HomeMy WebLinkAboutPSD-058-04
REPORT 1/2
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REPORT
PLANNING SERVICES
Meeting:
Date:
Report #:
COUNCIL
Monday, May 31,2004
PSD-058-04 File #: PLN 34.2.4.1
t\C6 .j:;/:(-.-273' OLf
By-law #:
Subject:
PROPOSED BOWMANVILLE HERITAGE CONSERVATION DISTRICT
PHASE II-GUIDELINES AND ALTERNATIVES
RECOMMENDATIONS:
It is respectfully recommended to Council the following:
1. THAT Report PSD-058-04 be received;
2. THAT Martindale Planning Services, Ajax, Ontario and their consulting team be
authorized to provide consultation services for the preparation of the Heritage
Conservation District Plan, Phase 2 Guidelines in the amount of $23,390.00 (plus GST)
as set out in Report COD-001-03;
3. THAT the funds for the preparation of the Guidelines be drawn from Account #100-50-
000-1-520-7160 LACAC Consulting and Account #100-00-000-0000-2926, Professional
Fees Reserve;
4. THAT the attached By-law, authorizing the Mayor and Clerk to execute the agreement
with the consultant team be approved;
5. THAT no action on the designation of the neighbourhood as a heritage conservation
district be taken until the Guidelines are complete;
6. THAT at the end of Phase 2, a public meeting be held on the Conservation Guidelines
and the alternative means for protecting the neighbourhood ; and
7 . THAT all interested parties listed in this report, all property owners within the study area
and any delegations be advised of Council's decision.
S,'m." '" ~ ~ "'''''... by,
L~me, M.C.I.P., R.P.P. 1." In Wu
Direct ,Planning Services '1)- hief Administrative Officer
ane Marano,
Director, Corporate Services
FL "DC"sn
May 25,2004
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOW MANVILLE, ONTARIO L 1C 3A6 T (905)623-3379 F (905)623-0830
'REPORT NO.: PSD-058-04
PAGE 2
1.0 BACKGROUND
1.1 Council has received a number of reports, beginning in March 2001, regarding
the potential for designation of the area bounded by Wellington Street, Liberty
Street and Concession Street as an area with special heritage merit from
architectural, landscape and cultural perspectives.
1.2 The designation of a district is a lengthy process encompassing a number of
steps. On May 21, 2002, Report PSD-048-02 was presented to Council for
information purposes. The Report explained the steps and procedures involved
in designating a district based on Part V of the Ontario Heritage Act, the Ministry
of Tourism, Culture and Recreation Guidelines and the successful practices of
other municipalities.
1.3 The Phase I Heritage Conservation District Background Study was presented to
the May 17, 2004 General Purpose and Administration Committee for
acceptance. The study provides the research and documentation necessary to
identify an area as being historically significant. The study outlines:
· The historical growth and development of the neighbourhood within the
context of Bowmanville's settlement history;
· The streetscape and landscape attributes of the neighbourhood;
· The planning policies that may impede or enhance heritage conservation;
· The heritage resources in the proposed district and their architectural and
historical associations, and
· The appropriate boundaries for the area should it be designated.
1.4 The next step would be the preparation of Conservation Plan or Guidelines. The
Guidelines are to provide the basis for the management and protection of the
area's heritage resources including the buildings, the open spaces, and the
landscape features. The intent of the Guidelines is to conserve and maintain the
original building form with particular emphasis on what is visible from the street.
They are to address the following:
· A description of the heritage character of the area and a statement of the
conservation principles;
. Provide guidelines for alterations and additions to existing buildings;
· Provide for the conservation of heritage fabric and features;
· Outline landscape conservation guidelines for both public and private
property, and
· Provide planning and administrative guidelines for change in the area as a
whole, including public works undertaken by the municipality or other
agencies
In this second phase, emphasis is placed on providing practical advice on
conserving and enhancing the district's distinctive buildings, plantings and
'REPORT NO.: PSD-058-04
PAGE 3
streetscapes. The guidelines are a compilation of information and regulatory
tools for the area. Emphasis is placed on developing samples of how
maintenance, additions, alternations, new construction (including infill housing)
can be carried out while protecting the items of importance to the neighbourhood
(such as views from the street).
1.5 As part of the process of developing guidelines a process for consultation with
the residents will have to be determined. This portion of the consulting contract
is the responsibility of Denny Bryan and he is willing to work with the Municipality
and residents to determine an appropriate consultation process that addresses
the concerns of residents. Opportunities for workshops, newsletters and other
forms of communication will be examined. The guidelines are the "set of tools"
requested by the residents to be used by LACAC, the Museum and Municipal
Staff when advising residents on how best to maintain and enhance the
character of the neighbourhood.
1.6 There are some residents that feel the preparation of the guidelines will inevitably
lead to heritage conservation district designation. To ensure that residents can
feel comfortable in proceeding with Phase II, Council could commit that no
designation will be considered until after the completion of the guidelines.
Further, Council could provide for a public meeting at the end of Phase 2 to hear
concerns from residents on the Conservation Guidelines and the means to
implement them.
1.7 Neighbourhood residents and stakeholders have asked whether there are other
alternative means to achieving the goals of heritage protection and
neighbourhood enhancement. Alternatives can be examined during the second
phase by staff while the consulting team are preparing the guidelines.
Suggestions of more detailed zoning regulations, site plan control and demolition
control have been suggested by the residents. Council should be aware that all
of the suggested solutions are additional government intervention and could be
challenged by property owners to the OMB. One of the criticisms from the
residents is that they do not wish to have additional government regulations, thus
the suggestion of additional regulations is surprising. In addition, the ability of
these other forms of regulation to meet the goals and expectations of heritage
conservation is questionable as they are not specifically designed for the task;
unlike the provisions of the Ontario Heritage Act.
1.8 Bill 60 proposed amendment to the Ontario Heritage Act and has been
introduced in the Legislature, however there is no timetable for it becoming law,
nor can we anticipate how it may be amended during the review process. Staff
will monitor the Bill's progress and can provide information to the residents on its
potential impacts, both positive and negative.
REPORT NO.: PSD-058-04
PAGE 5
Attachments:
Attachment 1 - By-Law
Attachment 2 - Report COD-001-03
Attachment 3 - Letter of confirmation of price.
REPORT NO.: PSD-058-04
PAGE 4
1.9 The ability to obtain, and potential impacts on, existing home insurance policies
of heritage conservation district designation is a question that is difficult for staff
to address as policy rates and restrictions relate in part to the practices of each
insurance company and also to the claims history of individual property owners.
To address the concerns of residents and provide clear information we have
requested the Insurance Brokers Association to prepare an overview for their
column that appears in large circulation newspapers (e.g. National Post). Ken
Orr, president of the Insurance Brokers Assoc., recently e-mailed staff to indicate
that our suggestion for such an article has been approved by the national
committee and is being worked on.
2.0 CONCLUSION
2.1 The Bowmanville Heritage Conservation District Background Study is now
complete. The consultant team has concluded that, from a historical, socio-
economic and architectural perspective, ".. .it can be stated without hesitation that
the building stock in old Bowmanville, combined with the surrounding
landscaping and streets, represents one of the finest examples in the province of
a residential heritage conservation district."
2.2 While there is opposition to the designation of the old Bowmanville
neighbourhood as a heritage conservation district, there is support for developing
a tool kit to assist property owners. The questions and issues being raised by
residents can be addressed during the formulation of the Guidelines, the "tool
kit". In addition, further review with the residents of alternatives to designation
will also be explored. Once the public is informed and understand all of the
options, and consequences, a recommendation can be made on which is the
best approach to take.
2.3 Based on the results of the Background Study, the public comments,
delegations that have appeared before Council and GPA, staff and LACAC are
recommending that the process proceed to the second phase, development of
guidelines regarding architectural characteristics and how they can be
maintained and enhanced. It is also recommended that Council set aside any
decision on heritage conservation district designation until the guidelines are
complete and residents have had an opportunity to explore with staff other
potential alternatives to designation (anticipated to take at least 12 months).
2.4 It is respectfully recommended that the consulting team of Martindale Planning
Services; Unterman McPhail Associates and Barry Bryan Associates (1991)
Limited be engaged to carry out the Phase II - Guidelines as per their proposal
of November 11, 2002 which was part of the original request for proposals for
this project. (Report COD-001-03 is attached and confirmation of the price).
Funds were included in the 2003 and 2004 Planning Services Department
budget for this project and have been reviewed as part of the budgeting process.
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Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2002-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Martindale
Planning Services, Ajax, Ontario, to enter into an agreement
for consulting services for Phase I of the Bowmanville Heritage
Conservation District Study and Plan.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTm~ HEREBY ENACTS AS
FOLLOWS:
1. THAT the ~,\aYGr and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract betv;een, ~,~2rt!nd2!e pl2rning Ser,rices, Ajax, Ontario, ard said
Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2002.
By-law read a third time and finally passed this
day of
,2002.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
1205
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Cl~mglOn
Municipality of Cia ring ton
SCHEDULE "8"
BID SUMMARY
RFP2002-15
BO'.vmanville Heritage Conservation
District Study
BIDDER
TOTAL BID AMOUNT
PHASEI
$21,585.00
. Architects Rasch Eckler Associates Ltd.
To~cntQ, eN
Martindale Planning Services
Ajax, ON
$39,550.00
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TOTAL BID AMOUNT
PHASE II
$17,02500
$23,390.00
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THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2004-
being a By-law to authorize a contract between the Corporation of the
Municipality of Clarington and Martindale Planning Services, Ajax, Ontario,
to enter into an agreement for consulting services for Phase II-Guidelines of
the Bowmanville Heritage Conservation District Study and Plan
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipaiity of Clarington and seal with the Corporation Seal, a
contract between, Martindale Planning Services, Ajax, Ontario, and said
Corporation.
By-law read a first and second time this
day of
2004
By-law read a third time and finally passed this
day of
2004
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
ATTACHMENT 1
05/12/2004 07:21
9054272328
MARTINDALE PLANNING
PAGE Bl
II
MARTINDALE l'IANNlNG SERVICES. URIlAN PLANNING I< DEVELOPMENT CONSlJLTANTS
May II, 2004
BY FAX
Ms. Lou Ann Birkett
Purchasing Manager
Municipality ofClarington
40 Temperance St.
Bowmanville, Ont. Ll C 3A6
Dear Ms. Birkett:
Re: Bowmanville Heritage Conservation District Study
Further to a recent communication from Faye Langmaid, this will confinn that the value of the
Phase 2 contract for this study is $23,390 plus GST, in accordance with the Council resolution
passed on Jan. 13,2003,
Any changes to the original proposal with respect to scope of work would be considered as
additions to the contract.
Yours very tIUly,
MARTINDALE PLANNING SERVICES
Urban Planning and Development Consultants
Robert A. Martindale, M.C.I.P., R.P.P.
Principal
c.c, F, Langmaid I
~:J !;LlZABETH STREET. AJAX, ONT.\RIO LIT 2Xl
PHON!;: 1905) 427-757<1' f'AX: [90S) 4n.~:J2B' I;-MAIL: MARTPLAN""SYMPATICO.C,\
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ATTACHMENT 2
CI!)1i/Jgton
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GEt~ERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
January 6, 2003
Report #: COD-001-03
Fi!e#_
By-law #
Subject:
RFP2002-15, BOWMANVILLE HERITAGE CONSERVATION DISTRICT
STUDY
Recommendations:
It is respectfully recommended to the General Purpose and Administration Commirtee
the follQ\','ing:
1. THAT Report COD-001-03 be recei,ed;
2. THAT Martindale Planning Services, Ajax, Ontario with a total revised bid in the
amount of $34,440.00, (plus G.S.T.) being the most responsive bidder in
accordance with all terms and conditions of RFP2002-15 be avvarded the
contracl for consulting services of Phase I of the Bowmanville Heritlge
Consel"'lation District Study and Plan, as required by the Planning Department;
3. THAT pending Council approval to proceed with Phase 11, that the subject firm be
authorized to provide consultation services for Phase 11 in the amount of
$23,390.00, plus G.S.T.;
4. THAT funds in the amount of $15,000.00 be drawn from account # 7708-X-0247
LACAC consulting:
5. THAT the remaining funds in the amount of $21,848.00 ($34,440 total bid, plus
G.S.T., less $15,000.00 LACAC Consulting) be drawn from account # 7702-X-
:0247 Planning Consulting; and,
6. THAT the attached By-law, marked Schedule "A" authorizing the Mayor and
Clerk to execute the agreement be approved;
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REPORT NO.:
PAGE 2
Submitted by:
Mari
Direc
/ 6-
Reviewed by: ~.t-i-tlu
J, Franklin Wu,
if Chief Administrative Officer
Davi rome, MCIP, RPP
Director of Planning Services
MM\LAB\DCllp
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1202 I
. -REPORT NO.:
PAGE 3
BACKGROUND AND COMMENT
A Request for Proposal was issued with five (5) firms being invited to submit on providing
Consulting Services for the Bowmanville Heritage Conservation District Study.
Subsequently, two (2) proposals were submitted and tabulated as per Schedule "B" attached.
A response was received from a third firm indicating their existing work load was too large to
take on this project.
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Following the completion of the HeritaGe Conservation District Background Study (Phase One)
which shall include the presentation of the District Study at a public meeting, the District
Steering committee in evaluating the feedback and comments f,om the Public, shail make a
recommendation to LACAC whether or nct to proceed with the Heritage Ccnservaticn District
Plan (Phase Two). LACAC shall consider the recommendation cf the District Steering
committee and make a form,;! recommendation to Council, which is anticipated to be ,Ianuary
2004, the final decision regarding the undertaking; of the Heritage Conservation District Pian
(Phase Two) will be made by Council.
Proposals were evaluated based on the following:
. Previous Heritage Conservation District Background Study Plan, and OMS apprQval
experience
. Consultants ability and capacity to perform the work
. Time line suitability
. Approach to methodology of Project
. Key personnel
. Ability to communicate
. Overall impression
. Reference interviews
. Proposed fees and hourly rates
. Working knowledge in Clarington and Region of Durham
. Financial status
Based on the above evaluation, the two firms were interviewed by the selection committee.
1')r"\(
'"REPORT NO.:
PAGE 4
The selection committee consisted of the fcllowing staff:
. Isabel Little, Planner
. David Crome, MCIP, RPP, Director of Planning Services
. Lou Ann Birkett, C.P.P., A.M.C.T., Purchasing Manager
. Bill Humber, Old Bowmanville Neighbourhood Association
Of the hvo firms selected for an interview, the firm of Martindale Planning Services, Ajax best
meets the criteria established in the Request for Proposal document and consequently scored
the highest in the evaluation process.
Upon review of the Total bid price submitted by Martindale Planning Services it was revealed
that they had included some additional works that were not required. In accordance with the
Request for Proposal, their bid was amended to $34,440.00 to delete the unnecessary work.
Pending Council cpprcvalto proceed with Phase II it is further recommended that the subject
firm be authorized to provide consulting services for Phase 11 in tha amount of $23,390.00, plus
G.S.T.
After further review and analysis cf the submiss;cns, the firm Martinda!e Planning Services, Ajax
are recommended for this project. A!though the subject firm has no direct experience with the
Municipality of Clarington, they have provided satisfactory ser..ice to the Town of Whitby and
City of Oshawa. The sub consultants proposed have previously provided satisfactory service to
the Municipality of Clarington.
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It is recommended that the funds required be provided from the 2002 Budget as follows:
Account #7708-X-0247 LACAC Consulting $15,000.00
Account #7702-X-0247 Planning Consulting $19,440.00
Attachments:
Schedule A: By-Law
Schedule B: Bid Summary
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, O~~R~ L1e 3A6 T(905)623-3379 F (905)623-4169
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