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HomeMy WebLinkAbout2013-04-03 Minutes CLARINGTON ACCESSIBILITY ADVISORY COMMITTEE April 3, 2013, 6:00 P.M. MEETING ROOM 1A Present: Sylvia Jaspers-Fayer, Chair Shea-Lea Latchford, Vice Chair Sally Barrie Councillor Partner Absent: Jennifer Forde Tim Hick Andrea Horgan Also Present: Patti Barrie, Municipal Clerk Jennifer Cooke, Manager of Communication and Marketing attended until 6:30 p.m. 1. ADOPTION OF MINUTES Moved by Councillor Partner, seconded by Shea Lea Latchford THAT the minutes of the meeting of February 6, 2013 be approved. "CARRIED" 2. BUSINESS ARISING FROM MINUTES (a) Maplefest Jennifer Cooke, Manager of Communication and Marketing was in attendance to discuss the set up and layout of the booth which we will be utilizing at Maplefest. Jennifer advised that it is a double booth and individuals will be required to be available to man the area. She asked the Committee to think about what it is we want to communicate to the public. Set up will commence at 8:00 a.m. and the event runs from 9:00 a.m. to 5:00 p.m. Usually, depending on the crowds, the booth is started to be taken down around 4:00 p.m. Jennifer indicated that she may need assistance with setting up of the tents. She requested that we advise her of anything we may need for our display, including preparation of brochures, etc. The Committee members agreed to be present during the following times: Shea Lea Latchford — 8:00 a.m. to 12 noon, and at 4:00 p.m. Sally Barrie — 12 noon to 2:00 p.m., or 2:00 p.m. to 4:00 p.m. Councillor Partner — 10:00 a.m. to 12 noon (tentative) Clarington Accessibility - 2 - April 3, 2013 Advisory Committee (b) Wilmot Creek Newsletter The "mock-up" of the Wilmot Creek newsletter was reviewed and it was suggested that future publications include a request for anyone wanting to volunteer with the committee. In this way, a volunteer base could be developed for us to call upon when required. 3. NEW BUSINESS (a) Accessibility Advisory Committee Forums 2013 Information was provided on the Accessibility Advisory Committee Forums 2013, presented by The Accessibility Directorate of Ontario in partnership with The Ontario Municipal Social Services Association. The Toronto session is being held on May 22, 2013 at the Metro Toronto Convention Centre. More detailed information will be provided to the Committee members. If anyone is interested in attending, please advise Patti Barrie. (b) Bowmanville Mall A concern has been brought forward about the back (south) entrance/exit door of the Bowmanville Mall not being accessible, as well as the public washroom. It was agreed that a letter would be sent to the owners of the Mall to bring this matter to their attention. 4. REGIONAL UPDATE Sally Barrie advised that Tracey Tyner-Cavanaugh, Accessibility Coordinator, has been seconded to Social Services for a one-year contract, commencing April 8, 2013. Sylvia Jasper-Fayer advised that at the Regional Chairs meeting held last week it was mentioned that nominations for the Accessibility Awards will be open in the near future and requested the members to be thinking about businesses to be nominated. 5. OTHER BUSINESS (a) 222 King Street East The matter of the parking area at 222 King Street East was raised with the building owner who was going to address it with the manager of the building. Sally will follow up. Clarington Accessibility - 3 - April 3, 2013 Advisory Committee (b) Accessible Pedestrian Signals Correspondence has been received from Joanne Lake, Regional Municipality of Durham, advising that the Accessible Pedestrian Signals at Regional Road 57 at Highway 2 were energized on March 21, 2013. (c) Rogers TV Correspondence from Lisa McClean Stellick, Station Manager, Rogers TV Durham Region, addressed to Mike Finnegan, Chair, Durham Deaf Accessibility Committee was distributed. Lisa advised that the new Community Television Policy requires, as a condition of licence, licensees will be required to caption at a minimum 100% of original licensee- produced programming by the end of their next licence term. Rogers' licence in Durham Region will be up for renewal in 2014 and, depending on the length of the renewal, council meetings will be captioned by the end of the new licence term. Providing all conditions of the licence have been met, the CRTC typically renews BDU (broadcast distribution undertaking) licences for 7 years. (d) Integrated Accessibility Standards Regulations The Municipal Clerk advised that staff will be attending two training sessions in the near future, Train the Trainer and Creating Accessible Documents, in order to ensure compliance with the legislation. (e) No Frills, Newcastle A question was raised with respect to the west exit of the No Frills in Newcastle. The exit is for emergencies only, making it difficult for pedestrians to access the store from King Avenue. (f) Service Ontario Staff will follow up with the concern raised earlier with respect to the Service Ontario building located at the corner of King and George Streets in Bowmanville. 6. DATE OF NEXT MEETING The next meeting of the Committee is scheduled to be held on Wednesday, May 1, 2013 commencing at 6:00 p.m. in Committee Room 1A. Clarington Accessibility - 4 - April 3, 2013 Advisory Committee 7. ADJOURNMENT Moved by Shea Lea Latchford, seconded by Councillor Partner THAT the meeting adjourn at 6:58 p.m. "CARRIED" Chair Secretary