HomeMy WebLinkAboutPD-100-89DN: WORK
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TOWN OF NEWCASTLE
REPORT File #
Res. # (g.p_g ,5o7-
By -Law #
MEETING: General Purpose and Administration Committee
DATE: Monday, April 3, 1989
REPORT #: PD- 100 -89 FILE #:
SUB.ECT: PLANNING DIVISION WORK PROGRAM
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration
Committee recommend to Council the following:
1. THAT Report PD-100-89 be received for information.
1. PURPOSE
The purpose of this Report is to present Committee and Council a Work
Program for the Planning Division for the next three (3) years. It is
intended that this work program will assist members of Council to achieve a
better understanding of the planning works lying ahead of us.
2. COMMENT
2.1 The Work Program contains two (2) major sections.
PART A deals with a three (3) year Work Program of the Strategic Planning
Branch. This Branch addresses long term planning policy matters, special
studies, economic development etc.. The works identified in the program for
Strategic Planning Branch are mostly continuous over a period of several
1 (1 7 7
i U/ I
PAGE 2
months, and same works will continue into the following year. Hence,
it was felt that the traditional one (1) year program will not present
a complete picture of the tasks that are required to be done. The
three (3) year program will rectify such deficiency and also will
coincide with the terms of present Council.
2.2 It should be noted that, although the works are not priorized, target
dates are provided for commencement and completion of each task. The
work program is not intended to be rigid and will be modified from
time to time depending on availability of personnel resources, as well
as to accommodate specific requests from Council.
2.3 PART B of the work program deals with various types of development
applications and related activities handled by the Development Review
Branch. The works of this Branch are primarily reactive in nature.
It's mandate is to ensure all development applications are in
conformity to the policies of the Official Plan as well as policies of
Council. Works are continuous in nature and statistical information
on volume of application etc. are provided in the work program.
Respectfully submitted,
Franklin Wu, M.C.I.P.
Director of Planning & Development
*FW*]ip
*Attach.
March 20, 1989
Recommended for presentation
to the Committee
tseff
rative Officer
DN: WORK /P
1989 WORK PROGRAM
STRATEGIC PLANNING BRANCH
Strategic Planning Branch activities are categorized as follows:
A. Statutory Responsibilities
Duties related to the administration of the Planning Act as it
applies to the Durham Region Official Plan, the Town of Newcastle
Official Plan and the various Neighbourhood Plans.
B. Planning Studies
Various planning studies to investigate issues of concern for the
orderly development of the municipalities.
C. Economic Development
Efforts to attract appropriate and desireable commercial and
industrial development to the Town of Newcastle.
D. Intra Regional Planning
Participation in Regional planning initiatives and responding to
Provincial policy initiatives.
E. Data Base
Development of a sound data base to support and enhance the planning
and decision - making process.
1079
- 2 -
A. STATUTORY RESPONSIBILITIES
A.1 Newcastle Official Plan Review - Phase 1
A review of the Newcastle Official Plan will be initiated to accomplish
the following objectives:
(i)
to
consolidate
existing policies in a concise format
(ii)
to
respond to
changing economic circumstances
(iii)
to
provide complete coverage for the rural areas
(iv)
to
respond to
Regional planning initiatives from the Durham Plan
Review
(v)
to
prepare for
two - tiered planning with the possible delegation of
Plan approval
powers to the Region.
This will be at minimum a two year project with the earlier phases
consolidating the official plan documents. The latter stages will extend
the Plan's coverage and add new policies for the rural areas,
transportation and housing.
A.2 Official Plan Amendments
The Strategic Planning Branch reviews official plan amendments of major
significance to the Town including extensions to urban areas, major
industrial and commercial applications, waste disposal sites, mineral
aggregate sites and estate residential proposals. At the present time,
there are 21 such applications outstanding. It is anticipated that some
of this backlogue can be cleared but major new amendments are also
anticipated. This includes the Laidlaw Landfill proposals and the B.F.I
Medical Waste Incinerator proposal.
A.3 Hamlet Secondary Plans
The Town has an ongoing process of preparing Hamlet Secondary Plans.
Three existing secondary plans will be completed and two new studies
initiated as below:
i) Newtonville Secondary Plan
ii) Hampton Secondary Plan
iii) Orono Secondary Plan
iv) Maple Grove Secondary Plan
V) Leskard Secondary Plan
Regional and Ministerial approval
required
public consultation, circulation
to agencies, review and revision,
preparation of amendment
documents, Council approval,
Regional approval, Ministerial
approval
background research and
documentation, preparation of
draft plan, presented to Council,
public consultation, circulation
to agencies
1080
- 3 -
A.4 Neighbourhood Plans
Neighbourhood Plans are a prerequisite for development in the
Courtice Urban Area. The various neighbourhood plans have been
prepared over a series of time with differing levels of detail. Coverage
of the entire Courtice Urban Area remains incomplete. Furthermore,
neighbourhood plans have not been amended to reflect changes in the
official plan with some quite evident contradictions. As a result the
following activities will be undertaken in 1989.
(i) Extension of Coverge for Courtice West Neighbourhood Plan
(ii) Preparation of Courtice North Neighbourhood 3 C Plan.
(iii) General Review of Neighbourhood Development Plans
A.5 Durham Region Official Plan Review
Two discussion papers on Industrial Policies and Rural Policies
have been released to date. It is anticipated that amendments to
the Plan will be proposed as a result of this work completed to
date. Additional discussion papers on Commercial Policies,
Transportation Policies and Regional Structure are anticipated.
Staff will be required to participate in the various Working
Groups and formulate the Town's response to these Regional
Planning initiatives.
B. PLANNING STUDIES
B.1 Courtice West Highway #2 Corridor Study
A planning study has been initiated to determine the appropriate mix of
commercial activity and other land uses as may be appropriate for the
area. The study will prepare an urban design concept for the development
of the area as a distinctive gateway to the Town of Newcastle and
establish design criteria for commercial development.
B.2 Special Study Area #11
A planning study has been initiated to determine the appropriate land uses
for the area shown as Special Study Area #11 in the Durham Regional
Official Plan. The primary component to this study is the Servicing
Feasibility Study to be undertaken by Totten Sims Hubicki. Staff will be
assessing alternative land use strategies in conjunction with this
process.
B.3 Fencing and Landscaping Guidelines
A review of municipal standards for fencing and landscaping has been
initiated. In a high growth situation such as that faced by the Town, the
appropriate guidelines need to be in place to ensure that minimum
standards are maintained and to facilitate the development approval
process. It is anticipated two documents will be prepared:
i) Landscaping Guidelines for Site Plans
ii) Fencing By -law
1081
MAW
B.4 Port Darlington Waterfront Study
In response to Council's direction, Staff will proceed to implement more
detailed studies to resolve the future land uses and prepare an
implementation strategy for the redevelopment of the Port Darlington
Waterfront. This may be done in partnership with a consulting firm.
B.5 Rural Residential Growth Management Study - Phase 1
Rural areas in the Town of Newcastle face pressure for residential
development due to its close proximity to the Greater Toronto Area and
pleasant rural landscape. Phase 1 of this Study will determine the
anticipated growth rate of rural areas, examine alternative scales and
forms of development and associated impacts. It will recommend broad
targets for rural residential growth. Phase 2 of the study will refine
this information and incorporate parallel studies (Ganaraska Environmental
Sensitivity Study) to identify hamlets for growth, and various
implementation mechanisms.
C. ECONOMIC DEVELOPMENT
Activities are co- ordinated with the Director of Planning and the Chief
Administrative Officer, to facilitate the economic development of the
Town. Economic development activities include marketing and promotional
efforts, through to the actual facilitation of plant location and
building. Economic development activities for 1989 include the following:
C.1 Economic Development Strategy
A comprehensive review of the Town's current
prospects. It would identify the municipal
support and encourage economic growth so as
Town on how to focus promotional efforts to
C.2 Marketing
economic base and economic
levers that could be used to
to provide guidelines to the
attract new industry.
Publication of new brochure, placement of selective advertisements,
development of a marketing oriented map of the Town.
C.3 Fact Sheet
Preparation of a series of fact sheets on the Town to supplement the
Town's promotional brochure and to respond to enquiries from prospective
employers.
CA Facilitating Development
Responding to enquiries from prospective employers; co- ordinating
strategies with other parties in economic development field; building
relationships with existing employers (ie. municipal staff touring plants,
etc.)
108
- 5 -
C.5 Profile of Town's Industries
Preparation of a municipal profile of current industries located in the
Town through an employer profile survey. (to be conducted by summer
student). This would be utilized in the Economic Development Strategy
(Project C.1) result in an updated Business Directory and Industrial Land
Inventory (Project E.2)
D. INTRA REGIONAL PLANNING
The Town will be required to participate or respond to Regional and
Provincial policy initiatives. As part of its duties, the Strategic
Planning Branch will participate in joint planning initiatives or
formulate the Town's response to certain issues as they arise. At the
present time, the following matters are under review or expected for
review and consultation.
D.1 Review of the Conservation Authorities Program
D.2 Draft Housing Policy Statement
D.3 Highway #407 Overview and Route Selection Studies
D.4 Greater Toronto Area or Durham Region Municipal Landfill Site
Selection Studies
D.5 Draft Weland Policy Statement
D.6 Provincial Population Projections: Demographic Bulletin
D.7 Ganaraska Area Environmental Sensitivity Study
E. DATA BASE
The planning and decision - making process must be based on a sound data
base which provide accurate and comprehensive information.
E.1 Lot Oriented Information System
A major effort for 1989 involves the introduction of a geographic
information system (G.I.S.) pruchased by the Town. The Lot Oriented
Information System (L.O.I.S.) will allow the Town to have a computerized
mapping system which will be linked to a tabular data on various municipal
operations now stored in files or separate computer systems.
E.2 Industrial Land Inventory
The Town's Industrial Land Inventory was last updated in
With the assistance of a summer student, it is proposed to update this
information.
E.3 Library
A Planning Library is to be established with reference material catalogued
for easy retrieval upon request. 1 n 8 3
1989 WORK PROGRAM AND PROJECTION
STRATEGIC PLANNING BRANCH
A. STATUTORY RESPONSIBILITIES
Al. Newcastle O.P. Review
Phase 1 Urban Area Policies
Phase 2 Rural Area Policies
Phase 3 Housing Policies
Phase 4 Community Improvement
A2. Official Plan Amendments
A3. Hamlet Secondary Plans
Newtonville
Orono
Hampton
Maple Grove
Leskard
Mitchell's Corners
Kendal
Enf field
A4. Neighbourhood Plans
Courtice West
Courtice North 3C
General Review
A5. Durham Plan Review
1/4 1 1/4 1 1/4 1 1/4 1 1990 1 1991
1n -4
1989 WORK PROGRAM AND PROJECTION
STRATEGIC PLANNING BRANCH
1/4 1 1/4 1 1/4 1 1/4 1 1990 1 1991
A. STATUTORY RESPONSIBILITIES
Al. Newcastle O.P. Review
Phase 1 Urban Area Policies
Phase 2 Rural Area Policies
Phase 3 Housing Policies
Phase 4 Community Improvement
A2. Official Plan Amendments
A3. Hamlet Secondary Plans
Newtonville
Orono
Hampton
Maple Grove
Leskard
Mitchell's Corners
Kendal
Enf ield
A5. Durham Plan Review
wage 2
1989 WORK PROGRAM AND PROJBCTION
STRATBGIC PLANNING BRANCH
B. PLANNING STUDIES
B1. Courtice West Highway
#2 Corridor Study
B2. Special Study Area #11
B3. (i) Fencing Guidelines/
By -law
(ii) Landscaping
Guidelines
B4. Port Darlington
Waterfront Study
B5. Rural Residential
Growth Management
Strategy
Phase 1
Phase 2
B6. Courtice East Hwy.
#2 Corridor Study
B7. Other Studies
C. ECONOMIC DEVELOPMENT
Cl. Economic Development
Strategy
C2. Marketing
C3. Fact Sheets
C4. Facilitating
Development
C5. Industrial Profile
Survey
Business Directory
1/4 1 1/4 .1 1/4 1 1/4 1 1990 1 1991
1096
E.
DATA BASE
E1.
Lot Oriented Information System
Phase 1
Digitizing Maps
Phase 2
Development Activity
Data Base Transfer
Phase 3
Building Permit System
MEN==
SOMME
Automation
Phase 4
Supplementary Data Base
Phase 5
Map Maintenance
E2.
Industrial
Land Inventory
E3.
Library
1087
1989 WORK PROGRAM
f 7 ate► / �i�Ci� 51� � Dili 7 �►i� i ai:����'��C�%i
1. Development Review Branch activities are categorized as follows:
A. Statutory Responsibilities
Duties related to those local planning responsibilities as stipulated in
the Planning Act. This includes works related to the passing of zoning
by -law, interim control by -law, temporary use by -law, and site plan
approval.
B. Development Applications
This includes plans of subdivision /condominium, neighbourhood plan
amendment, consent applications, minor variance applications where Staff
provides technicial analysis and reporting on each of these applications.
C. Other Activities
The Development Review Branch also provides ongoing monitoring and
enforcement of all active subdivision and site plan agreements,
administering street names request and changes, prepared and attend O.M.B.
Hearings, organize and attend meetings with residents, provides clearance
letters on subdivision agreements and zoning compliance and last, but not
least, provides planning information to the general public over the
telephone and counter.
2. Statistical information pertaining to the volume of applications and other
related activities of the Development Review Branch are provided in the two (2)
attached tables. Table 1 illustrates a historical comparison of development
applications received by the Town. Table 2 provides additional information on
other activities as well as to provide a corelation between work volume and man
hours.
1088
DN: STATIS
TABLE 1
HISTORICAL COMPARISON OF DEVELOPMENT APPLICATIONS
1974 1 1977 1 1980 1 1981 1 1982 1 1983 1 1984 1 1985 1 1986 1 1987 1 1988 f
1. Official Plan Amendment
6
6
15
7
8
15
7
18
28
26
20
2. Subdivision
12
14
2
8
4
1
7
8
19
18
21
3. Rezoning
7
27
23
38
28
32
23
37
48
68
84
4. Site Plan
1
3
12
19
18
11
16
11
36
49
52
5. Land Severance
109
96
106
90
60
73
115
112
218
211
232
6. Minor Variance
72
127
91
109
96
96
88
44
79
71
130
c
DN: STATIS TABLE 2
STATISTICAL INFORMATION PERTAINING TO
DEVELOPMENT APPLICATIONS AND RELATED ACTIVITIES)
ACTIVITIES APPLICATIONS
ACTIVE
APPLICATIONS
TOTAL
AVERAGE TOTAL
RECEIVED
APPLICATIONS
ANTICIPATED
WORK VOLUME
MAN HOUR PER MAN HOUR
IN 1988
CARRIED OVER
FOR 1989
FOR 1989
APPLICATION 2 REQUIRED
6.
FROM PREVIOUS
130
7.
FOR 1989
24
YEARS
Subd. Agree. Preparation
20
9.
A
B
C
B& C
130
1.
Official Plan Amendment
20
2.
Subdivision
21
3.
Rezoning
84
4.
Site Plan
52
5.
Land Severance
232
6.
Minor Variance
130
7.
Site Plan Agree. Preparation
24
8.
Subd. Agree. Preparation
20
9.
Site Plan Agreement Monitoring/
130
130
and Enforcement
130
10.
Sudivision Agreement Monitoring/
30
and Enforcement
150
Ca
20
20
11.
Zoning Clearance Letter
3004
12.
Subdivision Clearance Letter
1200
13.
Building Permit Review
1800
14.
Occupancy Permit
1220
15.
Counter Enquiries
5400
16.
Residents Meetings
10
17.
O.M.B. Hearing
6
39
23
62
22
1364
31
20
51
30
1530
94
155
249
20
4980
34
75
109
15
1635
0
250
250
2
500
0
130
130
1
130
0
30
30
5
150
0
20
20
15
300
200
2 400
15,615
1 Activities do not include Works related to Policies
and Studies under Strategic Planning Branch.
2 Does not include Director's time,
60
5
300
0 3300
3300
0.5
1650
0 1200
1200
0.5
600
0 2000
2000
0.3
600
0 1200
1200
0.2
240
0 5500
5500
0.2
1100
0 10
10
4
40
0 8
8
12
96
15,615
1 Activities do not include Works related to Policies
and Studies under Strategic Planning Branch.
2 Does not include Director's time,