HomeMy WebLinkAbout04/22/2013 General Purpose and Administration Committee
Minutes
April 22, 2013
Minutes of a meeting of the General Purpose and Administration Committee held on
Monday, April 22, 2013 at 9:30 a.m. in the Council Chambers.
ROLL CALL
Present Were: Mayor A. Foster left the meeting at 2:50 p.m., returning at 3:37 p.m.
Councillor R. Hooper
Councillor M. Novak
Councillor J. Neal
Councillor W. Partner left the meeting at 10:45 a.m., returning at
12:01 p.m.
Councillor C. Traill
Councillor W. Woo
Also Present: Municipal Solicitor, A. Allison
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Director of Finance/Treasurer, N. Taylor
Director of Emergency & Fire Services, G. Weir
Municipal Clerk, P. Barrie
Committee Coordinator, J. Gallagher
Mayor Foster chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
Councillor Neal declared a pecuniary interest in the Community Grant Application for
"Home Base".
Councillor Hooper declared a pecuniary interest in the Community Grant Application for
the "Kinsmen Club".
ANNOUNCEMENTS
Councillor Partner announced the following upcoming events:
• Roast Beef Dinner at the Anglican Church in Newcastle on Sunday, April 28,
2013
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• Kendal United Church Variety Show and Silent Auction on Saturday, May 2,
2013
• Lions 25th Annual Half Chicken Barbeque at the Newcastle Community Hall on
May 5, 2013
Councillor Traill announced the following upcoming events:
• Bethesda House Annual Dinner and Auction on May 16, 2013. There will be a
number of great items including a Team Canada Women's Hockey Jersey
donated by General Motors and signed by all members of the Team
Councillor Woo announced the following upcoming events:
• Group Photo opportunity on Friday, April 26, 2013, at Liberty Bowl at 7:00 p.m. to
commemorate the closing of the bowling alley
• Public Information Sessions on the National Heritage Discussion Paper— Parks,
Open Space and Trails will be held from 6:30 p.m. to 8:30 p.m. on April 30, 2013
at the Newcastle & District Recreation Complex, May 1, 2013 at the Garnet B.
Rickard Recreation Complex, May 2, 2013 at the Solina Community Hall, May 7,
2013 at the Orono Arena and May 8, 2013 at Faith United Church
Councillor Hooper announced the following events:
• He represented the Bowmanville BIA at the Safe Communities Advisory
Committee meeting on April 18, 2013
• He attended the Inaugural Meeting of the Sustainability Advisory Committee
• Annual Maplefest will take place on May 4, 2013
• Attended the opening of a new exhibition by Sally Thurlow at the Visual Arts
Centre on Saturday, April 20, 2013 at 2:00 p.m.
• Clarington Board of Trade Annual Awards Ceremony on April 25, 2013, 5:30 p.m.
at the Clarington Beech Centre
Councillor Neal announced the following upcoming events:
• Friends of the Farewell Courtice Spring Cleanup, April 27, 2013, starting at
9:00 a.m.
• Rotary Youth Dinner on April 27, 2013 at the Courtice Community Complex
Councillor Novak announced the following:
• She expressed appreciation to the students, schools, community groups and the
Rotary Club for the success of the Rotary Spring Cleanup this past weekend
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• Durham Region Annual Spring Compost Event on Saturday, April 20, 2013,
Clarington Operations Depot, 178 Darlington/Clarke Line
• "Going Green" Initiative at White Cliffe Terrace Retirement Residence on April
22, 2013
Mayor Foster announced the following:
• He encouraged staff and members of the public to visit the Metrolinx website at
http://www.bigmove.ca/ to express their concerns regarding the plan
• United Auto Workers' Credit Union 75th Anniversary Dinner on April 23, 2013
• Clarington's Day of Mourning Ceremony on Friday, April 26, 2013 at 11:30 a.m.
• April 27, 2013 Dogs for Dogs Fundraising Event at the Leash-Free Dog Park
• Blood Donor Clinic at the Garnet B. Rickard Recreation Complex on April 23,
2013
• Grand re-opening of the Shoppers Drug Mart on April 20, 2013
• He extended congratulations to the Firehall Youth Centre for the creation of their
new logo which was achieved by combining two first-place winning entries
MINUTES
Resolution #GPA-244-13
Moved by Councillor Woo, seconded by Councillor Hooper
THAT the minutes of the regular meeting of the General Purpose and Administration
Committee held on April 8, 2013, be approved, with the following change to Resolution
#GPA-240-13, on page 16, to correct the name of the Committee so that the resolution
reads as follows:
THAT Clarington Council request the Durham Region Works Committee to
provide the minutes of Energy from Waste Advisory Committee (EFWAC)
(Ministry of the Environment) minutes to all members of Regional Council
and to members of Clarington Council within one week of the meeting.
CARRIED
Councillor Woo chaired this portion of the meeting.
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PUBLIC MEETING
(a) Subject: Application to Amend the Official Plan and the Zoning
By-law 84-63
Applicant: Iron Star Developments Inc. (Tribute)
Report: PSD-028-13
Paul Wirch, Planner, made a verbal and PowerPoint presentation to the Committee
regarding the application.
No one spoke in opposition to or in support of the application.
Bryce Jordan, Planning Consultant for the owner, a subsidiary company of Tribute
Communities, was present to support the recommendations of Report PSD-028-13 and
to answer questions.
Mayor Foster chaired this portion of the meeting.
DELEGATIONS
DELEGATION OF SHEILA HALL, EXECUTIVE DIRECTOR, CLARINGTON BOARD
OF TRADE, REGARDING AN ANNUAL UPDATE
Sheila Hall, Executive Director, Clarington Board of Trade (CBOT), was present
regarding an Economic Update. She highlighted the increased number of new leads
(15 new leads), 8 closed files, and 26 active follow up on previous leads. Ms. Hall noted
that several existing companies are looking at expansion. She informed the Committee
that on March 21, 2013, the CBOT team attended the Kincardine/Bruce Tour at the
Bruce Power Station, meeting with their Public Relations team, Economic Development,
Chamber of Commerce and BIA representatives. Ms. Hall highlighted recent
educational presentations including the Real Estate Breakfast and the Agricultural Fam
Tour. She informed the Committee of the upcoming Familiarization Tour on May 10,
2013. Ms. Hall noted that the CBOT membership has accepted nine new members
since February, 2013. She reminded the Committee that the 15th Annual CBOT
General Meeting and Awards Event will take place on Thursday, April 25, 2013.
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DELEGATION OF RICHARD WARD REGARDING A PROPERTY STANDARDS
COMPLAINT
Richard Ward was present regarding a property standards complaint. He informed the
Committee of the background regarding property standards complaints on his property.
Mr. Ward noted that, in 1996, when he requested a zoning change, his assessment
value increase. He stated that, as a result, he had to let the property get "run-down".
Mr. Ward informed the Committee that the Region collected the garbage for five years
and then stopped picking up garbage. He stated that he has criticized what he believes
is illegitimate municipal procedures. Mr. Ward stated that he has respect for the current
Council because they respected the rules for getting elected. He reminded the
Committee that he ran for Council in 2000 and was refused the right to run in a later
election. Mr. Ward challenged the election disqualification. He stated that he believes a
neighbour had bargained with the government to place a complaint regarding his
property in exchange for purchase of their property. Mr. Ward stated that, shortly after
he had started an offer to sell to TDL, he was given an order to improve his property's
standards. He explained that several municipal proceedings were made against him
that were not justifiable or legitimate. Mr. Ward explained that he was charged $18,000
to have the municipality take $50,000 of his property. He stated that he was not the
antagonist and never retaliated against the municipality. Mr. Ward informed the
Committee that the Criminal Code states that there is a section which indicates these
municipal actions against a person are considered a violation of a citizen's rights. He
stated that he believes the recent complaint against him is without merit. Mr. Ward
informed the Committee that he had made four complaints in relation to the last action
against himself. He asked the Committee to evaluate the merit of the current complaint
in the context of actions received from Municipal Property Assessment Company
(MPAC).
Councillor Partner left the meeting at 10:45 a.m.
DELEGATION OF SHIRLEY CRAGO REGARDING CLARINGTON ENERGY PARK
Shirley Crago was present regarding the Clarington Energy Park. She reminded the
Committee of her recent delegation regarding the renaming of a portion of Solina Road
to Crago Road. Ms. Crago provided the Committee with the history of the Crago family
in Clarington. She stated that she is concerned that the new Clarington Energy Park
will demand more property for a parking lot. Ms. Crago informed the Committee that
Energy Drive stops approximately 10 feet from her property line. She stated that she is
concerned that the extension of the road will be built on part of her property. Ms. Crago
stated that she is concerned with the expropriation of 13 acres for the service road re-
alignment for Highway 407. She noted that Mr. Wally McKnight had approached the
Municipality about renaming a portion of Energy Drive to McKnight Drive. Ms. Crago
stated that the Energy Park cannot be completed until the expropriation of the Crago
land is completed.
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She stated that Mr. McKnight never lived on the property and she believes that the
Crago name has a greater history. Ms. Crago strongly objects to the renaming to
McKnight Drive and she asked that the lower portion of Solina Road be named Crago
Road.
RECESS
Resolution #GPA-245-13
Moved by Councillor Neal, seconded by Councillor Traill
THAT the Committee recess until 12:00 noon.
CARRIED
The meeting reconvened at 12:01 p.m.
PRESENTATIONS
PRESENTATION OF RON ALBRIGHT REGARDING REPORT EGD-012-13 —
SAFETY IMPACTS ON CLARINGTON ROADS ASSOCIATED WITH 407 PHASE 1 —
TERMINATION AT HARMONY ROAD
Ron Albright was present regarding Report EGD-012-13 — Safety Impacts on Clarington
Roads Associated with 407 Phase 1 —Termination at Harmony Road. He made a
verbal presentation to accompany a PowerPoint presentation. Mr. Albright provided the
Committee with background regarding the Highway 407 East Extension project. He
explained the following issues regarding the project: phased approach; concern over
modeling of traffic impacts; public safety concerns related to the added traffic;
accelerated deterioration of large investment in local roads; additional maintenance
cost; and concern regarding timing of the phased approach. Mr. Albright explained that
the Municipality's position is to ask that the Province be accountable should there be
larger traffic impacts than estimated by the Ministry's traffic impact study.
Councillor Traill returned to the meeting at 12:06 p.m.
Councillor Woo chaired this portion of the meeting.
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PLANNING SERVICES DEPARTMENT
AN APPLICATION TO CONVERT A RESIDENTIAL PROPERTY TO A COMMERCIAL
PARKING LOT
APPLICANT: IRON STAR DEVELOPMENTS INC. (TRIBUTE)
Resolution #GPA-246-13
Moved by Councillor Novak, seconded by Councillor Neal
THAT Report PSD-028-13 be received;
THAT Amendment No. 94 to the Clarington Official Plan, submitted by Iron Star
Developments Inc. to convert a residential property to a commercial parking lot on the
subject lands as contained in Attachment 2 to Report PSD-028-13, be adopted and the
By-law adopting the Official Plan Amendment contained in Attachment 3 to Report
PSD-028-13 be passed;
THAT the Zoning By-law Amendment application submitted by Iron Star Developments
Inc. be approved as contained in Attachment 4 to Report PSD-028-13;
THAT the Holding Symbol be lifted at such time as the proponent has conveyed
permanent easements for the rear lane;
THAT staff be authorized to request a modification to OPA 89 to incorporate the subject
lands within the Courtice Main Street;
THAT the Region of Durham Planning Department and Municipal Property Assessment
Corporation be forwarded a copy of this report and Council's decision; and
THAT all interested parties listed in Report PSD-028-13 and any delegations be advised
of Council's decision.
CARRIED
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PROPOSED DRAFT PLAN OF CONDOMINIUM TO ALLOW FOR CONDOMINIUM
TENURE OF TWO APARTMENT BUILDINGS
APPLICANT: ASPEN HEIGHTS II LTD.
Resolution #GPA-247-13
Moved by Councillor Hooper, seconded by Councillor Partner
THAT Report PSD-029-13 be received;
THAT the request to deem the subject application exempt from Section 51 (Public
Meeting) of the Planning Act be considered appropriate in the circumstances as
authorized by Section 9(7) of the Condominium Act;
THAT the application for proposed Plan of Condominium C-C-2012-0002 submitted by
Aspen Heights Ltd. be approved subject to conditions as contained in Attachment 3 to
Report PSD-029-13;
THAT the Durham Regional Planning Department and Municipal Property Assessment
Corporation be forwarded a copy of Report PSD-029-13 and Council's decision; and
THAT all interested parties listed in Report PSD-029-13 and any delegations be advised
of Council's decision.
CARRIED
REVIEW OF AGGREGATE RESOURCES ACT
Resolution #GPA-248-13
Moved by Mayor Foster, seconded by Councillor Novak
THAT Report PSD-031-13 be received;
THAT the Government of Ontario be requested to resurrect the review of the Aggregate
Resources Act, to expand the mandate of the review to include the financial, social and
natural environment impacts of aggregate extraction as outlined in Attachment 1 to
Report PSD-031-13, and to provide for broad public input, especially from aggregate
host communities, by holding public hearings across the province; and
THAT all interested parties listed in Report PSD-031-13 and any delegations be
provided with a copy of this report and be advised of Council's decision.
CARRIED
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Councillor Novak chaired this portion of the meeting.
ENGINEERING SERVICES DEPARTMENT
SAFETY IMPACTS ON CLARINGTON ROADS ASSOCIATED WITH 407 PHASE 1 -
TERMINATION AT HARMONY ROAD
Resolution #GPA-249-13
Moved by Mayor Foster, seconded by Councillor Hooper
THAT Report EGD-012-13 be received;
THAT in the interest of public safety, the Municipality request the Province provide their
assurance that should there be larger traffic impacts than estimated by the Ministry's
traffic impact study that the Ministry take necessary corrective action to mitigate the
Municipality's public safety concerns and assume all liability for any related incidents;
and
THAT a copy of Report EGD-012-13 and Council's decision be forwarded to the
interested parties, the Minister of Transportation, the Honourable Glen Murray,
Premier Kathleen Wynne, Jerry Ouellette, M.P.P. Oshawa Riding; John O'Toole, MPP,
Durham Riding, the Regional Municipality of Durham and the City of Oshawa.
CARRIED
MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR MARCH, 2013
Resolution #GPA-250-13
Moved by Councillor Neal, seconded by Councillor Partner
THAT Report EGD-016-13 be received for information.
CARRIED
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Councillor Partner chaired this portion of the meeting.
OPERATIONS DEPARTMENT
MUNICIPAL WASHROOM FACILITIES
Resolution #GPA-251-13
Moved by Councillor Novak, seconded by Mayor Foster
THAT Report OPD-002-13 be received for information.
CARRIED LATER IN THE MEETING
Resolution #GPA-252-13
Moved by Councillor Neal, seconded by Councillor Traill
THAT the Rules of Procedure be suspended to allow Members of Committee to speak
to the matter of the foregoing Resolution #GPA-251-13 a second time.
CARRIED
The foregoing Resolution #GPA-251-13 was then put to a vote and carried.
Councillor Hooper chaired this portion of the meeting.
EMERGENCY AND FIRE SERVICES DEPARTMENT
OPTIONS FOR RESPONDING TO MEDICAL AND RESCUE CALLS
Resolution #GPA-253-13
Moved by Councillor Partner, seconded by Councillor Woo
THAT Report ESD-003-13 be received for information.
CARRIED
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FIRST QUARTER ACTIVITY REPORT — 2013
Resolution #GPA-254-13
Moved by Mayor Foster, seconded by Councillor Novak
THAT Report ESD-004-13 be received for information.
CARRIED
Councillor Neal chaired this portion of the meeting.
COMMUNITY SERVICES DEPARTMENT
2013 COMMUNITY GRANT REQUESTS
Resolution #GPA-255-13
Moved by Councillor Hooper, seconded by Councillor Partner
THAT Report CSD-004-13 be received;
THAT all submitted grant requests be considered; and
THAT all grant applicants listed in Report CSD-004-13 be advised of Council's decision.
CARRIED
(See following motions)
ARCHITECTURAL CONSERVATORY OF ONTARIO CLARINGTON BRANCH
Resolution #GPA-256-13
Moved by Mayor Foster, seconded by Councillor Hooper
THAT Grant Application #13-01, Architectural Conservatory of Ontario Clarington
Branch, be approved in the amount of $2,500.00.
CARRIED
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BOWMANVILLE ALLOTMENT GARDENS
BOWMANVILLE ECOLOGY GARDEN
Resolution #GPA-257-13
Moved by Councillor Hooper, seconded by Mayor Foster
THAT Grant Application #13-02, Bowmanville Allotment Gardens, be approved in the
amount of $500.00; and
THAT Grant Application #13-03, Bowmanville Ecology Garden, be approved in the
amount of $500.00.
CARRIED
BOWMANVILLE HORTICULTURAL SOCIETY
NEWCASTLE HORTICULTURAL SOCIETY
ORONO HORTICULTURAL SOCIETY
Resolution #GPA-258-13
Moved by Councillor Novak, seconded by Councillor Woo
THAT Grant Application #13-04, Bowmanville Horticultural Society, be approved in the
amount of $500.00;
THAT Grant Application #13-08, Newcastle Horticultural Society, be approved in the
amount of $500.00; and
THAT Grant Application #13-11, Orono Horticultural Society, be approved in the amount
of $500.00.
CARRIED
BOWMANVILLE KINSMEN CLUB
Councillor Hooper declared a pecuniary interest in the Bowmanville Kinsmen Club's
Community Grant Application as his father was a founding member. Councillor Hooper
left the room and refrained from discussion and voting on this matter.
Resolution #GPA-259-13
Moved by Councillor Partner, seconded by Councillor Woo
THAT Grant Application #13-05, Bowmanville Kinsmen Club, be denied.
CARRIED
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April 22, 2013
Councillor Hooper returned to the meeting.
NEWTONVILLE MUSIC NIGHT IN THE PARK
NEWCASTLE COMMUNITY VILLAGE CONCERTS
Resolution #GPA-260-13
Moved by Councillor Partner, seconded by Councillor Woo
THAT Grant Application #13-06, Newtonville Music Night in the Park, be approved in
the amount of $750.00; and
THAT Grant Application #13-37, Newcastle Community Village Concerts, be approved
in the amount of $750.00.
CARRIED AS AMENDED
LATER IN THE MEETING
(See following motion)
Resolution #GPA-261-13
Moved by Mayor Foster, seconded by Councillor Novak
THAT the foregoing Resolution #GPA-260-13 be amended by adding the following at
the end:
"THAT $2,250.00 be set aside for other "Music in the Park" event applications
that may come forward."
CARRIED
The foregoing Resolution #GPA-260-13 was then put to a vote and carried as amended.
NEWCASTLE BIA (CANADA DAY)
Resolution #GPA-262-13
Moved by Councillor Partner, seconded by Councillor Woo
THAT Grant Application #13-07, Newcastle BIA (Canada Day), be denied.
CARRIED
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NEWCASTLE (SANTA CLAUS PARADE)
Resolution #GPA-263-13
Moved by Councillor Woo, seconded by Councillor Partner
THAT Grant Application #13-09, Newcastle Santa Claus Parade, be denied.
CARRIED
NEWCASTLE VILLAGE & DISTRICT HISTORICAL SOCIETY
Resolution #GPA-264-13
Moved by Councillor Traill, seconded by Councillor Partner
THAT Grant Application #13-10, Newcastle Village & District Historical Society, be
approved in the amount of $1,500.00.
CARRIED
ORONO PARK 90TH ANNIVERSARY
Resolution #GPA-265-13
Moved by Councillor Partner, seconded by Councillor Woo
THAT Grant Application #13-12, Orono Park 90th Anniversary, be approved in the
amount of $5,000.00.
CARRIED
PRIDE DURHAM INC.
Resolution #GPA-266-13
Moved by Mayor Foster, seconded by Councillor Traill
THAT Grant Application #13-13, Pride Durham Inc., be approved in the amount of
$750.00.
CARRIED
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BROWNSDALE COMMUNITY CENTRE
Resolution #GPA-267-13
Moved by Councillor Hooper, seconded by Mayor Foster
THAT Grant Application #13-14, Brownsdale Community Centre, be approved in the
amount of $2,500.00.
CARRIED
HAMPTON COMMUNITY ASSOCIATION
NEWTONVILLE COMMUNITY CENTRE
ORONO TOWN HALL
SOLINA COMMUNITY CENTRE
TYRONE COMMUNITY CENTRE
Resolution #GPA-268-13
Moved by Councillor Novak, seconded by Mayor Foster
THAT Grant Application #13-15, Hampton Community Association, be approved in the
amount of $2,500.00;
THAT Grant Application #13-16, Newtonville Community Centre, be approved in the
amount of $2,500.00;
THAT Grant Application #13-17, Orono Town Hall, be approved in the amount of
$27500.00-7
THAT Grant Application #13-18, Solina Community Centre, be approved in the amount
of $2,500.00; and
THAT Grant Application #13-19, Tyrone Community Centre, be approved in the amount
of $2,500.00.
CARRIED
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BEECH STREET THEATRE COMPANY
Resolution #GPA-269-13
Moved by Councillor Woo, seconded by Councillor Traill
THAT Grant Application #13-20, Beech Street Theatre Company, be approved in the
amount of $2,000.00.
CARRIED
CANADIAN MOTORCYLE CRUISERS
Resolution #GPA-270-13
Moved by Councillor Partner, seconded by Councillor Hooper
THAT Grant Application #13-21, Canadian Motorcycle Cruisers, be denied.
CARRIED
CLARINGTON NEW HORIZONS BAND
Resolution #GPA-271-13
Moved by Councillor Traill, seconded by Mayor Foster
THAT Grant Application #13-22, Clarington New Horizons Band, be approved in the
amount of $1,000.00.
CARRIED
CLARINGTON SWIM CLUB
Resolution #GPA-272-13
Moved by Councillor Woo, seconded by Councillor Partner
THAT Grant Application #13-23, Clarington Swim Club, be denied.
CARRIED
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COURTICE PARKS BASEBALL AND SOFTBALL ASSOCIATION
Resolution #GPA-273-13
Moved by Mayor Foster, seconded by Councillor Partner
THAT Grant Application #13-24, Courtice Parks Baseball and Softball Association, be
approved in the amount of $1,500.00.
CARRIED
LAKESHORE NEW HORIZONS BAND
Resolution #GPA-274-13
Moved by Councillor Hooper, seconded by Mayor Foster
THAT Grant Application #13-25, Lakeshore New Horizons Band, be approved in the
amount of $750.00.
CARRIED
NEWCASTLE PUBLIC SCHOOL PLAYGROUND COMMITTEE
Resolution #GPA-275-13
Moved by Councillor Woo, seconded by Councillor Partner
THAT Grant Application #13-26, Newcastle Public School Playground Committee, be
approved in the amount of $2,000.00.
CARRIED
NEWCASTLE SKATING CLUB
Resolution #GPA-276-13
Moved by Councillor Novak, seconded by Councillor Partner
THAT Grant Application #13-27, Newcastle Skating Club, be approved in the amount of
$1,500.00.
CARRIED
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ORONO AMATEUR ATHLETIC ASSOCIATION
Resolution #GPA-277-13
Moved by Councillor Partner, seconded by Councillor Woo
THAT Grant Application #13-28, Orono Amateur Athletic Association, be denied.
CARRIED
ORONO FIGURE SKATING CLUB
Resolution #GPA-278-13
Moved by Councillor Partner, seconded by Councillor Woo
THAT Grant Application #13-29, Orono Figure Skating Club, be denied.
CARRIED
SOPER VALLEY MODEL RAILROAD ASSOCIATION
Resolution #GPA-279-13
Moved by Councillor Traill, seconded by Councillor Woo
THAT Grant Application #13-30, Soper Valley Model Railroad Association, be approved
in the amount of $750.00.
CARRIED
BIG BROTHERS AND SISTERS OF CLARINGTON
Resolution #GPA-280-13
Moved by Councillor Traill, seconded by Councillor Woo
THAT Grant Application #13-31, Big Brothers and Sisters of Clarington, be approved in
the amount of $2,000.00.
CARRIED
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CLARINGTON PROJECT —A PROJECT OF COMMUNITY LIVING
OSHAWA/CLARINGTON
Resolution #GPA-281-13
Moved by Councillor Woo, seconded by Councillor Hooper
THAT Grant Application #13-32, Clarington Project, be approved in the amount of
$2,000.00.
CARRIED
CROSSROADS CHRISTIAN ASSEMBLY
Resolution #GPA-282-13
Moved by Mayor Foster, seconded by Councillor Partner
THAT Grant Application #13-33, Crossroads Christian Assembly, be denied.
CARRIED
FEED THE NEED DURHAM
Resolution #GPA-283-13
Moved by Councillor Hooper, seconded by Mayor Foster
THAT Grant Application #13-34, Feed the Need Durham, be approved in the amount of
$2,000.00.
CARRIED
HOME BASE DURHAM
Councillor Neal declared a pecuniary interest in the Community Grant Application for
"Home Base" as he is on the Board of Directors. Councillor Neal left the room and
refrained from discussion and voting on this matter. Mayor Foster chaired this portion of
the meeting.
Resolution #GPA-284-13
Moved by Councillor Partner, seconded by Councillor Woo
THAT Grant Application #13-35, Home Base Durham, be approved in the amount of
$2,500.00.
CARRIED
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Councillor Neal returned to the meeting and chaired this portion of the meeting.
LEARNING DISABILITIES ASSOCIATION OF PETERBOROUGH
Resolution #GPA-285-13
Moved by Councillor Hooper, seconded by Councillor Novak
THAT Grant Application #13-36, Learning Disabilities Association of Peterborough, be
approved in the amount of $2,000.00.
CARRIED
ROSE OF DURHAM
Resolution #GPA-286-13
Moved by Councillor Novak, seconded by Councillor Partner
THAT Grant Application #13-38, Rose of Durham, be denied.
CARRIED
COURTICE HORTICULTURAL SOCIETY
Resolution #GPA-287-13
Moved by Councillor Novak, seconded by Mayor Foster
THAT $500 be set aside for the Courtice Horticultural Society, pending submission of a
completed grant application.
CARRIED
DUKE OF EDINBURGH PUBLIC SCHOOL PLAYGROUND EQUIPMENT
Resolution #GPA-288-13
Moved by Mayor Foster, seconded by Councillor Woo
THAT $2,000 be set aside for the Duke of Edinburgh Public School playground
equipment fundraiser, pending submission of a completed grant application.
CARRIED
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KENDAL COMMUNITY CENTRE
Resolution #GPA-289-13
Moved by Councillor Partner, seconded by Woo
THAT $2,500 be set aside for the Kendal Community Centre, pending submission of a
completed grant application.
CARRIED
BALANCE OF COMMUNITY GRANTS FUNDS
Resolution #GPA-290-13
Moved by Councillor Hooper, seconded by Councillor Partner
THAT the balance of the Community Grants funds of $3,898.30 be set aside for
consideration of future applications.
CARRIED
CLARINGTON FITNESS CENTRE – RENOVATION PROJECT
Resolution #GPA-291-13
Moved by Councillor Hooper, seconded by Mayor Foster
THAT Report CSD-005-13 be received; and
THAT the “Temporary Membership Structure”, Attachment 1 of Report CSD-005-13 be
endorsed.
CARRIED
CLERK’S DEPARTMENT
There were no reports to be considered under this section of the Agenda.
Mayor Foster chaired this portion of the meeting.
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General Purpose and Administration Committee
Minutes
April 22, 2013
RECESS
Resolution #GPA-292-13
Moved by Councillor Neal, seconded by Councillor Partner
THAT the Committee recess for 10 minutes.
CARRIED
Mayor Foster left the meeting at 2:50 p.m. The meeting reconvened at 3:00 p.m. with
Councillor Novak in the Chair.
CORPORATE SERVICES DEPARTMENT
CL2013-12, SUPPLY & DELIVERY OF TWO (2) 43,000 LBS G.V.W. SINGLE AXLE
CAB AND CHASSIS C/W SNOW PLOW, WING AND U BODY DUMP SPREADER
Resolution #GPA-293-13
Moved by Councillor Hooper, seconded by Councillor Neal
THAT Report COD-012-13 be received;
THAT Tallman Truck Centre Limited, Oshawa, Ontario, with a total bid price of
$366,516.34 (net of H.S.T. Rebate), being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL2013-12, be awarded the contract for
Supply & Delivery of Two (2) 437000 G.V.W. Single Axle Cab and Chassis C/W Snow
Plow, Wing and U Dump Body Spreader, as required by the Municipality of Clarington,
Operations Department; and
THAT the funds required in the amount of $366,516.34 (net of H.S.T. Rebate) be drawn
from the Operations Department 2013 Replacement of Fleet-Roads Account
110-36-388-83642-7401.
CARRIED
PURCHASE OF PRE-BUILT AERIAL TRUCK WITH 100' LADDER
Resolution #GPA-294-13
Moved by Councillor Traill, seconded by Councillor Partner
THAT Report COD-013-13 be received for information.
CARRIED
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General Purpose and Administration Committee
Minutes
April 22, 2013
FINANCE DEPARTMENT
ANNUAL LEASING REPORT - 2012
Resolution #GPA-295-13
Moved by Councillor Neal, seconded by Councillor Hooper
THAT Report FND-006-13 be received for information.
CARRIED
ANNUAL COMMODITY HEDGING REPORT - 2012
Resolution #GPA-296-13
Moved by Councillor Woo, seconded by Councillor Partner
THAT Report FND-007-13 be received for information.
CARRIED
SOLICITOR'S DEPARTMENT
There were no reports to be considered under this section of the Agenda.
CHIEF ADMINISTRATIVE OFFICER
There were no reports to be considered under this section of the Agenda.
UNFINISHED BUSINESS
REQUEST FOR PROCEDURE AND POLICY FOR APPOINTMENT AND REMOVAL
OF MEMBERS TO THE VERIDIAN BOARD AND VERIDIAN CONNECTIONS
[Tabled at April 8, 2013 General Purpose and Administration Committee Meeting]
Resolution #GPA-297-13
Moved by Councillor Neal, seconded by Councillor Traill
THAT Resolution #GPA-229-13 be lifted from the table.
CARRIED
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General Purpose and Administration Committee
Minutes
April 22, 2013
Resolution #GPA-298-13
Moved by Councillor Neal, seconded by Councillor Traill
THAT the Municipal Clerk be directed to prepare a policy and procedure for the
appointment and the removal of members to the Veridian Corporation Board, and the
nomination and removal of members to the Veridian Connections Inc. Board.
MOTION LOST
Resolution #GPA-299-13
Moved by Councillor Partner, seconded by Councillor Woo
THAT the Municipal Clerk be directed to prepare a procedure in accordance with
Resolution #GPA-229-13 for the open and transparent process for the nomination by
Council of a community member to the Veridian Corporation Board, and the Veridian
Connections Inc. Board, and any request by Council for the removal of a community
member from the Veridian Corporation Board, and the Veridian Connections Inc. Board.
CARRIED
DELEGATION OF SHEILA HALL, EXECUTIVE DIRECTOR, CLARINGTON BOARD
OF TRADE, REGARDING AN ECONOMIC UPDATE
Resolution #GPA-300-13
Moved by Councillor Neal, seconded by Councillor Hooper
THAT the delegation of Sheila Hall, Executive Director, Clarington Board of Trade,
regarding an Economic Update, be received with thanks.
CARRIED
DELEGATION OF RICHARD WARD REGARDING A PROPERTY STANDARDS
COMPLAINT
Resolution #GPA-301-13
Moved by Councillor Neal, seconded by Councillor Traill
THAT the delegation of Richard Ward regarding a property standards complaint be
referred to Staff.
CARRIED
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General Purpose and Administration Committee
Minutes
April 22, 2013
DELEGATION OF SHIRLEY CRAGO REGARDING CLARINGTON ENERGY PARK
Resolution #GPA-302-13
Moved by Councillor Woo, seconded by Councillor Neal
THAT the delegation of Shirley Crago regarding the Clarington Energy Park be received
with thanks.
CARRIED
OTHER BUSINESS
Councillor Partner asked questions of staff with respect to the demolition derby that the
Newcastle BIA is wanting to hold at the Newcastle & District Recreation Complex in
conjunction with their Canada Day activities.
Resolution #GPA-303-13
Moved by Councillor Neal, seconded by Councillor Partner
THAT the Rules of Procedure be suspended to allow Members of Committee to speak
to the foregoing matter a second time.
CARRIED
AMEND PROCEDURAL BY-LAW TO ALLOW ACCESS TO COMPUTER AND AUDIO
VISUAL EQUIPMENT BY COUNCIL MEMBERS
Mayor Foster returned to the meeting at 3:37 p.m.
Resolution #GPA-304-13
Moved by Councillor Neal, seconded by Councillor Traill
THAT the Procedural By-law be amended to add a new section 10.11.3 to read as
follows..
"A Member may have access to the computer and audio visual equipment when
asking questions of a delegation or as part of a debate."
MOTION LOST
COMMUNICATIONS
There were no items considered under this section of the Agenda.
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General Purpose and Administration Committee
Minutes
April 22, 2013
CONFIDENTIAL REPORTS
There were no items considered under this section of the Agenda.
ADJOURNMENT
Resolution #GPA-305-13
Moved by Councillor Partner, seconded by Councillor Hooper
THAT the meeting adjourn at 3:55 p.m.
CARRIED
MAYOR,,-/` - NICIP LICLERK
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