HomeMy WebLinkAbout2013-04-09 Minutes Newcastle Memorial Arena Management Board
Municipality of Clarin ton
Minutes o Meeting - Tuesday April 9th, 2013
In Attendance- Gord Lee, Chair Larry Burke, Vice Chair
Carol Little, Bob Holmes, Gord Blaker, Gary Oliver, Bryan Wiltshire
Re-nets-Councillor Woo, Councillor Partner and Joanne Raymond
1. Call to Order-7:07 P.M.
2. Adoption of Minutes-Motion #13-115
THAT.• The minutes of March 12, 2013 meeting is accepted, as presented.
Moved by: Larry Burke Seconded by: Gary Oliver
CARRIED
3. Arena Mana,-er's Report-Bryan advised the new floor polisher had been
purchased and delivered at a cost within the allotted budget-($6,000.00). He and
staff were most pleased with the results and efficiency of the equipment.
Lacrosse schedules had been sent to him and were to commence May 21st, 2013.
A change in their scheduling has extended the season into July. Normally, they
had finished in June, previous years.
With the need to address the shower conditions, a postponement of the lobby
flooring was suggested. It was decided the lobby flooring would be considered for
next season and Bryan would patch or repair the floor areas that needed attention.
With quotations from Bath Fitters Inc. at the $6,300.00 level per shower, Gary
Oliver suggested we contact Stonhard Group; a process that was installed on the
showers at GM. Bryan& Gord will follow-up and report back with pricing info at
the May meeting.
The refrigeration plant is also another priority that needs attention- The
installation of the Brine Pump we had acquired from the municipality. Last
summer, Cimco Refrigeration had quoted in excess of$9,000.00 to install. Bryan
was advised to also get a price from Black& McDonald, as well. For next
meeting, he will have the Black& Mac. quote and an updated quote from Cimco.
This project is our number one priority for this summer.
4. Financial Report-The chair provided an updated Budget Forecast and YTD
status for the members. Revenues were set at $326,100.00, payroll costs at
$148,800.00- (45.5%) and overall expenses at $296,425.00. A 2013 year-end
(2)
income was budgeted for $29,175.00. Y.T.D. Revenue to April 6, 2013 was at
$141,894.22 or, 43.5% of forecast.
Motion # 13-116 was proposed: THAT: The 2013 Budget Forecast be accepted, as
presented.
Moved by: Bob Holmes Seconded by: Gary Oliver
CARRIED
The Newcastle Skating Club's status was discussed. As Jo-Anne was absent, Gord
will follow-up and attempt to get a cheque and their current status for going forward.
5. New Business—Discussions on the lobby benches took place. The members
agreed that we should add additional benches at the window areas and also try to
accommodate an area for the handicapped. Gord Blaker offered to contact the
bench maker and discuss both units.
Motion # 13-117 was proposed: THAT: Additional Lobby Benches be part of
our updating for the start of the 2013-14 Season. Two additional benches be
considered and the possibility of a handicap seating area in the lobby, as well.
Moved by: Gary Oliver Seconded by: Carol Little
CARRIED
Concerns over the water consumption were discussed. Considering we had
reduced the water consumption with the installation of the Glycol Loop in the
refrigeration plant in 2011, our costs for water from Durham Region appear to be
out of line. The chair advised: An energy audit had just taken place by V.I.P.
Energy, through the municipality. Currently, VIP has all our energy invoices for
the past three years. Gord will contact Fred Horvath to see if the audit is complete
and if there is anything they can share with us, regarding same. If not, we will put
a call into Durham Region for a water consumption analysis or some type of study
they could provide.
6. Adjournment: Motion # 13-118 THAT: the meeting is adjourned.
Moved by: Gord Blaker Seconded by: Larry Burke
CARRIED