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Home My WebLink AboutCSD-005-13 Clafitwn REPORT COMMUNITY SERVICES DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: April 22, 2013 Resolution#: ':991 _ By-law#: N/A Report#: CSD-005-13 File#: Subject: CLARINGTON FITNESS CENTRE — RENOVATION PROJECT RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CSD-005-13 be received; and 2. THAT Council endorse the "Temporary Membership Structure" (Attachment 1) of Report CSD-005-13. Submitted by: Reviewed by: eph P. Caruana Franklin Wu, ire(c Community Chief Administrative Officer Services J PC/sm CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T 905-623-3379 REPORT NO.: CSD-005-13 PAGE 2 1.0 BACKGROUND 1 .1 Currently, plans are well underway for the Clarington Fitness Centre renovation project, Our preliminary project schedule identifies construction taking place from December 3rd, 2013 to mid August of 2014, with a re-opening scheduled for September 2014. 1.2 Although the project has received Council approval for the design phase only, it is necessary for staff to make timely preparations leading up to the scheduled closing of the facility, That process involves detailed communications with our various user groups, facility members and the general public with a goal of facilitating a seamless transition. 1.3 Without the necessary approvals for the construction phase of the project, staff is seeking authority through Council endorsement of our proposed Temporary Membership Structure to communicate our intentions to those affected groups and facility users. 2.0 TEMPORARY MEMBERSHIP STRUCTURE 2.1 Staff has prepared a "Temporary Membership Structure" (Attachment 1) for the Clarington Fitness Centre, to be implemented once we reach the construction phase (approximately December 3/13-August 15/14) of the project. 2.2 The proposed Temporary Membership Structure provides opportunity for our current members to extend or cancel their existing membership. All swim memberships are accepted at all of our aquatic facilities, so if they choose, members will still have the option of using the Newcastle & District Recreation Complex and the Courtice Community Complex during construction. 2.3 Unfortunately, the Clarington Fitness Centre is the only facility we operate that provides squash courts, so we cannot offer alternative services while the facility is under construction, Staff is, however, investigating the possibility of securing court time with our neighbouring municipalities to offer our members, with the hopes of minimizing any impact to our squash patrons. 3.0 COMMENTS 3.1 Moving forward, staff has prepared a project implementation strategy that facilitates discussions with our user groups, providing information to our members and patrons and also provides direction to our front line staff as they field questions from patrons, members and the public in general regarding the project. REPORT NO.: CSD-005-13 PAGE 3 3.2 As much of the information leading up to the facility closure is time sensitive, staff is requesting Council endorsement of the Temporary Membership Structure which will enable staff to keep the community informed regarding our renovation plans and the pending facility closure. CONFORMITY WITH STRATEGIC PLAN — The recommendations contained in this report conform to the general intent of the following priorities of the Strategic Plan: _ Promoting economic development _ Maintaining financial stability Connecting Clarington _ Promoting green initiatives X Investing in infrastructure Showcasing our community _ Not in conformity with Strategic Plan Staff Contact: Joseph P. Caruana, Director of Community Services Attachments; Attachment 1 - CFC Renovation Temporary Membership Structure Attachment 1 to Report CSD-005-13 i Municipality of Clarington j Community Services Department Clarington Fitness Centre Renovation Temporary Membership Structure POOL MEMBERSHIPS New / Renewing Members: Option 1: Purchase a full pool membership and swim at other municipal pools during the shutdown of CFC (current fees apply). Option 2: Purchase a monthly swim membership at a reduced rate for use at CFC Pool only (multiple months can be purchased at one time to occur consecutively). Plan_(all memberships must Adult Youth Senior Fees` Family end by December 2nd Fee* Fee Fee* Monthly 13.00 7.00 6.58 24.25 *plus applicable taxes **Fees have been calculated based on 1/12 of the current annual membership rate Current Members - Pool (expiry date of December 2 , 2013 and beyond): Members will be contacted regarding the pending pool closure and advised that their membership will continue as scheduled with swimming being available to them at Courtice Community Complex (CCC) and Newcastle & District Recreation Complex (NDRC) during the closure of Clarington Fitness Centre (CFC). Members will also have an option to contact Community Services if they do not wish to continue their membership. In these cases members will be offered the following options: • Cancel membership effective immediately (pro-rated credit on account or refund) -Cancel the membership upon the pool closing (pro-rated credit on account or refund) * all administrative fees will be waived Swim 10 Visit Passes Customers purchasing 10 visit passes will be advised of the pending closure of CFC. Customers who purchase a 10-visit pass will be advised that the passes do not expire and will be available for them to use at the CCC or NDRC during the closure or when CFC reopens. SQUASH MEMBERSHIPS New / Renewing Members: Purchase a monthly squash membership at a reduced rate (multiple months can be purchased at one time to occur consecutively). Plan (all memberships must Adult Youth Senior Additional Additional end by December 2nd) Fee* Fee Fee* Adult Fee* ` Youth/Sr Fee* Monthly $18.58 $9.33 $9.33 $15.83 $7.92 *plus applicable taxes **Fees have been calculated based on 1/12 of the current annual membership rate Current Members - Squash (expiry date of December 2, 2013 and beyond): Members will be contacted regarding the pending court closure and advised that their membership will be cancelled with the court closure and a pro-rated credit (or refund upon request) will be applied to their account. Members will also have an option to contact us if they would like to cancel their membership immediately for a pro-rated credit on account or refund. *all administrative fees will be waived. Squash 10 Visit Passes Customers purchasing 10 visit passes will be advised of the pending closure of CFC. . Customers who purchase a 10-visit passes will be advised that the passes do not expire and will be available for them to-when CFC re-opens. CCC FITNESS MEMBERSHIPS Members who hold a current CCC Fitness Membership have access to the squash courts at CFC as a membership benefit. This was added a few years ago in an attempt to boost interest in and the profile of the squash courts. Fees were never increased as a result of this benefit. During the shutdown, this benefit will not be available and no fee reduction will occur for CCC Fitness Memberships. Should anyone have concerns that they use the courts more than the fitness facility; and wish to cancel their membership we will review these requests on an individual basis. i -- -- — -- ----- Page 2 — —