
2011 OPG- Commitment for future Payout Upon LEED Certification
33,386
2012 Capital
110 -28- 281 -82815 -7401
Bunker Gear
6,200
2012 Capital
110 -28- 370- 82845 -7401
Expansion to H.Q Station
100,000
Total Commited:
1,630,600
RESERVE FUND:
D /C- INDOOR RECREATION
2010
Balance remaining of Interim Financing from Reserve Funds
747,054
2011
Balance remaining of Interim Financing from Reserve Funds
228,246
2012
Balance remaining of Interim Financing from Reserve Funds
962,294
Total Commited:
1,937,594
RESERVE FUND:
D /C- PARK DEVELOPMENT & RELATED FACILITIES
2006 Capital
110 -32- 325 -83287 -7401
Waverly Road, Bowmanville- Landscape Feature Area /Plantings /Sign /Lighting
101,589
2011 Capital
110-32-325-83257-7401
Bowmanville Valley Bridge and Trail -Trsf from Nelson Street Parkette
8,074
2011 Capital
110 -32 -325- 83340 -7401
Nelseon Street Parkette
10,728
2011 Capital
110 -32- 325- 83282 -7401
Port Darlington Waterfront Park
27,079
2012 Capital
110 -32- 325- 83365 -7401
Hancock Neighbourhood Park
134,468
2012 Capital
110 -32- 325 -83366 -7401
Roswell Park Parking Lot
3,320
2012 Capital
110 -32- 325- 83257 -7401
Bowmanville Valley Trail
45,000
Total Commited:
330,258
RESERVE FUND:
D /C•OPERATIONS
2011 Operating
100 -36- 386 - 10210 -7505
2011 OPG- Commitment for future Payout Upon LEED Certification
33,029
2012 Operating
100 -36- 380 -10370 -7505
Operations - Fleet Small Equip Purchases
1,038
2012 Operating
110 -36- 370 - 83677 -7401
Depot 42 Operations Centre- Consulting Pole Barn /Quonset Hut 178 Clarke /Darlington
29,873
2012 Operating
110 -36- 370 - 83688 -7401
Hampton Office Expansion
18,000
2012Operating
110 -36- 388 -83643 -7401
New Equipment Roads -2012 Various
367,521
Total Commited:
449,461
RESERVE FUND:
D /C- ROADS AND RELATED
2011 Capital
110 -32- 330 - 83208 -7401
Mearns Avenue, Bowmanville -CPR Level Crossing to Concession Road #3 - Road Reconstruction
129,360
2010/2011 Capital
110 -32- 330 - 83265 -7401
Clarington Boulevard, Bowmanville- Uptown to 370m north - Reimburse Collector Roads Construction
202,630
2007 Capital
110 -32- 330 -83276 -7401
Green Rd, Bowmanville - Baseline Road to Boswell Drive - Road Reconstruction / DC debt
206,074
2007/2009 Capital
110 -32- 330- 83296 -7401
Stevens Road, Bowmanville Extension - Road Reconstruction
209,916
2007/2011 Capital
110 -32- 330- 83314 -7401
Baseline Road -Lambs Road to Bennett Road- Road Reconstruction
78,712
2008/2011 Capital
110 -32- 330 - 83319 -7401
Conconcession Road 0- West of Mearns Avenue - Road Reconstruction
5,131
2011 Capital
110 -32- 330 - 83320 -7401.
Rudell Road Reconstruction
342,216
2010 Capital
110 -32- 330- 83334 -7401
Osbourne Road
377,122
2010/2011 Capital
110 -32- 330 - 83356 -7401
Green Road- 635 m North of Stevens Road
809,977
2011 Capital
110-32-330-833S8-7401
North Scugog Court
885,885
2011 Capital
110 -32- 330- 83362 -7401
Mill Street Reconstruction
136,704
2007/2008 Capital
110 -32- 331- 83278 -7401
Hwy #2, Bowmanville- Clarington Boulevard /South Side to Green Road /North Side
27,533
2011 Capital
110 -32- 331 - 83360 -7401
Liberty Street DC Sidewalk
30,000
2011 Capital
110 -32- 331- 83363 -7401
Baseline Road Sidewalk- Green Road to Westside Drive
75,248
2011 Capital
110-32-340-83361-7401
Brookhill Tributory Nick Point Remedial Work
10,925
2011 Operating
2011 OPG- Commitmentfor future Payout Upon LEED Certification
190,959
2011 Operating
100 -32 -130 -X -7167
Engineering Consulting- Design
5,818
2012 Operating
100 -32- 130 - 00000 -7510
Transportation Master Plan
163,643
2012 Capital
110 -32- 330 -83276 -7401
Green Road
50,000
2012 Capital
110-32-330-83370-7401
West Scugog Lane Surface Asphalt
19,741
2012 Capital
110 -32- 330 -83318 -7401
Grady Dr (@ Foster Creek)
12,867
2012 Capital
110 -32- 331 - 83374 -7401
Scugog Street- Middle Road Sidewalk
6,887
2012 Capital
110 -32- 331- 83375 -7401
Sidewalk - Scugog Street(Longworth - Jackman)
24,446
2012 Capital
110 -32- 340 - 83284 -7401
Soper Creek Erosion Control
6,392
Total Commited:
4,008,186
RESERVE FUND:
D /C - PARKING
2011 Operating
2011 OPG- Commitment for future Payout Upon LEED Certification
2,990
Total Commited:
2,990
TOTAL COMMITTED TO DEVELOPMENT CHARGES RESERVE FUNDS
9,273,056
5 -7
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: May 27, 2013 Resolution: By -law #:
Report#: Addendum #1 to File #:
COD - 015 -13
Subject: REQUEST FOR PROPOSAL RFP2013 -4, ARCHITECTURAL SERVICES —
CLARINGTON FITNESS CENTRE RENOVATIONS
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
THAT Report COD - 015 -13 be received;
2. THAT Addendum #1 to Report COD - 015 -13 be received;
3. THAT Barry*Bryan & Associates, Ontario, with a total bid in the amount of
$201,942.72 (net of H.S.T. Rebate), being the highest ranked proposal meeting
all terms, conditions and specifications of RFP2013 -4 be awarded the contract
for the provision of Architectural Services for the Renovation of Clarington
Fitness Centre, as required by the Municipality of Clarington, Community
Services Department; and
4. THAT the funds required in the amount of $201,942.72 (which includes Architectural
design, specifications for tender, contract administration and disbursements and net
HST rebate) be drawn from the Community Services Department Capital Account #110-
42- 421 - 84203 -7401.
���_�
Submitted b � 0 �� -��-% Reviewed by:
Mare Marano, H.B.Sc., AMCT, Franklin Wu, MAOM
( Director of Corporate Services Chief Administrative
Officer
MM \JDB \mc
Nancy Taylor, BBA., CPA, CA,
Director of Finance/Treasurer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379
18 -1
REPORT NO.: Addendum #1 to COD - 015 -13 PAGE 2
1. BACKGROUND
1.1 Report COD -015 -13 to the General Purpose and Administration Committee was
reviewed at the May 6, 2013 meeting and referred to Staff for a report providing
the evaluations, criteria and ranking for consideration at the May 27, 2013
General Purpose and Administration Committee meeting. Copies of Report COD -
015-13 and Committee Resolution #GPA- 314 -13 are appended as Attachments
1 and 2, respectively.
1.2 Request for Proposal #RFP2013 -4 was issued and publicly advertised on the
Clarington and Ontario Public Buyers websites. As noted in the report, 41 firms
downloaded the bid document and, 12 firms submitted proposals.
1.3 Further to the information provided in the original report and to better indicate the
evaluation process and criteria, a copy of the evaluation criteria provided with the
bid document is appended as Attachment #3.
1.4 It is a requirement in the public sector that the evaluation criteria be provided as
part of the RFP document so bidders are aware of the criteria and the weighting
system. Once established and bids close, the criteria or weighting cannot be
changed and it is incumbent on the agency to conduct the evaluation using only
the criteria issued with the document.
2. ANALYSIS
2.1 It is important to note that the RFP process is significantly different than the
tender process.
2.2 With the tender process the specifications for the project or requirement are
provided along with all of the terms and conditions for the project. Bidders have
the opportunity to bid but must bid to meet the specification and agree to the
terms and conditions. To do otherwise will result in a non - compliant and rejected
bid.
2.3 With an RFP, the definition is key to understanding the process. A Request for
Proposal is a formal invitation to submit an offer. "The offer is to provide a
solution to a problem or a need that the organization has identified. An, RFP is a
procurement process in which the judgement of the supplier's experience,
qualifications and solution may take precedence over price." (1)
2.4 For this RFP, the submissions were reviewed and rated by a committee
comprised of representatives from the Community Services Department and
Purchasing Services. Each member reviewed all 12 submissions and attended
the evaluation meeting prepared to discuss the proposals in detail and rate the
criteria according to the guidelines. Each element in Part A of the Evaluation
criteria is discussed in detail for each proposal and a consensus rating is reached
for each component. Each rating is then weighted to determine the actual score
for this part of the process. The one exception to the foregoing process is the
11-IM
method used to rate the pricing. In this case the rating is established using a
standard formula which assigns a total score of 5 for the lowest price and higher
prices are rated using the formula resulting in a rating between 0.01 to 4.9. The
weight is then applied to the rating for an actual score. Bidders achieving a score
of 70% move on to the next phase of the process — the interview and if
necessary the checking of references.
2.5 For clarification, there are alternatives when calling for proposals. The method
used for this proposal revealed the price at the opening of bids whereas and the
second method, which is called the 2 Envelope System, the proposal less the
price is submitted in envelope #1 and the pricing details are submitted in
envelope #2. Bidders achieving a predetermined score on the proposal
(Envelope #1) will have their Envelope #2 opened and the bid recorded and
rated. Bidders who do not achieve the minimum score will have their Envelope
#2 returned unopened.
2.6 The accepted standard for RFPs is that the overall high scoring proposal is the
proposal recommended. Please note that this requirement is covered under
Section 17, Purchasing By -law 2010 -112 which reads as follows:
"It is the Corporation's general policy to select the Proposal that earns the
highest ranked score and meets the requirements of the RFP based on
qualitative, technical and pricing considerations."
3. COMMENTS
3.1 The foregoing section provided an outline of the RFP process and the criteria.
However, it did not address the Committee's request for additional information on
the evaluations and ranking of the proposals.
3.2 For a number of reasons we traditionally do not release the rating on RFPs in a
public manner. When dealing with a debriefing of proponents we will advise
individual proponents of areas of where the ranking was lower and the reason for
the ranking; for example a firm may have only a limited amount of experience or
the submission was limited in detail. As noted, each of the components in the
Evaluation Criteria are considered and strengths and weakness considered.
3.3 There is an economic reason for not publishing the detailed results. The criteria
and the ratings are unique to the project at hand and must be considered
accordingly. To publish the ranking and the rating of proponents exposes the
data which can be misconstrued as a statement of competence or ability when
the rating applies only to the project at hand. A low ranked bidder on one project
may well score high on another similar project for any number of reasons;
lessons learned, different criteria and weighting or different pricing strategy.
18 -3
REPORT NO.: Addendum #1 to COD - 015 -13 PAGE 4
4. CONCURRENCE
4.1 This report has been reviewed by Joseph Caruana, Director of Community
Services who concurs with the recommendations.
5. CONCLUSION
5.1 That the highest ranked proponent, Barry Bryan Associates (1991) Ltd. be
recommended as the successful proponent for the provision of architectural
services for the Renovation of the Clarington Fitness Centre.
CONFORMITY WITH STRATEGIC PLAN
The recommendations contained in this report conform to the general intent of the
following priorities of the Strategic Plan:
Promoting economic development
Maintaining financial stability
Connecting Clarington
Promoting green initiatives
X Investing in infrastructure
Showcasing our community
Not in conformity with Strategic Plan
Staff Contact: Jerry Barber, Manager of Purchasing
Attachments:
Attachment 1 - Report COD - 015 -13
Attachment 2 Resolution #GPA- 314 -13
Attachment 3 - Evaluation Criteria
Endnote:
(1) The Request for Proposal Handbook, (Third Addition) Michael Asner
List of interested parties to be advised of Council's decision: NONE
18 -4
Clarhwn
CORPORA
Attachment #1 to
.Addendum # I to Report
•D
�� �� , ". ��� �
a
1431,910a IF I
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Efate: May 6, 2013 Resiolution#: Gy °law#:
Report#: COD -015 -13 File #:
Subject: REQUEST FOR PROPOSAL RFP2013 -4, ARCHITECTURAL SERVICES —
CLARINGTON FITNESS CENTRE RENOVATION
in
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
THAT Report COD - 015 -13 be received;
2. THAT Barry*Bryan & Associates, Ontario, with a total. bid in the amount.of -
$201,942.72 (net of H.S.T. Rebate), being the highest ranked proposal meeting
all terms, conditions and specifications of RFP2013 -4 be awarded the contract
for the provision of Architectural Services for the Renovation of Clarington
Fitness Centre, as required by the Municipality of Clarington, Community
Services Department;
3. THAT the funds required in the amount of $201,942.72 (which includes
Architectural design, specifications for tender, contract administration and
disbursements and net HST rebate) be drawn from the following Community
Services Department Capital Account:
Account:
110--42-421-84203-7401 ................... :................................................... $201,942.72
Submitted b
Marie Marano, H.B.Sc.,
JDirector of Corpor to Services
Nancy /a/ylor,4 BA, CPA, CA,
Director of Finance/Treasurer
MM \JDB \sm
Reviewed by:
Franklin Wu,
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379
18 -5
1.1 Request for Proposal specifications were provided by Community Services
Department. Request for Proposal RFP2013 -4 Architectural Services —
Renovations at Clarington Fitness Centre was advertised electronically on the
municipal website and the Ontario Public Buyers website, Forty -one (41) firms
downloaded or, picked up the specifications.
1.2 Subsequently, twelve (12) proposals were received and evaluated. Refer to
Attachment #1 for the list of proponents who responded to the RFP.
2. ANALYSIS
2.1 Twelve submissions were received. All proposals met the bid submission
requirements and were evaluated based on company background, references,
pricing /cost, staff qualifications and experience, quality of submission, project
deliverable and value added services.
2.2 The proposals were reviewed and ranked by staff members from Community
Services and Corporate Services. The criteria was ranked accordingly on a
scale from one (poor) -to five (excellent) consistent with the RFP guidelines.
2.3 Four bidders with the highest ranked written proposals,,AECOM Canada
Architects Ltd,, Whitby; +VG Architects, Toronto; Barry*Bryan Associates (199 1)
Ltd, Whitby; and Teeple Architects /Nick Swerdfeger Architects, Toronto were
short listed and made a presentation to the Evaluation Team on their
understanding and approach to the project. The presentations were evaluated
based on ability to communicate, overall impression of the presentation, attention
to concerns /questions, their understanding of the requirements and identification
of practical solutions.
2A The highest ranked consultant is the Barry*Bryan Associates (1991) Ltd, Whitby,
Ontario. They have completed numerous several similar renovation projects and
provided satisfactory work to the Municipality in the past.
2.5 Queries with respect to the department needs, specifications, etc.--should be
referred to the Director of Community Services,
3. FINANCIAL
3.1 The total cost of the services is $201,942.72 (net of H.S.T. Rebate) including
disbursements, The total cost noted includes design, drawings, tender
specifications, contract administration and disbursements.
3.2 The required funds are to be drawn from the Community Services' CFC
Renovation Capital account #110 -42- 421 - 84203 -7401 and are within the 2013
budget amount of $250,000.00
HE
REPORT NO.: COD -015 -13 PAGE 3
4. CONCURRENCE
4.1 This report has been reviewed by Joseph P. Caruana, Director of Community
Services who concurs with the recommendations.
5. CONCLUSION
5.1 That the highest ranked proponent, Barry*Bryan Associates (1991) Ltd, be
recommended as the successful proponent for the provision of Architectural
Services for the Renovation of Clarington Fitness Centre.
CONFORMITY WITH STRATEGIC PLAN —
The recommendations contained in this report conform to the general intent of the
following priorities of the Strategic Plan:
Promoting economic. development
Maintaining financial stability
Connecting Clarington
-Promoting green - initiatives -
X Investing in infrastructure
Showcasing our community
Not in conformity with Strategic Plan
Staff Contact: Jerry Barber, Manager of Purchasing Services
Attachments:
Attachment #1: Bid Tabulation
List of interested parties to be advised of Council's decision:
NONE
18 -7
Leading the
Attachment 1
Municipality of Chin t o
Architectural Services
C.larington Fitness Centre Renovation
BIDDER
Bid Amount
(Net of FIST Rebate)
Barry*Bryan Associates (199 1) Ltd
Whitby, ON
$201,942.72
AECOM Canada Architects Ltd. -
Whitby, ON
$127,200.00
+VG Architects
Toronto , -ON
$209,422.08
Teeple Architects /Nick Swerdfeger Architects
T
Toronto, ON
$183,473.28
IBI Group Architects
T
Toronto, ON
$314,438.40
'J.R. Freethy Architect
Bowmanville; ON
$ 216,647.04
Lennis Trotter Architect
Oshawa, ON
$167,904.00
Raw Design
Toronto, ON
$ 218,784.00
Salter Pilon Architecture Inc.
'Barrie, ON
$277,041.60
Stile Architect
Woodbridge, ON
$99,561.98
Susan Friedrich Architect Inc.
T oronto, ON
$293,068.80
Thomas Brown Architects Inc.
Toronto, ON
$ 161,289.6
Attachment #2 to
Addendum # 1 to Report
COD - 015 -13
Leading the Way
TO: Jerry Barber, Purchasing Manager
FROM: Anne Greentree, Deputy Clerk
DATE: May 8, 2013
RE: REQUEST FOR PROPOSAL RFP2013 -4, ARCHITECTURAL SERVICES —
CLARINGTON FITNESS CENTRE RENOVATION
FILE NO: F18.GE .
Please be advised that, at the May 6, 2013 General Purpose and Administration
Committee meeting, the following Resolution #GPA -314 -13 was passed:
THAT Report COD - 015 -13 regarding the Request for Proposal RFP2013 -4,
Architectural Services — Clarington Fitness Centre Renovation be referred back
to Staff for a report providing the evaluations, criteria and ranking for
consideration at #1e May 27, 2013 General Purpose and Committee meeting.
CAG /jeg
C. J. Caruana, Director of Community Services
am
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Attachment #3 to
REQUEST FOR PROPOSAL Addendum # 1 to Report
ARCHITECTURAL SERVICES — CLARINGTON FITNESS CENTRE RENOVAIiOD- 015 -13
RFP2013 -4
Page 24 of 32
SCHEDULE (D) EVALUATION CRITERIA
Proposals will be evaluated on the basis of all information provided by the Proponent. Each
proposal will be reviewed to determine if the proposal is responsive to the submission
requirements outlined in the RFP. Failure to comply with these requirements may deem the
proposal non - responsive.
Selection of a proposal will be based on (but not solely limited to) the following criteria and any
other relevant information provided by the Proponent at the time of submission as well as any
additional information provided during subsequent meetings with the Proponent.
In recognition of the importance of the procedure by which a Proponent may be selected, the
following criterion outlines the primary considerations to be used in the evaluation and consequent
awarding of this project (not in any order). The Municipality reserves the right to evaluate and rank
each submission using criterion noted and actual scores will be confidential.
All questions must be answered and details must be completed to enable your proposal to be
analyzed.
The criteria for analyzing the bids will be based on the quality of service performed in and
experience with other accounts.
The following criteria, outlines the broad specifications for the proposed contract. The proposal
submissions contained in the submission will provide the necessary information required to
evaluate the submissions. Those firms achieving an overall rating of seventy percent (70 %) will be
shortlisted.
PROPOSAL EVALUATION FORM
The selection of the winning proposals will be based on a numerical scoring system. There are
four (4) categories by which the proposals will be evaluated. The proposals will be assigned a
score for each category as outlined in the table below. Each category will be weighted as shown
to reflect the goals for this project.
RATING
DESCRIPTION
5
Excellent
Exceeds the requirements of the criterion in superlative beneficial ways very
desirable.
4
Very Good
Exceeds the requirements of the criterion and provides added value
beneficial to the Municipality's needs
3
Good
Exceeds the requirements of the criterion but in a manner which is not
particularly beneficial to the Municipality's needs.
2
Average
Adequately meets most of the requirements of the criterion. May be lacking
in some areas which are not critical.
1
Poor
Addresses most, but not all, of the requirements of the criterion to the
minimum acceptable level. Lacking in critical areas.
0
Unsatisfactory
Does not satisfy the requirements of the criterion in any manner.
This evaluation table is provided to give the evaluation team a basis for scoring the proposals and
interviews. Even though evaluations will be done by members who will grade them differently, the
main focus for each person doing the rating is to be consistent in scoring all proposals.
18 -10
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REQUEST FOR PROPOSAL
ARCHITECTURAL SERVICES — CLARINGTON FITNESS CENTRE RENOVATION
RFP2013 -4
Page 25 of 32
SCHEDULE (D) EVALUATION CRITERIA
-11
membership
• Experience of key professional staff assigned to this
X 3
15
project.
• Effectiveness of consultant as team player on
previous projects.
• Compatibility with personnel on previous projects
3.
Experience of Key Personnel on Team
i This item is extremely important to aspects related to
the smooth running of the project development
X 6
• Focus on the experience of Key Personnel, such as
30
Project Manager and their related experience
• Amount of time Project Manager /Senior Staff will
devote to the project (percentage)
• Principals of firms - accountability
5.
Working Knowledge in Clarington and Durham
Region
X 4
20
• Having previous experience in dealing with the various
regional /local authorities
6.
Ability to Complete Project in Accordance with
Schedule
• Understanding of process
X 5
25
• Will current workload affect time required for
completion of our project
7.
Completeness & Quality of Proposal
• Organization and clarity
• Completeness and content
X 3
15
• Overall presentation
• Conflicts identified
8.
Approach to Methodology of Project Delivery
• The proposed interest and approach of the firm to
X 5
25
assemble this project.
• How does the firm envision the project?
SUBTOTAL
175
4.
Pricing /Cost:
• Commission structure as provided on proposal form
X6
30
• Additional Service Fees
SUBTOTAL'A &.B
- '
205"
-11
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
REQUEST FOR PROPOSAL
ARCHITECTURAL SERVICES — CLARINGTON FITNESS CENTRE RENOVATION
RFP2013 -4
qe 26 of 32
SCHEDULE (D) EVALUATION CRITERIA
18 -12
r ,i��kCrf #etas h
passible ;
PART C — REFERENCE INTERVIEWS
1.
The Municipality of Clarington reserves the right to contact any or all of a
Company's references.
Pass
Fail
PARTS
•:.,
PROPONENTINTERVIEW
,•,
f'O
NEVER
1.
Ability to Communicate
• Clear, concise communication
• Impression of proposal presentation
• Compatibility with Municipal staff
X 5
25
• Clear expression of proposed methodology and
management approach
• Consistency with written proposal
2.
Attention to Concerns /Questions
• Did the team members understand the questions/
concerns
X 4
20
• The ability of the team members to address
questions and /or concerns
3.
Overall Impression/ Presentation
• Were all questions clearly answered
• Creativity in past experience /projects
X 6
30
• Demonstrate a commitment to the project
4.
Ability to Understand Problem and Identify
Practical Solutions
• Did the team members understand the requirements
X 4
20
• Did the team members demonstrate problem solving
skills with respect to short and long term objectives
and goals and timelines
SUBTOTAL
95
TOTAL
300
18 -12
•
Leading the Way MEMO
CLERK'S
To: Mayor Foster and Members of Council
From: Anne Greentree, Deputy Clerk
Date: May 24, 2013
Subject: GENERAL PURPOSE & ADMINISTRATION COMMITTEE MEETING
AGENDA — MAY 27, 2013 — UPDATE
File: C05.GENERAL PURPOSE AND ADMINISTRATION
Please be advised of the following amendments to the GPA agenda for the meeting to be
held on Monday, May 27, 2013:
6. DELEGATIONS
See attached Final List. (Attachment#1)
There are no changes to the delegation list or the agenda.
�Ahnb"GPejg'ntree, Deputy Clerk
AG/jeg
cc: F. Wu, Chief Administrative Officer
Department Heads
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905-623-3379 F 905-623-6506
i
Attachment #1 of Update Memo
FINAL LIST
OF DELEGATIONS
GPA Meeting: May 27, 2013
i
(a) John Carr Regarding Migrating Issue of Grass
i
I
j