HomeMy WebLinkAboutCOD-012-13 Clarftwn REPORT
CORPORATE SERVICES DEPARTMENT
Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: April 22, 2013 Resolution#: - -° y-law#:
Report#: COD-012-13 File#:
Subject: CL2013-12, SUPPLY & DELIVERY OF TWO (2) 43,000 LBS G.V.W.
SINGLE AXLE CAB AND CHASSIS C/W SNOW PLOW, WING AND U
BODY DUMP SPREADER
RECOMMENDATIONS:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-012-13 be received;
2. THAT Tallman Truck Centre Limited, Oshawa, Ontario, with a total bid price of
$366,516.34 (net of H.S.T. Rebate), being the lowest responsible bidder meeting
all terms, conditions and specifications of Tender CL2013-12, be awarded the
contract for Supply & Delivery of Two (2) 43,000 G.V.W. Single Axle Cab and
Chassis C/W Snow Plow, Wing and U Dump Body Spreader, as required by the
Municipality of Clarington, Operations Department; and
3. THAT the funds required in the amount of $366,516.34 (net of H.S.T. Rebate) be
drawn from the Operations Department 2013 Replacement of Fleet-Roads
Account 110-36-388-83642-7401.
Submitted by: Reviewed bye -°
Marie Marano, H.B.Sc., Franklin Wu,
Director of Corporate Services Chief Administrative Officer
Nancy Taylor, A, CPA, CA,
Director of Finance/Treasurer
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REPORT NO.: COD-012-13 PAGE 2
1. BACKGROUND
1.1 Tenders were publicly advertised and called for the Supply and Delivery of Two
(2) 43,000 G.V.W. Single Axle Cab and Chassis C/W Snow Plow, Wing and U
Dump Body Spreader as required by the Operations Department. Subsequently,
four (4) tenders were received and tabulated as per Attachment 1.
2. ANALYSIS
2.1 After review and analysis of the bids by the Operations Department and
Purchasing, it was mutually agreed that the low, compliant bidder, Tallman Truck
Centre Limited, Oshawa, Ontario, be awarded the contract for the Supply and
Delivery of Two (2) 43,000 G.V.W. Single Axle Cab and Chassis CAN Snow
Plow, Wing and U Dump Body Spreader.
2.2 The Operations Department determined that the trade-in offers were fair and
reasonable.
2.3 The references for Tallman Truck Centre Limited, Oshawa, Ontario have been
checked and are satisfactory.
3. FINANCIAL
3.1 The purchase of two (2) 43,000 G.V.W. Single Axle Cab and Chassis CM
Snow Plow, Wing and U Dump Body Spreader represent replacement units for
Unit 98-514 and Unit 99-520 for the Operations Department.
3.2 The Operations Department has accepted the trade-in price of$3,500.00 for the
1998 International Single Axle Combination Plow Truck comes with reversible
plow and wing (Unit 98-514).
3.3 The Operations Department has accepted the trade-in price of$3,500.00 for the
1999 Sterling Single Axle Combination Plow Truck comes with reversible plow
and wing (Unit 99-520).
3.4 The budget for the two (2) 43,000 G.V.W. Single Axle Cab and Chassis C/W
Snow Plow, Wing and U Dump Body Spreader is $420,000.00. The funds
required in the amount of $366,516.34 (net of H.S.T. Rebate) for Tender CL2013-
12, Supply & Delivery of Two (2) 43,000 G.V.W. Single Axle Cab and Chassis
C/W Snow Plow, Wing and U Dump Body Spreader are in the Operations
Department 2013 Replacement of Fleet-Roads Account 110-36-388-83642-7401.
3.5 Queries with respect to the department needs, specifications, etc. should be
referred to the Director of Operations.
REPORT NO.: COD-012-13 PAGE 3
4. CONCURRENCE
4.1 This report has been reviewed by the Director of Operations who concurs with
the recommendations.
5. CONCLUSION
5.1 To award the contract to Tallman Truck Centre Limited, Oshawa, Ontario, for
Tender CL2013-12, Supply & Delivery of Two (2) 43,000 G.V.W. Single Axle Cab
and Chassis C/W Snow Plow, Wing and U Dump Body Spreader.
CONFORMITY WITH STRATEGIC PLAN — Not Applicable
Staff Contact: Jerry Barber, Manager of Purchasing Services
Attachments:
Attachment 1 — Bid Summary
List of interested parties to be advised of Council's decision:
NONE
Attachment# 1 to Report COD-012-13
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Municipality of Clarington
BID SUMMARY
TENDER CL2013-12
SUPPLY & DELIVERY OF TWO (2) 43,000 LBS G.V.W. SINGLE AXLE CAB AND
CHASSIS C/W SNOW PLOW, WING AND U BODY DUMP SPREADER
BIDDER TOTAL BID TOTAL BID
HST INCLUDED NET OF HST REBATE
Tallman Truck Company
Oshawa, ON
Without Trade-in Units $414,910.26 * $373,639.54 *
With Trade-in Units $407,000.26 * $366,516.34 *
Winslow Gerolamy Motors Ltd.
Peterborough, ON
Without Trade-in Units $415,191.38 $373,892.70
With Trade-in Units $409,202.38 $368,499.42
Durham Truck & Equipment
Ajax, ON
Without Trade-in Units $454,018.18 $408,857.43
With Trade-in Units $447,016.70 $402,552.38
Peterbilt Ontario Truck Centres
Whitby, ON
Without Trade-in Units $483,872.78 $435,742.43
With Trade-in Units no bid no bid
*Calculation errors — Corrected by Purchasing Services (By-law 2010-112 Section 53)
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