HomeMy WebLinkAbout04/22/2013GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
DATE: April 22, 2013
TIME: 9:30 A.M.
PLACE: COUNCIL CHAMBERS
1. MEETING CALLED TO ORDER
2. DISCLOSURES OF PECUNIARY INTEREST
3. ANNOUNCEMENTS
4. ADOPTION OF MINUTES OF PREVIOUS MEETING(S)'
(a) Minutes of a Regular Meeting of April 8, 2013 4 -1
5. PUBLIC MEETINGS
(a) Application to Amend the Official Plan and the Zoning By -law 84 -63 5 -1
Applicant: Iron Star Developments Inc.
Report: PSD- 028 -13
6. DELEGATIONS (Draft List at Time of Publication — To be Replaced with Final 6 -1
List)
(a) Sheila Hall, Executive Director, Clarington Board of Trade, Regarding an
Annual Update
(b) Richard Ward Regarding a Property Standards Complaint
(c) Shirley Crago Regarding Clarington Energy Park
7. PRESENTATIONS
(a) Ron Albright, Regarding Report EGD- 012 -13 — Safety Impacts on
Clarington Roads Associated with 407 Phase 1 — Termination at Harmony
Road
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379
G.P. & A. Agenda - 2 - April 22, 2013
8. PLANNING SERVICES DEPARTMENT
(a) PSD- 028 -13 An Application to Convert a Residential Property to a 8 -1
Commercial Parking Lot
Applicant: Iron Star Developments Inc. (Tribute)
(b) PSD- 029 -13 Proposed Draft Plan of Condominium to Allow for 8 -17
Condominium Tenure of Two Apartment Buildings
Applicant: Aspen Heights II Ltd.
(c) PSD - 031 -13 Review of Aggregate Resources Act 8 -27
9. ENGINEERING SERVICES DEPARTMENT
(a) EGD- 012 -13 Safety Impacts on Clarington Roads Associated with 407 9 -1
Phase 1 - Termination at Harmony Road
(b) EGD- 016 -13 Monthly Report on Building Permit Activity for March, 2013 9 -22
10. OPERATIONS DEPARTMENT
(a) OPD- 002 -13 Municipal Washroom Facilities 10 -1
11. EMERGENCY AND FIRE SERVICES DEPARTMENT
(a) ESD- 003 -13 Options for Responding to Medical and Rescue Calls 11 -1
(b) ESD- 004 -13 First Quarter Activity Report - 2013 11 -14
12. COMMUNITY SERVICES DEPARTMENT
(a) CSD- 004 -13 2013 Community Grant Requests 12 -1
(b) CSD- 005 -13 Clarington Fitness Centre — Renovation Project 12 -88
13. MUNICIPAL CLERK'S DEPARTMENT
No Reports
14. CORPORATE SERVICES DEPARTMENT
(a) COD - 012 -13 CL2013 -12, Supply & Delivery of Two (2) 43,000 Ibs 14 -1
G.V.W. Single Axle Cab and Chassis C/W Snow Plow,
Wing and U Body Dump Spreader
(b) COD- 013 -13 Purchase of Pre -Built Aerial Truck with 100' Ladder 14 -5
G.P. & A. Agenda - 3 - April 22, 2013
15, FINANCE DEPARTMENT
(a) FND- 006 -13 Annual Leasing Report - 2012 15 -1
(b) FND- 007 -13 Annual Commodity Hedging Report - 2012 15 -3
16, SOLICITOR'S DEPARTMENT
No Reports
17. CHIEF ADMINISTRATIVE OFFICE
No Reports
18. UNFINISHED BUSINESS
(a) Request for Procedure and Policy for Appointment and Removal of 18 -1
Members to the Veridian Board and Veridian Connections
[Tabled at April 8, 2013 General Purpose and Administration Committee
Meeting.]
19.. OTHER BUSINESS
20. COMMUNICATIONS,
None
21. CONFIDENTIAL REPORTS
No Reports
22. ADJOURNMENT
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General Purpose and Administration Committee
Minutes
April 8, 2013
Minutes of a meeting of the General Purpose and Administration Committee held on
Monday, April 8, 2013 at 9:30 a.m. in the Council Chambers.
ROLL CALL
Present Were: Mayor A. Foster
Councillor J. Neal
Councillor W. Partner
Councillor C. Trail[
Councillor W. Woo
Absent: Councillor R. Hooper
Councillor M. Novak
Also Present: Chief Administrative Officer, F. Wu
Municipal Solicitor, A. Allison
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Director of Finance/Treasurer, N. Taylor
Director of Emergency & Fire Services, G. Weir
Deputy Clerk, A. Greentree
Committee Coordinator, J. Gallagher
Mayor Foster chaired this portion of the meeting.
DISCLOSURES OF PECUNIARY INTEREST
There were no disclosures of pecuniary interest stated at this meeting.
ANNOUNCEMENTS
Councillor Neal announced the following upcoming events:
Second Rotary Super Spring Clean -up on Friday, April 19, 2013, at the Garnet B.
Rickard Recreation Complex in conjunction with the national "Pitch -In" Week.
Youth & Community Leaders Dinner and Auction on Saturday, April 27, 2013 at
the Courtice Community Centre organized by the Rotary Club and the Clarington
Older Adult Association.
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April 8, 2013
Councillor Partner announced the following upcoming events:
• Spaghetti Dinner on Sunday, April 14, 2013 at the Newtonville Community Hall
between 4:00 p.m. and 6:00 p.m.
• Fundraising Dinner in Support of Orono Park's 90th Anniversary on Wednesday,
April 17, 2013 at 6:00 p.m. at the Orono Rebekkah Hall.
• 3`d Annual "In the Face of an Angel" Golf for Ovarian Cancer Research on
Sunday, May 26, 2013 at the Cider House Golf Course.
Councillor Traill announced the following upcoming events:
Public Meeting regarding the Trudeau Drive Walkway on Wednesday, April 10,
2013 in the Council Chambers between 6 :00 p.m. and 8:00 p.m.
Caribbean Night on Saturday, April 13, 2013 at the Bowmanville Pentecostal
Church featuring Dee's Caribbean Catering, a new business in Bowmanville.
Councillor Woo attended the re- opening of the Touch of Dutch on Saturday, April 6,
2013 in Bowmanville. Councillor Woo announced the following upcoming events:
• Grand Opening of "Breath Spa" Thursday, April 11, 2013 at 1:00 p.m. at 5
George St., Bowmanville.
• Girls Night Out on Thursday, April 11, 2013 in Downtown Bowmanville.
• Durham Epilepsy Annual Walk of Courage on'Sunday, April 14, 2013 starting at
9:00 a.m. at the South Oshawa Community Centre (1455 Cedar Street,
Oshawa).
• Farewell Party for Rev. David & Ruth Mundy, of St. Paul's United Church, on
Saturday April 13, 2013 between 1:00 p.m: and 4:00 p.m. at Trinity United
Church Fellowship Hall.
Mayor Foster announced that the Municipality of Clarington is one of the top three
municipalities, within the Veridian system, to have the greatest participation in the Earth
Hour event in March (for the third year in a row). Mayor Foster attended the following
events:
• Grand Re- opening of Jackie's, Critters on Saturday, April 6, 2013 in Bowmanville.
• 60th Anniversary Carnival of the Bowmanville Figure Skating Club on Saturday,
April 6, 2013.
• 65th Anniversary Skating Carnival of the Orono Figure Skating Club Saturday,
April 6, 2013.
• Nuclear Mayors Caucus meeting on Friday, April 5, 2013 in Oakville. He.
explained that this is a new group, consisting of mayors of municipalities who are
host and supply communities for the nuclear industry. Mayor Foster is a
co- chair.
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April 8, 2013
Hotel California concert hosted by the Newcastle Village Community Hall Board.
Mayor Foster announced Family Safety Day on Saturday, September 28, 2013 at the
Garnet B. Rickard Recreation Complex. This will include a team of Council members
pulling a fire truck.
MINUTES
Resolution #GPA- 213 -13
Moved by Councillor Woo, seconded by Councillor Partner
THAT the minutes of the regular meeting of the General Purpose and Administration
Committee held on March 18, 2013, be approved.
CARRIED
PUBLIC MEETING
There were no public meetings held.
DELEGATIONS
DELEGATION OF SHIRLEY CRAGO REGARDING THE RENAMING OF A PORTION
OF SOLINA ROAD
Shirley Crago was present regarding the renaming of a portion of Solina Road. She
informed the Committee that she had received a message about the renaming of the
southern portion of Solina Road. Ms. Crago explained that this portion of the road
(south of Highway 401) does not go straight to the lake, but rather ends in a dead -end.
She provided the Committee with the history of the road and the Crago family beginning
in 1840. Ms. Crago thanked the Committee, on behalf of the Crago family, for the
consideration of renaming the southern portion of Solina Road to "Crago Road ".
DELEGATION OF SHIRLEY CRAGO REGARDING THE CLARINGTON
WATERFRONT
Shirley Crago was present regarding the Clarington waterfront. She informed the
Committee that there was a time when no one wanted to go to the Toronto waterfront
because it needed to be cleaned up. Ms. Crago continued to explain that money was
spent by the City of Toronto to clean up the waterfront to its current condition. She
provided the Committee with history regarding the Clarington waterfront including the
dust coming from St. Marys Cement and its impact on the waterfront. Ms. Crago
explained that Ontario Power Generation had also disturbed the waterfront thus
displacing wildlife. She stated that she has concerns about the size and location of the
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April 8, 2013
Energy from Waste incinerator. Ms. Crago noted that the current recycling program is
at 53% diversion rate and is doing well but she is concerned that, as a result, there will
not be enough garbage to. "feed the incinerator" and garbage will be trucked from other
municipalities to the incinerator. Ms. Crago provided the Committee with background
on Ajax's sewage plant expansion.. She stated that she was concerned about York
Region's involvement in this project as well as the incinerator project. Ms. Crago was
also concerned about the disposal of spent atomic bundles from the Darlington Nuclear
Power Plant. She stated that she is concerned with the installation of the sewage and
water pipes near her home and the impact on road maintenance. Ms. Crago asked the
Committee to reclaim the waterfront for human use.
DELEGATION OF SHIRLEY CRAGO REGARDING THE RENAMING OF A PORTION
OF SOLINA ROAD - Continued
Resolution #GPA- 214 -13.
Moved by Councillor Neal, seconded by Councillor Partner
THAT Staff be directed to investigate the renaming of the southern portion of Solina
Road to Crago Road.
CARRIED
DELEGATION OF SHIRLEY CRAGO REGARDING THE*CLARINGTON
WATERFRONT - Continued
Resolution #GPA -215 -13
Moved by Councillor Neal, seconded by Councillor Woo
THAT the delegation of Shirley Crago regarding the Clarington waterfront be received
with thanks.
CARRIED
DELEGATION OF FORD WONG, EFS INVESTMENTS INC., REGARDING REPORT
PSD- 024 -13, AN APPLICATION TO BROADEN THE RANGE OF COMMERCIAL
USES AT 1540 HIGHWAY 2 IN COURTICE (APPLICANT: EFS INVESTMENT INC.)
Ford Wong, EFS Investments Inc., was present regarding Report PSD - 024 -13, an
application to broaden the range of commercial uses at 1540 Highway 2 in Courtice
(Applicant: EFS Investments Inc.). Mr. Wong explained the background of the
application. He stated that he is in agreement with the recommendations in Report
PSD- 024 -13 and was available for questions.
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April 8, 2013
DELEGATION OF NICK MENSIK, GHD, REGARDING REPORT PSD- 022 -13,
PROPOSED OFFICIAL PLAN, REZONING AND AMENDMENT TO DRAFT
APPROVED PLAN OF SUBDIVISION TO PERMIT A 261 UNIT RESIDENTIAL PLAN
OF SUBDIVISION (APPLICANT: PRESTONVALE HEIGHTS LIMITED)
Nick Mensik, GHD, was present regarding Report PSD -022 -13, proposed Official Plan,
Rezoning and Amendment to Draft Approved Plan of Subdivision to permit a 261 unit
residential plan of subdivision (Applicant: Prestonvale Heights Limited). Mr. Mensink
stated that he is in agreement with the recommendations in Report PSD- 022 -13 and
was available for questions.
PRESENTATIONS
PRESENTATION OF GLENN CASE AND DAVID SMITH, REGARDING THE
ANNUAL UPDATE OF THE PORT HOPE AREA INITIATIVE
Glenn Case, Director of Safety and Design Authority and David Smith, Director of the
Port Granby Project, Port Hope Area Initiative Management Office, were present
regarding an annual update. Mr. Case made a verbal presentation to accompany a
PowerPoint presentation. He explained the purpose of the Port Hope Area Initiative, the
2012 milestones, community engagement, regulatory requirements, and environmental
stewardship. Mr. Smith provided the Committee with an update on the status of the
Port Granby Project. Mr. Case introduced Craig Hebert, the new General Manager. Mr.
Case presented the plans for 2013 to the Committee.
RECESS
Resolution #GPA- 216 -13
Moved by Councillor Neal, seconded by Councillor Partner
THAT the Committee recess for 15 minutes.
CARRIED
The meeting reconvened at 11:03 a.m.
Councillor Woo chaired this portion of the meeting.
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April S, 2013
PRESENTATION OF GLENN CASE AND DAVID SMITH, REGARDING THE
ANNUAL UPDATE OF THE PORT HOPE AREA INITIATIVE - Continued
Resolution #GPA - 2.17 -13
Moved by Mayor Foster, seconded by Councillor Partner
THAT the presentation of Glenn Case and David Smith, regarding the annual update of
the Port Hope Area Initiative be received with thanks.
CARRIED
PLANNING SERVICES DEPARTMENT
PROPOSED OFFICIAL PLAN, REZONING, AND AMENDMENT TO DRAFT
APPROVED PLAN OF SUBDIVISION AND TO PERMIT A 261 UNIT RESIDENTIAL
PLAN OF SUBDIVISON
APPLICANT: PRESTONVALE HEIGHTS LIMITED
Resolution #GPA - 218 -13
Moved by Mayor Foster, seconded by Councillor Traill
THAT Report PSD- 022 -13 be received;
THAT Amendment No. 93 to the Clarington Official Plan submitted by Prestonvale
Heights Limited to add a " High Density Residential" symbol to the subject lands, as
contained in Attachment 9 to Report PSD- 022 -13, be adopted and the By -law adopting
the Official Plan Amendment contained in Attachment 10 to Report PSD- 022 -13, be
passed;
THAT the application for Amendment to Draft Approved Plan of Subdivision
S -C- 2007 -0007 submitted by Prestonvale Heights Limited for a total of 261 units be
supported subject to conditions as contained in Attachment 12 to Report PSD- 022 -13
and ultimately approved by the Director of Planning Services;
THAT the Zoning By -law Amendment application submitted by Prestonvale Heights
Limited be approved as contained in Attachment 11 to Report PSD- 022 -13;
THAT the Durham Regional Planning Department and Municipal Property Assessment
Corporation be forwarded a copy of Report PSD- 022 -13 and Council's decision; and
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THAT all interested parties registered and any delegations be advised of Council's
decision.
MOTION LOST
LATER IN THE MEETING
Resolution #GPA- 219 -13
Moved by Councillor Neal, seconded by Councillor Traill
THAT the Rules of Procedure be suspended to allow Members of Committee to speak
to the matter of the foregoing Resolution #GPA- 218 -13 a second time.
CARRIED
The foregoing Resolution #GPA- 218 -13 was then put to a vote and lost.
Resolution #GPA- 220 -13
Moved by Councillor Neal, seconded by Councillor Partner
THAT Report PSD- 022 -13 be received;
THAT Amendment No. 93 to the Clarington Official Plan submitted by Prestonvale
Heights Limited to add a "High Density Residential" symbol to the subject lands, as
contained in Attachment 9 to Report PSD- 022 -13, be denied;
THAT the application for Amendment to Draft Approved Plan of Subdivision
S -C- 2007 -0007 submitted by Prestonvale Heights Limited for a total of 261 units be
denied;
THAT the Zoning By -law Amendment application' submitted by Prestonvale Heights
Limited be denied; and
THAT all interested parties registered and any delegations be advised of Council's
decision.
CARRIED
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April 8, 2013
DESIGNATED HERITAGE PROPERTY ALTERATION
THE OCTAGON HOUSE
48 DIVISION STREET, BOWMANVILLE
APPLICANT: JANICE SETO
Resolution #GPA- 221 -13
Moved by Mayor Foster, seconded by Councillor Neal
THAT Report PSD- 023 -13 be received;
THAT permission be granted for the application for alteration of the windows on the
property identified as 48 Division Street, Bowmanville; subject to the comments of the
Clarington Heritage Committee, in accordance with Section 33 (4) of the Ontario
Heritage Act, R. S.O. 1990, c.'0.18; and
THAT the Ontario Heritage Trust, the Clarington Heritage Committee, the property
owner and the interested parties listed in Report PSD- 023 -13 be advised of Council's
decision.
CARRIED
AN APPLICATION TO BROADEN THE RANGE OF COMMERCIAL USES AT 1540
HIGHWAY 2 IN COURTICE
APPLICANT: EFS INVESTMENTS INC.
Resolution #GPA- 222 -13
Moved by Councillor Neal, seconded by Mayor Foster
THAT Report PSD- 024 -13 be received;
THAT Amendment No. 90 to the Clarington Official Plan to permit additional commercial
uses at 1540 Highway 2 in Courtice, as contained in Attachment 2 to Report
PSD - 024 -13, be adopted and the By -law adopting the Official Plan Amendment
contained in Attachment 3 to Report PSD- 024 -13 be passed;
THAT the Zoning By -law Amendment application submitted by EFS Investments Inc. be
approved as contained in Attachment 4 to Report PSD- 024 -13;
THAT the Region of Durham Planning Department and Municipal Property Assessment
Corporation be forwarded a copy of Report PSD- 024 -13 and Council's decision; and
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April 8, 2013
THAT all interested parties listed in Report PSD- 024 -13 and any delegations be advised
of Council's decision.
YEAR END REPORT ON PLANNING ACTIVITIES FOR 2012
Resolution #GPA- 223 -13
Moved by Mayor Foster, seconded by Councillor Neal
THAT Report PSD- 025 -13 be received for information.
CARRIED
WATERSHED MANAGEMENT PLANS FOR OSHAWA CREEK,
BLACK/HARMONY /FAREWELL CREEKS, BOWMANVILLE /SOPER CREEKS
Resolution #GPA - 224 -13
Moved by Councillor Neal, seconded by Councillor Partner
THAT Report PSD- 026 -13 be received;
THAT the Watershed Management Plans for Oshawa Creek, Black/Harmony /Farewell
Creeks and Bowm anvil le/Soper Creeks be received;
THAT the Staff of Central Lake Ontario Conservation Authority and Ganaraska Region
Conservation Authority be thanked for their assistance in providing the necessary
background information and contributing towards the development of the methodology
of the Natural Heritage Discussion Paper based on the Watershed Management Plans;
and
THAT all interested parties listed in Report PSD- 026 -13 and any delegations be advised
of Council's decision.
CARRIED
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April 8, 2013
OFFICIAL PLAN REVIEW
RELEASE OF THE NATURAL HERITAGE DISCUSSION PAPER AND THE PARKS,
OPEN SPACE AND TRAILS DISCUSSION PAPER
Resolution #GPA- 225 -13
Moved by Mayor Foster, seconded by Councillor Partner
THAT Report PSD- 027 -13 be received for information.
CARRIED
Mayor Foster chaired this portion of the meeting.
ENGINEERING SERVICES DEPARTMENT
BIRCHDALE SUBDIVISION PHASE 2A, COURTICE, PLANS 40M -2317 (PART OF),
40R- 24115, AND 40R- 24135, `CERTIFICATE OF ACCEPTANCE' AND
`ASSUMPTION BYLAW' FINAL WORKS INCLUDING ROADS AND OTHER
RELATED WORKS
Resolution #GPA- 226 -13
Moved by Councillor Neal, seconded by Councillor Partner
THAT Report EGD- 014 -13 be received;
THAT the Director of Engineering Services be authorized to issue a `Certificate of
Acceptance' for the Final Works, which includes final stage roads and other related
Works, constructed within Plans 40M -2317, 40R -24115 and 40R- 24135; and
THAT Council approve the by -law attached to Report EGD- 014 -13, assuming certain
streets within Plans 40M -2317, 40M -2213, 40R -24115 and 40R -24135 as public
highways.
CARRIED
OPERATIONS DEPARTMENT
There were no reports to be considered under this section of the Agenda.
EMERGENCY AND FIRE SERVICES DEPARTMENT
There were no reports to be considered under this section of the Agenda.
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COMMUNITY SERVICES DEPARTMENT
There were no reports to be considered under this section of the Agenda.
Councillor Traill chaired this portion of the meeting.
CLERK'S DEPARTMENT
ANIMAL SHELTER MANAGING OPTIONS
Resolution #GPA- 227 -13
Moved by Councillor Partner, seconded by Councillor Woo
THAT Report CLD- 014 -13 be received for information.
CARRIED
APPOINTMENT OF PARKING ENFORCEMENT OFFICER
Resolution #GPA- 228 -13
Moved by Councillor Neal, seconded by Councillor Partner
THAT Report CLD - 015 -13 be received; and
THAT the by -law appointing Mr. Kelly English as a Parking Enforcement Officer,
attached to Report CLD- 015 -13, be passed.
CARRIED
REQUEST FOR PROCEDURE AND POLICY FOR APPOINTMENT AND REMOVAL
OF MEMBERS TO THE VERIDIAN BOARD AND VERIDIAN CONNECTIONS
Resolution #GPA- 229 -13
Moved by Mayor Foster, seconded by Councillor Neal
THAT the Municipal Clerk be directed to prepare a policy and procedure for the
appointment and the removal of members to the Veridian Corporation Board, and the
nomination and removal of members to the Veridian Connections Inc. Board.
MOTION TABLED LATER IN THE MEETING
(See following motion)
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Resolution #GPA- 230 -13
Moved by Councillor Neal, seconded by Councillor Partner
THAT the foregoing resolution #GPA- 229 -13 be tabled until the General Purpose and
Administration Committee meeting of April 22, 2013.
CARRIED
Mayor Foster chaired this portion of the meeting.
CORPORATE SERVICES DEPARTMENT
SUMMARY OF SICK TIME BENEFIT FOR FULL TIME MUNICIPAL EMPLOYEES
Resolution #GPA- 231 -13
Moved by Councillor Partner, seconded by Councillor Woo
THAT Report COD -009 -13 be received for information.
CARRIED
RFP2013 -2 GRASS CUTTING & TRIMMING SERVICES
Resolution #GPA- 232 -13
Moved by Councillor Woo, seconded by Councillor Partner
THAT Report COD - 010 -13 be received;
THAT B &D Tractor Services, Bowmanville, Ontario; with a total estimated bid price of
$443,184.53 (net of H.S.T. Rebate), being the highest ranked proposal meeting all
terms, conditions and specifications be awarded the contract for RFP2013 -2 Grass
Cutting & Trimming Services for Bowmanville, as required by the Operations
Department;
THAT subject to satisfactory pricing and service the Purchasing Manager be given
authority to extend the contract for one additional year term; and
THAT the funds expended be drawn from the Operations Department Annual Operating
Budget Account 100 -36- 325 - 10115 -7163 Parks Maintenance Contract.
CARRIED
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April 8, 2013
TENDER CL2013 -03, DUKE STREET AND NELSON STREET RECONSTRUCTION
Resolution #GPA- 233 -13
Moved by Councillor Partner, seconded by Councillor Woo
THAT Report COD - 011 -13 be received;
THAT Eagleson Construction, Millbrook, Ontario, with a total bid in the amount of
$1,411,693.97 (net of H.S.T. Rebate), being the lowest responsible bidder meeting all
terms, conditions and specifications of Tender CL2013 -03 be awarded the contract for
Duke Street and Nelson Street Reconstruction, as required by the Municipality of
Clarington, Engineering Department;
THAT the funds required in the amount of $793,000.00 (which includes $1,411,693.97
for construction, tendering, design, contract administration, material testing,
contingencies and net HST less Region of Durham costs) be drawn from the following
Engineering Department Capital Accounts:
Accounts:
110 -32- 330 - 83359 -7401 $524,000.00
110 -32- 330 - 83340 -7401 $269,000.00
Total funds required $793,000.00
THAT the tender award be subject to the approval of the Regional Municipality of
Durham; and
THAT the Mayor and Clerk be authorized to execute the necessary agreement.
CARRIED
AUDIT OF THE CLARINGTON FIRE DEPARTMENT
Resolution #GPA - 234 -13
Moved by Councillor Traill, seconded by Councillor Partner
THAT, using our contracted external auditor, an audit of the Clarington Fire Department
be undertaken.
MOTION WITHDRAWN
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COMPLETION OF THE FIRE MASTER PLAN
Resolution #GPA- 235 -13
Moved by Councillor Traill, seconded by Councillor Partner
THAT Staff and the consultants be directed to complete the Fire Master Plan within two
months.
CARRIED
REQUEST FOR REPORT — INCLUDING A VALUE FOR MONEY AUDIT WITH THE
FIRE MASTER PLAN
Resolution #GPA - 236 -13
Moved by Councillor Traill, seconded by Councillor Partner
THAT Staff report back on the feasibility and associated costs of including a "value for
money" audit with the Fire Master Plan.
MOTION WITHDRAWN
FINANCE DEPARTMENT
BUILDING PERMIT FEES ANNUAL REPORT FOR 2012
Resolution #GPA- 237 -13
Moved by Councillor Partner, seconded by Councillor Woo
THAT Report FND- 005 -13 be received for information.
CARRIED
SOLICITOR'S DEPARTMENT
There were no reports to be considered under this section of the Agenda.
CHIEF ADMINISTRATIVE OFFICER
There were no reports to be considered under this section of the Agenda.
UNFINISHED BUSINESS
There were no items considered under this section of the Agenda.
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OTHER BUSINESS
VERIDIAN APPOINTMENTS
Resolution #GPA- 239 -13
Moved by Councillor Partner, seconded by Councillor Woo
WHEREAS the Municipality of Clarington is a shareholder of Veridian Corporation Inc.;
AND WHEREAS Veridian Connections Inc. is a wholly owned subsidiary of Veridian
Corporation Inc.;
AND WHEREAS the Mayor of the Municipality of Clarington, one elected representative
from Clarington Council, and two non - elected representatives have represented
Clarington on the Boards of Veridian Corporation and Veridian Connections Inc.;
AND WHEREAS the Veridian Connections Inc. Board of Directors is appointed by the
Veridian Corporation Inc. Board;
AND WHEREAS Veridian Corporation Inc. and Veridian Connections Inc. need
independent directors with experience in regulatory affairs, human resources /executive
compensation, legal, board governance, senior management, and electrical utility
distribution;
NOW THEREFORE BE IT RESOLVED:
THAT, for any future nominations for the Municipality of Clarington to the Veridian
Connections Inc. Board of Directors, one of the nominees from the Municipality of
Clarington shall be an non - elected resident of Clarington, which nominee shall be voted
on by the Council of the Municipality of Clarington in an open and transparent process
consistent with Clarington's process for the appointment of community members to
boards, and which nominee shall not be the same person who is the non- elected
director for Clarington on the Veridian Corporation Inc. Board of Directors; and
THAT, for any future nominations for the council representative of the Municipality of
Clarington to the Veridian Connections Inc. Board of Directors, in the event that the
Mayor of the Municipality of Clarington does not sit on the Board of Directors of Veridian
Connections Inc., the nominee for the Council representative position shall be the same
member of the Council of the Municipality of Clarington that was appointed to the Board
of Directors of Veridian Corporation Inc.
CARRIED
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DISTRIBUTION OF MINUTES OF THE ENERGY FROM WASTE ADVISORY
COMMITTEE
Resolution #GPA- 240 -13
Moved by Councillor Traill, seconded by Councillor Partner
THAT Clarington Council request the Durham Region Works Committee to provide the
minutes of Energy from Waste — Waste Management Advisory Committee (EFW-
WMAC) minutes to all members of Regional Council and to members of Clarington
Council within one week of the meeting.
CARRIED
REQUEST FOR REPORT — RENAMING ENERGY DRIVE TO MCKNIGHT ENERGY
DRIVE
Resolution #GPA - 241 -13
Moved by Councillor Neal, seconded by Councillor Woo
THAT Staff report back on renaming Energy Drive to McKnight Energy Drive.
CARRIED
REQUEST FOR REPORT — INCREASING MAXIMUM ALLOWABLE USERS FOR
ACCESS TO AGENDAS, MINUTES AND REPORTS
Resolution #GPA- 242 -13
Moved by Councillor Traill, seconded by Councillor Neal
THAT Staff report back on updating the municipal server to allow more than the current
maximum of 10 users to access the agendas, minutes and reports on the municipal
website.
CARRIED
COMMUNICATIONS
There were no items considered under this section of the Agenda.
CONFIDENTIAL REPORTS
There were no items considered under this section of the Agenda.
-16-
4 -16
General Purpose and Administration Committee
Minutes
April 8, 2013
ADJOURNMENT
Resolution #GPA- 243 -13
Moved by Councillor Partner, seconded by Councillor Woo
THAT the meeting adjourn at 12:49 P.M.
CARRIED
MAYOR
17-
DEPUTY CLERK
4 -17
PUBLIC MEETING
REPORT #I PSD- 028 -13
NOTICE OF COMPLETE. APPLICATION IRON STAR
AND PUBLIC MEETING DEVELOPMENT INC.
LeadilegtheWay ,
The Municipality of Clarington has received Complete Applications for a proposed Official Plan
Amendment and Zoning By -law Amendment.
APPLICANT: IRON STAR DEVELOPMENTS INC.
PROPERTY. 5 TOWNLINE ROAD
PROPOSAL: TO CONVERT A RESIDENTIAL PROPERTY TO COMMERCIAL USE AND
MERGE IT WITH AN EXISTING COMMERCIAL PLAZA
FILE NOS.:- COPA 2012 -0009 & ZBA 2012 -0025
X-REF: DEV 92 -046, DEV 95 -011 and SPA 2003 -012
A Public Meeting to receive input on the applications will be held on:
DATE: Monday, April *22 "d, 2013
TIME: 9:30 a.m. ,
PLACE: Council Chambers, 2 "d Floor, Municipal Administrative Centre
40 Temperance St, Bowmanville ON
Additional information is available between 8 :30 a.m. and 4:30 p.m. at the Planning Services
Department, 3`d Floor, 40 Temperance Street, Bowmanvilfe, ON L1C 3A6, or by calling Paul Wirch at
(905) 623 -3379 eA 2418 or by e -mail at pwirchPclarington.net.
Should you wish to appear.as a delegation in respect to this item, arrangements should be made
through the Municipality of Clarington Clerk's Department at (905) 623 -3379. Requests for
delegations will be accepted until 4:15 p.m. on Friday, April 10, 2013. An on -line delegation request
form is also available on,the Municipality's website, www.clarington.net, under the Municipal Clerk's
Department tab.
If you cannot attend the Public Meeting on April 22nd you can make a "deputation to Council" at their
-meeting on Monday, April 29th, 2013, commencing at 7:00 p.m. If you wish to appear before Council,
you must register with the Clerks. Department by noon on Wednesday, April 24th, 2013.
if you wish to be notified of the adoption of the proposed official plan amendment, or of the refusal of a
request to amend the official plan you must make a written request to the Municipality of Clarington,
Planning Services Department
APPEAL
If a person .or public body does not make oral submissions at a public meeting or make written
submissions to the Municipality of Clarington, Planning Services Department before the proposed
Official Plan Amendment is adopted; and /or before the by -law is passed, the person or public body:
i) is not entitled to appeal the decision of Clarington Council to the Ontario Municipal Board; and
ii) may not be added as a party to the hearing of an appeal before the' Ontario Municipal Board
unless, in the opinion of the Board, there are reasonable grounds to do so.
D4Municipality of Clarington this 22nd day of March, 2013.
Dme, M.C.I.P., R.P.P.. 40 Temperance Street
Director of Planning Services Bowmanville ON
Municipality of 'Clarington L1 3A6
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GPA Meeting: April 22, 2013
(a) Sheila Hall, Executive Director, Clarington Board of Trade, Regarding an
Annual Update
(b) Richard Ward Regarding a Property Standards Complaint
(c) Shirley Crago Regarding Clarington Energy Park
:14 ;IL
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: April 22, 2013 Resolution #: y -law #:
Report: PSD- 028 -13 File: COPA 2012 -0009, ZBA 2012 -0025
Subject: :- RESIDENTIAL PROPERTY
COMMERCIAL PARKING
.- PLICANT: IRON STAR DEVELOPMENTS
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
2.
3.
0
5.
THAT Report PSD- 028 -13 be received;
THAT, provided there are no significant issues raised at the Public Meeting:
a) THAT Amendment No. 94 to the Clarington Official Plan, submitted by Iron Star
Developments Inc. to convert a residential property to a commercial parking lot on
the subject lands as contained in Attachment 2 to Report PSD- 028 -13, be adopted
and'the By- law'adopting the Official Plan Amendment contained in Attachment 3 to
Report PSD- 028 -13 be passed;
b) THAT the Zoning By -law Amendment application submitted by Iron Star
Developments Inc. be approved as contained in Attachment 4 to Report PSD -028-
13;
THAT the Holding Symbol be lifted at such time as the proponent has conveyed
permanent easements for the rear lane;
THAT staff be authorized to request a modification to OPA 89 to -incorporate the subject
lands within the Courtice Main Street;
THAT the Region of Durham Planning Department and Municipal Property Assessment
Corporation be forwarded a copy of this report and Council's decision; and
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379
:-
6. THAT all interested parties listed in Report PSD -028 -13 and any delegations be advised
of Council's decision.
•t � .r`°l� _ '�°,�.. --- Reviewed by:
Submitted by.
David r rome, MCIP, RPP Franklin Wu,
Director of Planning Services Chief Administrative Officer
PW /COS /df
17April 2013
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1.1 Applicant/Owner:
1.2 Agent:
1.3 Proposal:
1.4 Area:
1.5 Location:
■_
Iron Star Developments Inc. (Tribute Communities)
GHD
To convert a residential property to commercial use and
merge it with an existing commercial plaza.
0.7 Ha
5 Townline Road South, Courtice
2.1 Tribute Communities, through a related company Midwalsh Developments Ltd., are the
owners of a commercial plaza and restaurant at 1403 Highway 2. They have been
unsuccessful at attracting a tenant to occupy the approximately 700 m (7,500 ft2) unit
left vacant when Blockbuster Video ceased operations from this site in June of 2011.
One of the primary concerns raised by prospective tenants is the lack of convenient
parking on -site. As a result, Tribute acquired the residential property at 5 Townline
Road South in the hopes of converting that property to commercial use, merging it with
the existing commercial plaza and using it as an additional parking area for the plaza.
2.2 On December 21, 2012, the consulting firm GHD submitted an application, on behalf of
Iron Star Developments Inc., for the following:
• To amend the Clarington Official Plan and Zoning By -law 84 -63, for 5 Townline
Road South, to convert this residential property to commercial use.
• To amend the existing Site Plan approval for the commercial plaza and
restaurant at 1403 Highway 2 to include the lands at 5 Townline Road South as
an additional parking area. I
The purpose of these applications is to create an expanded parking area for the
existing commercial plaza., No new buildings or additions to existing buildings are
proposed.
2.3 The home and the detached garage at 5 Townline Road South were originally
constructed circa 1943. These structures are not architecturally or culturally
significant.
2.4 Development approval for the commercial plaza at 1403 Highway 2 was granted in the
early 90's in two phases:
• the Tim Hortons restaurant in April of 1993; and
• the commercial plaza building was granted in June of 1995.
8 -3
2.5 In support of this request, the Agent has submitted the following reports / studies:
® A Planning Rationale Report;
® A Stormwater Management Brief;
® A Noise Assessment; and
® A Phase 1 Environmental Site Assessment.
3. LAND CHARACTERISTICS AND SURROUNDING USES
3.1 The subject property contains an existing single detached dwelling and a detached
garage.
5 Townline Road South — Viewed Facing east
3.2 The surrounding uses are as follows (see Attachment 1 to Report PSD- 028 -13):
North - Commercial plaza
South - Low density residential
East - Low density residential
West - Low density residential
-G- •
PAGE 5
Commercial plaza at 1403 Highway 2 — Viewed facing southeast
r, ENNEff --e -i
4.1 Provincial Policy Statement (PPS)
The PPS promotes efficient land use and development patterns while at the same time
ensuring that any development avoids harmful impacts upon both public health and the
environment. These goals are to be achieved within existing settlement areas and in a
manner which minimizes land consumption and servicing costs.
The Applicant's proposed conversion of the subject site into an accessory parking area
will support the continued viability of the existing plaza with minimal impact on existing .
Municipal services.
This application conforms with the Provincial Policy Statement.
4.2 Growth Plan for the Greater Golden Horseshoe (Growth Plan)
The policies of the Provincial Growth Plan promote the creation of compact, complete
communities. Part of the intent of the Growth Plan is to manage growth in a manner
that will optimize existing infrastructure and support a strong economy. The first
priority of growth shall be to seek to intensify within existing built up areas.
The subject property is located within the Provincially- defined "Built Boundary". The
Growth Plan requires that population and employment growth be directed to built -up
areas of the community to optimize existing land supply and better utilize existing
municipal services.
This application conforms with the Provincial Growth Plan.
8 -5
■ ■ • , .' . *
5.1 Durham Regional Official Plan
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The subject lands are in the vicinity of a Regional Corridor identified in the Durham
Regional Official Plan.
With an amendment to the Clarington Official Plan, the proposed lands would be with
the Courtice West Shopping District and thus be included with the Regional Corridor.
5.2 Clarington Official Plan
The Clarington Official Plan designates the subject lands as "Urban Residential ". The
predominant use of lands designated "Urban Residential" shall be for housing
purposes. As a consequence, it is necessary for the Applicant to receive an
amendment to the Clarington Official Plan in order to convert the property to a parking
area for a commercial use.
While the Courtice Main Street Secondary Plan ( CMSSP) was approved by Clarington
Council on January 28, 2013, it has not yet been adopted by Regional Council.
Therefore, the Courtice West Shopping District Secondary Plan remains in place until
the CMSSP comes into effect.
The commercial plaza property, to which the subject lands are to be merged, is
currently designated "General Commercial" within the Courtice West Shopping. District
Secondary Plan. These applications seek to redesignate the subject lands to match
the designation of the plaza property to the north.
Further discussion of the conformity is contained in Section 11 of this report.
6.1 Zoning By -law 84 -63 zones the subject lands as "Urban Residential Type One (R1) ".
The abutting commercial plaza and restaurant property to the north is zoned "General
Commercial (Cl)". Through the current applications, the Applicant has requested that
the zoning on the subject property be changed to reflect the same zoning as that of the
commercial plaza to which it will be merged.
Further discussion of the compatibility of introducing commercial zoning to the subject
site is contained in Section 11 of this report.
-.
L T111 1111M
7.1 Planning Rationale Report
The proponent's view is that the Agent's opinion that the consolidation of the subject
parcel (5 Townline Road South) with the existing commercial plaza will conform with
the intent of the Caarington Official Plan as it will:
Allow for amore comprehensive development scheme;
Enhance the utilization and function of the existing plaza; and
Support the function of the rest of the commercial block.
Part of the increased functionality of the site will be an improved stormwater sewer
connection. The rest of the commercial block, from Townline Road to Darlington
Boulevard, will be supported by the creation of a private laneway through the south
side of the property which will allow traffic from other properties in the block to access
Townline Road.
7.2 Stormwater Management Design Brief
The Stormwater Management Design Brief demonstrates that the proposed stormwater
water controls will conform to Municipal standards.
7.3 Noise Assessment
The findings of the Noise Assessment state that the combination of all noise sources
on the commercial plaza property are expected to be slightly over the acceptable
thresholds outlined by the Ministry of the Environment. As a result, two noise
mitigation measures are recommended:
The construction of a 2.1 metre noise fence along the southerly and south-
easterly property line; and
The limiting of delivery vehicles to between the hours of 7:00 a.m. and 7:00 p.m.
These mitigation measures will be implemented as part of the Site Plan approval
process should Council deem it appropriate to approve these applications.
7.4 Phase 1 Environmental Site Assessment
Based on the research conducted for the Phase 1 Environmental Site Assessment, no
evidence of contamination was found on the subject property and no further
investigation of the site was recommended.
8 -7
.;
8.1 Public notice was given by mail to each landowner within 120 metres of the subject
.site and a public meeting notice sign was installed on the property. The public notice
was also posted on the Municipal website and in the Planning Services electronic
newsletter.
8.2 At the writing of this report, Staff had received no inquiries concerning these
applications.
9.1 Region of Durham
The Region of Durham has confirmed that these applications contain no significant
Regional or Provincial concerns. As such, the Clarington Official Plan Amendment is
exempt from Regional approval.
Road widening dedications requested by the Region of Durham along Highway 2 and
Townline Road will be addressed through the Site Plan approval process.
9.2 City of Oshawa
A copy of these applications was circulated to the City of Oshawa since the subject
property is located along a boundary road shared with their city. The City of Oshawa
has expressed no objection to these applications.
10.1 Emergency and Fire Services and the Engineering Services Department
The Emergency and Fire Services and the Engineering Services Department have both
expressed no objection to the proposed applications. Any outstanding technical matters
will be addressed during the,Site Plan approval process.
10.2 Finance'Department
The Finance Department has confirmed that the taxes on the subject property have
been paid up -to -date.
11.1 Rear l- aneways
Within the Courtice West Shopping District, a system of private laneways have been
identified to interconnect all of the commercial properties and provide for access to
Townline Road and Darlington Road. This would improve safety by allowing for access
to signalize other sections and circulation when the Region implements a centre
median. To facilitate the rear laneway system, reciprocal easements are required. It is
recommended that a condition of lifting the holding symbol on the zoning be the
provision of the necessary easements by the applicant.
11.2 Tenant Opportunities
It is hoped that the conversion of the subject property, for use as an accessory parking
area for the commercial plaza will provide,the Applicant with greater ability to attract a
mid -sized tenant to occupy the space left vacant by Blockbuster Video.
The presence of the existing small -unit tenants (which include a convenience store,
salon, hobby shop and a fast food outlet) already provide for the daily needs of the local
neighbourhood. It is anticipated that a mid -sized tenant would be able to offer goods
and /or services which would draw customers from a wider catchment area than just the
local neighbourhood. This would be in keeping with the goal of the Courtice West
Shopping District that it serve the urban areas of Courtice and Oshawa.
11.3 Compatibility
The commercial plaza would abut one residential side yard (along a 56 metre length)
and one residential rear yard (along an 18 metre length). Screening and acoustical
mitigation would be achieved by the construction of a new sound fence and a
landscaped boulevard.
In addition, as a consequence of expanding the existing parking area and drive aisle
onto to the subject property at 5 Townline Road South, improvements to the on -site
drainage could be made which would significantly reduce the incidence of water
ponding in the southeast corner of the plaza property.
Today, an existing mature hedge separates the commercial plaza from the residential
properties to the south. The current hedge offers little to no noise attenuation and gaps
in the hedge offer clear lines of sight between the commercial and residential properties.
While the subject applications would have the effect of drawing the parking area for the
commercial plaza closer to the residential neighbours, other on -site improvements will
be instituted through the Site Plan approval process which will offer improved screening
and increased noise attenuation.
11.4 Parkin
� 1
The overall number of parking spaces on the commercial plaza and restaurant site
meets the Municipal requirements. The Applicant stated that prospective tenants have
criticized the amount of convenient parking on -site. The perception of a lack of
convenient parking on this site is likely compounded by traffic congestion caused by the
stacking lane for the older style Tim Hortons drive - through which runs from the south
end of the plaza to the restaurant at the north end of the property.
The proposed conversion of the subject lands for accessory parking will create an
overall parking supply which exceeds the Municipal requirements. In addition, the
proposed parking will be located away from the drive - through stacking lane on the south
side of the existing building.
11.5 Courtice Main Street Secondary Plan
As noted earlier, the existing plaza is designated "Commercial" in the CMSSP. This
designation provides for retail, service and office uses, high density residential uses and
limited community facilities. It provides for redevelopment up to 8 storeys and requires
a minimum of 4 storeys in this area. The proposal is not for the redevelopment of the
plaza site.
The proposed conversion of the subject property will permit the plaza to continue to
operate competitively with existing development in the west end of Courtice until such
time as the market conditions are appropriate for the plaza property to be redeveloped.
The long term goal is to see this area redevelop into a more compact form.
Should Council choose to approve these applications, the Region of Durham should be
requested to make appropriate modification to OPA 89 and adjust the boundaries of the
CMSSP to include the subject lands.
In the event that the CMSSP is either appealed or not adopted, the Official Plan
Amendment and Zoning By -law Amendment, proposed by this application, would
remain in effect for this property.
12. CONCURRENCE — Not Applicable
13.1 If approved, the Applicant's proposal will support the continued operation of the
commercial plaza. It will also provide the opportunity to implement easements and
design the site for the extension of a private rear laneway across this property and out
to Townline Road South.
1
13.2 Provided there are no significant issues raised at the Public Meeting, and based on the
comments in this report, it is recommended that the proposed Clarington Official Plan
Amendment (Attachment 3 to Report PSD- 028 -13) and Zoning By -law Amendment
(Attachment 5 to Report PSD- 028 -13) be approved.
CONFORMITY WITH STRATEGIC PLAN
The recommendations contained in this report conform to the general intent of the following
priorities of the Strategic Plan:
X Promoting economic development
Maintaining financial stability
Connecting Clarington
Promoting green initiatives
Investing in infrastructure
Showcasing our community
Not in conformity with Strategic Plan
Staff Contact:
Paul Wirch, Planner II
Attachments:
Attachment 1
- Key Map
Attachment 2
- Proposed Official Plan Amendment
Attachment 3
- Clarington Official Plan Amendment Adopting By -law
Attachment 4
- Proposed Zoning By -law Amendment
List of interested parties to be advised of Council's decision:
Iron Star Developments Inc.
Bryce Jordan
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Attachment 2
To Report PSD- 028 -13
AMENDMENT NO. 94
TO THE MUNICIPALITY OF CLARINGTON OFFICIAL PLAN
PURPOSE: To create an interim exception to the Clarington Official Plan
that will remain in effect until the adoption of the Courtice Main
Street Secondary Plan. The exception will permit the conversion
of a residential property for commercial use.
LOCATION: 5 Townline Road South, Courtice
Part Lot 35, Concession 2, Former Township of Darlington
PLAN RCP 713 PT LOT 58
RP 40R22592 PART 1
BASIS: This amendment is based on a Stormwater Management Brief
and a Planning Rationale Report prepared by GHD and a Noise
Assessment prepared by YCA Engineering Limited and as
further reviewed by Municipal staff.
ACTUAL
AMENDMENT: The Courtice West Shopping District Secondary Plan is hereby
amended as follows:
By amending Map A Land Use as shown on Schedule 'A'
attached.
IMPLEMENTATION: The provisions set forth in the Municipality of Clarington Official
Plan, regarding the implementation of the Plan, shall apply in
regard to this Amendment.
INTERPRETATION: The provisions set forth in the Municipality of Clarington Official
Plan, regarding the interpretation of the Plan, shall apply in
regard to this Amendment.
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Amendment No. 94 To the Municipality of Clarington Official Plan
,• A Land Use, Courtice West ••• • District Secondary
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OFFICE COMMERCIAL AREA 0 PEDESTRIAN WALKWAYS THIS CONSOLIDATION IS PROVIDED FOR CONVENIENCE ONLY
AND REPRESENTS REQUESTED MODIFICATIONS AND APPROVALS
Attachment 3
To Report PSD- 028 -13
CORPORATION OF.THE MUNICIPALITY OF CLARINGTON
BY -LAW NO. 2013-
being a By -law to adopt Amendment No. 94 to the Clarington Official Plan
WHEREAS Section 17 (22) of the Planning Act R.S.O. 1990, as amended, authorizes
the Municipality of Clarington to pass' by -laws for the adoption or repeal of Official Plans
and Amendments thereto;
AND WHEREAS the Council of the Corporation of the Municipality of Clarington deems
it advisable to amend the Clarington Official Plan to permit the conversion of a
residential property to commercial use;
NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the
Municipality of Clarington enacts as follows:
1. That Amendment No. 94 to the Clarington Official Plan (Courtice West Shopping
District Secondary Plan), is hereby adopted.
2. This By -law shall come into force and take effect on the date of the passing
hereof.
BY -LAW passed in open session this 29th day of April, 2013.
Adrian Foster, Mayor
Patti L. Barrie, Municipal Clerk
8 -15
•
Attachment 4
To Report PSD- 028 -13
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY -LAW NO. 2013-
being a By -law to amend By -law 84 -63, the Comprehensive Zoning By -law for
the Corporation of the former Town of Newcastle
WHEREAS the Council of.the Corporation of the Municipality of Clarington deems it
advisable to amend By -law 84 -63, as amended, of the Corporation of the Municipality of
Clarington for ZBA 2012 -0025;
NOW THEREFORE BE IT RESOLVED THAT, the Council of the Corporation of the
Municipality of Clarington enacts as follows:
1. Schedule "4" to By -law 84 -63, as amended, is hereby further amended by
changing the zone designation from "Urban Residential Type One (R1) Zone" to
"Holding - General Commercial ((H)C1) Zone" as illustrated on the attached
Schedule "A" hereto.
2. Schedule "A" attached hereto shall form part of this By -law.
3. This By -law shall come into effect on the date of the passing hereof, subject to
the provisions of Sections 34 and 36 of the Planning Act.
BY -LAW passed in open session this day of , 2013.
4
Adrian Foster, Mayor
Patti L. Barrie, Municipal Clerk
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Clarington REPORT
PLANNING SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: April 22, 2013 Resolution : By=law
Report #: PSD-029-13 File #'s: C-C-2012-0002
Subject: PROPOSED DRAFT PLAN OF CONDOMINIUM TO ALLOW FOR
CONDOMINIUM TENURE OF TWO APARTMENT BUILDINGS
APPLICANT: ASPEN HEIGHTS II LTD.
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PSD-029-13 be received;
2. THAT the request to deem the subject application exempt from Section 51 (Public
Meeting) of the Planning Act be considered appropriate in the circumstances as
authorized by Section 9(7) of the Condominium Act;
3. THAT the application for proposed Plan of Condominium C-C-2012-0002 submitted by
Aspen Heights Ltd. be approved subject to conditions as contained in Attachment 3 to
Report PSD-029-13;
4. THAT the Durham Regional Planning Department and Municipal Property Assessment
Corporation be forwarded a copy of Report PSD-029-13 and Council's decision; and
5. THAT all interested parties listed in Report PSD-029-13 and any delegations be advised
of Council's decision.
Submitted by: Reviewed by:4
David rom , MCIP, RPP Franklin Wu
Directo of Planning Services Chief Administrative Officer
ATS/C P/av/df
9 April 2013
CORPORATION OF THE MUNICIPALITY OF-CLARINCTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T(905)623-3379 F(905)623-0830
8°17 6
REPORT NO.: PSD-029-13 PAGE 2
1. APPLICATION DETAILS
1.1 Owner/Applicant: Aspen Heights II Ltd.
1.2 Proposed Draft Plan of Condominium:
To permit the condominium tenure of 82 apartment units in two (2)
buildings, including private driveways, amenity space, services and
parking areas.
1.3 Area: 1.25 ha
1.4 Location: The subject lands are located in Bowmanville, fronting on the west
side of Green Road, south of the CP Rail line (Attachment 1). The
property is within Part Lot 17, Concession 1, former Township of
Darlington and further described,as Block 1, Plan 40M-2405.
2. BACKGROUND
2.1 The two (2) apartment buildings (82 units)form part of a 201-unit medium density
development located at the northwest corner of McBride Avenue and Green Road in
Bowmanville. The buildings are under construction and nearing completion.
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2.2 The purpose of the subject condominium application is to allow each apartment dwelling
unit to be bought and sold as an individual property with a shared common interest in
the common areas of the development through the creation of a condominium
corporation. The proposed Draft Plan of Condominium is included as Attachment 2.
8-18
2.3 The 201 medium density units were approved through previous development
applications and include the two apartment buildings (82 units) and 119 townhouse
units which are being phased and approximately 60% complete. The 119 townhouse
units have condominium tenure, separate from the apartment units, and are accessed
by a series of private lanes, owned and maintained by the condominium corporation.
2.4 Also underway is a row of 42 semi - detached (link) dwelling units and two (2) single
detached dwelling units which will front on McBride Avenue and will have vehicular
access to rear garages /parking spaces via a shared rear laneway part of the adjacent
townhouse condominium. These units are freehold and the laneway is part of the
adjacent condominium corporation. Access easements have been granted in favour of
future owners /tenants of the 82 apartment units and the 44 units along McBride Avenue.
2.5 Several public meetings have been held relating to the subject development dating back
to 2004. During the public meeting process in 2004, two (2) members of the public had
concerns relating to the proposed medium density development, however, the
development was approved without appeal to the Ontario Municipal Board. During
public meetings held in 2008 (rezoning) and 2009 (land division), no members of the
public objected to the principle of the development.
3: LAND CHARACTERISTICS AND SURROUNDING USES
3.1 The construction of the two apartment buildings (82 units) is underway.
3.2 Surrounding Uses:
North: CP railway and existing residential development
South: Semi - detached /link units with private rear lane -
East: Existing medium density condominium development; Holy Family
Elementary School
West: Condominium townhouse development under construction
(119 units)
4.1 Provincial Policy Statement (PPS)
The subject apartment development conforms to the PPS.
4.2 Growth Plan for the Greater Golden Horseshoe (Growth Plan)
The subject apartment development conforms to the Growth Plan.
5.1 Durham Regional Official Plan
[9-11ttIM,
The Durham Regional Official Plan designates the land as Living Area. The subject
apartment buildings conform to the Regional Official Plan.
5.2 Clarington Official Plan
The Clarington Official Plan designates the land for medium density residential
development. The subject apartment buildings conform to the Clarington Official Plan.
C fTilWkIMM-0 11
6.1 In Zoning By -law 84 -63, as amended, the subject lands are zoned "Urban Residential
Exception (R3 -36) Zone ".
7.1 The subject application has been circulated to external agencies and internal
departments for comments and no objections have been received.
>7MQIM-1 Eel 01
8.1 The principle of the development has been established through the various
development approval processes, including an Official Plan Amendment, Zoning By -law
Amendment, a proposed Draft Plan of Subdivision, and a Site Plan application. A
consent application to create a shared laneway for access has also been considered
and approved. All of the aforementioned applications were submitted, reviewed and
approved in accordance with Planning Act requirements including public meetings. No
appeals have been received.
8.2 The subject application differs from previous development applications as the purpose
of the proposed Draft Plan of Condominium is to establish condominium. tenure for the
82 apartment units, i.e. to allow each apartment unit to be bought and sold individually.
Approval of the condominium would also establish a shared common interest and
proportionate share for the maintenance and replacement costs of the private and
shared driveway and parking areas, outdoor and indoor amenity space, and services
contained within the limits of the development.
8.3 The creation of condominium developments is given its authority under the
Condominium Act, 1998. Section 9 of the Condominium Act requires that the approval
of a condominium follow Section 51 of the Planning Act which prescribes the actions to
be followed when considering a proposed draft plan of condominium, such as holding a
MM
public meeting, public notice and appeal periods, in the same manner a draft plan of
subdivision is processed.
8.4 The Municipality has the authority under Section 9(7) of the Condominium Act to grant
an exemption from those provisions of Section 51 if it is "appropriate in the
circumstances ".
8.5 There have been four (4) statutory public meetings relating to the subject lands, two of
which occurred in the last five (5) years. There has not been any objection to the
apartment development and there has been general understanding through previous
staff reports that the development would be operated as a condominium.
8.6 During the development approval process, staff have had regard to the criteria
contained within the Planning Act relating to the appropriateness of the development
and the technical matters relating to roads, access, setbacks, open space and amenity
areas, landscaping, noise attenuation, grading and servicing. These matters have been
addressed and approved through the site plan process and will not be further reviewed
as part of the subject application.
8.7 By exempting the subject application from the public notice provisions of Section 51 of
the Planning Act, the public notification process, including the requirement to hold a
public meeting, can be waived. Furthermore, if deemed exempt, the application for
condominium tenure cannot be appealed to the Ontario Municipal Board.
8.8 For these reasons, and since all of the other development approvals have proceeded
through the public consultation process without objections or concerns, it is
recommended that the Municipality exercise its option to exempt the proposed draft plan
of condominium from Section 51 of the Planning Act and to allow the development to
have condominium tenure subject to the conditions contained in Appendix 4.
10.1 Under the authority of Section 9 of the Condominium Act, it is recommended that the
subject application for a proposed Draft Plan of Condominium be exempt from Section
51 of the Planning Act and approved subject to the conditions of draft approval.
8 -21
9 9 1 .
CONFORMITY WITH STRATEGIC PLAN
The recommendations contained in this report conform to the general intent of the following
priorities of the Strategic Plan:
Promoting economic development
X Maintaining financial stability
Connecting Clarington
Promoting green initiatives
Investing in infrastructure
Showcasing our community
Not in conformity with Strategic Plan
Staff Contact:
Anne Taylor Scott, Planner II
Attachments:
Attachment 1
- Key Map
Attachment 2
- Proposed Draft Plan of Condominium
Attachment 3
- Proposed Conditions of Draft Approval
List of interested parties to be advised of Council's decision:
Kelvin Whalen, Aspen Heights II Ltd.
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Attachment 2-;
To Report PSD- 429• +13
8 -24
OWNER'S CERTIFICATE
ASPEN HEIGHTS II LTD.'' "" my """
SURVEYOR'S CERTIFICATE
ZONN6: R3 - 36
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DRAFT PLAN OF STANDARD CONOOLDWA OF
BLOCK 1
REGISTERED PLAN 40M-2405
MUNICIPALITY OF CLARINGTON
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REGIONAL MUMCIPALITY OF DURHAM
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J. D. BARNES LIMITED
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ADDITIONAL INFORMATION REQUIRED UNDER
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SECTION 61 1171 OF THE PLANNING ACT.
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OWNER'S CERTIFICATE
ASPEN HEIGHTS II LTD.'' "" my """
SURVEYOR'S CERTIFICATE
ZONN6: R3 - 36
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Attachment 3
To Report PSD- 029 -13
DRAFT PLAN OF CONDOMINIUM
CONDITIONS OF DRAFT APPROVAL
FILE NO.: C -C- 2012 -0002
DATE: APRIL 9, 2013
1. The Owner shall have the final plan prepared on the basis of the approved
draft plan of condominium C -C- 2012 -0002 prepared by J.D. Barnes Limited,
reference number 10 -25- 298 -08, dated January 7, 2013, which illustrates
proposed draft plan of standard condominium containing 82 apartment units
in two (2) buildings, a garbage enclosure, outdoor and indoor amenity space,
driveway and parking areas.
2. The Owner shall satisfy all requirements, financial or otherwise, of the
Municipality of Clarington. This shall include, among other matters, the
execution of an agreement between the Owner and the Municipality of
Clarington concerning compliance with the Municipality's approved site plan
in terms of garbage and waste collection, snow removal, fencing and
landscaping and grading and drainage.
3. The Owner shall submit a copy of the declaration for the proposed
condominium to the Municipality of Clarington and shall be approved by the
Director of Planning Services prior to registration of the plan.
4. The Owner shall notify prospective purchasers of:
• the land's proximity to the railroad tracks;
• the Municipality's parking regulations; and
• limitations with respect to on- street parking.
Notification shall be provided as a separate printed notice attached to each
Offer of Purchase and Sale Agreement to the satisfaction of the Director of
Planning Services,
5. Prior to final approval of this Plan of Condominium for registration, the
Director of the Planning Services for the Municipality of Clarington shall be
advised in writing by: `
a) Durham Regional Planning Department, how Condition 1 was satisfied.
As the Owner of the proposed condominium, it is your responsibility to satisfy
all of the conditions of draft approval in an expeditious manner. The
conditions to draft approval will be reviewed periodically and may be
amended at any time prior to final approval. The Planning Act provides that
draft approval may be withdrawn at any time prior to final approval.
Am
2. All plans of condominium must be registered in the Land Titles system within
the Regional Municipality of Durham.
3. If final approval is not given to this plan within three years of the draft
approval date; and no extensions have been granted, draft approval shall
lapse and the file shall be CLOSED. Extensions may be granted provided .
valid reason is given and is submitted to the Director of Planning Services for
the Municipality of Clarington well in advance of the lapsing date.
ME
Leading the Way
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
A• ril 22; 2013 Resolution
Report : PSD -031 -13
3
File : PLN 21.6
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report PSD- 031 -13 be received;
2. THAT the Government of Ontario be requested to resurrect the review of the Aggregate
Resources Act, to expand the mandate of the review to include the financial, social and
natural environment impacts of aggregate extraction as outlined in Attachment 1 to
Report PSD- 031 -13, and to provide for broad public input, especially from aggregate
host communities, by holding public hearings across the province; and
3. THAT all interested parties listed in Report. PSD- 031 -13 and any delegations be
provided with a copy of this report and be advised of Council's decision.
�
Y
Submitted by: / f �`°� Reviewed by
David dome, MCIP, RPP Franklin.Wu,
Director of Planning Services Chief Administrative Officer
JAS /FL /df
12 April 2013
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -0830
8 -27
S- 1 1 ;
.� � -: ■;jam...
`.
1.1 Council, at its meeting of March 25, 2013, considered a resolution forwarded by the
Township of Melancthon in Dufferin County regarding the review of the Aggregate
Resources Act that was cancelled due to the proroguing of the provincial legislature in
October 2012 (see Attachment 1). The resolution requested the provincial government
commence a full review of the Act with public hearings being held in different areas of
the Province to allow for the broadest possible public representation and participation.
1.2 Council referred the resolution to staff for the preparation of a report. This report has
been prepared in response to that direction.
2.1 The Aggregate Resources Act, -which governs the development of aggregate resources
in Ontario, was approved in 1990 and replaced the Pits and Quarries Control Act. It
was last updated in 1997.
2.2 In March 2012, the Ministry of Natural Resources announced that the Standing
Committee on General Government had been directed by the legislature to develop
recommendations to strengthen the Aggregate Resources Act. The Ministry also noted
that aggregate resources are vital to Ontario's economy and, although plentiful, recent
studies showed rising demand due to population growth and land constraints could
significantly deplete resources within 20 years.
2.3 In early May 2012, the Standing Committee announced it would hold public hearings in
Toronto in mid -May on the review of the Aggregate Resources Act. No additional
opportunities were provided for public input. As noted above, the work of the
Committee on the review ended with the proroguing of the provincial legislature.
2.4 The provincial government recently indicated in the February 19, 2013 Throne Speech
that communities and residents should be involved from the beginning on major projects
such as quarries, and that the provincial economy can only benefit from these projects
with willing hosts.
3.1 The Municipality submitted comments on the Aggregate Resources Act review to the
Standing Committee on General Government in July 2012 (see Attachment 2). The
letter noted the financial, social and environmental impacts from the large number and
area of aggregate extraction operations located in Clarington, and requested that the
following issues be addressed during the Aggregate Resources Act review:
A wider scope for studies submitted in support of new or expanding aggregate
extraction operations to address the cumulative and region -wide impacts of
aggregate extraction;
."
REPORT NO.: PSD -031 -13 PAGE 3
• The preparation of area -wide rehabilitation plans for aggregate extraction
operations; and
• Adjustment of the royalty fees paid to municipalities to reflect the true cost that
aggregate extraction has on municipal infrastructure and services.
4. CONCURRENCE — Not Applicable
5.1 The full breadth of the financial, social and environmental impacts of aggregate
extraction operations across Ontario is not properly addressed by the current Aggregate
Resources Act. It would be appropriate for the Municipality to request that the provincial
government resurrect the review of the Act, that the scope of the review be expanded to
deal with the issues identified by the Municipality in its July 2012 letter, and that the
review provide for more opportunities for public input especially in I aggregate host
communities.
CONFORMITY WITH STRATEGIC PLAN
The recommendations contained in this report conform to the general intent of the following
priorities of the Strategic Plan:
X Promoting economic development
X Maintaining financial stability
Connecting Clarington
X Promoting green initiatives
Investing in infrastructure
Showcasing our community
Not in conformity with Strategic Plan
Staff Contact: Janice Szwarz, Principal Planner
Attachments:
Attachment 1 - Resolution from Township of Melancthon
Attachment 2 - July 17, 2012 Letter to David Orazetti
List of interested parties to be advised of Council's decision:
The Honourable Kathleen Wynne, MPP, Premier of the Province of Ontario
The Honourable David Orazietti, MPP, Minister of Natural Resources
The Honourable Bas Balkissoon, MPP, Chair of the Standing Committee on General Government
The Honourable John O'Toole, MPP, Durham
Roger Anderson, Chair, Regional Municipality of Durham
Mayor Bill Hill, Township of Melancthon
Attachment 1
To Report PSD- 031 -13
Denise Holmes, CAO- Clerk/Treasurer, Township of Melancthon, advising Council that
on March 7, 2013, the Council of the Township of Melancthon adopted the following
resolution pertaining to the Aggregate Resources Act (1990) Review:
"WHEREAS former Premier Dalton McGuinty has resigned and prorogued the House
until such a time as a new Liberal Party leader and Premier of Ontario is sworn in;
AND WHEREAS prorogation of the Legislature has resulted in the dissolving of the
Committee formed to review the Aggregate Resources Act (1990), and the cancelling of
the work of that Committee;
AND WHEREAS Kathleen Wynne has now been sworn in as Premier of the Province of
Ontario and the Legislature did resume sitting commencing with the Throne Speech on
February 19, 2013;
AND WHEREAS the Throne Speech of February 19, 2013 made indication of the
Government of Ontario's belief that the people of the Province of.Ontario should have
real input into the placement and licensing of gravel pits and quarries;
AND WHEREAS the Aggregate Resources Act (1990) is an Act regulating the operation
of gravel pits and quarries in the Province of Ontario;
AND WHEREAS the Aggregate Resources Act (1990) is outdated and insufficient to
adequately address the multitude of issues raised by Municipalities, Ontario residents,
Conservation Authorities, farmers, and other interested parties;
AND WHEREAS a full review of the Aggregate Resources Act (1990) was promised to
all the residents of Ontario during the last election campaign and was subsequently
commenced after the election, only to be cancelled by the proroguing of the legislature;
THEREFORE BE IT RESOLVED THAT the Honourable Kathleen Wynne, Premier of
the Province of Ontario, commence a full review of the Aggregate Resources Act
(1990), and that review be accessible to the people of Ontario and that public hearings
with delegations be held in different areas of the Province to allow for the broadest
possible public representation and participation;
AND THAT Dufferin County be a location included as a part of that review and that
Council for the Township. of Melancthon and Members from North Dufferin Agricultural
and Community Taskforce both be given a Delegation time before the Hearing Board;
AND THAT this motion be circulated to the Honourable Kathleen Wynne, Premier of the
Province of Ontario; MPP David Oraziette, Minister of Natural Resources; Ontario
Cabinet; MPP Sylvia Jones, Member for Dufferin - Caledon; MP David Tilson, Dufferin -
Caledon; all Dufferin County Municipalities, the top 10 aggregate producing
Municipalities; the Nottawasaga Valley Conservation Authority; The Grand River
Conservation Authority; the Niagara Escarpment Commission and Conservation Ontario
8 -30 and the North Dufferin Agricultural Community Taskforce.
Attachment 2
To Report PSD- 031 -13
•
July 17, 2012
Mr. David Orazietti, MPP Chair
Standing Committee on General Government
Room 1405, Whitney Block, Queen's Park
Toronto, ON, M7A 1A2
Dear Mr. Oraziettl:
Re: Aggregate Resources Act Review
The Municipality of Clarington Is one of the top aggregate resource producing
municipalities in the Province of Ontario, With over 934 hectares of land within the
Municipality zoned for aggregate resource extraction, Clarington has had, year after
year, an exceedingly difficult burden placed on its fiscal shoulders to address
infrastructure,. the environment, and social impacts which aggregate extraction has
within the Municipality.
The cumulative impacts of having such a large number and area of aggregate extraction
operations within Clarington are also a major concern to the Municipality. Regional'
environmental impacts such as the loss of habitat corridors and critical mass of
environmental lands needed for healthy and vibrant ecosystems cumulate to have
impacts that are beyond the scope of,the current impact assessments needed for new
or expanding aggregate extraction operations, Social impacts, such as noise, dust, and
truck traffic accumulate to levels that impact the quality of life for nearby residents to
these operations.
As such, we ask for a number of issues to be substantially reviewed and addressed
during the Aggregate Resources Act Review. These include:
® That cumulative impact assessments be given thorough and serious
consideration as a requirement for new or expanding aggregate extraction
operations, moving away from the singular nature of the current assessment
regimen for aggregate applications;
® That the social and environmental implications for aggregate extraction be
investigated on a region -wide scale, taking into consideration the impacts they
have on the entire town /city /region in which they are located;
® That the royalty fees paid to Municipalities be reviewed and adjusted to reflect
the true cost that aggregate, extraction has on Municipal infrastructure and
services; and
® That the rehabilitation plans submitted at the time of application for an aggregate
extraction operation be required to take on a broader scope.
CORPORATION OF THE MUNICIPALITY OF CLARINCTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 906 - 623833231
David Oraziettll, IVIPP Chair v July 17, 2012: Page 2
Rehabilitatlon plans are an extremely important requirement when considering
aggregate extraction applications, as they provide peace of mind in ensuring the site will
operate will be left in.a similar, environmentally sound condition as they were prior to the
extraction process. However, the current requirements for the rehabilitation plans do not
ensure that the environmental linkages and impacts of the operation to the land are
holistically rectified,
While the Municlpality of Clarington's Official Plan calls for a "progressive rehabilitation
plan which, when applicable, takes into account the objectives of any area -wide
rehabilitation plan ", this policy would become exponentially more effective if the
Province mandated rehabilitation plans to account for the regional implications of their
operations, The Region of Durham Official Plan policy aids in this effort "The Region
shall facilitate the coordination of cross jurisdictional matters among area municipalities,
related to rehabilitation planning... when reviewing rehabilitation plans." The Province
should mandate rehabilitation plans to ' be regional In their scope. Municipal and
Regional Authorities could then bring this widened scope into reality.
The Municipality of Claririgton strongly urges that the Standing Committee on General
Government make substantive, realistic, and appropriate changes to the Aggregate
Resources Act and associated regulations, in order to ensure that the cumulative
environmental and social impacts of multiple aggregate operations in an area are
carefully considered and given attention during the aggregate extraction application and
rehabilitation process. We also urge the Committee to review and rectify the shortfall in
royalty funds which Municipalities are provided, to ensure that these royalties properly
reflect-the costs to Municipal residents of the extraction operation in their community.
Ignoring the need to increase royalty fees demonstrates a willingness by the Province to
continue the practice of -forcing local taxpayers to subsidize these multimillion dollar
aggregate corporations, while also forcing those same taxpayers to continue to endure
the lasting impacts these operations have on their fiscal and physical environments long
after the extraction of resources has been depleted.
Yours truly,
Franklin Wu
Chief Administrative Officer
/df
cc: Mayor and Council members
Directors of Finance, Planning Services, Engineering Services and Operations
Top Aggregate Producing Municipalities of Ontario
mm
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: April 22, 2013 Resolution: By -law:
Report#: EGD- 012 -13 File #:
• J1, WAY
JA M ,. JYJ
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
THAT Report EGD- 012 -13 be received;
2. THAT in the interest of public safety, the Municipality request the Province
provide their assurance that should there be larger traffic impacts than estimated
by the Ministry's traffic impact study that the Ministry take necessary corrective
action to mitigate the Municipality's public safety concerns and assume all liability
for any related incidents; and
3. THAT a copy of this report and Council's decision be forwarded to the interested
parties listed in report EGD- 012 -13 as well as the Minister of Transportation, the
Honourable Glen Murray.
r
Submitted by: f�� /�-- Reviewed by:
A.S. Cannella, C.E.T. Franklin Wu,
Director of Engineering Chief Administrative Officer
Services
ASC /lb /jb /dv
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379
~
1.1 An Environmental Assessment (EA) for Highway 407 was conducted by the
Ministry of Transportation of Ontario (MTO) and was approved on June 2, 2010.
During the EA process, phasing of the construction of the highway was not
presented as an option and as such the Municipality provided review and
comments to the Ministry based the 407 being completed and opened in one
stage. Subsequent to the EA approval in March of 2011, the Province of Ontario
announced that the first phase of the Highway 407 East Extension would be
extended to Harmony Road by 2015 (see Attachment 1 for map). The attached
map also shows future Phases 2A and 2B.
1.2 Fundamentally, from a transportation perspective, freeways such as the Highway
407 are generally expected to link or connect to other freeways, such as Highway
35/115 or highways such as Highway 7(as is the case with the current termination
at Brock Road). Staff have voiced their opposition to the Ministry's proposal to
terminate a freeway, Highway 407 at Harmony Road, based on the fact that from a
transportation hierarchy of roads perspective, it is inappropriate that freeway traffic
terminates at any junction without a proper distribution network of highways and
arterial roads capable of safely conveying the proposed traffic. Furthermore staff
are concerned that the termination of Highway 407 at Harmony Road is not
appropriate because in addition to lacking the necessary proper traffic distribution
network of highways or arterial roads, the roads that will be impacted in Clarington
have not been designed and constructed to appropriate road standards to function
as a higher order road that has the ability to convey traffic safely to another
freeway or highway. Staff feel that the roads that will be impacted are local country
roads not highways.
1.3 The above concerns along with concerns related to the Ministry's traffic study
undertaken to determine the traffic impacts of the Phase 1 termination of Highway
407 in Oshawa were conveyed to the Ministry through letters sent to the Ministry
on December 8, 2010 (Attachment 2) and June 30, 2011 (Attachment 3), and a
subsequent meeting with senior Ministry staff on September 2, 2011. The Ministry
responded that they were confident with their traffic study as outlined in their
August 11, 2011 response (Attachment 4).
1.4 Staff have undertaken considerable time and expense to attempt to share our
concerns with the Ministry as well as the municipality's experience with peak traffic
demand and volumes within our existing road network. Although a number of
Clarington roadways have been identified in the Ministry's traffic study as being
impacted due to the anticipated increased traffic volumes, based on our knowledge
(past history) of our road network and the user preferences for access to the 407,
we believe the traffic impacts have been significantly underestimated. The major
basis for this belief are the traffic increases Clarington's roads had with the 407
termination extension to Brock Road in 2001 where some of our roads had volume
increases of up to 200 %.
9 -2
1.5 As there are concerns with the impact of the added traffic the Municipality of
Clarington retained the services of Stantec Consulting Ltd. to undertake a safety
review of a number of road sections impacted by additional traffic under Phase 1
(termination at Harmony Road) and Phase 2A (termination at East Durham Link
and Taunton Road) of the Highway 407 extension. Phase 213; which is the
completion of the 407 to Highway 35/115 and the East Durham Link from Taunton
Road to Highway 401, was considered to have minimal impact as it would
represent the completion of the 407 (as was presented in the 407 East EA) but will
be revisited once Phase 1 is in operation and traffic patterns can be confirmed.
Attachment 5 summarized the Phasing of the Highway 407 Extension and East
Durham Link proposed by the Province. Only those roads where there were
significant traffic increases identified by MTO's consultant, URS, in their May 25,
2011 memorandum regarding traffic impacts, were included in the attached
summary and are identified in Red on Attachment 5. It should be noted that
additional impacts of certain road improvements not being in place prior to Phase 1
opening, such as Taunton Road being widened to 4 lanes to Courtice Road, have
also not been factored into the summary.
2.0 SAFETY REVIEW RESULTS
2.1 The purpose of Stantec's review was to identify and document the safety features
of the road segments under existing conditions, to develop mitigation measures to
address the safety of road users after Highway 407 opens, and specifically during
the lifespan of the interim termination of Highway 407 at Harmony Road.
2.2 The Table 1 below summarizes the recommended mitigative measures to improve
safety and represents the minimum works required to address the safety concerns
and increased exposure to risk resulting from the added Highway 407 traffic and
change in functional use of our rural local roads.
2.3 The road impacts relating to the construction of Phase 2B and the corresponding
traffic have not been addressed and may be more appropriately determined once
Phase 1 is constructed and operating. At that time the traffic volumes and
distribution of traffic which the Municipality has been contesting will be determined
and the impacts to the Municipality can be assessed. These segments constitute a
total of 74 kilometres of mostly two -lane rural roadway. While deficiencies exist on
many of these roads, the Province does not believe (based on the URS memo)
that the opening of Highway 407 extension at Harmony Road would significantly
exacerbate the concerns associated with the deficiencies but staff disagree and
have a traffic count program in place to monitor traffic volumes prior to and after
the opening of Phase 1 of the Highway 407 Extension to Harmony Road.
9 -3
-• �,
irTi _
Remedial Counter Measures to Address Safety Concerns Resulting from Added Traffic from 407 East
Extension
20.0 Total $17,842,250
It should be noted that identified safety concerns are those that are recommended for
correction based on the changing function of the road segment from a local rural road to an
arterial type road as a result of traffic associated with the construction of the various Phases
of Highway 407 therefore increasing the Municipality of Clarington's exposure to risk.
2.4 None of these road segments are included in our current development charge by-
law nor are they included in our current 5 year Capital program as they were
recently rehabilitated to deal with current traffic loading, and general growth based
on the Province's initial plan to construct the Highway 407 extension in its entirety
in one phase.
y
Identified
Length
Phase 1 &
No.
Road
From
To
Safety
(km)
Recommended Improvements
phase 2A
Concerns*
- Relocation, removal or protection of
hazards within the "Clear Zone"
- Reconstruction of road as required
Concession
Enfield
Regional
to achieve minimum lane and
1
Road 6
Road
Road 57
5.8
shoulder widths
$4,025,000
- Redesign of road at locations where
Vertical Alignment is a safety concern
- Installation of illumination at
- Hazards
intersections.
- Relocation, removal or protection of
within
hazards within the "Clear Zone"
recommended
- Reconstruction of road as required
West
"Clear Zone"
to achieve minimum lane and
2
Concession
Tow
Regional
-Lane and
7'8
shoulder widths
$5,663,750
Road 7
Road ad
Road 57
shoulder
- Redesign of road at locations where
widths
Vertical Alignment is a safety concern
- Vertical
- Installation of illumination at
Alignment
intersections and built up residential
- Illumination
areas.
- Relocation, removal or protection of
3
Enfield
Regional
Concessio
hazards within the "Clear Zone"
$6,670,000
Road
Road 3
n Road 10
4.3
- Reconstruction of road as required
to achieve minimum lane and
shoulder widths
Boundary
Highway
Highway
- Redesign of road at locations where
$1,483,500
4
Road
35
115
2.1
Vertical Alignment is a safety concern
- Installation of illumination at
intersections.
20.0 Total $17,842,250
It should be noted that identified safety concerns are those that are recommended for
correction based on the changing function of the road segment from a local rural road to an
arterial type road as a result of traffic associated with the construction of the various Phases
of Highway 407 therefore increasing the Municipality of Clarington's exposure to risk.
2.4 None of these road segments are included in our current development charge by-
law nor are they included in our current 5 year Capital program as they were
recently rehabilitated to deal with current traffic loading, and general growth based
on the Province's initial plan to construct the Highway 407 extension in its entirety
in one phase.
y
IZL:4001:42 1• Xel-DIDIFEBW
L
2.5 It is important to note that the above conclusions are based on what Stantec, and
the Municipality of Clarington, believes to be overly conservative URS numbers
and, therefore, the recommended improvements in this report should be
considered to be an "absolute minimum" in terms of what will likely be required to
mitigate the negative safety impacts of Highway 407 on the roads in the study
area. Should volumes increase more than predicted by URS /MTO, the increased
traffic could create additional safety concerns due to the local rural character of
these roads. The roads that staff and their traffic consultant identified as a concern
should traffic volumes be greater than estimated are shown in Green on
Attachment 1.
2.6 Staff feel they can manage the Municipality's exposure to risk under current
conditions due to the local rural road nature, recent road rehabilitation works and
function of the road segments. With the addition of the Interim Highway 407
Terminations at Harmony Road (Phase 1) and Taunton Road (Phase 2A) and the
lack of higher order roads at theses terminations the Municipality feels that the
local rural roads will be required to act as higher order roads while not being
designed to do so, significantly increasing their exposure to risk and more
importantly compromising the safety of the travelling public.
3.0 CONCURRENCE — Not Applicable
4.0 CONCLUSION
4.1 Staff are concerned that because the Ministry's traffic projections are not in our
opinion, representative of what we believe to be the accurate traffic distribution
choices and resulting traffic volumes, the municipality's local road network will be
utilized by the public as the roads of choice, and therefore the associated traffic
impacts will be the sole responsibility of the municipality to face the significant
liability and financial costs to address the road impacts to maintain public safety.
4.2 If the Ministry's traffic impact estimates prove to be correct and Clarington's roads
experience minimal impact, then there should be no major issues but if they are
incorrect and Clarington's concerns are realized Clarington will face significant
challenges.
4.3 In order to address this concern it recommended that the Municipality of Clarington
request the Province provide their assurance that should there be larger traffic
impacts than estimated by the Ministry's traffic impact study that the Ministry take
necessary corrective action to mitigate the Municipality's public safety concerns
and assume responsibility for any liability associated with any incidents.that may
occur as a result of the traffic impacts.
9 -5
IAA' us] -.10 -kV em: M a 2 M
CONFORMITY WITH STRATEGIC PLAN
The recommendations contained in this report conform to the general intent of the
following priorities of the Strategic Plan:
Promoting economic development
X Maintaining financial stability
Connecting Clarington
Promoting green initiatives
Investing in infrastructure
Showcasing our community
Not in conformity with Strategic Plan
Staff Contact: Ron Albright, Manager, Infrastructure and Capital Works
Attachments:
Attachment 1 - Highway 407 East Extension Phasing Plan
Attachment 2 - December 8, 2010 Clarington correspondence to MTO
Attachment 3 - June 30, 2011 Clarington correspondence to MTO
Attachment 4 - August 11, 2011 response correspondence from MTO
Attachment 5 - Location of Safety Improvements
List of interested parties to be advised of Council's decision:
City of Oshawa
Region of Durham
Honourable John O'Toole, M.P.P.
-M*
Attachment-2
To Report EGD- 012 -13
December 8, 2010
Ministry of Transportation
4th Floor, Building D
1201 Wilson Avenue
Downsview, ON M3M 1.18
Attention: Mr. Gustavo Rojas, P. Eng.
Senior Project Engineer
Highway Engineering, Central Region
Dear Mr. Rojas:
Re: Review of the Highway 407 East Termination m- Traffic Operations Assessment
(dated October 29, 2010, prepared by URS)
By way of this letter and accompanying documentation I would like to respectfully present Clarington's
concerns with regards to the unanticipated phasing of construction for the Highway 407 East Extension
to Simcoe Street. Our understanding is that when an Environmental Assessment (EA) is conducted the
entire purpose is to Identify the precise impacts that a'specific project will have within the surrounding
community. To construct Highway 407 in one phase is a particular type of project, to construct it in two
phases is entirely another and it is for this reason that we welcome the opportunity to work with you
over the coming months to ensure that the required essential infrastructure is in place before this
project proceeds.
As has no doubt been made clear, we have concerns about the phasing of the construction of Highway
407 and based on those concerns,. retained Stantec Consulting Ltd., as our consulting engineers to
review the Highway 407 East Termination — Traffic Operations Assessment (dated October 29, 2010), as
prepared by URS. We have confidence in Stantec's comments both from a technical perspective and
also because they have a solid understanding of local traffic, road operations and local road
maintenance. In retaining their services it was our intent to provide support In realistically assessing
local road Impacts and to ensure public safety and the liability, final or otherwise, to the Municipality,
if Highway 407 East is completed In phases with the first phase terminating at Simcoe Street in Oshawa,
our key concerns areas follows:
The Clarington road network that would be Impacted by traffic attracted to the capacity of
Highway 407 is largely made up of rural roads that currently provide primarily local traffic
service for small settlement areas and commercial operations (mostly farms).. The role,
function, and design features of these roads are not compatible with accommodating longer
distance commuter travel. Furtherto this, there has been no planning or budgeting undertaken
for any improvements to this part ofthe Clarington road network to allow it to serve a different
purpose than it does today.
CORPORATION OP THE MUNICIPALITY OF CLARINOTON
9`"$ 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO JL IC 3A6 T 905- 623 -3379
o The traffic forecasting and related technical analysis that has been conducted to date-by the
consultants on behalf of the MTO can be considered conservatively low in terms of quantifying
the anticipated changes in traffic conditions in proximity to the proposed termination point.
The extent as well as the impact of accommodating additional traffic on the rural road network
appears to be underestimated.
® With the observed capacity constraint's and related operational-Issues experienced within the
existing east -west road network serving Durham Region, and the substantial potential for new
development in the Highway 401 corridor in the Municipality of Clarington, there is an
overarching concern related to the need to continue to provide additional east -west road
network capacity to assist in accommodating new development while not impacting other parts
of the road network with displaced, overflow traffic.
A copy of the Stantec report has been enclosed for your convenience.
in conclusion we would like to reiterate that the purpose of our"review of the URS report is to bridge the
apparent gap between the transportation computer modeling and our traffic monitoring data and
experience dealing with the current impacts resulting from the termination of Highway 407 at Brock
Road.
As discussed at the conclusion of our meeting of November 151h, 2010, 1 understand that a subsequent
meeting will be arranged to consider the findings of the URS •report In context with the Input and
comments from the Region and the area municipalities. I look forward to that meeting and to working
with you to achieve a mutually agreed upon traffic distribution, impact and resolution of those impacts.
Sincerely,
A.S: Cannella, C.E.T.
Director of Engineering Services
ASC /j b
Encl: 1
Cc: R. Albright, P.Eng., Manager of infrastructure & Capital Works, Municipality of Clarington
L. Benson, P. Eng., Manager of Transportation & Design, Municipality of Clarington
G. Pappin, B.E.S., C,E.T., Senior Project Manager, Transportation, Stantec Consulting Ltd.
P. Bumstead, B.E.S., Senior Associate, Transportation, Stantec Consulting Ltd,
C. Curtis, P, Eng,, Commissioner of Works, Region of Durham
C. Leitch, MUP, MCIP, RPP, Senior Planner, Strategic Planning Branch, Region of Durham
F. Wu, CAO, Municipality of Clarington'.
=*;J
Attachment 3�
To Report EGD- 012 -13
June 30, 2011
Ministry of Transportation
0 Floor, Building D
1201 Wilson Avenue
DownWlew, ON M3M 1J8
Attention: MI,: Gustavo Rojas, P. Eng,
Senior Project Engineer
Highway Engineering, Central Region
Dear Mr. Rojas:
Re: Review of the Highway 407 East Termination (Harmony Road, Oshawa) — Traffic
Operations Assessment
On May 27, 2011 we received the highly awaited traffic operation report for the Highway 407 East
Termination point at Harmony Road in Oshawa. Disturbing, however, was the fact that the report did
not address any of the concerns we raised in our December, 2010 letter to you in which we discussed in
detail the Impacts that phased construction will have on local roads, east of Harmony Road that were
designed and built primarily for local traffic and not for distance commuter travel. Of course it is
encouraging to note that there are preliminary plans to suggest that the Highway 407 may be phased
and completed to Highway 35/115 by 2021 but the fact remains that phased construction will have
Impacts on local roads east of Harmony Road and yet this has not been addressed in this most recent
report.
As you are aware, the Municipality of Clarington expended funds to hire Stantec to review the earlier
URS memorandum regarding the original Highway 407 Phase 1 terminus at Simcoe Street and provided
that review to the MTO for their consideration. In the URS follow -up memorandum regarding the
Highway 407 Phase 1 terminus at Harmony Road it appears that the MTO did not direct their consultant
to address in any depth the previous concerns with the technical analysis and conclusions as indicated in
Stantec's review. This has required the Municipality to spend more funds for another detailed review by
Stantec. From Stantec's latest review of the MTO directed URS analysis it can be concluded that the
same strategic or "top down "approach (model- based) was used again in assessing potential traffic
Impacts of Phase 1 and there was no "bottom up" assessment (field review comparing actual volumes,
etc,) of road or traffic conditions to address or acknowledge Clarington's concerns with addifional traff ic
using the rural road system and the related Impacts on traffic operations or safety.
CORPORATION OF THE MUNICiPALITY OF CL/ARINCTON
9-10 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 -623 -3379
Terminating Phase I of the Highway 407 extension at Harmony Road In Oshawa does not change the
preliminary cost impacts that we indicated in our letter to the Region and contained within their report
2011 +21 which was considered by Regional Council and subsequently forwarded to the Ministry of
Transportation, the Ministry of the Environment and the Ministry of Infrastructure. Our anticipated
capital construction costs are estimated at $64.9 million with life cycle costs of $15.9 million for a total
cost of $80.8,million. The list of roads Impacted is as follows:
• Concession Road #6
• Concession Road #7
• Concession Road #S
• Enfield Road
• Liberty Street
• Pebblestone Road
• Trulls Road
To conclude we are very concerned that the information from Stantec, as well as our comments to you,
were not really considered. Phased construction of the Highway 407 regardless of the interim
termination point creates financial, operational and liability issues for the Municipality of Clarington that
are anything but minor and yet none of these impacts have been addressed. it is for this reason that I
would like to request a timely meeting with MTO, URS, Stantec and us, to discuss in detail the
information we have provided and the concerns we have identified.
I look forward to hearing from you and to coordinating a meeting as quickly as is possible.
Sincerely
ANCa
Director of Engineering Services
ASC /jb
Encl: 1
Cc: Clarington Mayor and Council
F. Wu, CAO, Municipality of'Clarington
C. Curtis, P. Eng., Commissioner of Works, Region of Durham
C. Leitch, MUP, MCIP, RPP, Senior Planner,•Strategic Planning Branch, Region of Durham
Mr. L. Politano, P. Eng., Manager, Ministry of Transportation
Mr. D. Remolino, Ministry of Transportation
Mr. P. Chackeris, Ministry of Transportation
R. Albright, P.Eng., Manager of Infrastructure & Capital Works, Municipality of Clarington
L. Benson, P. Eng., Manager of Transportation & Design, Municipality of Clarington
G. Pappin, B.E.S., C.E.T., Senior Project Manager, Transportation, Stantec Consulting Ltd.
P. Bumstead, B.E,S., Senior Associate, Transportation, Stantec Consulting Ltd.
9 -11
AUC -12 -2011 1106
Ministry of
'rransportatloo
Rootonal Dhectors OfnCB
Central Region
V ploor,.eldg, D.
1201 Wilson Avenue
Toronto, Ontario M3M 1J0
Tel (416) 235.0400
Fax (416) 236•6323
August 11, 2011
MTO M1`10
Miniatera dos Transports
Bureau du dfroclsur r6olonai
Nglon du Contra
tdiflGe b, 2° Atage
1201, avenue Wilson
Toronto ON M3M 1,18
TA ; 410 2356400
T616o, i 410 236.6323
A.$, Cannella, Q,EX.
Director, *Engineering Services Department
Municipality of Clarington
40 Temperance Street
Bowmanvlila, Ontario L.1 C W
Dear Mr. Cannella;
Attachment 4
To Report EGD- 012 -13
r•
Ontario
Thank you for your letters of December 7, 2010, December 8, 2010 and June 30, 2011
regarding the Highway 407 East Implementation. Although our projeot team has had ongoing
discussions with your staff over the past several months I thought it would be appropriate if 1
formerly responded to your correspondence,
The opening dates for this new transportation corridor were announced on March 10, 2011.•Wo
have committed to opening Highway 407 East to Harmony Road, Including the West Durham
Link by late 2015, to Taunton Road at the East Durham Link by 2017, and the entire projeot to
Highway 361110, by 2020, Once the construction starts, it will be Continuous, The AFP
procurement for the section between 13rock.Road and Harmony Road is well underway, and we
have also started the prerequisite worst for the easterly section.
Highway 407 East will provide signiflcant additional capacity for traffic through Durham Region,
and will allow for the movement of people and goods In a safe and efficient manner. in addition,
the project will provide eoononilc benof Its to the community, During construction, millions of
dollars will be spent on purchasing supplies from local businesses, and Its construction will
create 13,000 jobs,
Your December 2010 comments to our traffic report were noted and Incorporated In the revised
traffic report to the extent appropriate for a provincial highway traffic study, The findings of our
report were presented to Ciarington staff on Juno 17, 2011. The attached table summarizes the
comments in your letters arid provides our responses. I understand.you are requesting a further
meeting with senior ministry staff. Peter Chackerls of my office Is organizing this on my behalf.
The purpose of the Minlstrys traff ic analysis was to identify requirements for the safe and
efficient operations of the provincial faclllly, as well to determine. the changes to traffic on
municipal roads immediately adjacent to Highway 407 East, As with the introduotlon of any new
transportation corridor, some level of traffic redistribution on the muniolpal. network is to be
expected.
The results of the traffic analysis were not intended to form a basis for determining what
additional work MTO would be carrying out beyond the Highway 407 East right -of -way, As Is
normally the case, the Ministry will only be responsible for provincial- related Improvements
within the right-of-way and In the Immediate vicinity the highway. This approach Is consistent
9 -12
AVG -i.2-2011 l i ; 00 ' MTO 5Hi10 4W 236 6335 P.006
,with any now facility that the province has constructed such as the recent extensions of
Highway 410; Highway 404 and Highway 406,
Nonetheless, our traffic modei shows only modest increases on some municipal roads, while in
other areas volumes will decrease. We will, however, be addressing a number of municipal
Infrastructure improvements, Among others, the project includes additional lanes and larger
bridge spans on key structures to facilitate future widening of local roads, as well as sidewalks
and bike lanes at a number of road crossing structure's. This is above and beyond MTO
practice and is a signif €cant Investment from the Province that will facilitate future municipal
growth,
Our project team will continue to meet with Clarington, the Region and the other area
municipalities to review and discuss issues related to the Highway 407 East implementation.
The province is committed to building this priority project with the most,aggressive timellnes
possible, We look forward to continuing to engage in an open dlaloguo as we bring Highway
407 E=ast closer to construction.
Sincerely,
Lou Politano, P,Png.
Regional Director
9 -13
CO
-HIGHWAY407 EAST
Comments to 407 East Phase 1 implemertalion - Received via letters from Municipality of Ciacington
Page I
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Mtmi3Op23itq
Dec_ 7,
TheMznzic4*uty is not supportive off'tlzc anttotrnC=eat to
On March 10, 2011, the Province announced the timetable for
of Claxingtou
2010
terminate 1'1=c 1 of the east expansion at Simcoe St in
eXaenffmg Hignway407 F=st fi cm Brock Road in Pickering to
Oshawa. The entire 7EAprocess was based cn asingle phase-
Higitway35ti 15. The highway will be opened to traffic in
A.S. Canneiig
ofconst Cdoxxfrom.BrockRd. to Hwy 115135, and itis onr
stages, be*03iagwirh a eutto se gm FiatuionylZaad in 2015,
Director,
Bnginearkg
strong view that Clax -ton's residents and road. network Vill
then the ope=g from Hazmony Road to Taunton at the Fast
be imzpacted in ways wHch warn- mot consxdmc door included
Dmrlaam )[,fink in. 2017; and the completion to }3ig'b:svay35 1115
Services Dept
the EA
iu 2(120. Once the}aroject implementation begins,
0
constaction -will be oil -zoing continno�islyuntil comple6om
and opening to traffic at M91m ay35111.5 in 2020.
Wehave ideutif ed the most aggressive delivery, ,scheWe as
possible This timetable addressed the concerns of the Region,
and area a ntinicipalzties.
Chdag on is oncemed about the, impact of const racdoa
'ae 407 East Phase 1 project vvM follow align, Build,
tafitc m the nnmic4miity. We request that the hanl routes for
rmmce and Manttxin (DBE model in which tae selected
const=tcort activity be defined in tine P,'E? andtba*. the
consortium wM be responsible, for liaising wide all
designated routes be restricted to the appropriate arterial
stakeholders and enstmo appropriate cooxdmation of -a the
roads which have been desiguedand constructed for this
words, and constmctiort stagng_ Ehrlmg routes and
purposeund=the jtn5sdiction of the Region ofDtzdanz
municipal by- izwxes= ions will need to be co=ded -ed by
the saccessfal consorliim..
1►2unicimality
Dec. 8,
St mlec Consulting LtcL was retained as Cbmkgtan.°s
aff ClarimgFou
2010
consulting engmeem to =Lew the Highway 4071==
Te=matson —Trafc Operz4ons Assessruent (dated October
AS. Ca=ddlcd,
29, 2410) as prepard. byil'RS
Dkerxos,
Emgineeting
I£Highway407 East is completed imphases With the fast
Sexvicesl?ept
phase tenuinating at Simcoe Street in Oshawa, Ciaringtoes
'
key concerns are as folIows:
Cla=ngton raid network that would: be impacted by traffic
Atti,:4 led same diversions due to 407 Bast Phase 1 as
attracted to the capacity of Highway407 is Iargely made up
compared to the scena io witflno 407 East in,placebave been
ofrmal roads that curtcntlygrovidepromarily local traffic,
presenzedtomnssicipaiities .Itrlezuo=tatedHtt%changeia
service for small setdemcnt areas and commercial operations
traffic patterns through Chwh3gtam In addition, a cormDaZ SM
(mostly farms)_ Thexn1c, fbnctioz6 and desiga features of
ofsc=arlos vita 407 Bast cxt=drd to S3=coe vs. extending
ureic roads axe not compatible w%% accommodating longer
to ffiglrway351115 was perfomacd and deuionstrate<i a
distance commuter treat- Ettttlzer to this, there has beea no
si-a :cant drop in demand on 407 East east of Simcoe Street
Planning orbuct cling undertaken for any ovcmeats to
The analysis also showed tbart 407 East is not aott to
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HIGHWAY 407 EAST
Comments to 407 East Phase S imp%mentafan - Received via letters from Mur ieipaRy of Clarington
Page 2 •
this part ofthe, Chrsngton road networktoallowittoserve 'a
attrzctsi2P Erca2 traffic volumesfromCL=2gtonroads -when
clrFfeznnt purpose than it does today,
exuded to 35/115.
Traffic forecasting andrelated technical analysis is
The MTO and its consultants rose computer models and fraf5c
consideredcon=rvadvely low intersrs ofgaantifyingthe
analysis methodology t= are considered acceptable= the
2nticipated changts m t17ffic conditiom In prOXIMIty to the
mdustry to gaaIItify =acts ofproiects of this t a - rdP An .
proposed tel�tGdtiO17 pOTLi
Emme Modcl VW dcvelo d as art of the t0
� P 1^,nngassessment.
Landuse assm Wtions are based an kiaces to Grow.
With she observed capacity constfabz and related '
Commexit Tinted
Operaa 0=1 issaes expencucedvarld , the existing cast-west
road netmik serving Durha=Region, and the substantial
potentiaifornecv development in theHighway 401 corridor
an thic Municrpa:EzTp Of Claxmgt6ri, there TS au, O'V'erarcbun,
concem related to the need to continue to provide additional
east- 'west road network capacity to assist=accommodatmg
new development while not kapactingotherparts of the road
network w nh drsplaeed, overaow traffic
(Smntee s
Dec. S,
The URS - =dyprepared for the MTO as docim = tedin their
On Marbh 10, 2011, the Province announced the timetable for
letter report
2010
October 29 ,2010memorandun,`Migh way 407East
extendingHighway407 East: froruBmck Road juhcke =gto
to Wigton)
Tezraination- Traffic O— cations Assessmeve',is narrow in
Highway351115_ dn3une l7, 2011, t1ieM nisaypresented:
Municipality
scope and does notedequatety address the broader jupacts of
the traffic analysis tkxt=fterts rue commidment to b4d
Of Cbrbgton
the praposed tenrai=fiou of Mxgltway 407 at Simcoe Street
Phase 1 to BaanonyRoad and reconnnendc d Reg oral and
Mxmicipalimprovem=ts.
i AV Cnrtxeita,
Director,
The study was uudexta zm on the macro artd micro- analysis
H°� a
levels_ The macro anal incorporated. y cozporated file entire txCsl]', and
Services Dept:
extended east yto Pcbzi csavlz Efro= of the 407 East
Pbasc -1- m no ooxddor bave becaptovid`cd in the report
In addition to 1ho comapatisan with the scenario without the
.407 inpiace, a sensitivity analysis of f= Abase 1 vs. Eul1
Btli &OUt scenario was completed using the travel demand
farecast model
Thcc micro- sizmnl Oa componcaxt incorpoxaccd iaftrscctions
E2at may33avc infimnce orz the 4G7 Fast Phase 1, including
3
W iac�tmitsoa, ,VmcheSt£T/$aIA ony, Simeoe/conlin and
Simcoe/Cob=bus at tht east end of the stud area
Page 2 •
HIGHWAY 407 EAST
Comments to 407 East Phase 1 implementation - Re=ceived via fetters from NluniCipaltey of Clarington -
I-agc 3
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� •LVCr�7x i7A��. 7. �i.0 �G.. f�. S' �:, 1• M1V. I' �+ 7% CW. �: l� C:CTiII.`l-•R{ai�L,CS- '-= irc.�,
A preliminary assessm=ent ofpotential traffic impacts m -tire
Although. the =z=l= analysis demansirated adequate
Mghway407 corridor east of Siutooe Street indicates that
capacity of cast-west corridors, the pxelamiharyxeview
there may be capacityissees for east-west travel
undert = by Stautec stated that certam Imks east of
M�ysbow v!c ratios approaching 1.0.- This does:tot
necessatiiy create an additional demand for the tolled freeway '
family, especially considedag avauable capacityoa adjacent
and parallel alternatives that a=re not tolled. The level of
diversion tQ a tolled faaBity is mainlya fa action of trip cost,
trip duration aid value o£tane; As trravel trmes iz =ase-with
roads becoming mote congested, drivers are Mcelyto divert to
a coxridorthat: provides a quickeraltve to get from point
Ato poiatB even iftheroute choice zeS hs in additional cosL
The mod=el &monstxated that this "RrilYingness." to switch to a
tolled corridor is,reduccd signifccarrdy east of SimcoeStreet
due to xrumerous iactozs, iacb rang presence off
roams with adequate capacity, trip origin and destmatioa, and
tdp cost to name afew With. the signifio zaxdy zeduced
dema=nd for the tolled corridor, changes in travel pafte ns are
also becoming less apparent t in the a=rea_ A seusi ivit zap lysxs
of &-- Phase I vs. lull Bind -out scmado demanst rat;d little
change to travel paste= through Ciaxington-
A prelimmary assessment of Mgt may 4o7 travel generated by
The potential mzket arm assessrnem much d by Stanrec
the potentialttraiket area located wIdMO6 northoj� and east of
was based on the Transportation Tomomw Survey (TTS)
f
C: lmiugton indicates. thepoteatial for aldgb=ntmabero £peak
data vvtthspecificasssnrttntions •asedtodom inegotential
hour t dPs using llighWay407 (Vrith!be proposed termini -is at
usage of 407 East dazing peakl toyux The Grcatler_ Goldea
Sh=oe Street) than that dete>zri =d byUP S through the vse
73or=h(>c LCzG$? model {used io farecass a2 ffic volumes}
ofthe strategic travel demand triode].
utilized the TTS data as •well, along with otber iupat data:
iacludixeg toiliz}g, value oftane, anticipated roadnetwodc, trip
distabarion andotherzssmnpisons. Based on all of the above,
the:uadel predicts a.sigucasrt deorease in dezuand on 407
East east of simcoe Street
Addn=21 Mforoaation and analysis is=gnzred to e=mMe'
Post Modelling adinsxments are often necessary while .
the issues ides fled above, and to address otlierpotentiai
under an operational axialyis that is baser] on sue travel
wises in the travel demand forecasting model, which
demand forecast obtained from the macro - Ievel model. As
speczfxcally mchides the underestimation ofoffpeak di*zctaoa
stated m• the traffic repo;cr, low traffic volumes on 407 East in
travel as well as fexEzer consideration, and =jEiuem=t of
tho off-peak dulcmon. could be zu Rmted to the fact That
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Comments to 407 East Prase 1 irrnplementation - Received via letters from Municipality of Clarington
Page 4
model inputs and assctuzptions_
ad acent and. paraTtel roads heave acleaaate capaeiiy to,
accoz�mrodate antic4 ai ed deaaand at no additional costs to
theiririps (i e tolls} WiSm lower tcaff e volumes on-407 Fast
iu the off -peak, direcdon, the model predicted somewhat
higher traffic vol=es m the same dzteecdon oaother patailel
roads used in the analysts.
iu addition. to the teclnxicai inpuis and a nalyscs,.fartizer
Cozaxtzentztoted �e analys7s of oPe�ataag condilirnu of t1�e
cansideratzon s$ortidbe vcu to the proposed Highway 407
local network due to potentW municipalvow& is not within
tcrxttY= with respect to the lower rapacity and lower design .
the scope ofthis study.
standards oftbzc toad 7xetwork east ofSimcoe Street. tinder
existing conditions, thermal roadnetworkin this =:eais
i 2mfiicientfrom. a traffic operations perspective as well as
incompatib lefromatransportatiortpla=�nopm end
zegaxd to accommodating the additional vehicular traffic that
wouidbe attracted Try the highcapaciiyof$ighway 407
As r2lated td thcpxoPOsedRigh•'zy407 terzai aas at Sisacoe
Fxtensionaf407 East to 35/115 is not a, -Iy to msoive
Street, the restdtant higher traffic voluuzes using tine
=Ztmg public safety concerns oa Clarbgton's roads. The
C =m9ton xural road uetwozk woald eont abute to existing
nvbhe safety cowents and wouldpotev allycreatepublic
mac(O-Level Quaiysis dezaousU=d iittxe chaste in travel
pattexmthroughClanngtoncwbm the two seenzaos {407
sectyissnes.
extended to Haxmonyvs_ Mghway 351115) ate compare3
I
Another issue that re m im uurzsolved with respect to the-
Comment noted.- Timeluaes for MAWay 407 East extension
Ca> mgton situation is !be zemftant delay in providing
to 351115 have been indicated aoove.
freeway capacity V&Ia and through Claxington considering
both mamlineEighway407 and' the Eas,Du,:hznImJ-, and
Inaw this wx�il affect the states aztd progxess ofplaztned
developments represmt ing substaafta[popniatiort and
emplayxacrxtgcowtli witlz<nt3ze mtmicipaiity_
f
URS ttresented vest' ktdlcdiscuss on or evlaaation.with.
respcct to the i ap and assumptions for the vIssIM
.
Additional discussion on assumptions used m the VISSW
zuodcl -were pxoviided i athe updated report
znalyszs
For the strategic analyms=Mg SP,, the followiRg,
The assumptions made for the sttateZYc analysis are
assumpttorts were idcntncd:
- daces to GWVr land=;
considered adequate at this stage offac project and are in line
S291brvaluc,of Time (VO ;
with the overall char=aiskcs of the study area.
Page 4
HIGHWAY 407 EAST
Comments to 407 East Phase 1 implementation - Received Via letters from Muniettpal"rty of clarington
•_sY7FD xt7 J
_� ? A :
- t':::: ='= _ 11Y1M1iRX CQ�1�N1EN �, • -: -
RESPONSE &A �-. �.y ETC g � t�t�'��V t •
x%aSAQ.Cti 3i .C�- +.C'?�CIYS':7.7�.1 -;C'. '•x+.._•: -"
,•`
S{? is2Slkot toll rage; and
;'s .',
��'ulI tolImgregimze.
•
The zelevance azfd sigafflcmce of f=e assmnptions are not
descrr�edbyi7RS. Without a clearun&- Ztandhag Ofdaeir
conservative or aggressive mat=', the assamptions as noted
could have a bearing on dze forecast use ofHibhway407.
No additional caiinza4iozi vw undertak= as part oftlais
AS Cwure4
D3 =tor,
June 30,
2011
There are two levels o£cahbration that Stantec eels azo-
required for this tafCc operaiiou analysts
Evg�aeedng
confrr=uon. of the
calibraiioix of the model for the: 407F- corridor {mclmliug the -
assignment_ However, additioml adjusttxterats were made to
t zMe volumes sn ceriai a areas based on ava9able
services l?ept.
itrm eaate paraa -el artercal facilidies); Glad the calibration of
actual
trafUo slain, rather than the,modcl output.
MuozlCipality
the VISSlM model used for the znSersectlon analysis. T#ne best
of Clarhmton
9nfonnation tlVC have available, as Ielated to the 4o7 Fast
Ektension EA, suggests the only calx-bratioalierformed was
{St=tec's
for the zaasorRceonal screeulines for the strategic (h'IbIlv
Ietterreport
?
model. Ifaddiiozralcah ibrationlw been- undeztaken ,itshould
to. Clariugto�)
be documented in this analysis report
Road improveme= wese d scussedat leag&wztlz the
"age 1: utt3zerrefzn�rients to the travel demand, forecast
Izo,,w have Fiee�z xcrdertakc�z —prat. ofth==aly=Z- reflect
changes to the m d#pated road network bred
Muniaip27iCies and• the Rceon during the unison 3TZCC =&v —
on&scuasions
with Durkmn Agg on mid the Ioca7mzozicipaiitres `�
Additional ciaauges bz've been• wade to. the model as a xrsua o£
these discussions_ CYnaages Dave beeiz reSected inthe
These changes to the network: are not clearly articnlazek.
microsinnulation analysis.
Therefore, theirrole, and impact on traffic patterns at the
The Mimements are solelybascd on 20I7=twork
eastern terminus are not easily quantEed based on tine
informationpresented.'
assutnapiions and are in accordance with the Regioes and
Mvaicigaiiticsfrb=gh=c'dIpzo amu1ed1MProv==,tSr
These assumcdzoad improvements are Mustrated inFigur. 3
of tine tra$nc report and covereast ofH_armoay to Hwy
351115.
'mac the 5 %. (peak hwr-truck perce± age) is a reasonable
Trucks are rot part of the macro-level model as the travel
assumption. for tlxeopaztionai analysis (Ignotmgoff-Peak
demand forecast model provides auto demand only_ irithe,
=dar srznnlafrons), the role: of tmcl. in the strategic forecasts
is str`(i not clear.
EA� study„ tmckperc=, -6-es for 407 East aad. true nort:L- South
links were based on = stmg observed tcucl�pexesatages on
Parallel f cilitim Truck geree ta„geas=npdons used in.the
z5iorCSh3=lati01X modez uz this study are comparabls to tolled
facilitywest ofBrock Road. 0A the strategic kv4 407--
does not vide a reasonable alternative tzi ax,— am a rol for
PageS
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HIGHWAY4D7 EAST"
COmrraents to 407 East Phase 1 implementation - Received via letters from Municipality of Ciadngton
_ Page6
tong disia=ce truck trips. ffig� a✓ay401 wM r== a miajor
strategic corridor for track movements,
.l
3sage3_ ' hzc resuks in a more COXservaifVe result when'
We believe that the potenfm nnderstatemeut of 407E traffic
undertakfrzgarralysfs of* unetiai'road nuessecdorrs (i e 142ore
-x
demand is the off -peals dmection does not have2 signifcaat
zraj fs assigned to arterkd roads as a comeguence ofaIOW
�raffic*recast on 407E in the offpeak dfinecdon). „
negaxive orpositive inor==tai hnpactonttaffic operations
at tine
study'area ramp teal inteasectiorns.
-';�hffe this is areasonable statement for the strategic analysis
and for specific =vements� the concern, conf nuesto be that
staxcmeuts re3ated to tree good %vei ofServicc at
intersections aVnear the 407E ramp terminals are over-stated,
as off-peals cl=lionzuovements are under-stated' as they are
not competing withpeak direction movernents faraTacityI
signal, time.
1' aae7.' 37zerersli2t %chmzgeirriyavelPaUS7=eastof
The - model, predicts relatively low traicvo]nmeson447E
Harmo>ry Road Xr=Orchmzges in Z42U l patteM are rioted on
Wn' zchesterlioad, Colzonbus Road, asWeU as Zawzton Road'
east of Simcoe Street ran:jpared to the section, to fi2ewesL
With this sigxafrcaat drop in demand east of Simcoe Street, .
Statemeats xelaateci to tip sigmficxnoc ofrooiumes or patteans
changes to travel patterns east of Simcoe Streetdztnh i lu,
resalting m simda~ to thebase -case scenario t:xvcl patterns.
are done so on the basis of==djusted. strategic xuodel
forecasts. Thcreare concerns e2ttbe model is riot sufcieally
cahbzated (at a facrEitylevel) to Sapportthese statements with
corE&nce
In comparing the 2017 base fort to 2010 ground coursts,
Traffic volumes on Comm $oad east ofSimcoe Street were
there are several inconsistencies A concern axises that
4ustcEin, the microsimmlation analysis based on a xvvicw of
statezaca&,conclumns from the strategic azlaiyW that arsenal
recent traffic data and tax results ofthem=o- rnodeL
roads are not si,-afficantiy impacted. aro based on forecasts
where 7 3r= forecasts arc as mach as 80% lower than 201,0
Specffica31y, through taffzc On Conlin Road was adjusted to
counts Conlin Road Fast OfHarmony= tike saomhzg
==h odsting levels aftrafiic on this road.
peakhou*
The pmpose *f the traffic analysis was to idea fy
t
xegzsirenrcmts for the safe and e$'ici= operations of the
pravizzcial facility and also to identifyam�alimpacts to
relevant roadway r"acffiiies and intense ons: associated with
The 407 Fzm The analysis wxs not intended to determine
reTfimd =proveme= to the broaderaoadnet vork inorder .
to meet acceptable levels ofscrvice in future horizon vc =-
_ Page6
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HIGHWAY407 EAST
Comments to 407 East Phase. 1 implementation - Recenred via letters from Mtt nicipality of Clarington
:r�T'1J8 - - -
m:== P:�- 7fE: %•�=
'�;��c: -� = =.�'�5U1<'1;�'�ZY-O�+'�.U� e �1�7"i' -: - • -
�•.L`�i`iJZ V17a7L`.OL �.`�..AA .7.7C'1- �L'tLJ`.J_• ; <7.ASPi1'1i ^�':
- �ry7r� »h7���ey. p� �v�.y4��v;p �7�7�l;�?�yyy��
Genctally, the forecasts shocrarterial voItcmes in the 447E
Traffic. volumes were adjusted is the microsimFlai ion analysis
corridor that are ill some cases ranch lower than the observed
based on areview of recent traffic data and the results of the
counts. The concern is That the v01=Cs on these roadways are
Eumro- -model-
not iasignr.Ecaut and that additional volumes related 1, 447E
are bei2g added to zoadvrays mat arc not designed to
The purpose of the traffic analysis was to id-
demdfy
accommodate lugherlevels of traffic, . The forecastmg as
"does
re L=mneats for the safe anti efficient operations of tyre
tiescz ed notpzovide ahi level of confidence iliacthe
base volumes €i-f- 2017 withoutlEghway 4 07) are reflective
- provincial faciEty and also to ideztify incaemc.W iutpacts to
Of Czrcent conditzoas or tlatthe diverted. volumes are
relevant roadway facilities and intersect onsassoczarcd wirkt
the407 •Fast -As with, the ihtrodudion of arry mew
apgzogriate in magnitude.
a a„Toxtaiiozzcorador, some leveeI of tca#licxedis�on on
the xaunicipal network is to be expected.- The analysis was
not inteatded to det=mtine xegaire d iuqarovemetits to-the
broader road network in order to meet acceptable levels of
service m fi tam J-wnzonyear, As is normally the case, the
Mznistry will onlybe respaasz'ble for provincial - related
unprovements wrtbnn the xi&-of way and lathe immediate
vicinity the highway_
E fi prelimpxary assessment of thepotential imp2crs ih the 407E
Comment noted. Please refer to previous response.
corridor eastof H2xmonyRoadinndicatesthatihere maybe
capacity issues for e=-west traveL
la addizxonto the t--chracal inputs and analyses, further _
Commceat noted. please zefer•to previous response
consideration should be 2 ivea to theproposed Mgh-ay 407
.
terminus with respect to the lower cap=e rand lower (imp
statzdazds of the road network east of8ar=ny Road_ tynder
existing conditions, the rural road network izt this area is
insRfcr=t from a traffic operations perspech e as well as
ancoznp='ble froze a trausportatzoa planning perspective wI&
zebard to accommodating the additional vehicular traffic that
woixId be attracted b the of Ei y447
Page 7
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Leading the it'ay
I IN :1 :lei .
Meeting GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: April 22, 2013 Resolution : By -law :
Report EGD- 016 -13 File :
Subject MONTHLY REPORT ON BUILDING PERMIT ACTIVITY FOR MARCH, 2013.
17x�li ►il►�l�R�[7�E
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report EGD- 016 -13 be received for information.
Submitted by:
S. Cannella, C.E.T.
Director of Engineering Services
ASC /bb
Reviewed by.
Franklin Wu
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 F (905)623 -1824
4 &41
1.1 With respect to the Building Permit Activity for the month of MARCH 2013, Staff wish to
highlight the following statistics for the information of Committee and Council.
11fi[!RMI: INNI_\Za- J
9 -23
2013
2013
2012
BUILDING
BUILDING
NUMBER OF
VALUE OF
NUMBER OF
VALUE OF
% CHANGE OF
CATEGORY
PERMITS
PERMITS
CONSTRUCTION
PERMITS
CONSTRUCTION
VALUE 2013 -2012
Residential
52
131
$8,168,160
85
$20,732,924
-60.6%
Industrial
2
1
$320,000
0
$0
N/A
Government
0
2
$0
0
$0
N/A
Commercial
6
4
$502,800
1
$35,000
1,336.6%
Institutional
1
2
$40,000
0
$0
N/A
Agricultural
0
5
$0
0
$0
N/A
Demolition
3
17
$0
7
$0
N/A
TOTAL
64
•162
$9,030,960
93
$20,767,924
-56.5%
9 -23
2013
2012
BUILDING
NUMBER OF
VALUE OF
NUMBER OF
VALUE OF
% CHANGE OF
CATEGORY
PERMITS
CONSTRUCTION
PERMITS
CONSTRUCTION
VALUE 2013 -2012
Residential
143
$24,530,045
131
$27,378,862
-10.4%
Industrial
7
$5,396,534
1
$2,000,000
169.8%
Government
0
$0
2
$25,442
N/A
Commercial
14
$12,111,800
4
$218,600
5,440.6%
Institutional
5
$70,000
2
$53,000
32.1%
Agricultural
0
$0
5
$159,978
N/A
Demolition
16
$0
17
$0
N/A
TOTAL
185
$42,108,379
•162
$29,835,882
41.1%
9 -23
1.2 With respect to building permit activities (over $250,000) and large residential building permit
activities, the details are provided as follows:
Owner /
Alt to Retail Menchies
Frozen Yogurt
2378 Highway 2, Bowmanville
IUTtR
$300,000
9 -24
REPORT NO.: EGD- 016 -13 PAGE 4
The following is a comparison of the types of dwelling units issued for the month of "MARCH" and
"YEAR TO DATE ".
0
Town
0°/
Dwelling Unit Type "MARCH" 2013
1
Iment
18
Semi-
11 Single Detached 11
Detached
$20,000,000
60%
cl Semi - Detached 18
U Townhouse 0
i Apartm ent 1
11
Single
Detached
37%
Dwelling Unit Type "YEAR TO DATE 2013"
3
10
Townhouse - Apartment
3%
12%
f 34
Single
.` Detached
.1
39%
40
Semi -��:• -� .-
Detached
46%
Single Detached 34
13 Semi - Detached 40
a Townhouse 10
'Apartment3
The following is a historical comparison of the building permits issued for the month of "MARCH"
and "YEAR TO DATE" for a three year period.
Historical Data for Month of
"MARCH"
$22,000,000
$20,000,000
$18,000,000
$16,000,000
$14,000,000
-� .
$12,000,000
'
$10,000,000
-. �0
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$0
Value,.
9 -25
Historical Data "YEAR TO DATE"
$50,000,000
$45,000,000
$40,000,000
$35,000,000
$30,000,000
$25,000,000
$20,000,000
$15,000,000
$10,000,000
$5,000,000
$0
2013 2012 2011
Value $42,108,379 $29,835,882 $26,239,610
-� .
..
.. '
'
.. .
$15,000,000
$10,000,000
$5,000,000
$0
2013 2012 2011
Value $42,108,379 $29,835,882 $26,239,610
REPORT NO.: EGD-016-13 PAGE 5
m
2013
2013
2012
2012
March
Year to Date
March
Year to Date
Year to Date
PERMIT FEES
$60,436
Single Detached
$267,782
$146,336
$212,733
54
74
Semi - Detached
18
INSPECTION SERVICES
40
0
0
Townhouse
0
2013
5
2012
5
March
Year to Date
March
3
Year to Date
Building Inspections
545
1,585
582
1,590
Plumbing & Heating Inspections
679
81
2,039
693
2,073
Pool Enclosure Inspections
1
2
0
0
TOTAL
1,225
3,626
1,275
3,663
m
2013
2012
March
Year to Date
March
Year to Date
Single Detached
11
34
54
74
Semi - Detached
18
40
0
0
Townhouse
0
10
5
5
Apartments
1
3
0
2
TOTAL
30
87
59
81
REPORT NO.: 1 PAGE 6
■ e r P' ,r ' (j I;
YEAR:
2013
(to end of
2012
2011
2010
2009
2008
2007
2006
2005
2004
2003
AREA
Bowmanville
38
291
360
282
98
340
451
609
307
587
468
Courtice
21
179
312
236
113
134
82
126
241
173
180
Newcastle
26
34
165
37
24
60
77
84
202
191
123
Wilmot Creek
0
2
5
8
9
30
16
15
15
25
29
Orono
1
1
1
1
0
2
1
1
1
2
0
Darlington
0
6
5
8
6
10
6
7
14
15
13
Clarke
1
10
8
6
11
5
11
12
13
10
16
Burketon
0
0
0
1
0
0
0
0
1
1
1
Enfield
0
0
0
0
0
0
0.
0
0
0
0
Enniskillen
0
3
0
3
2
0
0
1
1
1
0
Hampton
0
1
1
0
0
0
0
1
0
-0
3
Haydon
0
0
0
0
0
0
0
0
0
0
0
Kendal
0
0
0
1
1
0
1
0
0
1
0
Kirby
0
0
0
1
0
0
0
0
0
0
0
Leskard
0
0
0
0
0
0
0
0
0
0
0
Maple Grove
0
0
0
0
0
0
0
0
0
0
1
Mitchell Corners
0
1
1
0
0
0
1
0
0
1
0
Newtonville
0
6
3
7
5
7
2
2
4
5
3
Solina
0
3
1
1
5
0
6
3
3
3
3
Tyrone
0
0
1
1
0
5
0
0
0
0
3
TOTALS
87
537
863
593
274
593
655
861
802
1,015
843
9 -27
2. CONCURRENCE - Not Applicable
CONFORMITY WITH STRATEGIC PLAN - Not Applicable
Staff Contact: Rick Pigeon, Chief Building Official
9 -28
Date: APRIL 22, 2013 Resolution y ®law #:
epo : OPD- 002 -13 File #:
MUNICIPAL -OO
91_ NO OT U•
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report OPD- 002 -13 be received.
Submitted by:
FH /cv
Reviewed by:
rred orvath
B.A , R. D. M. R., R. R. F.A.
Dir; ctor of Operations
Franklin Wu,
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905- 623 -3379
irlial
' •
At the Council meeting of October 1, 2012, Council passed the following resolution:
"WHEREAS Orono is the only community still on septic systems or holding tanks in
the named villages; and
WHEREAS Orono is in dire need of these washrooms to help their local downtown
economies;
THAT Staff report on how to successfully offer public washrooms in the downtown
cores including Orono, Courtice, Bowmanville, and Newcastle in the Municipality of
Clarington."
� I
The following municipal facilities are open to the public for their convenience:
Courtice:
• South Courtice Arena — Daily, 6:00 a.m. to 1:00 a.m.
• Courtice Community Complex — Monday to. Friday, 6:00 a.m. to 10:00 p.m.,
Saturday and Sunday 8:00 a.m. to 9:00 p.m.
Bowmanville:
• Municipal Administrative Centre — Monday to Friday, 8:30 a.m. to 4:30 p.m.
• Clarington Main Branch Library — Monday to Friday, 10:00 a.m. to 9:00 p.m.
and Saturday 10:00 a.m. to 5:00 p.m. and Sunday 12:00 p.m. to 5:00 p.m.
• Garnet B. Rickard Recreation Complex — Monday to Sunday, 7:00 a.m. to
12:00 p.m.
• Rotary Park — open during permitted use
• Clarington Tourism Office — Monday to Saturday, 9:00 a.m. to 4:00 p.m.
Newcastle:
• Newcastle Memorial Arena — Monday to Friday 8:30 a.m. to 10:00 p.m.,
Saturday and Sunday 8:30 a.m, to 9:00 p.m., summer hours pending
schedule
• Newcastle Library - Monday 1:00 p.m. to 8:00 p.m., Tuesday 10:00 a.m. to
6:00 p.m., Wednesday 1:00 p.m. to 8:00 p.m., Thursday 10:00 a.m. to
6:00 p.m., Friday 1 :00 p.m. to 6 :00 p.m., Saturday 10:00 a.m. to 5:00 p.m.,
Sunday 12:00 p.m. to 5:00 p.m.
Orono:
• Orono Arena and Community Centre — 9:00 a.m. to 12:00 a.m., summer
hours pending schedule
• Orono Library — Monday 1:00 p.m. to 8:00 p.m., Tuesday 10:00 a.m. to
6:00 p.m., Wednesday 1:00 p.m. to 8:00 p.m., Thursday 10:00 a.m. to 6:00
p.m., Friday 1:00 p.m. to 6:00 p.m., Saturday 10:00 a.m. to 5:00 p.m., Sunday
12:00 p.m. to 5:00 p.m.
• Orono Park — open during swimming lesson and public swimming;
Saturday and Sunday 9:00 a.m. to 5:00 p.m.
10 -2
There are also seasonal portable washroom locations throughout Clarington.
The portables are installed at the beginning of May and removed after the
season in October, except the Bondhead location which is year round. All
portables are cleaned twice per week during the season. The cost for the
portables is $188.75/week plus HST per unit.
3. OPTIONS
3.1 If the existing access to public washrooms is inadequate, the Orono Downtown
Business Improvement Association (DBIA) can investigate the purchase or rental
of a washroom trailer. A portable toilet washroom trailer can be purchased
and /or rented depending on the existing needs. The trailer is 7 feet deep by 13
feet wide and 10 feet high. It is self- contained and requires 110volt, 115amp,
supply for lights and a water pump, 220 volt, 120 amp, power supply for heaters,
and a 200 gallon holding tamp and a 150 gallon fresh water holding tank. The
two individual private washrooms are each equipped with flushing porcelain
toilets, one urinal for the men's washroom, sinks with hot/cold running water,
vanity, lights, etc. Staff has used a portable washroom trailer when the Visual
Arts Centre washrooms were being renovated with no problems.
3.2 The estimated cost to purchase this unit is as follows:
Portable Unit $20,000
Electrical $6,000 to $8,000
Site Preparation $1,000
Maintenance Costs $400 /month — cleaning
$2,000 /year — pumping out (depending on
usage)
*All costs would also be subject to HST.
3.3 The cost for renting this unit is as follows:
Monthly Rental Fee $1,000 per unit (includes once a week cleaning
and pump out)
Delivery and Pickup $500
Electrical $6,000 to $8,000
*All costs would also be subject to HST.
3.4 Orono Business Improvement Area
The Municipality does not have any properties in the Orono Downtown Area
which would be suitable for this unit. If the Orono DBIA considers any of the
above options, they might be able to accommodate the unit on one of their
member's properties for a trial period. Also in close proximity are the washrooms
10 -3
■ i
at the Orono Arena and Community Centre, and at the Orono Fairgrounds.
Further discussion with these organizations would be needed to review
maintenance, security and liability if this is of interest to the Orono DBIA.
In discussion with the Chair of the Orono Downtown Business Improvement
Association, they will look into discussing options available to customers which
may include utilizing members' stores, and /or investigating short term leasing
arrangements.
4. CONCURRENCE - Not Applicable
CONFORMITY WITH STRATEGIC PLAN - Not Applicable
Staff Contact: Fred Horvath, Director of Operations
List of interested parties to be advised of Council's decision:
Orono Downtown Business Improvement Association
t_
Clarington . •
EUERGENCY AND FIRE SERVIC G I EI I I
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: April 22, 2013 Resolution: By °law #:
Report#: ESD- 003 -13 File #:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report ESD- 003 -13 be received for information.
/ J
Submitted by: rrll�� // Reviewed by:
Gor Weir,
Director of Emergency
Services
6W /mb
r �A7
®r-
Franklin Wu,
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379
is=
11 -2
REPORT NO.: ESD- 003 -:13
1.0 BACKGROUND
PAGE 2
1.1 Medical and rescue calls are provided through a Tiered Response Program.
1.2 Clarington Emergency and Fire Services (CEFS) have participated in the tiered
response program for approximately 23 years. Tiered response was set up to
dispatch police, fire and ambulance services to what is determined to be a life
threatening situation.
At that time, the following criteria would prompt a. tiered response:
• Absence of breathing /difficulty breathing
• Unconsciousness
• Severe bleeding
• Motor vehicle accident with ambulance responding
• Real or apparent heart attack
1.3 With the purchase of two Pumper /Rescue trucks in 1994, the Department began
the move from single function trucks to multi- purpose trucks capable of
responding to a variety of calls with the same crew. Today, these Pumper /Rescue
trucks and /or a Rescue truck (when staffed) respond to medical calls and rescue
calls throughout the Municipality.
1.4 Clarington Emergency & Fire Services respond from five stations strategically
located in Sowmanville — Station 1, Newcastle — Station 2, Orono — Station 3,
Courtice — Station 4 and Enniskillen — Station 5. Ambulance bases are located in
Sowmanville and Courtice. Green dots denote the location of EMS (ambulance)
stations in Clarington.
REPORT NO.: ESD- 003 -13
1.5 Fulltime firefighters are scheduled to staff three trucks as follows:
At Station 1 — Bowmanville: Pumper /Rescue truck, 3 -5 firefighters; and
Rescue truck 2 -3 firefighters (when staffing permits)
At Station 4 — Courtice: Pumper /Rescue truck, 3 -5 firefighters
2.0 COMMENTS
2.1 For patients seriously injured in a traumatic event, time is of the essence. The
direct relationship between definitive (surgical) treatment and the survival of a
trauma patient increases if the trauma patient is in an operating room within 1
hour of the injury, also known as the golden hour. Every action taken must have
a life saving purpose, as minutes of the golden hour are being traded for the time
taken for every action carried out before transport.
2.2 The ultimate goal of "Tiered Response" is to provide a timely first response as
seconds count when. dealing with medical emergencies. The criteria for a
medical emergency were established provincially by the Emergency Medical
Service (EMS).
2.3 Tiered response
2.3.1 Medical and rescue calls are responded to in Clarington by CEFS and EMS
using the Level C Tiered Response agreement.
2.3.2 A tiered response will be requested within one (1) minute of EMS dispatch, and
in conjunction with the response reference chart, for the following emergency
requests for service:
1. Respiratory Arrest (Absence of Breathing)
2. Cardiac Arrest (Absence of Pulse)
3. Unconsciousness . ,
4. Motor Vehicle Collision with EMS attending
5. Profuse and Uncontrolled Bleeding
6. Acute Chest Pain and /or Shortness of Breath /Difficulty Breathing
These criteria for medical tiered response are in addition to the usual incidents
requiring Fire Services response under their fire suppression, rescue and /or
HAZMAT mandate.where Central Ambulance Communications Centre (CACC)
notification of the fire departments is automatic.
11 -3
No
�
2.3.3 Once a tiered response has been initiated, it shall only be cancelled if the request
for service is cancelled by the call originator and EMS resource(s) have arrived
on scene and made patient contact. Refer to Attachment 1 to ESD- 003 -13 for a
full list of Tiered Response Levels.
2.4 Medical Calf
2.4.1 Medical calls are a core service provided as defined in Emergency & Fire Service
Governing By -Law # 2007 -134, whereas emergency pre - hospital care responses
and medical acts such as defibrillation, standard first aid, and CPR are performed
as required.
2.4.2 CEFS responds to medical calls in following manner:
Calls in Station 1 Area — Fulltime firefighters (3 -5) in a Pumper /Rescue truck or if
staff permits, fulltime firefighters in the Rescue truck (2).
When fulltime firefighters are not available volunteer
firefighters in a Pumper /Rescue truck (3 -5) are dispatched.
Fulltime firefighters in a Pumper /Rescue truck from Station
4 also initiate a response clearing after volunteer firefighters
from Station 1 begin to respond.
Calls in Station 2 Area — Volunteer firefighters in a Pumper /Rescue truck (3 -5).
A fulltime Pumper /Rescue truck or Rescue truck also
initiates a response clearing after volunteer firefighters
begin to respond.
Calls in Station3 Area — Volunteer firefighters in a Pumper /Rescue truck (3 -5).
A fulltime Pumper /Rescue truck or Rescue truck also
initiates a response clearing after volunteer firefighters
begin to respond.
Calls in Station 4 Area — Fulltime firefighters (3 -5) in a Pumper /Rescue truck.
When fulltime firefighters are not available volunteer
firefighters in a Pumper /Rescue truck (3 -5) are dispatched.
Fulltime firefighters in a Pumper /Rescue truck or Rescue
truck from Station 1 also initiate a response clearing after
volunteer firefighters begin to respond.
Calls -in Station 5 Area - Volunteer firefighters in a Pumper /Rescue truck (3 -5).
A fulltime Pumper /Rescue truck or Rescue truck also
initiates a response clearing after volunteer firefighters from
Station 4 begin to respond.
Dote: One of the intents of Rescue 11 from the Master Fire Plan was to staff this
truck 24/7 and to respond to medical calls, check calls, CO calls etc.
11 -4
REPORT NO.: ESD- 003 -13
PAGE 5
2.4.3 Over the past 3 years the crews were dispatched to 5,177 medical calls, 162 of
which the response was cancelled prior to arrival. The following chart illustrates
the breakdown of medical calls responded to from 2010 - 2012.
1545,
2, 0.0
141,2.7%
131,2.5%
❑ Vital Signs Absent, DOA -
141
El Traumatic Shock - 6
❑ Seizure -155
6.2% ❑ Oxygen Administered - 837
® Other Medical Resuscitator
Call - 574
❑ Medical /Resuscitator Call No
Action Required - 833
® Medical /Resuscitator Call No
False Alarm - 31
❑ Medical Aid Not Required On
Arrival -131
■ Defibrillator Used -19
1.1 % ❑ CPR Administered - 40
❑ Chest Pains or Suspected
Heart Attack - 507
° E3 Burns - 2
• Asphyxia, Respiratory
Condition - 1545
• Alcohol or Drug Related -119
■ Accident or Illness Related -
237
11 -5
REPORT NO.: ESD- 003 -13 PAGE 6
2.4.4 Firefighters are trained to the Emergency Medical Responder Program and
deliver Base Hospital protocols, as agreed. The following graph illustrates the
number of medical calls responded to from 2010 — 2012 per station and the
number of calls patient care was administered by firefighters for chest pains or
suspected heart attack, by administering oxygen, administering CPR or applying
defibrillation.
3000
2500
2000
1500
1000
500
N
97QA
2261
i
1372
s.� 920
554 468 293 255 164
141
Station 1 Station 2 Station 3 Station 4 Station 5
13# of Calls ® Care Provided
2.4.5 Although providing emergency pre - hospital care and medical acts such as
defibrillation, standard first aid, and CPR are core services provided by CEFS,
these services support Durham Emergency Medical Services. At any time
firefighters in a pumper /rescue truck could be re- routed to perform other core
services such as fire extinguishment, rescue, defensive hazardous material
response, etc. requiring the resources carried on a pumper /rescue truck and a
compliment of firefighters greater than what may be required to perform at a
medical call.
2.5 Rescue Calls
2.5.1 Rescue calls are a core service provided as defined in the Emergency & Fire
Service Governing By -Law # 2007 -134 whereas special rescue
services shall include performing extrication using hand tools, air bags and heavy
hydraulic tools, as required. Fulltime firefighters will be trained in basic rope
rescue techniques as determined by the Fire Chief. Water /Ice rescue services
shall be provided by those firefighters who are competently trained to perform the
requested level of service as determined by the Fire Chief (up to level I II if so
trained).
2.5.2 Defensive hazardous material emergency response shall be conducted to the
operations level by the fulltime firefighters and awareness level by the part -time
firefighters. In addition to operations level response, the capability for rescue and
emergency decontamination shall be maintained where resources permit.
11 -6
REPORT NO.: ESD= 003 -13 PAGE 7
2.5.3 Rescue is defined as persons in danger due to their proximity to the occurrence
who are unable'to self evacuate and are assisted to safety by fire department
personnel (excludes persons evacuated for precautionary reasons). Included in
this definition are persons rescued from elevators or other circumstances where
they could not extricate themselves and fire department assisted in the
extrication, e.g. vehicle extrication, collision, collapse, trapped in elevator, water.
rescue and water /ice rescue.
2.5.4 Rescue Calls are responded to in the following manner:
Calls in Station 1 area — On -duty fulltime firefighters (6 -10) on two Pumper/
Rescue trucks, Pump 11 and Pump 14
Calls in Station 2 area — Volunteer firefighters (3 -5) on a Pumper /Rescue truck
and on -duty fulltime firefighters (3 -5) on a Pumper/Rescue-
truck, Pump 12 and Pump 11
Calls in Station 3 area — Volunteer firefighters (3 -5) on a Pumper /Rescue truck
and on -duty fulltime firefighters (3 -5) on a Pumper /Rescue
truck, Pump 12 and Pump 11
Calls in Station 4 area — On -duty fulltime firefighters (6 -10) on two Pumper/
Rescue trucks, Pump 14 and Pump 11
Calls in Station 5 area — Volunteer firefighters (3 -5) on a Pumper /Rescue truck
and on -duty fulltime firefighters (3 -5) on a Pumper /Rescue
truck, Pump 12 and Pump 11
Additional resources that may be required for a rescue call i.e. Rescue truck for
water or ice rescue; Tanker truck to act as a blocking vehicle on highways; All
Terrain Vehicle (ATV) vehicle for remote rescue; and additional. Pumper /Rescue
trucks.
11 -7
11 -8
REPORT ISO.: ES® -003 -13
PAGEOO
2.5.5 Over the past 3 years the crews were dispatched to 1,256 rescue calls.
The following chart illustrates the breakdown of rescue calls responded to from
2010-2012.
0.2%
1.0%
0.3%
,1.5%
,1.5%
),0.7%
0.2%
,0.2%
, 4.9%
0 High Angle Rescue - 2 ❑ Animal Rescue -3
❑ Vehicle Extrication - 61 ❑ Vehicle Collision -1123
• Home /Residential - 3 ❑ Persons Trapped in Elevator -13
• Water Rescue - 4 ❑ Other Rescue -19
• Rescue No Action Required - 19 0 Rescue False Alarm - 9
2.5.6 The following graph illustrates the number of rescue calls responded to from
2010 — 2012 per station and the number of vehicle collisions where fire
prevention and or patient care was performed by firefighters; the number of
vehicle collisions where vehicle extrication was performed by firefighters; the
number of other rescues performed by firefighters including animal rescues,
persons trapped in elevators, water rescues, and other rescues; and the number
of rescue calls where no action was required or the call was a false alarm.
500
400
300
200
100
0
471
t32 263
159
2 131 99
9 5 1 1 +' 8 2 4 14 714 6 2 0
Station 1 Station 2
13 Vehicle Collisions
19 Other Rescue Performed
Station 3 Station 4 Station 5
■ Automobile Extrication Performed
❑ No Action Required /False Alarm
REPORT NO.: ESD- 003 -13 PAGE 9
2.5.7 Responding to rescue calls is a core service provided by CEFS. A single vehicle
collision requiring the extrication of one trauma patient can require several
firefighters to perform tasks simultaneously so that the trauma patient can be
transported and arrive to hospital within the golden hour. After performing their
duties at the rescue call, firefighters in a pumper /rescue truck could be re- routed
to perform other core services such as fire extinguishment, defensive hazardous
material response, medical calls, etc. requiring the resources carried on a
pumper /rescue truck including a full complement of firefighters.
2
Not applicable
4.1 CEFS is a composite fire department. Response to medical and rescue calls will
always include on- duty.fulitime firefighters and at times volunteer firefighters
being called in when applicable.
4.2 Firefighters utilize a variety'of vehicles and equipment to provide services
,including .pumper /rescue trucks, rescue truck, tanker trucks, an ATV, trauma
equipment, defibrillators, ventilators, specialized stretchers, hand tools, heavy
hydraulic tools and air bags.
4.3 Firefighters are trained to provide emergency patient care to the standards of
Central East Prehospital Care Program as an Emergency Medical Responder
(EMR). The education curriculum is based on the National Occupational
Competency Profile for prehospital providers for Canada. This program is based
on basic life support knowledge and skill performance.
4.4 CEFS responds on average to 1,700 medical calls annually. EMS stations are
located in Bowmanville and Courtice. Fire stations are located in Bowmanville,
Courtice, Newcastle, Orono and Enniskillen. A tiered response within one minute
of EMS dispatch, in addition to the time for Fire to dispatch, assemble and
respond would suggest EMS should make patient contact in Bowmanville and
Courtice prior to Fire Services arrival. Statistics indicate firefighters have been
required to provide patient care on average 76% of the time in Bowmaville and
Courtice. Firefighters responding from Newcastle, Orono, and Enniskillen provide
patient care 85% of the time.
11 -9
REPORT NO.: ESD- 003 -13 PAGE 10
4.5 Firefighters are trained in fire prevention and suppression techniques, special
rescue services including extrication using hand tools, air bags and heavy
hydraulic tools, basic rope rescue, water /ice rescue, defensive hazardous
material emergency response.
4.6 For seriously injured patients, time is of the essence. The direct relationship
between - definitive (surgical) treatment and the survival of trauma patients
increase if the trauma patient is in an operating room within one hour of the injury,
also known as the golden hour. Every action taken must have a life saving
purpose, as minutes of the golden hour are being traded for.the time taken for
every action carried out before transport.
4.7 . CEFS responds on average to 419 rescue calls annually. On average, 98% of
the time firefighters carried out tasks that preserved life, property and the
environment.
4.8 Depending on the type of emergency and established protocols, CEFS sends an
adequate amount of resources to each call. Often the response requires a
combination of fulltime firefighters and volunteer firefighters. These members
using their experiences and department policy to provide a high level of service to
Clarington's residents and visitors alike.
4.9 Options are limited with respect to how the department responds.. CEFS is a
Composite Department comprised of full -time and volunteers. If the intent of
looking at our medical and rescue responses is to reduce our overall costs, the
tiered response agreement would have to be changed to either a Level A or S
tiered response level as seen on Attachment 1. This would reduce the number, of
medical responses overall.
4.10 With regards to how trucks are staffed and number of firefighters on these trucks,
we are somewhat restricted. Pumper trucks may respond with a minimum of 3
and a maximum of 6 depending on the truck. All responses with a pumper truck
require a driver, officer and a crew which could range from 1 firefighter to 3. The
Rescue truck at Station 1, when in service, usually runs with 2 staff, a driver and
an officer.
4.11 Volunteer firefighters respond primarily with the pumper truck with a crew of 3 as
a minimum. One important note to mention is that we respond to all medical
calls when requested by EMS, however should a more serious call come in such
as a house fire, the truck would be redirected in most instances 'and another
vehicle would be dispatched to assist EMS. When the department is tasked with
a major emergency, EMS is advised we will not be able to assist with medical
responses at that time.
11 -10
REPORT NO.: ESD- 003 -13 PAGE 11
4.12 Our last version of the Master Eire Plan identified staffing the Rescue truck with
full -time staff. This has not been done. This would allow Rescue 1, a smaller
truck with less staff, to respond on a regular basis to most medical calls. The
option of splitting up the full -time staff to run medical calls and depleting the
minimum staff required for a pumper response is not an option.
5.0 CONCLUSION
5.1 In closing, staff suggests their current response structure and tiered, response
levels remain unchanged and are therefore recommending this report be received
for information.
CONFORMITY WITH STRATEGIC PLAN —Not Applicable
Staff Contact:
Gord Weir, Director of Emergency Services
Attachments:
Attachment 1 - Tiered Response Levels Approved by EMS Provincially
`iQiil
31L =T11
Level A Tiered Response:
Attachment 1 to ESD- 003 -13
A tiered response will be requested within one (1) minute of EMS dispatch, and in
conjunction with the response reference chart, for the following emergency requests for
service:
1. Respiratory Arrest (Absence of Breathing)
2. Cardiac Arrest (Absence of Pulse)
3. Unconsciousness
4. Motor Vehicle Collision with EMS attending
5. Profuse and Uncontrolled Bleeding (not nose, vaginal, rectal, or catheter site
bleeds and not on calls originating from Long Term Care facility (LTC), medical
facility and /or other location with an available on -site EFR program or higher level
of care)
A tiered response will be requested within one (1) minute of EMS dispatch, and in
conjunction with the response reference chart, when the EMS response time is
anticipated to be greater than ten (10) minutes for the following emergency requests for
service:
1. Acute Chest Pain and /or Shortness of Breath /Difficulty Breathing (not on calls
originating from LTC, medical facility and /or other location with an available on-
site EFR program or higher level of care
Level B Tiered Response:
A tiered response will be requested within one (1) minute of EMS dispatch, and in
conjunction with the response reference chart, for the following emergency requests for
service:
1. Respiratory Arrest (Absence of Breathing)
2. Cardiac Arrest (Absence of Pulse)
3. Unconsciousness
4. Motor Vehicle Collision with EMS attending
A tiered response will be requested within one (1) minut'e of EMS dispatch, and in
conjunction with the response reference chart, when the EMS response time is
anticipated to be greater than twelve (12) minutes for the following emergency requests
for service:
1. Acute Chest Pain and /or Shortness of Breath /Difficulty Breathing (not on calls
originating from LTC, medical facility and /or other location with an available on-
site EFR program or higher level of care
11 -12
Attachment 1 to ESD -003 -13
2. Profuse and Uncontrolled Bleeding (not nose, vaginal, rectal, or catheter site
bleeds and not on calls originating from LTC, medical facility and /or other
location with an available on -site EFR program or higher level of care)
Level C Tiered Response:
A tiered response will be requested within one (1) minute of EMS dispatch,* and in
conjunction with the response reference chart, for the following emergency requests for
service:
1. Respiratory Arrest (Absence of Breathing)
2. Cardiac Arrest (Absence of Pulse)
3. Unconsciousness
4. Motor Vehicle Collision with EMS.attending
5. Profuse and Uncontrolled Bleeding
6. Acute Chest Pain and /or Shortness of Breath /Difficulty Breathing
These criteria for medical tiered response are in addition to the usual incidents requiring
Fire Services response under their fire suppression, rescue and /or HAZMAT mandate
where Central Ambulance Communications Centre (CACC) notification of the fire
departments is automatic.
Once a tiered response has been initiated, it shall only be cancelled if the request for
service is cancelled by the call originator and /or EMS resource(s) have arrived on scene
and made patient contact.
11-13
Clarington REPORT
EMERGENCY D FIRE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: April 22, 2013 Resolution: By-law:
Repo: ESD- 004 -13 File:
Subject: FIRST QUARTER A&WITY REPORT — 2013
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. 'THAT Report ESD- 004 -13 be received for information.
Submitted by:
GW /mb
Services
Reviewed by: C
Franklin Wu,
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379
11 -14
REPORT NO.: ESD- 004 -13
PAGE 2
Report ESD- 004 -13 covers the period of January 1 to March 31, 2013 and is
intended to provide Council with relevant, timely informa 'tion on the activity of the
Emergency and Fire Services Department Suppression Division.
2. COMMENTS
The Department responded to 786 calls during this report period. Included in this
number are 7 fires with a moderate risk or greater. Fire damages totaled more than
$100,500.
Attachment # 1 provides a summary of:
®. fulltime suppression staffing summary — report period
® call volume by station — report period
® call volume — quarterly'over 3 years
® response type summary — report period
® fire response details — report period
3. CONCURRENCE — Not Applicable
CONFORMITY WITH STRATEGIC PLAN — Not Applicable
Staff Contact: Mark Berney, Deputy Fire Chief
Attachments:
Attachment #1 — Emergency Services Suppression Division Activity Report
List of Interested Parties: None
11 -15
Attachment # 1 to Report ESD- 004 -13
EMERGENCY SERVICES SUPPRESSION DIVISION ACTIVITY REPORT
REPORT PERIOD: JANUARY 1, 2013 00:00:00hrs - March 31, 2013 23:59:59hrs
FULLTIME SUPRESSION STAFFING SUMMARY - REPORT PERIOD
THE PERCENTAGE OF TIME PUMPER TRUCKS WERE STAFFED WITH
4 OR MORE FULLTIME FIREFIGHTERS
CALL VOLUME BY STATION - REPORT PERIOD
Station 1
Bowmanville
Station 2
Newcastle
Station 3
Orono
Station 4
Courtice
Station 5
Enniskillen
0 100 200 300 400
1000
900
800
700
600
500
CALL VOLUME - QUARTERLY OVER 3 YEARS
98%
439
61I
881 864 867
AG7
Quarter 1
Quarter 2 Quarter 3 Quarter 4
■ 2013 N2012 i 2011
11 -16
Attachment # 1 to Report ESD- 004 -13
RESPONSE TYPE SUMMARY - REPORT PERIOD
17
2%
25 104
3% 13%
16 `
2 %_N'
50
6%
1 % _
439
56%
■ FIRES
BURNING (controlled)
FALSE FIRE CALLS
OTHER CALLS
PUBLIC HAZARD CALLS
wOUTDOOR, NO LOSS FIRES
■ CO FALSE CALL
MEDICAL CALLS
PRE -FIRE CONDITION CALLS
RESCUE CALLS
FIRE RESPONSE DETAILS - REPORT PERIOD
DATE
Fire Risk
Firefighters
on 1st Truck
On -scene
Firefighters
Stand -by
Firefighters
Call -Back
Initiated
12 -Jan
Moderate
5
30
29
No
4 -Feb
High
5
40
14
No
6 -Mar
High
5
16
19
No
12 -Mar
Moderate
5
8
10
No
26 -Mar
Moderate
4
20
9
No
31 -Mar
Moderate
5
17
11
No
11 -17
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: April 22, 2013 Resolution #: By -law #:
Report #: CSD- 004 -13 File #:
Subiect: 2013 COMMUNITY GRANT REQUESTS
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to.Council the following:
1. THAT Report CSD- 004 -13 be received;
2. THAT Council consider all submitted grant requests; and
3. THAT all grant applicants listed in Report CSD- 004 -13 be advised of Council's
decision.
Submitted by: Reviewed by:
C,
J ph P. Caruana Franklin Wu,
ector, Community Chief Administrative Officer
ervices
JPC/ sm
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379
12 -1
REPORT NO.: CSD- 004 -13
1.0 BACKGROUND
PAGE 2
1.1 The Community Grant Program is intended to provide financial assistance to
not - for - profit, volunteer community organizations providing programs, services or
events within the Municipality of Clarington. This program has proven to be an
excellent vehicle to acknowledge and support the efforts of our local volunteer
community and not - for - profit agencies that provide services which benefit the
community in general.
1.2 The Community Grant Policy (Attachment 1) outlines the purpose, eligibility
criteria and funding categories of the program. Applications are reviewed to
ensure they meet the funding criteria and fall within the defined funding
categories.
1.3 Individual allocations through the Community Grant process may not exceed
$5,000 per request.
1.4 Historically, the allocation of funding for the Community Grant Program is
established at $1.00 per capita. However, during the 2009 Municipal budget
process, grant requests normally received from the Newcastle Community Hall,
Community Care Durham - Clarington and the Clarington Older Adult Association
and the associated funding, were redirected from the Community Grant Program
to the Municipal budget process. In addition, in an effort to maintain the integrity
of the Grant Policy while still supporting the Courtice Rotary Canada Day
Celebrations, $5,000 was transferred from the Grant Program to the Corporate
Services budget to be applied only to the assistance of funding the
Canada Day Celebrations. For 2013, $60,000 is available for the Community
Grant program.
1.5 On March 4th Council approved Resolution #C- 065 -13 which provided a grant to
Kevin Anyan, to cover the municipal fees associated with the "Dogs for Dogs"
fundraising event. Mr. Anyan has requested a park permit for five hours at a cost
of $18.00/ hour, plus HST, representing a grant of $101.70. This leaves a
balance of $59,898.30 remaining for consideration of 2013 requests.
1.6 On March 5, 2012, Council allocated $60,000 to forty (40) organizations
(Report CSD- 004 -12). As this was the total amount available, there were no
supplemental grants approved in 2012.
1.7 Since 2008, staff have invited organizations who have applied to the
program over the previous three (3) years to a community meeting to introduce
the upcoming grant program and to brief applicants on any changes or
revisions to the grant program while walking them through the application
process. This meeting also provides an opportunity for staff to address any
specific questions or concerns applicants may have with their specific
application. The 2013 Community Grant meeting was held on January 15,
2013 and was attended by 32 individuals representing 24 community
organizations.
12 -2
REPORT NO.: CSD- 004 -13
PAGE 3
1.8 On March 5, 2012, Council approved Resolution #GPA- 185 -12 which required all
future community grant applicants to include a balance sheet with their
application. In order to accommodate this request and allow applicants the
appropriate time to produce an accurate year end balance sheet, the Community
Grant schedule was revised (Report CSD- 010 -12). The revised dates had grant
applications available January 16, 2013, and the deadline for submission was
March 1, 2013.
1.9 An advertisement was placed in all local papers, on the municipal website and
the information screens located at the Municipal Administrative Centre and
various facilities, announcing the program and deadline information.
1.10 For 2013, a total of 38 applications have been received for review and
consideration, representing $112,645.34 in requested funding compared to 42
applications representing $132,406 in requested funding in 2012.
2.0 APPLICATION PROCESS
2.1 All applications received have been recorded on a master list
(Attachment 2) providing Council and staff with an overview of applicants
requesting funding.
2.2 Each application is also presented on a summary sheet numbered from 13 -01
through 13 -38. The summaries provide the snapshot of the programs and
services provided by the organizations, the intended use of the Community Grant
funding and a three (3) year financial summary of each organization to assist
Council in their determination (Attachment 3).
2.3 Balance Sheets for each applicant are also included on the back of each
summary sheet (Attachment 3). In most cases, new applicants do not have a
previous financial record and their Balance Sheets are marked "Not Applicable ".
2.4 Organizations who submitted incomplete applications were contacted and staff
worked with them to provide as much of the outstanding information as possible.
3.0 ADDITIONAL INFORMATION
3.1 From time to time, various applicants provide comments through the application
process or in other cases a Resolution of Council was previously approved that
may affect how a particular application is dealt with. The following applications
and associated comments are provided for Council's information.
3.2 Applicant 13 -05, Bowmanville Kinsmen Club is a local service club which hosts
many fundraising events throughout the year and supports several charities.
12 -3
REPORT NO.: CSD- 004 -13
PAGE 4
They are ineligible for the Community Grant program as the policy states that the
program does not provide funding to organizations that make donations.
3.3 Applicant 13 -07, Newcastle BIA, Canada Day
In 2011, Council approved a $1,000 Supplementary Grant to the Newcastle
Canada Day, as a one -time grant (Resolution # GPA- 361 -11). Last year Council
denied the application, citing the fact that the Municipality was already providing
financial support to the Canada Day celebrations /fireworks hosted by the
Courtice Rotary Club at Garnet B. Rickard Recreation Complex.
4.0 FIRST TIME APPLICANTS
4.1 Applicant 13 -12, Orono Memorial Community Park 90th Anniversary, is planning
a June 29th celebration of the history and legacy of Orono Memorial Park. The
day will include a parade, sports, activities in the pool, a baseball game, tennis
and skateboard activities along with live music on the stage. The celebration will
culminate with a dinner /dance in the park and fireworks. Funds will be used to
offset costs of entertainment and advertising.
4.2 Applicant 13 -20, Beech Street Theatre Company, is currently working with the
local law firm Anderson and Hamilton to complete their not - for - profit
incorporation. Their mission is to provide live theatre production in Clarington,
starting with a murder - mystery, dinner theatre, April 25th at Maddy's Pub. They
plan to offer more productions at other Clarington venues in 2013 and beyond.
They are requesting seed money to address costs associated with production,
advertising, community outreach, equipment rentals and transportation.
4.3 Applicant 13 -21, Canadian Motorcycle Cruisers, CIVIC 094 Clarington, is not
registered as a not - for - profit. It is a new local chapter of the Canadian
Motorcycle Cruisers which is a family based social riding club with 94 chapters
nationwide. The Statement of Purpose of the national body states that
membership must be free. CIVIC 094 Clarington is requesting funding to cover
the start up costs of advertising and marketing the club to attract new members.
Presently they have 21 members.
4.4 Application 13 -26, Newcastle Public School Playground Committee is requesting
funding to replace three (3) play areas that have been closed due to safety
concerns. They would like to have a fully accessible playground with wheel chair
access and an area to accommodate children with autism. The total cost to
replace all three (3) play areas has been estimated at $160,000. The applicant
has indentified a strategy to generate proposed revenue of $135,000, exclusive
of their grant application. Council has supported requests for the purchase of
playground equipment in the past. Between 1996 and 2003, a number of local
school parent groups requested funding for playground equipment purchase. In
each case, Council awarded $700 for the organization. In 2011, Council
12 -4
REPORT NO.: CSD- 004 -13
PAGE 5
awarded $2000 to the Enniskillen Public School Parent Council to assist with the
purchase of playground equipment.
4.5 Applicant 13 -33, Crossroads Christian Assembly is a not - for - profit organization
with 100 members. They are requesting funding to support two outreach
programs they offer in the community.
- ZoomKidz is a weekly program for 4 -16 year olds featuring emotional support,
mentoring, spiritual guidance, physical fitness and leadership training. Funding
would go towards enhancing this program with two special events: Kids Fish,
June 22, a catch and release fishing tournament and a Fall Festival to kick off the
fall session.
Out & About 50 + Club provides social outings and gatherings for those 50 years
and older. Funding would be used for transportation and advertising.
4,6 Applicant 13 -35, Home Base Durham is a parent driven not - for - profit group
providing social and recreational opportunities for adults with autism and their
families. They are requesting funding to assist with the cost of web upgrades
and development that will include e- commerce functionality for membership and
donations. Adults with autism and their caregivers face severe financial hurdles
once they have outgrown the public education system.
4.7 Applicant 13 -38, Rose of Durham Young Parents Support Services, is a
registered not - for - profit organization providing services to young parents.
They receive funding from the Federal Government (Human Resources and
Skills Development Canada) and the Region of Durham. Rose of Durham is
ineligible for the Community Grant program as the policy states that the program
does not provide funding to organizations that provide services or programs that
are the responsibility of another level of government.
5.0 COMMENTS
5.1 The Community Grant Program in Clarington ensures citizen involvement in
recreational /leisure, civic, social and community hall boards enhancing
community well being.
5.2 Each application is on file in the Community Services Department and will be
made available during grant discussions, should further details of a particular
application be required.
5.3 Finance staff assisted in reviewing the 2013 applicant's balance sheet and
Statement of Revenues and Expenditures as it was the first time for the balance
sheet to be included in the Community Grant Program.
12 -5
REPORT NO.: CSD- 004 -13
PAGE 6
5.4 There are several balance sheets submitted by the organizations that are
incomplete. Either the balance sheet does not balance and /or the net
revenue /surplus on the balance sheet does not match Statement of Revenues
and Expenditures. The formula for the balance sheet is Assets = Liabilities +
Accumulated Surplus /Net Revenue.
5.5 Many of the organizations are operated by volunteers within Clarington and these
volunteers have limited or no knowledge of how to prepare financial statements
such as the balance sheet, nor are these organizations in a financial position to
secure professionally prepared financial statements.
5.6 Council's primary objective in requesting the balance sheet was to determine
whether grant applicants have significant accumulated surpluses, calling into
question the need for a grant. Hopefully, the knowledge and expertise of the
applicants will evolve over time with respect to the provision of this type of
financial information.
6.0 CONCURRENCE
6.1 This report has been reviewed by Nancy Taylor, Director of Finance who concurs
with the recommendations.
CONFORMITY WITH STRATEGIC PLAN —
The recommendations contained in this report conform to the general intent of the
following priorities of the Strategic Plan:
Promoting economic development
_ Maintaining financial stability
X Connecting Clarington
Promoting green initiatives
Investing in infrastructure
X Showcasing our community
Not in conformity with Strategic Plan
Staff Contact: Skip Crosby, Community Service Co- ordinator
Attachments:
Attachment 1 — Community Grant Policy
Attachment 2 — 2013 Master List of Grant Applicants
Attachment 3 — 2013 Individual Summaries of Grant Information /Balance Sheet
List of interested parties to be advised of Council's decision: To be notified by
Community Services.
12 -6
cla-ingtoin Attachment 1 to Report CSD- 004 -13
�
The Municipality of Clarington acknowledges the efforts of our local volunteer
community and believes that many services, events or projects are best provided
through the volunteer efforts of local community organizations. Community Grant
funding demonstrates Council's commitment to working with community
organizations without eroding their strength and independence and encourages
organizations to work toward financial self sufficiency. The Community Grant
program provides financial assistance to not - for - profit, volunteer community
organizations to provide direct programs, events or services to the benefit of the
residents of Clarington.
This policy establishes eligibility requirements and the application process.
Applicants are further encouraged to pursue other opportunities for financial support.
2. ELIGIBILTY CRITERIA:
The following may be eligible to apply to the Community Grant Program:
• Not - for - profit or volunteer based organizations within the Municipality of
Clarington or the Region of Durham delivering programs, events or services to
the residents of Clarington. Regionally based organizations must provide details
demonstrating how their service will directly benefit. the residents of Clarington.
• Organizations with a duly elected executive and a demonstrated process to
ensure regular and timely elections for executive positions.
• Organizations which are governed by their own approved constitution, mission
statement, or statement of purpose
• Successful applicants may be required to submit a year end accounting of all
grant dollars received from the Municipality.
3. INTENT OF COMMUNITY GRANT:
Community Grants may be provided to eligible applicants as defined above
to fund:
• General operating and capital expenses (with the exception of Hall Boards
who may only apply for general operating) up to a $5,000 maximum
• Programs, events or services generally which occur within municipal
boundaries which benefit the residents of Clarington; or
January 2013
12 -7
12 -8
Attachment 1 to Report CSD- 004 -13
• Programs, events or services which address a community need or
contribute to the positive image of the municipality
The Community Grant Program does not provide funding:
• In excess of $5,000
• To organizations with a political mandate, such as citizen ratepayers
associations
• To individuals
• To organizations that provide services or programs that are the
responsibility of another level of government
• To organizations not in good financial standing with the Municipality of
Clarington
• To organizations that make donations; or
• For debt repayment
4. FUNDING CATEGORIES:
1) Recreation /Leisure
• is defined as those organizations offering athletic or leisure opportunities
not offered by the Municipality
2) - Civic
3) Social
is defined as those organizations providing events or services promoting
the Municipality of Clarington which could be expected to bring economic
and /or public relations benefit to the Municipality
is defined as those organizations offering a specific service (other than
recreational /leisure) to residents of the Municipality, which is not
considered to be the responsibility of another level of government
4) Boards of Council and Hall Boards
• is defined as a group of individuals appointed by Council who manage and
maintain a municipally owned facility
K
(Please note; grants to Boards of Council and Hall Boards will be
considered for operational expenses only. Capital requests must be
referred to the appropriate municipal representative for consideration
during the annual municipal budget process)
January 2013
Clarington Attachment 1 to Report CSD- 004 -13
5. COMMUNITY GRANT PROCESS:
1. All requests for funding must be accompanied by a fully completed "Community
Grant Application" and must be forwarded to the Community Services
Department.
2. Applications must be legible, completed in full, signed and include all required
documentation.
3. Applications are available from the Municipality of Clarington website,
www.clarington.net or from the Municipal Administrative Centre as of mid -
January of each year.
4. Submission deadline for completed applications Friday March 1, 2013. Late
submissions will be accepted pending the availability of funds.
5. Successful applicants will be required to acknowledge the Municipality of
Clarington in all advertising and promotion related to the programs, events or
services for which the Community Grant was approved.
Applicants should complete the Community Grant Application online and submit
directly to arants@clarinaton.net.
Applications may also be submitted to:
Municipal Administrative Centre
Community Services Department
40 Temperance Street
Bowmanville, Ontario
L1 C 3A6
All inquiries may be directed to:
Skip Crosby
Community Service Coordinator
scrosbyo).clarington. net
(905) 623 -5728
3
January 2013
12 -9
wz
|
-^
2U13 MASTER LIST OF GRANT APPLICANTS
Appl.9
jOrganization
Date
Received
First
N1-
Last Name
Category
2011 Request
2011 Receipt
2012
2012
2013 Request
Comments
2013 Receip,
RLADning
ame
Reouest
Receint
Balance
Architechtural
13-01
Conservatory of
Feb 19
Grant
Humes
Civic
$5,000.00
$2,500.00
$5,000.00
$2,500.00
$5,000.00
13-02
Bowmanville
1 Allotment Gardens
Feb 26
William
Heathcote
Civic
$0.00
- $0.00
$1,100.00
$500.00
$780.00
13-03
Bowmanville Ecology
Garden
Mar 4
Vincent
Powers
Civic
$500.00
$500.00
$500.00
$500.00
$50U0
13-04
Bowmanville
Horticultural Society
Feb 22
Diane
Higgs
Civic
$500.00
$500.00
$500.00
$500.00
$500.00
13-05
Bowmanville
Feb 28
Fred
Brumwell
Civic
$0.00
$0.00
$0.00
0.00
$5,000.00
Report CSD-004-13
13-06
Newtonville Music
Niqht in the Park
Feb 28
Betty
Stapleton
Civic
$1,500.00
$750.00
$1,500.00
$750.00
$1,500.00
13-07
Newcastle BIA
(Canada Day)
Feb. 28
Karen
Bastas
Civic
$2,000.00
$1,000.00
$5,00U0
$0.00
$2,000.00
Report CSD-004-13
13-08
Newcastle
Horticultural Society
Jan 29
Darlene
Sullivan
Civic
$500.00
$500.00
$500.00
$500.00
$500.00
13-09
Newcastle Santa
Claus Parade
Feb. 28
Karen
Bastas
Civic
$2,000.00
$2,000.00
$2,000.00
$2,000.00
$2,000.00
Newcastle Village &
13-10
District Historical
Feb 27
Myno
Van Dyke
Civic
$1,500.00
$1,500.00
$1,500.00
$1,500.00
$1,500.00
Society
13-11
Orono Horticultural
1 Society
Feb 28
Aimie
Harris
civic
$600.00
$500.00
$600.00
$500.00
$700.00
13-12
Orono Park 90th
Anniversary
Feb 28
Sharon
McCartney
Civic
$0.00
$0.00
$0.00
$0.00
$5,000.00
Report GSD-004-13
13-13
Pride Durham Inc.
Mar I
Mia
Baker
Civic
$0.00
$0.00
$1,500.00
1 $750.00
$2,500.00
13-14
Brownsdale,
Community Centre
Feb 22
Paul
Brownell
Hall Board
$2,500.00
$2,500.00
$0.00
$0.00
$5,000.00
13-15
Hampton Community
Association
Feb 28
Amanda
Townson
Hall Board
$2,500.00
$2,500.00
$2,500.00
$2,500,00
$2,500.00
13-16
Newtonville
Community Centre
Mar I
Yvonne
Stefanin
Hall Board
$3,500.00
$2,500.00
$5,000.00
$2,500.00
$5,000.00
13-17
Orono Town Hall
Feb 27
Susan
Dacosta
Hall Board
$5,000.00
$2,500.00
$5,000.00
$2,500.00
$5,000.00
13-18
Solina Community
Centre
Mar 1
Herb
Tink
Hall Board
$2,500.00
$2,500.00
$2,500.00
$2,500.00
$2,500.00
13-19
Tyrone Community
Centre
Mar I
Joanne
Skinner
Hall Board
$3,000.00
$2,500.00
$3,000.00
$2,500-00
$3,000.00
13-20
Beech Street Theatre
Company
Mar-14
Mark
Terry
Recreation
$0.00
$0.00
$0.00
$0.00
$2,000.00
Report CSD-004-13
13-21
Canadian Motorcycle
Cruisers
Feb 20
RobaT
Cochrane
Recreation
$0,00
$0.00
-
$0. 00 T
$0.00
$4,23-5.34
4.2
4.3
Page
Appi. #
Organiza-
Lion
Date
First
Last Name
Calegory
2011 Reques�L
2011 Receipt
2012
2012
2013 Request
Comments
1 1
20113 Recea p,
R;.! n n; r, 9
I
Received
Nz M a
Recuest
"Rec-int
Balance-
13-22
Clarington New
Horizons Band
Feb 28
Fred
Mildon
Recreation
$0.00
$750.00
$0.00
$0.00
$1,800.00
13-23
Clarington Swim Club
Marl
Karen
Stinson
Recreation
$1,500.00
$1,000.00
$1,000.00
$1,000.00
$1,000.00
Courtice Parks
13-24
Baseball and Softball
Feb 26
Sarah
Caterina
Recreation
$0.00
$0.00
$5,000.00
$1,500.00
$5,000.00
Association
13-25
Lakeshore New
Horizons Band
Feb 26
Ronald
Christianson
Recreation
$0.00
$0.00
$750.00
$750.00
$750.00
Newcastle Public
13-26
School Playground
Mar 4
Amanda
Sweetland
Recreation
$0.00
$0.00
$0.00
$0.00
$5,000.00
Report CSD-004-13
Committee
4.4
13-27
Newcastle Skating
Club
Mar I
JoAnne
Raymond
Recreation
$5,000.00
$1,500.00
$5,000.00
$1,500.00*
$5,000.00
13-28
Orono Amateur
Athletic Association
Feb 22
Laverne
Boyd
Recreation
$2,500.00
$2,500.00
$2,500.00
$2,500.00
$2,500.00
13-29
Orono Figure Skating
Club
Feb 25
Lori
Osborne
Recreation
$4,000-00
$1,500.00
$4,000.00
$1,500.00
$4,000.00
13-30
Soper Valley Model
Railroad Association
Feb 27
Gary
Jeffery
Recreation
$750.00
$750.00
$2,994.00
$750.00
'$3,130.00
13-31
Big Brothers and
Sisters of Clarington
Marl
Darlene
Brown
Social
$5,000.00
$2,000.00
$5,000.00
$2,000.00
$5,000.00
Clarington Project- A
13-32
Project of Community
, Living
Mar I
Julie
Neely
Social
$1,000.00
$1,000.00
$2,000.00
$2,000.00
$2,500.00
Oshawa /Clarington
13-33
Crossroads Christian
Feb 27
Trevor
Headrick
Social
$0.00
$0.00
$0.00
$0.00
$4,500.00
Report CSD-004-13
Assembly
4.5
13-34
Feed the Need
Durham
Feb 28
Julien
LeBourdals
social
$5,000.00
$2,000.00
$4,000.00
$2,000.00
$3,000.00
13-35
Home Base Durham
Mar 1
Judy
Mead
Social
$0.00
$0.00
$0.00
$0.00
$5,000.00
Report GSD-004-13
4.6
Learning Disabilities
13-36
Association of
Mar4
Shari
Davis
Social
$900.00
$750.00
$3,212.00
$1,000.00
$2,000.00
Peterborough
Newcastle
13-37
Community Village
Jan 21
Joyce
Kufta
Social
$750.00
$750.00
$0.00
$0.00
$750.00
Concerts
I
I
1
1
13-38
Rose of Durham
Jan 22
I
Janet
I
Chappelle
1
Social
$0.00
$0.00
$0.00
$0.00
$5,000.00
1
Report CSD-004-13
4.7
Page 2
Attachment 3 to Report CSDA04 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: Architectural Conservatory of Ontario- Clarington
Branch
APPLICATION #: 13 -01
DATE RECEIVED: Feb 19
CONTACT NAME: Grant Humes
DESCRIPTION OF PROGRAMS AND SERVICES:
Help community and owners preserve structures of architectural merit, natural beauty or interest.
Organize Clarington Doors Open Event, June 8th, 2013:
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
Pay Doors Open registration fee to Heritage Ontario.
Marketing and promotional costs.
FINANCIAL SUMMARY:
12 -12
2011
2012
2013
REVENUE'
$
6,449.00
$ 3,214.00
$ 2,732.00
EXPENSES
$
6,252.00
$ 4,482.00
$ 6,650.00
NET
$
197.00
$(1,268.00)
$ (3,918.00)
GRANT'
$
2,500.00
$ 2.500.00-
$: 5,000.00 '
FINAL NET
$
2,697.00
$ 1,232.00
$1,082.00
12 -12
Organization Name: Architectural Conservatory of Ontario
Application Number: 13 -01
BALANCE SHEET
as of December 31, 2012
( *Financial information Year before Grant Request)
a) Cash balance
$ 2,513.00
b) Investments
$ 0.00
c) Accounts Receivables
$ 0.00
d) Accounts Receivable - Fed.Gov't HST
$ 0.00
e) Inventory Supplies
$ 0,00
f) Prepaid expenses
$ 0.00
Total Assets
2,5 3.00
MOU
a) Accounts Payable
$ 370.00
b) Accounts Payable Fed.Gov't HST
$ 0.00
c) Loans
$ 0.00
d) Deferred Revenue
$ 0.00
e) Net Revenue (deficit) or surplus
$2,143. 1 00
Total Liabilities & Net Revenue (deficit) or surplus
2,513.00
Prepared by: Grant Humes
Position with Organization: Treasurer
Date Prepared: 02/14/13
12 -13
Attachment 3 to Report CSD- 004 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: Bowmanville Allotment Gardens
APPLICATION #: 13 -02
DATE RECEIVED: Feb 26
CONTACT NAME: William Heathcote
DESCRIPTION OF PROGRAMS AND SERVICES:
Provide garden plots and educate children about gardening and the environment.
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
Cover the cost of insurance required by Municipality.
FINANCIAL SUMMARY:
12 -14
Bowmanville Allotment Gardens
Application Number: 13 -02
BALANCE SHEET
as of December 31, 2012
( *Financial information Year before Grant Request)
I'M SEFS
a) Cash balance • 11
b) Investments $ 0.00
c) Accounts Receivables $ 0.00
d) Accounts Receivable - Fed.Gov't HST $ 0.00
e) Inventory Supplies $ 0.00
d) Deferred Revenue $ 0.00
e) Net Revenue (deficit) or surplus $ 0.00
Total Liabilities & Net Revenue (deficit) or surplus 0.00
Prepared by: William Heathcote
Position with Organization:
Date Prepared: 02/22/13
12 -15
Treasurer
Attachment 3 to Report CSD- 004 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: Bowmanville Ecology Garden
APPLICATION #: 13 -03
DATE RECEIVED: Mar 4
CONTACT NAME: Vincent Powers
DESCRIPTION OF PROGRAMS AND SERVICES:
Provide 40 garden plots which allows individuals and families of Clarington who would not be able
to grow their own vegetables, the land, seeds, plants and garden tools to do this. Also run a
Children's Program which introduces young children to the skill sets of growing their own food
along with promoting a healthy living.
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
To provide seeds, plants, tools, and a library to educate individuals who would like to learn
how to grow their own food.
FINANCIAL SUMMARY:
12 -16
2011
2012
2013
REVENUE
$
340.00
$ 563.00
$
469.00
EXPENSES
$
277.00
$ 794.00
$
700.00
NET
$
63.00
$ (231.00)
$
(231.00)
GRANT '
$
500.00
$ 500.00 '
$
500.00
FINAL NET
$
563.00
$ 269.00
$
269.00
12 -16
Bowmanville Ecology Garden
Application Number: 13 -03
BALANCE SHEET
as of December 31, 2012
( *Financial information Year before Grant Request)
a) Cash balance
$ 230.00
b) Investments
$ 0.00
c) Accounts Receivables
$ 0.00
d) Accounts Receivable - Fed.Gov't HST
$ 0.00
e) Inventory Supplies
$ 500.00
f) Prepaid expenses
$ 0.00
Total Assets
$ 730.00
a) Accounts Payable
$ 0.00
b) Accounts Payable Fed.Gov't HST
$ 0.00
c) Loans
$ 0.00
d) Deferred Revenue
$ 0.00
e) Net Revenue (deficit) or surplus
$ 269.00
Total Liabilities & Net Revenue (deficit) or surplus
$ 269.00
Prepared by: Dianne Powers
Position with Organization: Treasurer
Date Prepared: 02/25/13
12 °17
Attachment 3 to Report CSDA04 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION:.Bowmanville Horticultural Society
APPLICATION #: 13 -04
DATE RECEIVED: Feb 22
CONTACT NAME: Diane Higgs
DESCRIPTION OF PROGRAMS AND SERVICES:
Education and skills development through regular meetings, guest speakers and trips to other
locations. Volunteer gardening at the Museum Heritage Gardens and Municipal Administrative
Centre. Assist with special projects.
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
Seasonal plantings at MAC and library. Support to restore Museum Heritage Gardens.
FINANCIAL SUMMARY:
12 -18
2011
2012
2013
REVENUE
$ 9,814.00 .
$ 7,604.00
$ 6,699.00
EXPENSES
$ 8,458.00
$ 7,455.00
$ 8,000.00
NET
$ 1,356.00
$ 149.00
$ (1,301.00)
GRANT:..
$ 500:00
$ 5.00.00 -
$ 500.001,
FINAL NET
$ 1,856.00
$ 649.00
$(801.00)
12 -18
Bowmanville Horticultural Society
Application Number: 13 -04
BALANCE SHEET
as of December 31, 2012
( *Financial information Year before Grant Request)
c) Loans $ 0.00
d) Deferred Revenue $ 0.00
e) Net Revenue (deficit) or surplus $ 11,683.60
Total Liabilities & Net Revenue (deficit) or surplus $ 11,683.6q
Prepared by: Mary Lofthouse
Position with Organization: Treasurer
Date Prepared: 03/05/13
12 -19
Attachment 3 to Report CSD- 004 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: Bowmanville Kinsmen Club
APPLICATION #: 13 -05
DATE RECEIVED: Feb 28
CONTACT NAME: Fred Brumwell
DESCRIPTION OF PROGRAMS AND SERVICES:
Timbit Squirt Hockey; Cystic Fibrosis Carnival, Lupus Carnival, Seniors Fall Colour Tour, Seniors
Winter Colour Tour, Hot Chocolate at Bowmanville Christmas Tree Lighting.
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
Offset cost of ice rental for Timbits hockey.
FINANCIAL SUMMARY:
12 -20
2011
2012
2013
REVENUE
$ 25,956.00
$ 21,026.00
$ 20,481.00
EXPENSES
$ 15,155.00
$ 10,445.00
$ 11,700.00
NET
$ 10,801.00
$ 10,581.00
$ 8,781.00
GRANT:
$ 00
$ 00
$ 5,000.00
FINAL NET
$ 10,801.00
$ 10,581.00
$13,781.00
12 -20
Bowmanville Kinsmen Club
Application Number: 13 -05
BALANCE SHEET
as of December 31, 2012
( *Financial information Year before Grant Request)
a) Cash balance $ 13,384.00
b) Investments $ 0.00
c) Accounts Receivables $ 0.00
d) Accounts Receivable - Fed.Gov't HST $ 0.00
e) Inventory Supplies $ 0.00
f) Prepaid expenses $ 0.00
Total Assets $ 17,384.00
a) Accounts Payable $ 0.00
b) Accounts Payable Fed.Gov't HST $ 0.00
c) Loans $ 0.00
d) Deferred Revenue $ 0.00
e) Net Revenue (deficit) or surplus $ 0.00
Total Liabilities & Net Revenue (deficit) or surplus $ 0.00
Prepared by: Fred Brumwell
Position with Organization: President
Date Prepared: 02/27/13
12 -21
Attachment 3 to Report CSD7004 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: Newtonville Music Night in the Park
APPLICATION #: 13 -06
DATE RECEIVED: Feb 28
CONTACT NAME: Betty Stapleton
DESCRIPTION OF PROGRAMS AND SERVICES:
Weekly music night during the summer.
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
Costs of entertainment.
FINANCIAL SUMMARY:
12 -22
2011
2012
2013
REVENUE
$ 1,664.00
$ 1,757.96
$ 756.83
EXPENSES
$ 3,023.04
$ 3,551.13
$ 3,620.00
NET
$ (1,359.04)
$ (1,793.17)
$ (2,863.17)
GRANT
" $ 750.00 " _
$ 750.00 .. _
S 1,500.00: '
FINAL NET
$ (609.04)
$ (1,043.17)
$(1,363.17)
12 -22
Newtonville Music Night in the Park
Application Number: 13 -06
BALANCE SHEET
as of December 31, 2012
( *Financial information Year before Grant Request)
a) Cash balance
b) Investments
$ 0.00
$ 0.00
c) Accounts Receivables $ 0.00
d) Accounts Receivable - Fed.Gov't HST $ 0.00
e) Inventory Supplies $ 0.00
f) Prepaid expenses $ 0.00
Total Assets $ 0.00
a) Accounts Payable
$.0;00
b) Accounts Payable Fed.Gov't HST
$ 0.00
$ 0.00
c) Loans
d) Deferred Revenue
$ 0.00
$ 0.00
e) Net Revenue (deficit) or surplus
Total Liabilities & Net Revenue (deficit) or surplus
$ 0.00
Prepared by: n/a
Position with Organization: n/a
Date Prepared: 01/12/13
12 -23
Attachment 3 to Report CSD- 004 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: Newcastle BIA (Canada Day)
APPLICATION #: 13 -07
DATE RECEIVED: Feb 28
CONTACT NAME: Karen Bastas
DESCRIPTION OF PROGRAMS AND SERVICES:
Canada Day Celebration at Newcastle & District Recreation Complex.
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
Offset costs of Canada Day Program.
FINANCIAL SUMMARY:
12 -24
2011
2012
2013
REVENUE
$ 5,000.00
$ 13,000.00
$ 12,775.00
EXPENSES
$ 10,150.00
$ 12,225.00
$ 16,425.00
NET
$ (5,150.00)
$ 775
$ (3,650,00).
GRANT
$' 1,000.00
$ .00
$ 2,000,00
FINAL NET
$ (4,150.00)
$ 775
$(1,650.00)
12 -24
Newcastle BIA Canada Day
Application Number: 13 -07
BALANCE SHEET
as of December 31, 2012
( *Financial information. Year before Grant Request)
a) Cash balance $ O.QO
b) Investments $ 0.00
c) Accounts Receivables $ 0.00
d) Accounts Receivable - Fed.Gov't HST $ 0.00
e) Inventory Supplies - $ 300.00
d) Deferred Revenue $ 0.00
e) Net Revenue (deficit) or surplus $ 650.00
Total Liabilities & Net Revenue (deficit) or surplus $ 650.00
Prepared by,: Karen Bastas
Position with Organization: Vice President Newcastle BIA
Date Prepared: 02/27/13
12 -25
Attachment 3 to Report CSD- 004 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: Newcastle Horticultural Society
APPLICATION #: 13 -08
DATE RECEIVED: Jan 29
CONTACT NAME: Darlene Sullivan
DESCRIPTION OF PROGRAMS AND SERVICES:
Public plant sales, Bi monthly meetings with guest speakers, maintain flower beds at Newcastle
Hall, volunteer as judges at Apple Blossom Awards, promote community horticulture, promote
youth education in horticulture.
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
To host bi monthly meetings with speakers to purchase plants for flower gardens at
Newcastle Town Hall and cemetery. Horticultural in the community.
FINANCIAL SUMMARY:
12 -26
2011
2012
2013
REVENUE
$ 9,855.00
$ 7,125.55
$ 2,253.63
EXPENSES
$ 10,018.45
$ 8,885.92
$ 4,655.00
NET
$ (163.45)
$ (1,760.37)
$ (2,401.37)
GRANT`
$ .500;
Newcastle Horticultural Society
Application Number: 13 -08
BALANCE SHEET
as of December 31, 2012
( *Financial information Year before Grant Request)
a) Cash balance $ 6,968.99
b) Investments $ 2,292.62
e) Inventory Supplies $ 0.00
d) Deferred Revenue $ 0.00
e) Net Revenue (deficit) or surplus $ 9,261.61
Total Liabilities & Net Revenue (deficit) or surplus $9,261.611
Prepared by: Darlene Sullivan
Position with Organization: Treasurer
Date Prepared: 02/06/13
12 -27
Attachment 3 to Report CSD- 004 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: Newcastle Santa Claus Parade
APPLICATION #: 13 -09
DATE RECEIVED: Feb 28
CONTACT NAME: Karen Bastas
DESCRIPTION OF PROGRAMS AND SERVICES:
Annual Santa Claus Parade.
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
Offset costs of parade - floats, bands, costumes, advertising.
FINANCIAL SUMMARY:
12 -28
2011
2012
2013
REVENUE
$ 7,000.00
$ 22,911.00
$ 20,599.00
EXPENSES
$ .00
$ 13,150.00
$ 15,500.00
NET
$ 7,000.00
$ 9,761.00
$ 5,099.00
2,000.00:
$2,00000`.
1000.00 ,
FINAL NET
$ 9,000.00
$ 11,761.00
$7,099.00
12 -28
Newcastle Santa Claus Parade
Application Number: 13 -09
BALANCE SHEET
as of December 31, 2012
( *Financial information Year before Grant Request)
a) Cash balance $ 10,000.00
b) Investments $ 0.00
c) Accounts Receivables
$ 0.00
d) Accounts Receivable - Fed.Gov't HST
$ 0.00
e) Inventory Supplies
$ 1,000.00
f) Prepaid expenses
$ 0.00
$ 11, 000.00
Total Assets
a) Accounts Payable
$ 0.00
b) Accounts Payable Fed.Gov't HST
$ 0.00
c) Loans $ 0.00
d) Deferred Revenue $ 10,000.00
e) Net Revenue (deficit) or surplus $ 9,000.00
Total Liabilities & Net Revenue (deficit) or surplus $ 19,000.00
Prepared by: Karen Bastas
Position with Organization: Vice President Newcastle BIA r
Date Prepared: 02/27/13
12 -29
Attachment 3 to Report CSD- 004 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: Newcastle Village & District Historical Society
APPLICATION #: 13 -10
DATE RECEIVED: Feb 27
CONTACT NAME: Myno Van Dyke
DESCRIPTION OF PROGRAMS AND SERVICES:
Maintain and operate an Archive Room on Tuesdays and Saturdays with free access to the public.
Maintain and operate a website. Provide a Historical Newsletter four times per year. Acquire v
Historical Speakers and Programs four times a year. Create a computerized data base of all
information and artifacts in our possession.
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
Meeting presentations and hall rental costs. February " Show and Tell" exhibition. The
club recognizes a Newcastle home by presenting a "Preservation Award" for home best
restored and preserved.
FINANCIAL SUMMARY:
12 -30
2011
2012
2013
REVENUE
$ (2,249.00 )
$ (1,614.00 )
$ 4,620.00
EXPENSES
$ 4,205.00
$ 6,106.00
$ 3,392.00
NET
$(6;454.00)
$ (7,720.00)
$ (8,012.00)
GRANT
$' 1,50Q.00 ";
$ "1,500.00 "
$' 1,500.00
FINAL NET
$ (4,954.00)
$ (6,220.00)
$(6,512.00)
12 -30
Newcastle Village Historical Society
Application Number: 13 -10
BALANCE SHEET
as of December 31, 2012
( *Financial information Year before Grant Request)
a) Cash balance
$ 805.00
b) Investments
$ 7,437.00
c) Accounts Receivables
$ 0.00
d) Accounts Receivable - Fed.Gov't HST
$ 0.00
e) Inventory Supplies
$1,625, . 10
2
d) Deferred Revenue $ 0.00
e) Net Revenue (deficit) or surplus $ 435.00
Total Liabilities & Net Revenue (deficit) or surplus $ 4357
Prepared by: Eria B Jose
Position with Organization: Treasurer
Date Prepared: 02/27/13
12 -31
Attachment 3 to Report CSD- 004 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: Orono Horticultural Society
APPLICATION #: 13 -11
DATE RECEIVED: Feb 28
CONTACT NAME: Aimie Harris
DESCRIPTION OF PROGRAMS AND SERVICES:
.Purchase, plant and maintain town gardens at Library, Cenotaph, Station Street and downtown
planters. Demonstrations, competitions and workshops at Orono Fair, assist with the judging for
Clarington Blooms, monthly meetings to educate and promote environment, horticulture and
agriculture.
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
Purchase plants for public gardens, Youth competition, provide speakers for monthly
meetings.
FINANCIAL SUMMARY:
12 -32
2011
2012
2013
REVENUE
$ 15,780.52
$ 13,851.93
$ 12,542.46
EXPENSES
$ 9,324.24
$ 7,509.47
$ 8,300.00
NET
$ 6,456.28
$ 6,342.46
$ 4,242.46
GRANT
$ 500.00
$ 500.00 `
$ 700:,00 ,..
FINAL NET
$ 6,956.28
$ 6,842.46
$4,942.46
12 -32
Orono Horticultural Society
Application Number: 13 -11
BALANCE SHEET
as of December 31, 2012
( *Financial information Year before Grant Request)
a) Cash balance $ 6,841.46
b) Investments $ 6,485.70
c) Accounts Receivables $ 0.00
d) Accounts Receivable - Fed.Gov't HST $ 0.00
e) Inventory Supplies $ 0.00
c) Loans $ 0.00
d) Deferred Revenue $ 0.00
e) Net Revenue (deficit) or surplus $ 0.00
Total Liabilities & Net Revenue (deficit) or surplus $ 0.00
Prepared by: Carol Barley
Position with Organization: Past President
Date Prepared: 02/28/13
12 -33
Attachment 3 to Report CSD- 004 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: Orono Park 90th Anniversary
APPLICATION #: 13 -12
DATE RECEIVED: Feb 28
CONTACT NAME: Sharon McCartney
DESCRIPTION OF PROGRAMS AND SERVICES:
Orono Park 90th Anniversary and Canada celebrations held in the Park Saturday June 29th.
Parade, events in pool, on the diamond, at the skateboard park and on the tennis courts. Children's
activities, concerts, street fair culminating in a dinner /dance and fireworks.
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
To offset costs of event including Opening Ceremonies and entertainment.
FINANCIAL SUMMARY:
12 -34
2011
2012
2013
REVENUE
$
.00
$ .00
$ 47,450.00
EXPENSES
$
.00
$ .00
$ 52,450.00
NET
$
.00
$ .00
$ (5,000.00)
GRANT'
$
.OQ
$ .00$5;000:00
FINAL NET
$
.00
$ .00
$ .00
12 -34
Orono Park 90th Anniversary
Application Number: 13 -12 (not applicable)
BALANCE SHEET
as of December 31, 2012
( *Financial information Year before Grant Request)
a) Cash balance $ 2,696.00
b) Investments
$ 0.00
c) Accounts Receivables $ 0.00
d) Accounts Receivable - Fed.Gov't HST $ 0.00
e) Inventory Supplies $ 0.00
b) Accounts Payable Fed.Gov't HST $ 0.00
c) Loans $ 0.00
d) Deferred Revenue $ 0.00
e) Net Revenue (deficit) or surplus $ 0.00
Total Liabilities & Net Revenue (deficit) or surplus $ 0.00
Prepared by: Sharon McCartney
Position with Organization: Chair
Date Prepared: 02/27/13
12 -35
Attachment 3 to Report CSD- 004 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: Pride Durham Inc.
APPLICATION #: 13 -13
DATE RECEIVED: Mar 1
CONTACT NAME: Mia Baker
DESCRIPTION OF PROGRAMS AND SERVICES:
Programs, social and support for the LGBTQ community in Durham, Pride parade, Gala Dinner
Fundraiser at Bobby C's, June 3 Pride Flag Raising Ceremony at Municipal Administrative Centre.
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
Offset costs of Gala Dinner and Dragging the Streets fundraisers to be held in Clarington.
FINANCIAL SUMMARY:
12-36
2011
2012
2013
REVENUE
$ 23,076.07
$ 28,439.54
$ 31,429.08
EXPENSES
$ 18,766.53
$ 28,100.00
$ 30,100.00
NET
$ 4,309.54
$ 339.54
$ 1,329.08
GRANT
$ QO
$ 750.00
$:2,5 1 0 0 0,0
FINAL NET
$ 4,309.54
$ 1,089.54
$3,829.08
12-36
Pride Durham Inc
Application Number: 13 -13
BALANCE SHEET
as of December 31, 2012
( *Financial information Year before Grant Request)
a) Cash balance
$ 30.00
b) Investments
$ 0.00
c) Accounts Receivables
$ 0.00
d) Accounts Receivable - Fed.Gov't HST
$ 0'00
e) Inventory Supplies
$ 0.00
f) Prepaid expenses
$ 0.00
Total Liabilities & Net Revenue (deficit) or surplus
$30.001
Total Assets
a) Accounts Payable
$ 1,100.00
b) Accounts Payable Fed.Gov't HST
$ 0.00
c) Loans
$ 0.00
d) Deferred Revenue
$ 0.00
e) Net Revenue (deficit) or surplus
$ 0.00
,100.00
Total Liabilities & Net Revenue (deficit) or surplus
Prepared by: Mia Baker
Position with Organization: President
Date Prepared: 02/27113
12 -37
Attachment 3 to Report CSD- 004 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: Brownsdale Community Centre
APPLICATION #: 13 -14
DATE RECEIVED: Feb 22
CONTACT NAME: Paul Brownell
DESCRIPTION OF PROGRAMS AND SERVICES:
Provides banquet facilities for Clarington residents. Provide facilities for community activities such
as girl guides and boy scouts.
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
Association has just been reactivated and is struggling to get re established in the
community. Funding will help spruce up facility and support advertising (web site,
Facebook, flyers)
FINANCIAL SUMMARY:
12 -38
2011
2012
2013
REVENUE
$ 5,315.00
$ 3,375.00
$ 1,787.00
EXPENSES
$ 6,950.00
$ 1,588.00
$ 13,743.00
NET
$ (1,635.00)
$ 1,787.00
$ (11,956.00)
GRANT
.00
$, 51000.00.
FINAL NET
$ 865.00
$ 1,787.00
$(6,956.00)
12 -38
Organization Name: Brownsdale Community Centre
Application Number: 13 -14
BALANCE SHEET
as of December 31, 2012
(Financial information Year before Grant Request)
a) Cash balance $ 1,842.00
b) Investments $ 0.00
c) Accounts Receivables $ 0.00
d) Accounts Receivable - Fed.Gov't HST $ 0.00
e) Inventory Supplies $ 0.00
c) Loans $ 0.00
d) Deferred Revenue $ 0.00
e) Net Revenue (deficit) or surplus $ 0.00
Total Liabilities & Net Revenue (deficit) or surplus
Prepared by:
Position with Organization:
Date Prepared:
12 -39
Attachment 3 to Report CSD- 004 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: Hampton Community Association
APPLICATION #: 13 -15
DATE RECEIVED: Feb 28
CONTACT NAME: Amanda Townson
DESCRIPTION OF PROGRAMS AND SERVICES:
Provide meeting space for Community Family Barbeque, Movie Nights, Euchre Nights, Earth Day
Clean Up, New Life Group Meetings, Girl Guides, Soccer Registration, Children's Halloween
Party, Harvest Dance, Christmas Tree Lighting and Breakfast with Santa. Also available for
private rentals hourly, daily and weekends.
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
Offset operating expenses.
FINANCIAL SUMMARY:
12 -40
2011
2012
2013
REVENUE
$ 13,619.09
$ 11,449.72
$ 12,738.37
EXPENSES
$ 13,541.13
$ 10,761.35
$ 10,850.00
NET
$ 77.96
$ 688.37
$ 1,888.37
GRANT
$; 2,500.00
$ 2,500.00
$`; 2;500,.00
FINAL NET
$ 2,577.96
$ 3,188.37
$4,388.37
12 -40
Hampton Community Association
Application Number: 13 -15
BALANCE SHEET
as of December 31, 2012
( *Financial information Year before Grant Request)
gSS1 =TS
-*,y W'
a) Cash balance 00
b) Investments $ 0.00
c) Accounts Receivables $ 0.00
d) Accounts Receivable - Fed.Gov't HST $ 0.00
e) Inventory Supplies $ 0.00
b) Accounts Payable Fed.Gov't HST $ 0.00
c) Loans $ 0.00
d) Deferred Revenue $ 0:00
e) Net Revenue (deficit) or surplus $ 0.00
Total Liabilities & Net Revenue (deficit) or surplus $ 0.00
Prepared by: n/a
Position with Organization: n/a
Date Prepared: 01/12/13
12 -41
Attachment 3 to Report CSD- 004 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: Newtonville Community Centre
APPLICATION #: 13 -16
DATE RECEIVED: Mar 1
CONTACT NAME: Yvonne Stefanin
DESCRIPTION OF PROGRAMS AND SERVICES:
Community events including annual barbeque, dinners, Breakfast with Santa, Christmas tree
lighting; senior's euchre and children's activities.
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
Offset costs of utilities, and regular maintenance and upkeep of kitchen and main entrance.
FINANCIAL SUMMARY:
12 -42
2011
2012
2013
REVENUE
$ 5,809.07
$ 5,809.04
$ 6,536.30
EXPENSES
$ 8,047.68
$ 6,922.74
$ 10,520.00
NET
$ (2,238.61)
$ (1,113.70)
$ (3,983.70)
GRANT
$', 2,500.00.
$ 2,500.00
FINAL NET
$ 261.39
$ 1,386.30
$1,016.30
12 -42
Newtonville Community Centre
Application Number: 13 -16
BALANCE SHEET
as of December 31, 2012
( *Financial information Year before Grant Request)
a) Cash balance $ 11,146.52
b) Investments $ 0.00
c) Accounts Receivables $ 0.00
d) Accounts Receivable - Fed.Gov't HST $ 0.00
e) Inventory Supplies $ 0.00
b) Accounts Payable Fed.Gov't HST $ 0.00
c) Loans $ 0.00
d) Deferred Revenue $ 0.00
e) Net Revenue (deficit) or surplus $ 0.00
Total Liabilities & Net Revenue (deficit) or surplus $ 0.00
Prepared by: Yvonne Stefanin
Position with Organization: Treasurer
Date Prepared: 03/01/13
12 -43
Attachment 3 to Report CSD- 004 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: Orono Town Hall
APPLICATION 4: 13 -17
DATE RECEIVED: Feb 27
CONTACT NAME: Susan Dacosta
DESCRIPTION OF PROGRAMS AND SERVICES:
Weddings, birthdays, anniversaries, wakes, business meetings, seminars, concerts.
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
Offset expenses, heat, hydro, floor maintenance.
FINANCIAL SUMMARY:
12 -44
2011
2012
2013
REVENUE
$ 35,193.00
$ 14,069.00
$ 12,065.00
EXPENSES
$ 57,288.00
$ 38,004.00
$ 47,090.00
NET
$ (22,095.00)
$ (23,935.00)
$ (35,025.00)
GRANT
$' 2,504 00 ;
$ 2,500:00
$ 5,000.00-.
FINAL NET
$ (19,595.00)
$ (21,435.00)
$ (30,025.00)
12 -44
Orono Town Hall
Application Number: 13 -17
BALANCE SHEET
- as of December 31, 2012
( *Financial information Year before Grant Request)
a) Cash balance $ 10,326.84
b). Investments $ 0.00
c) Accounts Receivables $ 0.00
d) Accounts Receivable - Fed.Gov't HST $ 0.00
e) Inventory Supplies $ 0.00
f) , Prepaid expenses
$ 0.00
Total Assets
$ 10,326.84
0
a) Accounts Payable
$-0.00
b). Accounts Payable Fed.Gov't HST
$ 0.00
c) Loans
$ 0.00
d) Deferred Revenue
$ 0.00
($ 19,595.00)
e) Net Revenue (deficit) or surplus
Total Liabilities & Net Revenue (deficit) or surplus ( 19,595.00)
Prepared by: Sandra Lewis
Position with Organization: Bookkeeper
Date Prepared: 02/26/13
12 -45
Attachment 3 to Report CSD- 004 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: Solina Community Centre
APPLICATION #: 13 -18
DATE RECEIVED: Mar 1
CONTACT NAME: Herb Tink
DESCRIPTION OF PROGRAMS AND SERVICES:
3 committees - Hall, Park, Recreation. Seniors programs, Women's Institute, youth and adult
soccer, softball, tennis.
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
Paint inside of park picnic shelter. Soaring utility costs.
FINANCIAL SUMMARY:
12 -46
2011
2012
2013
REVENUE
$ 33,838.87
$ 41473.01
$ 31,887.01
EXPENSES
$ 36,078.11
$ 53,336.00
$ 41,000.00
NET
$ (2,239.24)
$ (11,862.99)
$ (9,112.99)
GRANT'
2,5 00,,00,
$ 2;500:00
: $ 2,50-6.00
FINAL NET
$ 260.76
$ (9,362.99)
$(6,612.99)
12 -46
Solina Community Centre
Application Number: 13 -18
BALANCE SHEET
as of December 31, 2012
( *Financial information Year before Grant Request)
a) Cash balance
$ 6,206.89
b) Investments
$ 19,119.09
c) Accounts Receivables
$ 675.00
d) Accounts Receivable - Fed.Gov't HST
$ 0.00
e) Inventory Supplies
$ 0.00
f) Prepaid expenses
$ 0.00
Total Assets
$ 26,000.98
a) Accounts Payable
$ 595.91
b) Accounts Payable Fed.Gov't HST
$ 0.00
c) Loans
$ 0.00
d) Deferred Revenue
$ 0.00
e) Net Revenue (deficit) or surplus
($ 9,362.99)
Total Liabilities & Net Revenue (deficit) or surplus ( 8,767.08)
Prepared by: Herb Tink
Position with Organization: Treasurer
Date Prepared: 02/28/13
12 -47
Attachment 3 to Report CSD- 004 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: Tyrone Community Centre
APPLICATION #: 13 -19
DATE RECEIVED: Mar 1
CONTACT NAME: Joanne Skinner
DESCRIPTION OF PROGRAMS AND SERVICES:
Community meeting place, Senior programs, weddings, birthdays, family reunions & funerals.
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
Subsidize Friday night seniors programs and once a month lunch. Community events.
FINANCIAL SUMMARY:
12 -48
2011
2012
2013
REVENUE
$ 38,134.24
$ 53,875.17
$ 49,348.21
EXPENSES
$ 27,009.81
$ 37,176.96
$ 40,150.00
NET
$ 11,124.43
$ 16,698.21
$ 9,198.21
GRANT
$ 2,500.00
$'2,500.,00
FINAL NET
$ 13,624.43
$ 19,198.21
$12,198.21
12 -48
Tyrone Community Centre
Application Number: 13 -19
BALANCE SHEET
as of December 31, -2012
( *Financial information Year before Grant Request)
a) Cash balance
$ 15,709.76
b) Investments
$ 0.00
c) Accounts Receivables
$ 2,539.89
d) Accounts Receivable - Fed.Gov't HST
$ 0.00
e) Inventory Supplies
$ 0.00
f) Prepaid expenses
$ 0.00
Total Assets
$ 18,249.65
e
a) Accounts Payable
$ 0.00
b) Accounts Payable Fed.Gov't HST
$ 0.00
c) Loans
$ 0.00
d) Deferred Revenue
$ 0.00
e) Net Revenue (deficit) or surplus
$ 5,571.93
Total Liabilities & Net Revenue (deficit) or surplus
. 5,571.93
Prepared by: Joanne Skinner
Position with Organization:- Treasurer
Date Prepared: 02/28/13
12 -49
Attachment 3 to Report CSD- 004 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: Beech Street Theatre Company
APPLICATION #: 13 -20
DATE RECEIVED: Mar 14
CONTACT NAME: Marls Terry
DESCRIPTION OF PROGRAMS AND SERVICES:
Live theatre production. Murder - mystery, dinner theatre using local venues. First production April
25th, 2013 at Maddy's Pub.
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
Seed money to establish infrastructure, production costs, advertising, equipment rentals.
FINANCIAL SUMMARY:
12 -50
Beech' Street Theatre Company
Application Number: 13 -20 (not applicable)
BALANCE SHEET
as of December 31, 2012
( *Financial information Year before Grant Request)
a) Cash balance
$ 0.00
b) Investments
$ 0.00
c) Accounts Receivables
$ 0.00
d) Accounts Receivable - Fed.Gov't HST
$ 0.00
e) Inventory Supplies
$ 0.00
f) Prepaid expenses
$ 0.00
Total Assets
$0.00
a) Accounts Payable
$ 0.00
b) Accounts Payable Fed.Gov't HST
$ 0.00
c) Loans
$ 0.00
d) Deferred Revenue
$ 0.00
e) Net Revenue (deficit) or surplus
$ 0.00
Total Liabilities & Net Revenue (deficit) or surplus
$ 0.00
Prepared by: n/a
Position with Organization: n/a
Date Prepared: 01/12/13
12 -51
Attachment 3 to Report CSD- 004 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: Canadian Motorcycle Cruisers
APPLICATION #: 13 -21
DATE RECEIVED: Feb 20
CONTACT NAME: Robert Cochrane
DESCRIPTION OF PROGRAMS AND SERVICES:
Vehicle for family oriented motorcycle enthusiasts to explore Clarington in a supervised, safe
environment. Bi- weeldy meets and weeldy rides, promoting tourism in Clarington. Help local
charities through fund raising events.
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
Start up costs for new club: advertising at local events, flyers and business cards, purchase
gift certificates from local businesses for prizes at events; rides etc. To entice people to
attend.
FINANCIAL SUMMARY:
12 -52
2011
2012
2013
REVENUE
$ .00
$ .00
$0
EXPENSES
$ .00
$ .00
$ 4,235.34
NET
$ .00
$ .00
$ (4,235.34)
GRANT
00 `:..;
$ 4,235.34
FINAL NET
$ .00
$ .00 -
$ .00
12 -52
Canadian Motorcycle Cruisers
Application Number: 13 -21 (not applicable)
BALANCE SHEET
as of December 31, 2012
( *Financial information Year before Grant Request)
a) Cash balance $ 0.00
b) Investments $ 0.00
c) Accounts Receivables $ 0.00
d) Accounts Receivable - Fed.Gov't HST $ 0.00
e) Inventory Supplies $ 0.00
c) Loans $ 0.00
d) Deferred Revenue $ 0.00
e) Net Revenue (deficit) or surplus $ 0.00
Total Liabilities & Net Revenue (deficit) or surplus $ 0.00
Prepared by: n /a/
Position with Organization: n/a
Date Prepared: 01/12/13
12 -53
Attachment 3 to Report CSD- 004 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: Clarington New Horizons Band
APPLICATION #: 13 -22
DATE RECEIVED: Feb 28
CONTACT NAME: Fred Mildon
DESCRIPTION OF PROGRAMS AND SERVICES:
Provide music instruction for adults and the, opportunity to participate in a band program.
Woodwind ensemble, Intermediate Level Swing Band, Dixieland Band, Advanced Level Swing
Band.
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
New Swing Improvisation program, need to rent more practice facilities to handle
increased numbers, need to update microphones, purchase of small PA system.
FINANCIAL SUMMARY:
12 -54
2011
2012
2013
REVENUE
$25,686.00
$ 8,791.00
$ 10,070.00
EXPENSES
$ 25,625.00
$ 9,221.00
$ 12,392.00
NET
$ 61.00
$ (430.00)
$ (2,322.00)
GRANT
-7777$ 775 0,00
$ .00
$, 1;800.00
FINAL NET
$ 811.00
$ (430.00)
$ (522.00)
12 -54
Clarington New Horizons Band
Application Number: 13 -22
BALANCE SHEET
as of December 31, 2012
( *Financial information Year before Grant Request)
a) Cash balance
$ 600.00
b) Investments
$ 0.00
c) Accounts Receivables
$ 0.00
d) Accounts Receivable - Fed.Gov't HST
$ 0.00
e) Inventory Supplies
$ 0.00
f) Prepaid expenses
$ 410.00
Total Assets
1,010.00
n
a) Accounts Payable
$ 410.00
b) Accounts Payable Fed.Gov't HST
$ 0.00
c) Loans
$ 0.00
d) Deferred Revenue
$ 0.00
e) Net Revenue (deficit) or surplus
$ 600.00
Total Liabilities & Net Revenue-(deficit) or surplus
1,010.00
Prepared by: Lawrence Horwood
Position with. Organization: Treasurer
Date Prepared: 02/19/13
12 -55
Attachment 3 to Report CSD- 004 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: Clarington Swim Club
APPLICATION #: 13 -23
DATE RECEIVED: Mar 1
CONTACT NAME: Karen Stinson
DESCRIPTION OF PROGRAMS AND SERVICES:
Continuous program promoting lifelong fitness and learning through swimming. Competitive
program, Masters, Triathlon Training, Water polo.
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
Offset pool rentals costs.
FINANCIAL SUMMARY:
12 -56
2011
2012
2013
REVENUE
$137,169.00
$175,123.00
$ 224,102.00
EXPENSES
$181,167.00
$177,525.00
$ 179,000.00
NET
$ (43,998.00)
$ (2,402.00)
$ 45,102.00
GRANT
$ 1,400:00
$ 1,000.00
$ 1,000.00
FINAL NET
$ (42,998.00)
$ (1,402.00)
$ 46,102.00
12 -56
Clarington Swim Club
Application Number: 13 -23
BALANCE SHEET
as of December 31, 2012
( *Financial information Year before Grant Request)
MEMM
a) Cash balance $ 5,453.00
b) Investments $ 0.00
c) Accounts Receivables $ 41,592.00
d) Accounts Receivable - Fed.Gov't HST $ 0.00
e) Inventory Supplies $ 0.00
d) Deferred Revenue $ 0.00
e) Net Revenue (deficit) or surplus $ 37,564.00
Total Liabilities & Net Revenue (deficit) or surplus $ 47,045.00
Prepared by: Michael Patrick
Position with Organization: Treasurer
Date Prepared: 02/28/13
12 -57
Attachment 3 to Report CSD- 004 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: Courtice Parks Baseball and Softball Association
APPLICATION #: 13 -24
DATE RECEIVED: Feb 26
CONTACT NAME: Sarah Caterina
DESCRIPTION OF PROGRAMS AND SERVICES:
House league and Select softball and baseball program for boys and girls, 4 -23 years of age.
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
Purchase new equipment to accommodate 32% increase in 2012 registration. Replace old
and worn out equipment.
FINANCIAL SUMMARY:
12 -58
2011
2012
2013
REVENUE
$ 28,950.05
$ 38,319.86
$ 46,113.62
EXPENSES
$ 28,675.00
$ 36,256.24
$ 46,000.00
NET
$ 275.05
$ 2,063.62
$ 113.62
GRANT'
$. 00.
$ 1,500:00
FINAL NET
$ 275.05
$ 3,563.62
$5,113.62
12 -58
Courtice Parks Baseball & Softball
Application Number: 13 -24
BALANCE SHEET
as of December 31, 2012
( *Financial information Year before Grant Request)
balance a) Cash
b) Investments $ 11,626.47
c) Accounts Receivables $ 480.50
d) Accounts Receivable - Fed.Gov't HST $ 0.00
e) Inventory Supplies $ 0.00
b) Accounts Payable Fed.Gov't HST $ 0.00
c) Loans $ 0.00
d) Deferred Revenue $ 0.00
e) Net Revenue (deficit) or surplus $ 0.00
Total Liabilities & Net Revenue (deficit) or surplus $ 862.74
. Prepared by: Linda Clarke
Position with Organization: Treasurer
Date Prepared: 02/26/13
12 -59
Attachment 3 to Report CSD- 004 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: Lakeshore New Horizons Band
APPLICATION #: 13 -25
DATE RECEIVED: Feb 26
CONTACT NAME: Ronald Christianson
DESCRIPTION OF PROGRAMS AND SERVICES:
Performance music band. Teaching music, Intro to playing swing music
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
Aid in purchase of Base Clarinet ($1500.00) or laptop and software to update accounting.
FINANCIAL SUMMARY:
12 -60
2011
2012
2013
REVENUE
$ 7,718.42
$ 18,807.40
$ 20,828.85
EXPENSES
$ 5,446.82
$ 12,128.55
$ 20,700.00
NET
$ 2,271.60
$ 6,678.85
$ 128.85
GRANT'
- $ 00 "
_ $ 750.00 ''
" $ 750 00 `
FINAL NET
$ 2,271.60
$ 7,428.85
$ 878.85
12 -60
Lakeshore New Horizons Band
Application Number: 13 -25
BALANCE SHEET
as of December 31, 2012
( *Financial information Year before Grant Request)
a) Cash balance
$ 7,246.36
b) Investments
$ 0.00
C) Accounts Receivables
$ 0.00
d) Accounts Receivable - Fed.Gov't HST
$ 0.00
e) Inventory Supplies
$ 0.00
d) Deferred Revenue $ 0.00
e) Net Revenue (deficit) or surplus $ 2'271.55
Total Liabilities & Net Revenue (deficit) or surplus $ 2,271.55
Prepared by: Robert Richardson
Position with Organization: Treasurer
Date Prepared: 02/15/13
12 -61
Attachment 3 to Report CSD- 004 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: Newcastle Public School Playground Committee
APPLICATION #: 13 -26
DATE RECEIVED: Mar 4
CONTACT NAME: Amanda Sweetland
DESCRIPTION OF PROGRAMS AND SERVICES:
Develop a fully inclusive, wheelchair accessible playground at Newcastle PS, to benefit all children
in the community.
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
Funds would be spend on playground equipment.
FINANCIAL SUMMARY:
12 -62
2011
2012
2013
REVENUE
$ .00
$ .00
$ 135,000.00
EXPENSES
$ .00
$ .00
$ 160,000.00
NET
$ .00
$ .00
$ (25,000.00)
GRANT';
$ . 00 =
$ .00
FINAL NET
$ .00
$ .00
$(20,000.00)
12 -62
Organization Name: Newcastle P.S. Playground Committee
Application Number: 13-26 (not - applicable)
BALANCE SHEET
as of December 31, 2012
( *Financial information Year before Grant Request)
a) Cash balance $ 0.00
b) Investments $ 0.00
c) Accounts Receivables $ 0.00
d) Accounts Receivable - Fed.Gov't HST $ 0.00
e) Inventory Supplies $ 0.00
fj Prepaid expenses
$ 0.00
Total Assets
0.00
a) Accounts Payable
$ 0.00
b) Accounts Payable Fed.Gov't HST
$ 0.00
c) Loans
$ 0.00
d) Deferred Revenue
$ 0.00
e) Net Revenue (deficit) or surplus
$ 0.00
Total Liabilities & Net Revenue (deficit) or surplus
$ 0.00
Prepared by: n/a
Position with Organization: n/a
Date Prepared: 01/12/13
12 -63
Attachment 3 to Report CSD- 004 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: Newcastle Skating Club
APPLICATION #: 13 -27
DATE RECEIVED: Mar 1
CONTACT NAME: JoAnne Raymond
DESCRIPTION OF PROGRAMS AND SERVICES:
Offers various levels of Skate Canada's approved Learn to Skate programs for children 3 years of
age and up to, and including, adult skaters. This includes CauSkate, StarSkate, CanPowerSkate,
and Adult Skate. These programs have been developed by experts to teach the fundamentals of
skating in a progressive and sequential manner.
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
Allow access to our programs to as many people as possible. Adding a school age program
for grades 4 or 5 to kids who do not skate well and do not want to join the really -young
starter groups. 40 years skating event planned for 2013. Promoting the Club.
FINANCIAL SUMMARY:
12 -64
2011
2012
2013
REVENUE
$ 51,473.00
$ 48,719.00
$ 51,679.55
EXPENSES
$ 51,159.00
$ 48,039.45
$ 48,520.00
NET
$ 314.00
$ 679.55
$ 3,159.55
GRANT
$ 1;500.00
$ 1,SOO.Oa'
$1-153000. 00
FINAL NET
$ 1,814.00
$ 2,179.55
$8,159.55
12 -64
Newcastle Skating Club
Application Number: 13 -27
BALANCE SHEET
as of December•31, 2012
( *Financial information Year before Grant Request)
a) Cash balance
$ 19,000.00
b) Investments
$ 0.00
c) Accounts Receivables
$ 602.00
d) Accounts Receivable - Fed.Gov't HST
$ 0.00
e) Inventory Supplies
$ 450.00
f) Prepaid expenses
$ 0.00
Total Assets
$ 20,052.00
a) Accounts Payable $ 19,372.45
b) Accounts Payable Fed.Gov't HST $ 0.00
c) Loans. $ 0.00
d) Deferred Revenue $ 0.00
e) Net Revenue (deficit) or surplus $ 0.00
Total Liabilities & Net Revenue (deficit) or surplus $19,372. 45
Prepared by: Joanne Raymond
Position with Organization: President
Date Prepared: 02/27/13
12 -65
Attachment 3 to Report CSD- 004 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: Orono Amateur Athletic Association
APPLICATION #: 13 -28
DATE RECEIVED: Feb 22
CONTACT NAME: Laverne Boyd
DESCRIPTION OF PROGRAMS AND SERVICES:
Provide minor sports program for children in Orono and surrounding area.
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
To equip hockey and soccer teams. To assist with volunteer training for coaches and
trainers.
FINANCIAL SUMMARY:
12 -66
2011
2012
2013
REVENUE
$247,753.00
$275,200.00
$ 306,521.00
EXPENSES
$235,459.00
$247,230.00
$ 259,608.00
NET
$ 12,294.00
$ 27,970.00
$ 46,913.00
GRANT
2,506:00
FINAL NET
$ 14,794.00
$ 30,470.00
$49,413.00
12 -66
Orono Amateur Athletic Association
Application Number: 13 -28
BALANCE SHEET
as of December 31, 2012
( *Financial information Year before Grant Request)
a) Cash balance $ 90,721.97
b) Investments $ 57,228.13
c) Accounts Receivables $ 0.00
d) Accounts Receivable - Fed.Gov't HST $ 1,253.44
e) Inventory Supplies $ 0.00
c) Loans $ 0.00
d) Deferred Revenue $ 0.00
e) Net Revenue (deficit) or surplus $ 14,794.00
Total Liabilities & Net Revenue (deficit) or surplus $ 14,794.00
Prepared by: R. Woods
Position with Organization: Treasurer
Date Prepared: 02/20/13
12 -67
Attachment 3 to Report CSD- 004 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION:. Orono Figure Skating Club
APPLICATION #: 13 -29
DATE RECEIVED: Feb 25
CONTACT NAME: Lori Osborne
DESCRIPTION OF PROGRAMS AND SERVICES:
CanSkate, Learn to Skate, StarSkate, figure skating, CanPowerSkate.
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
Implement new CanSkate program developed by Skate Canada. Able to keep program
accessible to Clarington residents.
FINANCIAL SUMMARY:
12 -68
2011
2012
2013
REVENUE
$103,187.00
$105,706.00
$ 105,906.00
EXPENSES
$ 79,781.00
$ 84,600.00
$ 84,600.00
NET
$ 23,406.00
$ 21,106.00
$ 21,306.00
GRANT
$ 1,500.00
$ 1500.00'
$ 4,000.00
FINAL NET
$ 24,906.00
$ 22,606.00
$25,306.00
12 -68
Orono Figure Skating Club
Application Number: 1'3 -29
BALANCE SHEET
as of December 31, 2012
( *Financial information Year before Grant Request)
MOE
a) Cash balance $ 6,676.39
b) Investments $ 19,726.90
c) Accounts Receivables $ 0.00
d) Accounts Receivable - Fed.Gov't HST $ 0.00
e) Inventory Supplies $ 0.00
c) Loans $ 0.00
d) Deferred Revenue $ 1,500.00
e) Net Revenue (deficit) or surplus $ 24,903.29
Total Liabilities & Net Revenue (deficit) or surplus $ 26,403.29
Prepared by: Cindy Graham
Position with Organization: Treasurer
Date Prepared: 03/14/13
Attachment 3 to Report CSD- 004 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: Soper Valley Model Railroad Association
APPLICATION #: 13 -30
DATE RECEIVED: Feb 27
CONTACT NAME: Gary Jeffery
DESCRIPTION OF PROGRAMS AND SERVICES:
Track facility in Newcastle Community Hall, Open House in October, annual two day show at
Bowmanville HS, annual Model Rail Road Flea Market in Bowmanville, promote the hobby of
model rail roading
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
Newcastle Hall Rental - $1130.00, Insurance - $1000.00, Building Materials - $1000.00.
FINANCIAL SUMMARY:
12 -70
2011
2012
2013
REVENUE
$ 11,129.51
$ 11,599.45
$ 11,008.67
EXPENSES
$ 15,714.66
$ 14,840.78
$ 12,830.00
NET
$ (4,585.15)
$ (3,241.33)
$ (1,821.33)
GRANT'
$ 750,0
$:, 250.00
FINAL NET
$ (3,835.15)
$ (2,491.33)
$1,308.67
12 -70
Soper Valley Model Railroad Association
Application Number: 13 -30
BALANCE SHEET
as of December 31, 2012
( *Financial information Year before Grant'Request)
a) Cash balance '
$ 3,301.89
b) Investments
$ 0.00
c) Accounts Receivables
$ 0.00
d) Accounts Receivable - Fed.Gov't HST
$ 0.00
$ 0.00
e) Inventory Supplies
f) Prepaid expenses
$ 0.00
Total Assets
$ 3,301.89
$ 0.00
a) Accounts Payable
b) Accounts Payable Fed.Gov't HST
$ 0.00
c) Loans
$ 0.00
d) Deferred Revenue
$.0.00
$ 821.33
e) Net Revenue (deficit) or surplus
Total Liabilities & Net Revenue (deficit) or surplus
$ 821.33
Prepared by: Gary Jeffery
Position with Organization: President
Date Prepared: 02/27/13
12 -71
Attachment 3 to Report CSD- 004 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: Big Brothers and Sisters of Clarington
APPLICATION #: 13 -31
DATE RECEIVED: Mar 1
CONTACT NAME: Darlene Brown
DESCRIPTION OF PROGRAMS AND SERVICES:
Child safety training, one -to -one mentoring, champions of Change Leadership Camp, After School
program, Go Girls (girls club for 12 -14 years) Game On (boys club for 12 -14 years).
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
Last year served 430 children but there were more we were unable to serve. This year we
want to enhance / expand mentoring programs including the Traditional, In School .
Mentoring and the Group mentoring programs, thereby increasing capacity to serve more.
FINANCIAL SUMMARY:
12-72
2011
2012
2013
REVENUE
$196,477.00
$206,829.00
$ 232,332.00
EXPENSES
$286,289.00
$284,698.00
$ 310,195.00
NET
$ (89,812.00)
$ (77,868.00)
$ (77,863.00)
GRANT'
$ 2,000.00
$ 2,000:00
$ 5,000.00'
FINAL NET
$ (87,812.00)
$ (75,868.00)
$(72,863)
12-72
Big Brothers and Big Sisters of Clarington
Application Number: 13 -31
BALANCE SHEET
as of December 31, 2012
( *Financial information Year before Grant Request)
IMMUNE
a) Cash balance ($ 42,423.00)
b) Investments $ 24,706.00
c) Accounts Receivables $ 170.00
d) Accounts Receivable - Fed.Gov't HST $ 5,122.00
e) Inventory Supplies $ 207,511.00
f) Prepaid expenses $ 764.00
Total Assets 195,850.00
a) Accounts Payable $ 6,545.00
b) Accounts Payable Fed.Gov't HST $ 0.00
c) Loans $ 5,094.00
d) Deferred Revenue $ 0.00
e) Net Revenue (deficit) or surplus $ 184,211.00
Total Liabilities & Net Revenue (deficit) or surplus 195,850.00
Prepared by: Darlene Brown
Position with Organization: Executive Director
Date Prepared: 02/28/13
12 -73
Attachment 3 to Report CSD- 004 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: Clarington Project -A Project of Community Living
Oshawa /Clarington
APPLICATION #: 13 -32
DATE RECEIVED: Mar 1
CONTACT NAME: Julie Neely
DESCRIPTION OF PROGRAMS AND SERVICES:
Day services for 40 adults, including recreation, educational seminars, opportunities to enhance life
skills.
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
Offset costs of providing the programs. 80% of the costs to deliver the Clarington Project
programs are raised through community donations and sponsorships.
FINANCIAL SUMMARY:
12 -74
2011
2012
2013
REVENUE
$ 43,628.00
$ 58,566.00
$ 53,010.00
EXPENSES
$ 32,362.00
$ 54,556.00
$ 47,010.00
NET
$ 11,266.00
$ 4,010.00
$ 6,000.00
GRANT
2,000.00-
$ 2,500.00
FINAL NET
$ 12,266.00
$ 6,010.00
$8,500.00
12 -74
Clarington Project- Community Living
Application Number: 13 -32
BALANCE SHEET
as of December 31, 2012
(Financial information Year before Grant Request)
a) Cash balance $ 4,010.00
b) Investments $ 0.00
c) Accounts Receivables $ 0.00
d) Accounts Receivable - Fed.Gov't HST $ 0.00
e) Inventory Supplies $ 0.00
c) Loans $ 0.00
d) Deferred Revenue $ 0.00
e) Net Revenue (deficit) or surplus $ 4,010.00
Total Liabilities & Net Revenue (deficit) or surplus 4,010.00
Prepared by: Craig Nighbor
Position with Organization: Finance Manager
Date Prepared:- 03/01/13
12 -75
Attachment 3 to Report CSD- 004 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: Crossroads.Christian Assembly
APPLICATION #: 13 -33
DATE RECEIVED: Feb 27
CONTACT NAME: Trevor Headrick
DESCRIPTION OF PROGRAMS AND SERVICES:
ZoomKidz - community focused kids program, 4 -16 yrs. Out & About 50+ club- social outings and
gatherings.
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
ZoomKidz - fund 2 new programs 1.) Kids Fish - fishing tournament June 22 Newcastle -
purchase tents & volunteer t- shirts. Fall Festival - kick off to fall programs with
inflatables, games, prizes and food. 2.) Out & About 50+ club.
FINANCIAL SUMMARY:
12 -76
2011
2012
2013
REVENUE
$ .00
$ .00
$ 2,100.00
EXPENSES
$ .00
$ .00
$ 6,600.00
NET
$ .00
$ .00
$ (4,500.00)
GRANT,
00
$ � .00 '-
$ 4,500:00 .
FINAL NET
$ .00
$ .00
$ .00
12 -76
Crossroads Christian Assembly
Application Number: 13 -33 (not applicable)
BALANCE SHEET
as of December 31, 2012
( *Financial information Year before Grant Request)
a) Cash balance $ 0.00
b) Investments $ 0.00
c) Accounts Receivables $ 0.00
d) Accounts Receivable - Fed.Gov't HST $ 0.00
e) Inventory Supplies $ 0.00
f) Prepaid expenses $ 0.00
Total Assets $ 0.00
a) Accounts Payable $ 0.00
b) Accounts Payable Fed.Gov't HST $ 0.00
c) Loans $ 0.00
d) Deferred Revenue $ 0.00
e) Net Revenue (deficit) or surplus $ 0.00
Total Liabilities & Net Revenue (deficit) or surplus $ 0.00
Prepared by: n /a /-
Position with Organization: n/a
Date Prepared: 01/12/13
12 -77
Attachment 3 to Report CSD- 004 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: Feed the _Need Durham
APPLICATION #: 13 -34
DATE RECEIVED: Feb 28
CONTACT NAME: Julien LeBourdais
DESCRIPTION OF PROGRAMS AND SERVICES:
Ensure low income people have access to nourishing food. Central warehouse supplies 48
emergency food providers (5 in Bowmanville, 1 in Newcastle).
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
Offset cost of 3500 sq ft warehouse with walk in cooler and freezer.
FINANCIAL SUMMARY:
12-78
2011
2012
2013
REVENUE
$423,288.00
$437,179.00
$ 393,370.00
EXPENSES
$288,109.00
$327,785.00
$ 281 972.00
NET
$ 135,179.00
$ 109,394.00
$ 111,398.00
GRANT
$ 2,000.00 "
$ 2,000.00
$ 3,000.00
FINAL NET
$ 137,179.00
$ 111,394.00
$114,398.00
12-78
Feed the Need Durham
Application Number: 13 -34
BALANCE SHEET
as of December 31, 2012
( *Financial information Year before Grant Request)
a) Cash balance $ 212,587.00
b) Investments $ 0.00
c) Accounts Receivables $ 0.00
d) Accounts Receivable - Fed.Gov't HST $ 7,819.00
e) Inventory Supplies $ 0.00
f) Prepaid expenses $ 5,020.00
Total Assets 225,426.00
a) Accounts Payable $ 26,952.00
b) Accounts Payable Fed.Gov't HST $ 0.00
c) Loans $ 0.00
d) Deferred Revenue $ 7,702.00
e) Net Revenue (deficit) or surplus $ 137,179.00
Total Liabilities & Net Revenue (deficit) or surplus 171,833.00
Prepared by: Julien LeBourdais
Position with Organization: Executive Director
Date Prepared: 02/27/13
12 -79
Attachment 3 to Report CSD- 004 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: Home Base Durham
APPLICATION #: 13 -35
DATE RECEIVED: Mar 1
CONTACT NAME: Judy Mead
DESCRIPTION OF PROGRAMS AND SERVICES:
Provide social and recreational opportunities for adults with autism and their families.
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
To offset start up costs for new organization - web development, data base management.
FINANCIAL SUMMARY:
12 -80
2011
2012
2013
REVENUE
$ .00
$ .00
$ 171,500.00
EXPENSES
$ .00
$ .00
$ 176,500.00
NET
$ .00
$ .00
$ (5,000.00)
GRANT-17-
$ 00
$ 00 .'
$ 5,000.00
FINAL NET
$ .00
$ .00
$ .00
12 -80
Home Base Durham
Application Number: 13 -35 (not applicable)
BALANCE SHEET
as of December 31, 2012
( *Financial information Year before Grant Request)
a) Cash balance
$ 0.00
b) Investments
$ 0.00
c) Accounts Receivables
$ 0.00
d) Accounts Receivable - Fed.Gov't HST
$ 0.00
$ 0.00
e) Inventory Supplies
f) Prepaid expenses $ 0.00
Total Assets $ 0.00
a) Accounts Payable $ 0.00
b) Accounts Payable Fed.Gov't HST $ 0.00
c) Loans $ 0.00
d) Deferred Revenue $ 0.00
e) Net Revenue (deficit) or surplus $ 0.00
Total Liabilities & Net Revenue (deficit) or surplus $ 0.00
Prepared by: n/a
Position with Organization: n/a
Date Prepared: 01/12/13
12 -81
Attachment 3 to Report CSD- 004 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: Learning Disabilities Association of Peterborough
APPLICATION #: 13 -36
DATE RECEIVED: Mar 4
CONTACT NAME: Shari Davis
DESCRIPTION OF PROGRAMS AND SERVICES:
Computers for learning development - one -on -one tutoring for 5- 17yrs. Some Assembly Required -
training for students transitioning into high school. Resource Facilitation - information and
resources discussed. Resource Library. Newsletter
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
Development of volunteer program. Help to meet growing demand.
FINANCIAL SUMMARY:
12 -82
2011
2012
2013
REVENUE
$ 69,360.00
$ 66,219.00
$ 67,545.00
EXPENSES
$ 70,360.00
$ 67,469.00
$ 69,794.00
NET
$ (1,000.00)
$ (1,250.00)
$ (2,249.00)
GRANT;
$ 750:00
$ 1,000.00
$ .2,000.00, .
FINAL NET
$ (250.00)
$ (250.00)
$ (249.00)
12 -82
Learning Disabilities Peterborough
Application Number: 13 -36
BALANCE SHEET
as of December.31, 2012
( *Financial information Year before Grant Request)
a) Cash balance $ 172.00
b) Investments $ 0.00
c) Accounts Receivables $ 20,207.00
d) Accounts Receivable - Fed.Gov't HST $ 0.00
e) Inventory Supplies $ 0.00
f) Prepaid expenses $ 639.00
Total Assets $ 2 ,018.00
a) Accounts Payable $ 11,847.00
b) Accounts Payable Fed.Gov't HST $ 0.00
c) Loans $ 0.00
d) Deferred Revenue $ 14,721.00
e) Net Revenue (deficit) or surplus ($ 5,550.00)
Total Liabilities & Net Revenue (deficit) or surplus $ 21,018.00
Prepared by: Shari G. Davis
Position with Organization: Executive Director
Date Prepared: 02/26/13
12 -83
Attachment 3 to Report CSD- 004 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: Newcastle Community Village Concerts
APPLICATION #: 13 -37
DATE RECEIVED: Jan 21
CONTACT NAME: Joyce Kufta
DESCRIPTION OF PROGRAMS AND SERVICES:
Free weekly concerts on Tuesday evenings during the summer, on the lawn of Newcastle Hall with
the support of local businesses. Patrons are asked to bring items for the food bank. Support local
talent and the East Clarington Food Bank.
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
To offset the costs of entertainers and marketing.
FINANCIAL SUMMARY:
12 -84
2011
2012
2013
REVENUE
$ 3,029.74
$ 3,511.22
$ 3,096.01
EXPENSES
$ 3,268.52
$ 3,415.21
$ 3,790.00
NET
$ (238.78)
$ 96.01
$ (693.99)
GRANT ; .
$ "750.00
$ _ ` .00
FINAL NET
$ 511.22
$ 96.01
$56.01
12 -84
Newcastle Community Village Concerts
Application Number: 13 -37
BALANCE SHEET
as of December 31, 2012
( *Financial information Year. before Grant Request)
balance a) Cash
b) Investments $ I11
c) Accounts Receivables $ 0.00
d) Accounts Receivable - Fed.Gov't HST $ 0.00
e) Inventory Supplies $ 0.00
f) Prepaid expenses $ 0.00
Total Assets $96.01
a), Accounts Payable $ 0,00
b) Accounts Payable Fed.Gov't HST $ 0.00
c) Loans $ 0.00
d) Deferred Revenue $ 0,00
e) Net Revenue (deficit) or surplus $ 96.01
Total Liabilities & Net Revenue (deficit) or surplus 96.01
Prepared by: Joyce Kufta
Position with Organization: Treasurer
Date Prepared: 01/19/13
12 -85
Attachment 3 to Report CSD- 004 -13
MUNICIPALITY OF CLARINGTON
SUMMARY OF GRANT INFORMATION
APPLICANT ORGANIZATION: Rose of Durham Young Parent Support Services
APPLICATION #: 13 -38
DATE RECEIVED: Jan 22
CONTACT NAME: Janet Chappelle
DESCRIPTION OF PROGRAMS AND SERVICES:
Services and support to young parents (female 13 -26, male 13 -30). Individual support counseling,
Teen Mom school program, Prenatal classes, Peer support groups, Parent education groups, Infant
mental health programs, Workshops (CPR, Stress Management).
INTENDED USE OF 2013 COMMUNITY GRANT FUNDS:
To offset the costs of providing services to the young parent community of Clarington.
FINANCIAL SUMMARY:
12 -86
2011
2012
. 2013
REVENUE
$432,752.61
$440,098.11
$ 447,437.03
EXPENSES
$449,092.25
$461,764.87
$ 465,179.76
NET
$ (16,339.64)
$ (21,666.76)
$ (17,742.73)
GRANT ;
$ 00
$ ,. .00
$: 5,000.00
FINAL NET
$ (16,339.64)
$ (21,666.76)
$(12,742.73)
12 -86
Rose of Durham
Application Number: 13 -38 (not applicable)
BALANCE SHEET
as of December 31, 2012
( *Financial information Year before Grant Request)
d) Deferred Revenue $ 0.00
e) Net Revenue (deficit) or surplus $ 0.00
Total Liabilities & Net Revenue (deficit) or surplus $ 07
Prepared by: n/a
Position with Organization: n/a
Date Prepared: 01/12/13
12 -87
$ 0.00
a) Cash balance
$ 0.00
b) Investments
c) Accounts Receivables
$ 0.00
d) Accounts Receivable - Fed.Gov't HST
$ 0.00
$ 0.00
e) Inventory Supplies
$ 0.00
f) Prepaid expenses
Total Assets
$ 0.00
$ 0.00
a) Accounts Payable
b) Accounts Payable Fed.Gov't HST
$ 0.00
$ 0.00
c) Loans
d) Deferred Revenue $ 0.00
e) Net Revenue (deficit) or surplus $ 0.00
Total Liabilities & Net Revenue (deficit) or surplus $ 07
Prepared by: n/a
Position with Organization: n/a
Date Prepared: 01/12/13
12 -87
Clarington REPORT
COMMUNITY SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: April 22, 2013 Resolution #: By -law #: N/A
Report #: CSD- 005 -13 File #:
Subject: CLARINGTON FITNESS CENTRE — RENOVATION PROJECT
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CSD- 005 -13 be received; and
2. THAT Council endorse the "Temporary Membership Structure" (Attachment 1) of
Report CSD- 005 -13.
Submitted by:
J PC /sm
Veph P. Caruana
ector, Community
Services
Reviewed by:
Franklin Wu,
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379
12 -88
REPORT NO.: CSD- 005 -13
1.0 BACKGROUND
PAGE 2
1.1 Currently, plans are well underway for the Clarington Fitness Centre renovation
project. Our preliminary project schedule identifies construction taking place
from December 3rd, 2013 to mid August of 2014, with a re- opening scheduled for
September 2014.
1.2 Although the project has received Council approval for the design phase only, it
is necessary for staff to make timely preparations leading up to the scheduled
closing of the facility. That process involves detailed communications with our
various user groups, facility members and the general public with a goal of
facilitating a seamless transition.
1.3 Without the necessary approvals for the construction phase of the project, staff is
seeking authority through Council endorsement of our proposed Temporary
Membership Structure to communicate our intentions to those affected groups
and facility users.
2.0 TEMPORARY MEMBERSHIP STRUCTURE
2.1 Staff has prepared a "Temporary Membership Structure" (Attachment 1) for the
Clarington Fitness Centre, to be implemented once we reach the construction
phase (approximately December 3/13- August 15/14) of the project.
2.2 The proposed Temporary Membership Structure provides opportunity for our
current members to extend or cancel their existing membership. All swim
memberships are accepted at all of our aquatic facilities, so if they choose,
members will still have the option of using the Newcastle & District Recreation
Complex and the Courtice Community Complex during construction.
2.3 Unfortunately, the Clarington Fitness Centre is the only facility we operate that
provides squash courts, so we cannot offer alternative services while the facility
is under construction. Staff is, however, investigating the possibility of securing
court time with our neighbouring municipalities to offer our members, with the
hopes of minimizing any impact to our squash patrons.
3.0 COMMENTS
3.1 Moving forward, staff has prepared a project implementation strategy that
facilitates discussions with our user groups, providing information to our
members and patrons and also provides direction to our front line staff as they
field questions from patrons, members and the public in general regarding the
project.
REPORT NO.: CSD- 005 -13
PAGE 3
3.2 As much of the information leading up to the facility closure is time sensitive, staff
is requesting Council endorsement of the Temporary Membership Structure
which will enable staff to keep the community informed regarding our renovation
plans and the pending facility closure.
CONFORMITY WITH STRATEGIC PLAN —
The recommendations contained in this report conform to the general intent of the
following priorities of the Strategic Plan:
_ Promoting economic development
_ Maintaining financial stability
_ Connecting Clarington
_ Promoting green initiatives
X Investing in infrastructure
_ Showcasing our community
_ Not in conformity with Strategic Plan
Staff Contact: Joseph P. Caruana, Director of Community Services
Attachments:
Attachment 1 - CFC Renovation Temporary Membership Structure
0=1011
Attachment 1 to Report CSD- 005 -13
Municipality of Clarington
Community Services Department
Clarington Fitness Centre Renovation
Temporary Membership Structure
POOL MEMBERSHIPS
New / Renewing Members:
Option 1: Purchase a full pool membership and swim at other municipal pools during
the shutdown of CFC (current fees apply).
Option 2: Purchase a monthly swim membership at a reduced rate for use at CFC
Pool only (multiple months can be purchased at one time to occur consecutively).
Plan (all memberships must
end by December 2nd)
Adult
Fee*
Youth
Fee
Senior Fee*
Family
Fee*
Monthly
13.00
7.00
6.58
24.25
*plus applicable taxes
* *Fees have been calculated based on 1/12 of the current annual membership rate
Current Members - Pool (expiry date of December 2 , 2013 and beyond):
Members will be contacted regarding the pending pool closure and advised that their
membership will continue as scheduled with swimming being available to them at
Courtice Community Complex (CCC) and Newcastle & District Recreation Complex
(NDRC) during the closure of Clarington Fitness Centre (CFC).
Members will also have an option to contact Community Services if they do not wish to
continue their membership. In these cases members will be offered the following
options:
• Cancel membership effective immediately (pro -rated credit on account or
refund)
- Cancel the membership upon the pool closing (pro -rated credit on account or
refund)
* all administrative fees will be waived
Swim 10 Visit Passes
Customers purchasing 10 visit passes will be advised of the pending closure of CFC.
Customers who purchase a 10 -visit pass will be advised that the passes do not expire
and will be available for them to use at the CCC or NDRC during the closure or when
CFC reopens.
12 -91
SQUASH MEMBERSHIPS
New/ Renewing Members:
Purchase a monthly squash membership at a reduced rate (multiple months can be
purchased at one time to occur consecutively).
Plan (all memberships must
Adult
Youth
Senior
Additional
Additional
end by December 2nd)
Fee*
Fee
Fee*
Adult Fee*
Youth/Sr
Fee*
Monthly
$18.58
$9.33
$9.33
$15.83
$7.92
*plus applicable taxes
* *Fees have been calculated based on 1/12 of the current annual membership rate
Current Members - Squash (expiry date of December 2, 2013 and beyond):
Members will be contacted regarding the pending court closure and advised that their
membership will be cancelled with the court closure and a pro -rated credit (or refund
upon request) will be applied to their account.
Members will also have an option to contact us if they would like to cancel their
membership immediately for a pro -rated credit on account or refund.
*all administrative fees will be waived.
Squash 10 Visit Passes
Customers purchasing 10 visit passes will be advised of the pending closure of CFC. .
Customers who purchase a 10 -visit passes will be advised that the passes do not expire
and will be available for them to- when CFC re- opens.
CCC FITNESS MEMBERSHIPS
Members who hold a current CCC Fitness Membership have access to the squash
courts at CFC as a membership benefit. This was added a few years ago in an attempt
to boost interest in and the profile of the squash courts. Fees were never increased as
a result of this benefit. During the shutdown, this benefit will not be available and no fee
reduction will occur for CCC Fitness Memberships. Should anyone have concerns that
they use the courts more than the fitness facility; and wish to cancel their membership
we will review these requests on an individual basis.
Page 2 12 -92
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: April 22, 2013 Resolution #: By-law #:
Report#: COD - 012 -13 File#:
Subject: •' OF 43,000
SINGLE AXLE CAB AND CHASSIS CIW SNOW PLOW,
BODY DUMP SPREADER
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD - 012 -13 be received;
2. THAT Tallman Truck Centre Limited, Oshawa, Ontario, with a total bid price of
$366,516.34 (net of H.S.T. Rebate), being the lowest responsible bidder meeting
all terms, conditions and specifications of Tender CL2013 -12, be awarded the
contract for Supply & Delivery of Two (2) 43,000 G.V.W. Single Axle Cab and
Chassis CAN Snow Plow, Wing and U Dump Body Spreader, as required by the
Municipality of Clarington, Operations Department; and
3. THAT the funds required in the amount of $366,516.34 (net of H.S.T. Rebate) be
drawn from the Operations Department 2013 Replacement of Fleet -Roads
Account 110 -36- 388 - 83642 -7401.
Submitted by: �' ` Reviewed by
Marie Marano, H.B.Sc., Franklin Wu,
Director of Corporate Services
hw' I '/
Nancy T ylor, AA, CPA, CA,
Director of Finance/Treasurer
MM \JDB \BH \mc
Chief Administrative Officer
14 -1
K
1.1 Tenders were publicly advertised and called for the Supply and Delivery of Two
(2) 43,000 G.V.W. Single Axle Cab and Chassis C/W Snow Plow, Wing and U
Dump Body Spreader as required by the Operations Department. Subsequently,
four (4) tenders were received and tabulated as per Attachment 1.
_LT_
2.1 After review and analysis of the bids by the Operations Department and
Purchasing, it was mutually agreed that the low, compliant bidder, Tallman Truck
Centre Limited, Oshawa, Ontario, be awarded the contract for the Supply and
Delivery of Two (2) 43,000 G.V.W. Single Axle Cab and Chassis CM Snow
Plow, Wing and U Dump Body Spreader.
2.2 The Operations Department determined that the trade -in offers were fair and
reasonable.
2.3 The references for Tallman Truck Centre Limited, Oshawa, Ontario have been
checked and are satisfactory.
K�a1►/_\►[a]MI
3.1 The purchase of two (2) 43,000 G.V.W. Single Axle Cab and Chassis C/W
Snow Plow, Wing and U Dump Body Spreader represent replacement units for
Unit 98 -514 and Unit 99 -520 for the Operations Department.
3.2 The Operations Department has accepted the trade -in price of $3,500.00 for the
1998 International Single Axle Combination Plow Truck comes with reversible
plow and wing (Unit 98 -514).
3.3 The Operations Department has accepted the trade -in price of $3,500.00 for the
1999 Sterling Single Axle Combination Plow Truck comes with reversible plow
and wing (Unit 99 -520).
3.4 The budget for the two (2) 43,000 G.V.W. Single Axle Cab and Chassis C/W
Snow Plow, Wing and U Dump Body Spreader is $420,000.00. The funds
required in the amount of $366,516.34 (net of H.S.T. Rebate) for Tender CL2013-
12, Supply & Delivery of Two (2) 43,000 G.V.W. Single Axle Cab and Chassis
C/W Snow Plow, Wing and U Dump Body Spreader are in the Operations
Department 2013 Replacement of Fleet -Roads Account 110 -36- 388 - 83642 -7401.
3.5 Queries with respect to the department needs, specifications, etc. should be
referred to the Director of Operations.
14 -2
•' I I • A 1111156-16TIZIT
4.1 This report has been reviewed by the Director of Operations who concurs with
the recommendations.
5.1 To award the contract to Tallman Truck Centre Limited, Oshawa, Ontario, for
Tender CL2013 -12, Supply & Delivery of Two (2) 43,000 G.V.W. Single Axle Cab
and Chassis C/W Snow Plow, Wing and U Dump Body Spreader.
CONFORMITY WITH STRATEGIC PLAN — Not Applicable
Staff Contact: Jerry Barber, Manager of Purchasing Services
Attachments:
Attachment 1 — Bid Summary
List of interested parties to be advised of Council's decision:
NONE
14 -3
Attachment # 1 to Report COD - 012 -13
mom
TENDER CL2013 -12
• • A
BIDDER
TOTAL BID
TOTAL BID
HST INCLUDED
NET OF HST REBATE
Tallman Truck Company
Oshawa, ON
Without Trade -in Units
$414,910.26 *
$373,639.54 *
With Trade -in Units
$407,000.26 *
$366,516.34 *
Winslow Gerolamy Motors Ltd.
Peterborough, ON
Without Trade -in Units
$415,191.38
$373,892.70
With Trade -in Units
$409,202.38
$368,499.42
Durham Truck & Equipment
Ajax, ON
Without Trade -in Units
$454,018.18
$408,857.43
With Trade -in Units
$447,016.70
$402,552.38
Peterbilt Ontario Truck Centres
Whitby, ON
Without Trade -in Units
$483,872.78
$435,742.43
With Trade -in Units
no bid
no bid
*Calculation errors — Corrected by Purchasing Services (By -law 2010 -112 Section 53)
14 -4
Cla-rington REPOfff
CORPORATE SERVICES DEPARTMENT
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
THAT Report COD - 013 -13 be received for information.
Submitted by: ' 0 —'�- J �-
arie Marano, H.B.Sc., C.M.O.,
Director of Corporate Services
N 'ncy T ylor, BIO'. , C.P.A., C.A.,
Director of Finance/Treasurer
MM \JDB \BH \mc
Reviewed by.
Franklin Wu,
Chief Administrative
Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623 -3379 14 -5
:- ' • :4 POW091
1.1 Report COD - 007 -13 Purchase of a Pre -Built Aerial Truck was approved by
Council on March 25, 2013 Resolution #GPA- 205 -13. The report is attached as
Attachment 1 for reference.
1.2 The Expression of Interest (EOI) was sent to nine (9) fire truck manufacturers
requesting information and availability of one (1) Pre -Built Aerial Truck with 100'
Ladder. Details of the requirement were set out in the information package
provided to fire truck vendors. Subsequently, six (6) firms submitted Expressions
of Interest covering eight (8) units for consideration. A tabulation of the bid
amounts is attached as Attachment 2.
2.1 The Emergency & Fire Services Department and Operations Department
evaluated the submissions utilizing a scoring sheet which determined if the
proposed aerial truck met the twenty -two parameters. The scoring sheet
allocated points as follows: met specification (2 points), the specification could
be added to the truck (1 point) and the specification was not present and could
not be added (0 points).
2.2 The three (3) highest scoring trucks were short listed. The short listed trucks
were submitted by Carrier Centers (E -One), Dependable Emergency Vehicles
and Smeal Fire Apparatus Company. The lowest bid was submitted by Fort
Garry, however they scored extremely low on the scoring evaluation sheet and
therefore were not considered.
2.3 The Emergency & Fire Services Department, Operations Department and
Purchasing met to review the short listed trucks. The aerial truck submitted by
Dependable Emergency Vehicles was significantly more expensive than the
trucks submitted by Carrier Centers and Smeal Fire Apparatus Company.
Therefore, the committee agreed to review the bid submissions from Carrier
Centers and Smeal Fire Apparatus Company representing the second and third
lowest bids respectively.
2.4 On Friday, April 5, the Emergency & Fire Services Department and Operations
Department visited the Carrier Centers Facility in Brantford, Ontario to review the
Maintenance /Sales Facility and determine capabilities for after delivery customer
service. Also, the Shelbourne Fire Department was visited to look at their aerial
truck recently purchased from Carrier Centers. The aerial truck was similar to the
EOI requirements and the pre -built truck quoted.
iMI.
REPORT NO.: COD - 013 -13 PAGE 3
2.5 On Monday April 8, the Emergency & Fire Services Department and Operations
Department visited the Smeal Fire Apparatus Company Facility in Mississauga,
Ontario to review the Maintenance /Sales Facility and determine capabilities for
after delivery customer service. Also, the Central York Fire Service Department
and Newmarket Fire Department were visited to view aerial trucks that were
similar to the EOI requirements and the pre -built truck quoted.
2.6 The Emergency & Fire Services Department and Operations Department
compared the Carrier Centers and Smeal Fire Apparatus Company aerial trucks,
evaluating the following items: frame construction, body construction, ladder
construction, stabilizer types, doors and compartments, and service capability.
2.7 The Emergency & Fire Services Department and Operations Department
determined that the submission by Carrier Centers offered more value for money
compared to the submission from Smeal Fire Apparatus Company. For example,
the torque box design frame, the extruded body design, the 12 foot scissor
stabilizer jack spread, and the aluminum ladder with wide steps and high
handrails, submitted by Carrier Centres were preferred and these options were
offered at the same price point. Service expectations are met as Carrier Centers
has (3) Mobile Master Vehicle Technicians on the road for service along with a
complete service shop in Brantford, Ontario.
2.8 After review and analysis of the submissions by the Emergency & Fire Services
Department, Operations Department and Purchasing, it was mutually agreed that
Carrier Centers, Brantford, Ontario, be awarded the contract for the Supply &
Delivery One (1) Aerial Truck with a 100' Ladder.
2.9 The references for Carrier Centers, Brantford, Ontario, have been checked and
are satisfactory.
3.1 The purchase of one (1) Pre -Built Aerial Truck with a 100' Ladder is a
replacement unit for the Emergency & Fire Services Department.
3.2 The order has been placed and delivery of the new unit is expected in July 2013.
W.I
4.1 The budget for the Pre -Built Aerial Truck with a 100' Ladder is $1,100,000.00.
The funds required in the amount of $971,770.65 (Net of H.S.T. Rebate) for the
supply & delivery one (1) Pre -Built Aerial Truck with 100' Ladder are provided in
the Emergency & Fire Services Department 2013 Fleet Replacement Account
110 -28- 388 - 82803 -7401.
4.2 The proceeds from the sale of the used aerial truck will be credited to the
Emergency & Fire Services Department Fleet account.
14 -7
•
5.1 This report has been reviewed by the Purchasing Manager, with the appropriate
department and circulated as follows:
Concurrence: Director of Emergency & Fire Services Department
Director of Operations
6.1 The use of the Expression of Interest process for this acquisition met all the
objectives set out in report COD - 007 -13. A pre -built aerial truck with a 100'
ladder meeting the EOI requirements was purchased, from Carrier Centers,
Brantford, Ontario. The process was competitive and timely.
CONFORMITY WITH STRATEGIC PLAN — Not Applicable
Staff Contact: Jerry Barber, Purchasing Manager
Attachments-
Attachment 1: GP &A Report COD - 007 -13
Attachment 2: Bid Tabulation
List of interested parties to be advised of Council's decision: Not Applicable
Mj
Attachment 1 to Report
COD - 013 -13
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD - 007 -13 be received;
2. THAT the actions taken by the Manager of Purchasing with the solicitation of
expressions of interest from known fire truck manufacturers to determine the
immediate availability of a new Aerial Truck with a 100' Aerial Ladder be
endorsed;
3. THAT the Purchasing Manager be authorized to negotiate a purchase price for a
selected unit and issue a purchase order to complete the transaction; and
4. THAT an information report to Council be provided summarizing the results of the
Request for the Expressions of Interest and the negotiated purchase of the
selected unit.
ed by:�_ ` (UL-1 Submitted b
!� Marie Marano, H.B.Sc., C.M.O., Franklin Wu,
Director of Corporate Services ' Chief Administrative Officer
Nancy T lor, WB:A., C.A.,
Director of Finance/Treasurer
JDB \bh
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T(905)623 -3379
14 -9
REPORT NO.: COD - 007 -13 PAGE 2
1.0 BACKGROUND
1.1 The Emergency & Fire Services Department has provided funding in their 2013
Capital Budget for the replacement of a 1988 aerial truck.
1.2 The 1988 aerial truck should have been replaced four years ago, however due to
budget concerns the procurement of the aerial truck was pushed out until 2013.
1.3 Fire Services testing and inspection has been completed in compliance with the
National Fire Protection Association (NFPA) regulations. The Emergency & Fire
Services Aerial Truck Unit #2 built in 1988 has failed the following requirements:
pump test, NFPA 1911 — Standard for Inspection, Maintenance and
Testing of Fire Pumps for In Service Automotive Fire Apparatus, 2007
Edition.
ladder test, NFPA 1914 — Standard for testing Fire Department Aerial
Devices. The unit failed the Visual,, Magnetic and Ultrasonic Inspection of
the Ladder Test.
1.4 The Aerial ,Truck has been taken out of service and stored at Fire Station #2
located at 47 King Street East, Newcastle, Ontario L1 B I H4.
1.5 It is cost prohibitive to repair Aerial Unit #4, the repair is estimated between
$60,000.00 and $80,000.00.
1.6 The Emergency & Fire Services Department normally operates with two aerial
(rucks. Service at this time is below our established level of service as there is
only one aerial truck in service.
2.1 In order to expedite the purchase of a replacement unit, Expressions of Interest
have been solicited from known manufacturers requesting the availability of pre-
built units conforming to basic criteria, i.e. Aerial Truck with a 1 00' Aerial Ladder
with accessories, the approximate cost and details with respect to the
specifications.
2.2 Emergency & Fire Services, Operations and Purchasing Staff will review the
submissions, select units providing the best combination of price and
specification and proceed to negotiate a final delivered price for the unit with or
without accessories.
2.3 In order to secure the unit in a timely manner, authorization is requested to
negotiate a price and award to the manufacturer which has a unit that meets the
Emergency & Fire Services and Operations Department technical requirements
and falls within the approved budget.
14 -10
s
2.4 On completion of the contract award, a report to Council will be provided outlining
the results of the process for information purposes only.
2.5 The existing unit 1988 Ford 8000 Superior Aerial Truck will be advertised for sale
as surplus equipment on the municipal and Ontario Association of Fire Chiefs
websites. The truck will be sold on* an "as is — where is" basis without warranty.
2.6 If a unit acceptable to * 'the Emergency & Fire Services and Operations
Department cannot b located using the proposed e>cpression of interest
process, a formal tender and /or request for proposal process will be undertaken.
3.1 Queries with respect to the department needs, specifications, etc, should be
referred to the Director of Emergency & Fire Services and Director of Operations
4.1 The funds required for the Aerial Truck with a 100' Aerial Ladder are included in
the Emergency & Fire Services Department approved 2013 Capital Budget,
5.1 This report has been reviewed by the Purchasing Manager, with the appropriate
department and circulated as follows:
Concurrence:
Director of Emergency & Fire Service's
Director of Operations
6.1 The Manager of Purchasing has requested Expressions of Interest from known
fire truck manufacturers to determine the immediate availability of a new Aerial
Truck with a 100' Aerial Ladder. As well, a request for quotation for the sale of the
surplus 1988 Ford 8000 Superior-Aerial Truck will be undertaken.
6.2 In order to expedite the purchase of a replacement unit, the Purchasing Manager
requests authorization to negotiate a purchase price for a- selected unit and
purchase the new Aerial Truck with a 100' Aerial Ladder in accordance with the
Emergency & Fire Services Departments specifications and budget
requirements.
14 -11
91 (__
6.3 An information report to Council will be provided summarizing the results of the
Request for the Expressions of Interest and the negotiated purchase of the
selected unit.
CONFORMITY WITH STRATEGIC PLAN_:- Not Applicable
Staff Contact: Jerry Barber, Manager of Purchasing
Attachments: Not Applicable
14 -12
Attachment 2 to Report COD - 013 -13
THE MUNICIPALITY OF CLARINGTON
TENDER EOI- 2013 -1
BID TABULATION
BIDDER
TOTAL BID
TOTAL BID
(net of HST Rebate)
(HST Included)
Carrier Centers
$951,038.78*
$1,056,086.70
Brantford, ON
Smeal Fire Apparatus Co.
$958,957.75
$1,064,880.36
Syder, NE, USA
Dependable Emergency Vehicles
$990,722.13
$1,100,153.31
Brampton, ON
Fort Garry Fire Trucks
$911,276.06
$1,011,931.95
Winnipeg, MB
Darch Fire
$989,354.38
$1,098,634.48
Ayr, ON Option 1
Darch Fire
$972,950.19
$1,080,418.36
Ayr, ON Option 2
Darch Fire
$992,085.15
$1,101,666.88
Ayr, ON Option 3
Resqtech Systems Inc.
$1,041,155.40
$1,156,157.24
Woodstock, ON
Note: the above pricing does not include options priced separately in the submission
package.
*Final price including negotiated options - $971,770.65 (net of HST Rebate).
14 -13
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: April 22, 2013 Resolution #: By -law #:
Report#: FND- 006 -13 File #:
Subiect: ANNUAL LEASING REPORT - 2012
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report FND- 006 -13 be received for information.
Submitted by:
NT /CC /hjl
Reviewed by:
Nancy Saylor, JRBA,
CPA, CA,
Director of
Finance/Treasurer
Franklin Wu,
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379
15 -1
REPORT NO.: FND- 006 -13
1.0 COMMENTS
PAGE 2
1.1 Under Ontario Regulation 653/05, the Treasurer is required to report annually to
Council details of existing material leases confirming that they comply with the
lease policy, a summary of material leases, estimated cost of the material leases
and the impact of these leases on the financing arrangements and debt servicing
levels of the Municipality.
1.2 As required by the Municipal Act, 2001, Council adopted a Statement of Lease
Financing Policies and Goals in report FND- 021 -03, on Monday, September 8,
2003. To -date, Clarington has typically chosen to purchase or debenture (if
necessary), rather than to use financial leases. For 2012 and to date, there are
no lease agreements. There is no impact on long -term financing or debt services
levels of the Municipality.
2.0 CONCURRENCE - Not applicable
3.0 CONCLUSION
3.1 At this time, the Municipality of Clarington does not have any material leases. It
is recommended that this annual lease report be received for information in
compliance with Ontario Regulation 653/05.
NFORMITY WITH STRATEGIC PLAN
The recommendations contained in this report conform to the general intent of the
following priorities of the Strategic Plan:
Promoting economic development
X Maintaining financial stability
Connecting Clarington
Promoting green initiatives
Investing in infrastructure
Showcasing our community
Not in conformity with Strategic Plan
Staff Contact: Nancy Taylor, B.B.A., CPA, C.A., Director of Finance/Treasurer
15 -2
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: April 22, 2013 Resolution #: By -law #:
Report#: FND- 007 -13 File #:
Subiect: ANNUAL COMMODITY HEDGING REPORT - 2012
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report FND- 007 -13 be received for information
Submitted by:
NT /CC /hjl
Director of
Finance/Treasurer
Reviewed by:
Franklin Wu,
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379
15 -3
REPORT NO.: FND- 007 -13
1. BACKGROUND
PAGE 2
1.0 Under Ontario Regulation 653/05, the Treasurer is required to report annually to
Council the status of existing commodity hedging agreements, including a
comparison of the expected results to actual of using the agreements, and
confirmation that they comply with the Municipality's policies and goals.
1.1 As required by the Municipal Act, 2001, Council adopted a Commodity Price
Hedging Agreements Statement of Policies and Goals in report COD - 054 -08, on
Monday, October 6, 2008.
2. COMMENTS
2.0 Since 2008, considerable time has been spent to monitor the energy
requirements and consumption patterns throughout the Municipality's operating
departments. This information together with the procurement strategy aimed at
reducing risk and stabilizing cost continues to focus on the need for a stable
natural gas supply contract. On October 22, 2009, the Municipality signed an
independent consulting agreement with Blackstone Energy Service Inc. for a
term of three years with an option to renew for two one -year terms. The
Municipality has extended the agreement with Blackstone Energy Service for one
year to October 2013 with an option to extend to 2014. This agreement covers
many services related to the Municipality's supply of Natural Gas including the
supply of information relevant to decision making; arranging contracts for the
continuous supply; analysis and reconciliation of usage.
2.1 Blackstone Energy Services Inc. working on the Municipality's behalf was
authorized to enter into fixed priced natural gas agreements as per the
procurement strategies and indicative prices agreed to. The contract meets the
procurement goal of both reducing the risk and stabilizing the cost, as we have a
fixed source of supply for 50% of the estimated requirement for each of the three
years from 2009 to 2012 at a fixed price with the balance to be supplied on index.
This fixed price contract expired in October 2012. The contract price of the
supply of natural gas is reviewed and the fixed source is set once a year for the
period of November 1, 2011 to October 31, 2012. The figures discussed in the
next section reflect the impact of the initial price hedging efforts.
2.2 The 2012 budget used a price of $0.255 m3 for natural gas when calculating the
$434,110 total value. This price was based on the actual rates charged in 2011
factored by Blackstone's projection. During the contract term — November 2011
15 -4
REPORT NO.: FND- 007 -13
PAGE 3
to October 2012 - the weighted average price of natural gas we paid was
$0.1723 per m3. The year to date (November 2011 to December 2012) weighted
portfolio average was $0.1723 per m3. This pricing, combined with the mild
winter in 2011/2012, resulted in a significant budget savings for the contract
period. The System Gas rate for the same term is shown in the chart below.
October 2011- December 2011-
$0.1224/m3
January 2012 — March 2012
$0.1118 / m3
April 2012 — June 2012
$0.0806 / m3
July 2012 - September 2012
$0.0859 / m3
October 2012 - December 2012
$0.0895 / m3
The fixed price contract resulted in a somewhat higher cost than may have been
realized if the supply had been purchased on index however, the Municipality
would have had the risk of price volatility and lack of supply availability without
the contract.
2.3 As of November 2012 the Municipality does not have a fixed price agreement on
natural gas since the index gas rates have been relatively low. The market will
be monitored with the intention of locking a portion of the Municipality's
requirements in for a fixed price when fundamentals justify that action.
2.4 On December 9, 2009 the Municipality signed an Energy Management
agreement with Blackstone Energy Services Inc. to cover Hydro related matters.
The agreement is for a three year term with an option to renew for two one -year
terms. The Municipality has extended the agreement with Blackstone Energy
Service for one year to October 2013 with an option to extend to 2014.
Blackstone shall provide the Municipality with supply and service proposals from
suppliers, market analysis and hedging initiatives for the Municipality, along with
other data management tools. Currently there is no call for hedging on
electricity.
3. CONCURRENCE — not applicable
15 -5
REPORT NO.: FND- 007 -13
4. CONCLUSION
PAGE 4
4.0 The Municipality of Clarington had one commodity hedging agreement which
ended in 2012. This agreement was consistent with the municipality's statement
of policies and goals relating to the use of financial agreements to address
commodity pricing and costs.
4.1 Currently the system gas prices are low. The market will be monitored with the
intention of locking a portion of the Municipality's requirements in for a fixed price
when fundamentals justify that action.
4.2 It is recommended that this annual commodity hedging report be received for
information in compliance with Ontario Regulation 635/05.
CONFORMITY WITH STRATEGIC PLAN
The recommendations contained in this report conform to the general intent of the
following priorities of the Strategic Plan:
Promoting economic development
X Maintaining financial stability
Connecting Clarington
Promoting green initiatives
Investing in infrastructure
Showcasing our community
Not in conformity with Strategic Plan
Staff Contact: Nancy Taylor, B.B.A., C.A., Director of Finance/Treasurer
15 -6
April
The following resolution was tabled at the April 8, 2013 General Purpose. and
Administration Committee meeting:
REMOVAL OF MEMBERS TO THE VERIDIAN BOARD AND VERIDIAN
CONNECTIONS
Resolution #GPA- 229 -13
Moved by Mayor Foster, seconded by Councillor Neal
THAT the Municipal Clerk be directed to prepare a policy and procedure for the
appointment and the removal of members to the Veridian Corporation Board, and
the nomination and removal of members to the Veridian Connections Inc. Board.
MW
C dig
Leading the 11"ay
W.
yiws�
To: Mayor Foster and Members of Council
From: Anne Greentree, Deputy Clerk
Date: April 19, 2013
Subject: GENERAL PURPOSE & ADMINISTRATION COMMITTEE MEETING
AGENDA -- APRIL 22, 2013 — UPDATE
File: C05.GENERAL PURPOSE AND ADMINISTRATION
Please be advised of the following amendments to the GPA agenda for the meeting to be
held on Monday, April 22, 2013;
n
11.
DELEGATIONS
See attached Final List. (Attachment #1)
PLANNING SERVICES DEPARTMENT
(a) PSD- 028 -13 An Application to Convert a Residential Property to a
Commercial Parking Lot
Applicant: Iron Star Developments Inc. (Tribute)
Attached is Schedule "A" to Attachment #4 of Report PSD -028 -13.
(Attachment #2)
EMERGENCY AND FIRE SERVICES DEPARTMENT
(a) ESD- 003 -13 Options for Responding to Medical and Rescue Calls
Attached p.. �l ase find a signed copy of Page 1 of Report ESD - 003 -13
( Attachment #3)
16"
r6dntrbe, D uty Clerk
AGljeg
cc: F. Wu, Chief Administrative Officer
Department Heads
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905 - 623 -3379 F 905 -623 -6606
Attachment #1 of Update Memo
FINAL LIST
OF DELEGATIONS
GPA Meeting: April 22, 2013
(a) Sheila Hall, Executive Director, Clarington Board of Trade, Regarding an
Annual Update
(b) Richard Ward Regarding a Property Standards Complaint
(c) Shirley Crago Regarding Clarington Energy Park
ATTACHMEiVT TO
REPORT # _!2 - VY'1
This is Schedule "A" to By -law 2013- ,
passed this day of , 2013 A.D.
"'GywAY 2
U)
a
U)
z
z
0
® Zoning Change From "R -'f" To "(H)C -9"
Adrian Foster, Mayor
Patti L. Barrie, Municipal Clerk
■1��� � ■ IIIII�1� � �iu��mui � � ==
r
ATTACHMENT # TO
REPORT #''
Meeting: GENERAL. PURPOSE AND ADMINISTRATION COMMITTEE
Date: April 22, 2013 Resolution #: By -law #:
Report#: ESD- 00313 File #:
Subiect: OPTIONS FOR RESPONDING TO MEDICAL AND RESCUE CALLS
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report ESD - 003 -13 be received for information.
Submitted by: iia, j Reviewed by:
Gor8l Weir,
Director of Emergency
Services
GW /mb
c)
Franklin Wu,
Chief Administrative Officer
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILI_E, ONTARIO L1C 3A6 T 905 - 623 -3379
HAN DOUTS /C I RCULATI ONS
Application By.
Iron Star Developments Inc.
To convert a residential property
to a commercial parking lot
5 Townline Road, Courtice
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JANUARY 1, 2010 ,
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0 Phase i Interchange Oe!'erred of Port Darlington
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April Ron Albright, P. Eng. — Engineering Services
1
• 407 East Extension — Complete Highway
• Manageable Traffic Impacts
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• Phased Approach
• Concern Over Modeling of Traffic Impacts
• Public Safety Concerns
• Accelerated Deterioration of Large Investment
• Additional Maintenance Cost
• Timing of Future Phases
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HIGHWAY 407 EXTENSION PHASING *'� .}-°` -� - �r �- � •
COMPLETION OF 44417 TO HIGHWAY 351115 Lake,
APR-201'3 Olivayio — F."i.Mg.My
Phase 1 Termination
- Harmony Road
- .'�..i r'�' - wfi�.• its
1
Theissues
• Concern Over Modeling for Traffic Impacts
• Under Estimate of Volumes
• Distribution to Clarington Roads
• Assumptions of Other Road Improvements
• Our Past Experience
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COMPLETION OF 407 TO MIGHWAY 351115 r F
APR-2013 _'L F.M Ing thr Way
Theissues
• Public Safety Concerns IhmW _.m
• Use of Local Rural Roads as Arterial Road
• Design of Roads Not for Arterial
• Retained Services of Traffic Safety
Consultant to Undertake Safety Review
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PRIORITY WETY
IMPROVEMENTS �°•"•••`"`'•a
ADDITICNAL
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IMPROVEMENTS 57 , Yloa/aN
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"Required if actual traffic volume F uwlsKnx.ra ti
arlcreases from Highway$07 are !.
higher than forecasted try UPS model � l3 0 • { Yo"Y
e Concession Fed. 7: r Ennei?ssion Rd.8
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Issues
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COMPLETE —REGIONAL ROAD
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• Additional Maintenance Cost
• Timing of Future Phases
• Original Timing From FLOW Announcement
"The Province of Ontario is responsible for determining the appropriate
financing and delivery for this project. The project is expected to be
completed by 2013. "
WMT
22
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HIGHWAAY 407 'EXTENSION (PHASING
COMPLETION OF 407 TO HIGHWAY 35M15 L � V
AF's-'201 l �;- Leading l8c 44ay I
Updated Schedule and Phasing
CONSTRUCTION AND OPENING DAY TIM ELINES
22 km east-west mainline section #rorn Brock Taunton Road / East Durham Link to Highway
Road to Harmony Road and 10 krn north-south 351116, and a 14 km north-south highway (East
highway (West !Durham Link) connecting Highway East-west section from Harmo ny Road to Taunton Rurham Link) connecting Highway 407 East to
407 East to Highway 401. Road/East Durharn Link. Highway 401.
0 Phase 1
0 Phase
LATE 2016
Phase ? r— —
FFSPRIMG 20is r
2017 +.
plMse 2 Phase 2A
Purpose
The Municipality wants the
Province to be accountable should
there be larger traffic impacts than
estimated by the Ministry 's traffic
impact study.
25
Thank You For Your Time
Questions?
26
Highway 407 East
Regumal Rd t$ {13, � 46
Shirley Rd ^L � �arh
N Ti pod 35
Tw°nllne Rd 1 K f
I————— ———-1 r� ,
v ugh n I Phas 1-
• Myrtle Station Ma a hale
Claremont. ®alsam Conceesgn Rd 10 _ I Whitby
Nlnlh CDetesson Rd Myrlle Rd Ashburn Myrtle Raglan Raglan Rd "�,� m tan I a Clarin on
® I
eriiig
a `i�i121 I, T ntu l—————— ———_ C�~
r'C�•
a 13-0.y Rd Howden Rd F Lake Ontarl0
a �
} a a c y urling[on
sc••cnMi[:n^ceksian RC — vt y Gdumtius ; '
Columh-Rd J Map Location
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H„y 7 r L y,fr-i T. Kinsale \ $rooklln a s Cencess on Re 7 Tyrone eska d
�+'' Winchenler`Rd 'o --- --
4P7 � o a
° Macadonian i O .0 ti Hwy 351115
v'.t ltCVal' y''•I-0,R:} rirh con siw Rd I •p Village Conlin Ftd CC �° a J WJ Solina. a ¢ C-94—^n Rd r Ganarakl R
9r
2 E5 11
r x $MitelWell's
lawlmn Rd ` J J Taunton Rd - —, o. v "i1oT Rd w�Comers - Taunton Rd U
:U t Calt6asion F
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LU
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' ti ¢� N-h Rd GLARING V QN
Legend �OnWrio ? Kingston R ��
m AI Uill ❑uf,das Sl D-nd Y ail fttff[�6— _ _ ,�CoulttceP Concessican Rd
Phase 1(6 Lanes) g Hwy Y"a
C Phase T(4 Lanes) Ra'/ly 5 ¢ VkWria uST l —I' Rio.,St 3e� 1 Mk.l``e''Grove Conww rx St ti
Q Phase 2a(4 Lames) f~ ��� fy eowmanvlile
it Phase 215(4 LaRes) Ir a J bryl J
L y o
7r i Future TfaRSItWa}r l �__ Hwy 401 R. Ine Rd -
� NI gAv HNy2
� Q Phase'i Interchange J _-- -• �_- --.-.,�
—
Phase i a Interchan Deterred
Interchange Pon Darlington
Phase 2lnterchange Lake Ontario `
Greenbelt
WDL West Durham Link
EDL East Durham Link o z a a I
I i ! K�aMrcle I �^
l
Po iLUn:NAdF 83 MW Z-10
27