HomeMy WebLinkAboutCOD-015-13 Clarington REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: May 6, 2013 Resolution#: By-law#:
Report#: COD-015-13 File#:
Subject: REQUEST FOR PROPOSAL RFP2013-4, ARCHITECTURAL SERVICES —
CLARINGTON FITNESS CENTRE RENOVATION
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-015-13 be received;
2. THAT Barry*Bryan &Associates, Ontario, with a total bid in the amount of
$201,942.72 (net of H.S.T. Rebate), being the highest ranked proposal meeting
all terms, conditions and specifications of RFP2013-4 be awarded the contract
for the provision of Architectural Services for the Renovation of Clarington
Fitness Centre, as required by the Municipality of Clarington, Community
Services Department;
3. THAT the funds required in the amount of $201,942.72 (which includes
Architectural design, specifications for tender, contract administration and
disbursements and net HST rebate) be drawn from the following Community
Services Department Capital Account:
Account:
110-42-421-84203-7401 .....................................................................$201,942.72
Submitted by. .� °-�, ' axe w Reviewed by: �
Marie Marano, H.B.Sc., Franklin Wu,
Director of Corpor to Services Chief Administrative Officer
Nancy T ylorBA, CPA CA
Director of Finance/Treasurer
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CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379
REPORT NO.: COD-015-13 PAGE 2
1. BACKGROUND
1.1 Request for Proposal specifications were provided by Community Services
Department. Request for Proposal RFP2013-4 Architectural Services —
Renovations at Clarington Fitness Centre was advertised electronically on the
municipal website and the Ontario Public Buyers website. Forty-one (41) firms
downloaded or picked up the specifications.
1.2 Subsequently, twelve (12) proposals were received and evaluated. Refer to
Attachment#1 for the list of proponents who responded to the RFP.
2. ANALYSIS
2.1 Twelve submissions were received. All proposals met the bid submission
requirements and were evaluated based on company background, references,
pricing/cost, staff qualifications and experience, quality of submission, project
deliverable and value added services.
2.2 The proposals were reviewed and ranked by staff members from Community
Services and Corporate Services. The criteria was ranked accordingly on a
scale from one (poor) to five (excellent) consistent with the RFP guidelines.
2.3 Four bidders with the highest ranked written proposals, AECOM Canada
Architects Ltd., Whitby; +VG Architects, Toronto; Barry*Bryan Associates (1991)
Ltd, Whitby; and Teeple Architects/Nick Swerdfeger Architects, Toronto were
short listed and made a presentation to the Evaluation Team on their
understanding and approach to the project. The presentations were evaluated
based on ability to communicate, overall impression of the presentation, attention
to concerns/questions, their understanding of the requirements and identification
of practical solutions.
2.4 The highest ranked consultant is the Barry*Bryan Associates (1991) Ltd, Whitby,
Ontario. They have completed numerous several similar renovation projects and
provided satisfactory work to the Municipality in the past.
2.5 Queries with respect to the department needs, specifications, etc. should be
referred to the Director of Community Services.
3. FINANCIAL
3.1 The total cost of the services is $201,942.72 (net of H.S.T. Rebate) including
disbursements. The total cost noted includes design, drawings, tender
specifications, contract administration and disbursements.
3.2 The required funds are to be drawn from the Community Services' CFC
Renovation Capital account #110-42-421-84203-7401 and are within the 2013
budget amount of$250,000.00
REPORT NO.: COD-015-13 PAGE 3
4. CONCURRENCE
4.1 This report has been reviewed by Joseph P. Caruana, Director of Community
Services who concurs with the recommendations.
5. CONCLUSION
5.1 That the highest ranked proponent, Barry*Bryan Associates (1991) Ltd, be
recommended as the successful proponent for the provision of Architectural
Services for the Renovation of Clarington Fitness Centre.
CONFORMITY WITH STRATEGIC PLAN —
The recommendations contained in this report conform to the general intent of the
following priorities of the Strategic Plan:
Promoting economic development
Maintaining financial stability
Connecting Clarington
Promoting green initiatives
X Investing in infrastructure
Showcasing our community
Not in conformity with Strategic Plan
Staff Contact: Jerry Barber, Manager of Purchasing Services
Attachments:
Attachment#1: Bid Tabulation
List of interested parties to be advised of Council's decision:
NONE
Leading the Way
Attachment 1
Municipality oI i
BID TABULATION
RFP2013-4
Architectural Services —
Clarington Fitness Centre Renovation
BIDDER Bid Amount
(Net of HST Rebate)
Barry*Bryan Associates (1991) Ltd
$201,942.72
Whitby, ON
AECOM Canada Architects Ltd.
W $127,200.00
Whitby, ON
+VG Architects $209,422.08
Toronto , ON
Teeple Architects/Nick Swerdfeger Architects $183,473.28
Toronto, ON
IBI Group Architects
T $314,438.40
Toronto, ON
J.R. Freethy Architect
Bowmanville, ON $ 216,647.04
Lennis Trotter Architect
Oshawa, ON $167,904.00
Raw Design
$ 218,784.00
Toronto, ON
Salter Pilon Architecture Inc.
Barrie, ON $277,041.60
Stile Architect $99,561.98
Woodbridge, ON
Susan Friedrich Architect Inc.
Toronto, ON $293 068.80
Thomas Brown Architects Inc.
Toronto, ON $ 161,289.6